RFP _24_0715_01 Madison St_ Underground Fiber.pdf

RFP #24-0715-01 – Madison St. Underground Fiber Optics Upgrade 1 | P a g e

REQUEST FOR PROPOSAL

MADISON ST. UNDERGROUND FIBER OPTICS DESIGN AND UPGRADE

RFP #24-0715-01

Due August 14, 2024 by 2:00 PM

David Sawyer, Purchasing Director

P.O. Box 690

702 E. Madison Street (31021)

Dublin, GA 31040

RFP #24-0715-01 – Madison St. Underground Fiber Optics Upgrade 2 | P a g e

MADISON ST. UNDERGROUND FIBER OPTICS UPGRADE

RFP TERMS AND CONDITIONS

The City of Dublin shall accept sealed proposals for the MADISON ST. UNDERGROUND FIBER OPTICS

UPGRADE through Friday August 14, 2024 at 2:00 P.M. EST. Such proposals may be mailed to the City of

Dublin Purchasing Office, ATTN: David Sawyer, P.O. Box 690 Dublin, GA 31040 or delivered to the City of

Dublin Purchasing Office, ATTN: David Sawyer, 702 E. Madison St., Dublin, GA 31021. Said proposal submittals must be in accordance with the following conditions and specifications:

• To be considered, the completed proposal must be submitted in a sealed envelope, clearly marked

“Request for Proposal #24-0715-01”.

• Proposals received after the specified date and time will not be considered.

• The City reserves the right to accept or reject any or all proposals, to waive formalities and technicalities, and to make an award in the best interest of the City.

• Factors to be considered in making this award, if awarded, will be job completion time, price, experience with similar projects, and references. The City will be the sole judge of the weights given these factors as follows:

Project Cost – 35%

Experience – 30%

Completion Time – 25%

References – 10%

By submitting this RFP, submitters accept the evaluation process as outlined in this document and acknowledge and accept that determination of the most qualified firm offering the best value to the City may require subjective judgments by the owner.

• Proposals will be opened in the conference room in the Purchasing Department, 702 E Madison St., Dublin, Georgia, on the hour and date specified above, local time prevailing. No proposals will be accepted after the opening time. No faxed or e-mailed proposals will be accepted. Only the name of the proposer will be read aloud at the opening. No pricing information will be disclosed until award.

RFP #24-0715-01 – Madison St. Underground Fiber Optics Upgrade 3 | P a g e

• Prices quoted shall be firm prices and remain firm until project completion. If awarded, the City will issue a Notice to Proceed to the successful bidder within sixty (60) days after opening.

• Any explanation desired by any proposer regarding this proposal must be requested in writing by

Friday, August 2, 2024, for a reply to reach proposers before the submission of their proposal. Answers to any questions received will be posted on the City of Dublin website at www.cityofdublin.org/purchasing by the end of business on Wednesday, August 7, 2024. Send questions to Robert Jefferson, Telecommunication Leader, at jeffersonr@dublinga.org.

• Payment terms are N30 unless otherwise stated in the proposal.

• It is anticipated that this project will be awarded at the August 29, 2024, City Council Meeting. Work should commence within ten (10) days after Notice of Award.

• RFP may be withdrawn by written request only, if the request is received prior to the time and date set for the opening of bids. Negligence on the part of the bidder in preparing his bid confers no right of withdrawal or modification of his bid after bid has been opened.

• Should either party fail to comply with the Terms and Conditions of this contract, the aggrieved party must give, in writing, to the other party any complaint for non-compliance to the Terms and Conditions of this contract. The other party shall have fifteen (15) calendar days to correct the matter. If corrected to the satisfaction of both parties within the fifteen (15) calendar days and stated in writing, then the contract will continue un interrupted. Failure to correct the matter will result in termination of this contract at the end of the thirty (30) calendar days following the date of the initial letter of complaint.

• All responses and supporting materials as well as correspondence relating to this RFP become property of the City of Dublin when received. Any proprietary information contained in the response should be so indicated. However, a general indication that the entire contents, or a major portion, of the proposal is proprietary will not be honored.

• All applicable Federal and State of Georgia laws, City of Dublin ordinances, licenses and regulations of all agencies having jurisdiction shall apply to the respondents throughout and incorporated herein.

• Professionals requiring special licenses must be licensed in the State of Georgia, and shall be responsible for those portions of the work as may be required by law.

• No response shall be accepted from, and no contract will be awarded to, any person, firm, or corporation that is in arrears to the City of Dublin with respect to any debt, or is in default with respect to any obligation to the City of Dublin.

http://www.cityofdublin.org/purchasing mailto:jeffersonr@dublinga.org

RFP #24-0715-01 – Madison St. Underground Fiber Optics Upgrade 4 | P a g e

• By submitting a response to this RFP, Offeror agrees to an understanding of and compliance with the specifications and requirements described in this RFP.

