RFP 24_04 Construction Manager at Risk Servic.pdf

Request for Proposal (RFP) 24-04

TO PROVIDE

CONSTRUCTION MANAGER at RISK SERVICES

FOR

Brook Run Park – Maintenance Facility Building and Grounds

Brook Run Park - DeKalb Drive / Peeler Rd

Dunwoody, GA 30338

RFP ISSUE DATE: 08/14/2024

This document was prepared by Vandermeer Management, LLC.

This RFP is comprised of the following:

I. Introduction

II. General Project Information & Scope of Work

III. Proposal Instructions & Format

IV. Selection Criteria

V. Selection Process

VI. Attachments

I. INTRODUCTION

Vandermeer Management, LLC (“Project Manager”), on behalf of the City of Dunwoody is seeking Statements of Qualifications and Proposals from qualified General Contractors to provide preconstruction and construction management services for their Facilities Maintenance

Building project at Brook Run Park.

II. GENERAL PROJECT INFORMATION & SCOPE OF WORK

Project Information and Required Program for Design

The project encompasses a +/- 8,400 SF two-floor facilities maintenance structure on a site of approximately +/- 1.0 acres located at the intersection of DeKalb Drive and Peeler Road at Brook Run

Park. The existing brick structure, approximately 11,000 SF, is to be demolished and a new pre-engineered metal building structure is to be erected in its place. The first level of the new structure will be comprised of cast-in-place retaining walls and a CMU wall facing loading dock area. The second level will be comprised of a pre-engineered metal building. The new structure will contain loading docks, secured vendor storage, tool room with workbench, drive-in storage and toilet on the ground floor. Top floor will contain vendor and city official offices, breakroom with lockers, conference room, toilets, shower, storage room, IT and Mechanical rooms, and janitorial closets. A fenced parking encompasses parking for employees, material and equipment storage areas, dumpsters, fueling area with above ground tanks, heavy duty concrete paving, asphalt paving and striping. Site grading work will be required to include repair and new construction of retaining walls and installation of a bio-cell pond. Current electrical service is 3-phase 600A main panel with (4) sub-panels ranging from 100A-

225A. Upgrades to electrical service may be required. Value Engineer and design recommendations are encouraged based on the schematic design and narratives.

Scope of Servies

The General Contractor shall be responsible for the following:

Preconstruction Phase Services. During the Preconstruction Phase, the Contractor will work cooperatively with Vandermeer Management to provide a guaranteed maximum price proposal for the project including any value engineering identified. The estimate is to be broken down by

CSI division as indicated in the attached bid form.

Construction Phase Services. The Construction Phase services will require the Contractor to execute the Project to be constructed pursuant to the Construction Documents and in accordance with the AIA GMP Contract and the Project Schedule. The Contractor shall be fully responsible for the means and methods of construction, Project safety and for Project completion within the Project Schedule.

Project Schedule

The anticipated start date of construction is February 2024, contingent upon permit receipt and material procurement. A detailed schedule will be required by the General Contractor as part of the RFP response deliverables. In addition to the overall project schedule a site logistics plan is recommended.

Project Budget

The project budget is to be determined by the General Contractor during the RFP process.

Contract Form

The form of Contract will be the AIA A133 with General Conditions A201-2017. The AIA document is to be provided by the GC with a summary of any proposed revisions to the standard form.

III. PROPOSAL INSTRUCTIONS & FORMAT

Proposal Instructions

a. Firms shall submit complete RFP response package in PDF format to contacts listed below.

b. Please limit page count to no more than 25 pages and limit provided materials to information immediately relevant and applicable to this solicitation.

c. The content of all RFP Responses must be categorized and numbered as outlined below, and responsive to all requested information:

Proposal Format

Responders must submit their proposals in the following format.

1. Company Information

a. Provide basic company information: Company name, address, phone number, e-mail address, and company website. If the firm has multiple offices, include information about the parent company and the relevant branch office separately. Provide form of ownership, including state of residency or incorporation, and number of years in business. Please provide your company’s standard certificate of insurance listing all policies and coverages as part of the RFP response.

b. Provide applicable contractor and business licenses and associated states.

c. Provide revenue statements for the past 3 years and any other relevant information to support the financial stability of your company. A bond surety letter can be provided in lieu of the financial statements, but final award will be contingent upon providing revenue statements from the past 3 years.

d. Provide company Experience Modification Rate.

2. Personnel

a. Provide a project organizational chart containing the names and titles of your proposed staff for the project. The organizational chart should include all positions/persons that GC expects to serve on the construction management team or whose time will be charged for the project. For every key position on the chart:

i. Provide resumes highlighting relevant experience. Identify if the individual will be assigned to the project's Preconstruction Phase and/or Construction

Phase.

ii. Identify the individual who, from project start to finish, will be the leader of your preconstruction and construction team and the principal point of contact between your firm and the Project Manager, Owner, and Architect.

iii. Provide project percentage allocation for each team member.