• All forms in the RFP package requiring signatures must be returned with the proposal (Non-Collusion

Affidavit, Contractor and Subcontractor Affidavits, and SAVE Compliance). Please mark N/A on a form if it is not applicable.

• Email Robert Jefferson, Telecommunication Director, at jeffersonr@dublinga.org should you have any questions.

RFP #24-0715-01 – Madison St. Underground Fiber Optics Upgrade 5 | P a g e

CITY OF DUBLIN

P. O. BOX 690

DUBLIN, GA 31040

NO BID RESPONSE

IF FOR SOME REASON YOU ARE NOT BIDDING ON THIS PROPOSAL, PLEASE COMPLETE THE

FOLLOWING AND RETURN TO THE ADDRESS BELOW BEFORE THE BID DEADLINE STATED ON

THE ORIGINAL SCHEDULE.

REASON(S) FOR NO BID:

_____CANNOT SUPPLY AT THIS TIME

_____ENGAGED IN OTHER WORK

_____QUANTITY TOO SMALL

_____JOB TOO LARGE

_____CANNOT MEET REQUIRED DELIVERY

_____OPENING DATE DOES NOT ALLOW SUFFICIENT TIME TO PREPARE RFP

_____EQUIVALENT NOT PRESENTLY AVAILABLE

OTHER REASON OR REMARKS:

COMPANY OR FIRM NAME SIGNATURE

TITLE DATE

RETURN TO: CITY OF DUBLIN

PURCHASING DEPT.

P.O. BOX 690

DUBLIN, GA 31040

RFP #24-0715-01 – Madison St. Underground Fiber Optics Upgrade 6 | P a g e

NON-COLLUSION AFFIDAVIT

The following affidavit is to accompany the bid:

STATE OF _________________

COUNTY OF _______________

Owner, Partner or Officer of Firm

Company Name, Address, City and State being of lawful age, being first duly sworn, on oath says that he/she is the agent authorized by the bidder to submit the attached bid. Affiant further states as bidder, that they have not been a party to any collusion among bidders in restraint of competition by agreement to bid at a fixed price or to refrain from bidding. Affiant also states as bidder, that they have not been a party to any collusion with any officer of the City of Dublin or any of their employees as to quantity, quality or price in the prospective contract; and that discussions have not taken place between bidders and any office of the City of Dublin or any of their employees concerning exchange of money or other things of value for special consideration in submitting a sealed bid for:

Firm Name

Signature

Title

Subscribed and sworn to before me this ______ day of _________________, 20____.

Notary Public

RFP #24-0715-01 – Madison St. Underground Fiber Optics Upgrade 7 | P a g e

City of Dublin, Georgia

CONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with the City of Dublin has registered with and is participating in a Federal Work

Authorization Program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of1986

(IRCA) P.L. 99-603), in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract the City of Dublin, contractor will secure from such contractor(s) similar verification of compliance with O.C.G.A. 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form.

Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the City of Dublin at the time the subcontractor(s) is retained to provide the service.

EEV/ Basic Pilot Program* User Identification Number

BY: Authorized Officer or Agent Date

Title of Authorized Office or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS ______DAY OF________20 ____

Notary Public

My Commission Expires: ____________________

*As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the “EEV/Basic Rule Pilot

Program” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in

Conjunction with the Social Security Administration (SSA)

RFP #24-0715-01 – Madison St. Underground Fiber Optics Upgrade 8 | P a g e

City of Dublin, Georgia

SUBCONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with the City of Dublin has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States

Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control

Act of1986 (IRCA) P.L. 99-603), in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91

EEV/ Basic Pilot Program* User Identification Number

________________________________________________ Date ____________

BY: Authorized Officer or Agent

(Subcontractor Name)

Title of Authorized Office or Agent of Subcontractor

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ______DAY OF________20_____

Notary Public: ____________________________________

My Commission Expires: ____________________

*As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the “EEV/Basic Rule Pilot

Program” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in

Conjunction with the Social Security Administration (SSA)

RFP #24-0715-01 – Madison St. Underground Fiber Optics Upgrade 9 | P a g e

SAVE COMPLIANCE AFFIDAVIT

O.C.G.A § 50-36-1(e) (2) Affidavit

By executing this affidavit under oath, as an applicant for Contract or Services, as referenced O.C.G.A. C. § 50-36-1, from the City of

Dublin, Georgia, the undersigned applicant verifies one of the following with respect to my application for a public benefit:

1) __________ I am a United State citizen.

2) __________ I am a legal permanent resident of the United States

3) __________ I am a qualified alien or non-immigrant under the Federal Immigration and Nationality Act with an alien number issued by the Department of Homeland Security or other federal immigration agency. My alien number issued by the Department of

Homeland Security or other federal immigration agency is: ____________________.

The undersigned applicant also hereby verifies that he or she is 18 years of age or older and has provided at least one secure and verifiable document, as required by O.C.G.A. § 50-36-1(e) (1), with this affidavit. The secure and verifiable document provided with this affidavit can best be classified as: ______________________________________________________________.

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of O.C.G.A. § 16-10-20, and face criminal penalties as allowed by such criminal statute.

Executed in _______________ (city), _______________ (state).

Signature of Applicant

Printed Name of Applicant

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

_______DAY OF __________________, 20______

NOTARY PUBLIC

My Commission Expires:

RFP #24-0715-01 – Madison St. Underground Fiber Optics Upgrade 10 | P a g e

1) Introduction:

The City of Dublin (the “City”) has adopted a Madison St. Beatification Project which includes the placing the fiber optic cables underground. The City will also be upgrading the cable form a 96 ct. to a 144 ct. fiber optics cable. The City is soliciting proposals from qualified contractors to provide all necessary service and materials for placing the cable underground either via a Boring or Trenching method. This will also involve the splicing of the cable from the existing lines to the upgraded lines. The location along Madison St. is from just south of the GMC building on off Jefferson St. to S. Church St. in Dublin, Georgia.

2) Project Information:

The City has planned for the beautification of Madison St. and upgrade of the fiber optics for service to the residents of the City of Dublin. The following is a scope of work requested by contractors to upgrade the fiber optics line along Madison St.

3) Scope of Services:

A. CURRENT: Current design is a 96ct. transport fiber and a 72ct. distribution fiber w/ 24 spliced.

B. OBJECTIVE: To upgrade the fiber optics line to a 144ct. line while placing the upgraded line underground along Madison St. from Behind the GMC Building off Jefferson St.to S. Church St.

C. INTERPRETATION: All questions about the definition and intent of these specifications shall be directed to the Telecommunication Leader Robert Jefferson, so designated by the City.

D. EXAMINATION OF SITE AND SPECIFICATIONS: Before submitting a proposal, each Company must:

i. Examine the specification and scope of work thoroughly.

ii. Contact Telecommunication Director Robert Jefferson with any questions jeffersonr@dublinga.org about the site on Madison St. from Jefferson to S. Church St. in Dublin, GA.

iii. Familiarize themselves with all local laws, ordinances, rule and regulations affecting the performance of the work.

iv. Carefully correlate observations with the requirements of the specifications.

v. Any cost incurred or implied in the preparation of this proposal will be at the expense of the company submitting the proposal. The City will not honor any request for reimbursement of costs incurred.

i. The submission of a proposal will constitute an incontrovertible representation by the submitting company that they have complied with all of the above requirements.

E. SPECIFICATIONS: Placing of upgraded 144 ct. fiber optic line underground at least 2 feet deep also consisting of a minimum of (4) handholes, but is not limited to:

i. . Mandatory walk through scheduled for Thursday July 25, 2024 @ 10am with Robert Jefferson.

Please confirm attendance via email to jeffersonr@dublinga.org or sawyerd@dublinga.org .

ii. . To bore or trench underground path that must be a minimum depth of 2’ not to exceed a depth of 5’.

iii. . Cable capacity needs to be a minimum 144 ct. single mode fiber.

iv. . Minimum of (4) handholes to be designed into the plans.

v. . (2) 2” conduit lines to be run in the trench; (1) for use of the fiber optic cable & (1) for emergency use.

vi. . Design in laterals and conduit necessary for the branch offs of the main line.

mailto:sawyerd@dublinga.org

RFP #24-0715-01 – Madison St. Underground Fiber Optics Upgrade 11 | P a g e

MADISON ST. UNDERGROUND FIBER OPTICS UPGRADE

Total Bid Amount (Written Out) ______________________________

PROJECT COST: $_________________________________________

JOB COMPLETION TIME: _________________________________

BIDDER: ______________________________________________

ADDRESS: ______________________________________________

NAME: __________________________ TITLE: _______________

SIGNATURE: _____________________________________________

PHONE NUMBER: _______________

FAX NUMBER: _________________

E-MAIL: _________________________________________________

W-9 (Rev. March 2024) must be provided with proposal.

Vendor Experience:

List at least three (3) references, with contact information, by vendor for similar projects.