3. Experience and Qualifications

a. Provide information on the firm’s recent experience on projects of similar type, size, function, and complexity. Responders should focus on highlighting their experience navigating the logistics of this type of project. Describe between three (3) and five

(5) projects which demonstrate the firm's capabilities to perform the project at hand. For each project, the following information should be provided:

i. Project name, location, and dates during which services were performed. Brief description of project, including delivery method.

ii. Provide original contract value and final contract value.

iii. Summarize actual schedule performance relative to the initial project schedule.

iv. Design Professional and Owner references with contact information.

v. Key point of contact and phone number for referral.

4. Pricing & Fee

a. Given the information provided in this RFP, the following should also be included:

i. A schematic budget (Exhibit B – Bid Form Provided).

ii. Specify a fee and separate change order fee, as a percentage of hard construction costs for Construction Phase services.

b. Provide Clarifications & Qualifications for the submitted pricing.

IV. SELECTION CRITERIA

Qualifications in Subject Area and Qualifications of Project Personnel

Our evaluation will include an assessment of the firm’s relevant project experience and qualifications, including the firm’s and proposed key project team members’ demonstrated ability to effectively manage construction projects comparable in complexity, size, and function to the one contemplated hereby.

Pricing

Our evaluation will include an assessment of the pricing provided. We will also evaluate the

Proposer’s proven ability to support the project team by guiding the design to maintain the project budget and/or propose Value Engineering to stay within the budget constraints.

V. SELECTION PROCESS

Interview/Presentation Information

The Owner may or may not conduct interviews for shortlisted firms. Project Manager will notify finalist(s) in writing of the date/time for the interview session in accordance with the schedule below and provide any interview instructions or requirements.

Scoring

Upon completion of the evaluation and, if applicable, the interview process by the Owner’s

Selection Committee, the firms will be scored via pre-determined weighting for each of the criteria. The decision will be made based on GCs, Fee, and quality and thoroughness of schematic budget.

RFP Schedule

The following Schedule of Events represents the Owner’s best estimate of the schedule that will be followed. All times indicated are prevailing times in Atlanta, GA. The Project Manager reserves the right to adjust the schedule as the Owner and/or the Project Manager deem necessary.

Estimated Schedule of Events Projected

Date

Projected

Time

a. RFQ/RFP issue date 8/14/24 C.O.B

b. Mandatory Owner & Contractor Site Walk & Pre-

Proposal Meeting (Subcontractors Welcome)

8/26/24 2:00 PM

c. Request for Information Questions due from

Contractors to Owner Project Manager

8/30/24 12:00 PM

c. Issue responses to questions/requests for clarifications

(this will include issuance of any Addenda) 9/10/24 C.O.B.

d. Deadline for submission of RFP response 9/20/24 2:00PM

e. Proposal review 9/23/24–

9/27/24 N/A

f. GC Selection 9/30/24 C.O.B.

As noted above, the site walk to review existing conditions is mandatory. Firms that do not participate in the site walk are subject to disqualification. All documents to be submitted by the proposer (including written questions, requests for clarification and final statements of qualifications and proposals) shall be submitted via e-mail to

John Gates john.gates@dunwoodyga.gov

City of Dunwoody (Purchasing Manager)

Acknowledgment of Addenda

Proposer will acknowledge all documents provided. Addenda may be issued in response to changes in the Request for Proposal. It is the responsibility of the responder to ensure awareness of all addenda issued for this solicitation as part of the response to the RFP.

Preferred Vendors and Building Rules

The following subcontractors are required for the property.

Low Voltage - TBD

All contractors will need to be badged and/or clearly identified. During off hours, all noise ordnances must be adhered to. Security of the project site will be the contractor’s responsibility during construction.

VI. ATTACHMENTS

EXHIBIT B – Bid Form

EXHIBIT C – Schematic drawings and narratives dated 08/08/2024

EXHIBIT D – NOVA Geotechnical report dated To be provided as Addendum

Note: CSI Cost Divisions Will Pre-Fill From SubCategory Tab ** Total SQFT: 8,320

CSI - 48 Division

COSTS

Division 0 Professional Services $0 $0.00 Division 1 General Requirements $0 $0.00 Division 2 Existing Conditions $0 $0.00 Division 3 Concrete $0 $0.00 Division 4 Masonry $0 $0.00 Division 5 Metals $0 $0.00 Division 6 Wood / Plastics $0 #DIV/0!

Division 7 Thermal & Moisture Protection $0 $0.00 Division 8 Doors and Windows $0 $0.00 Division 9 Finishes $0 $0.00 Division 10 Specialties $0 $0.00 Division 21 Fire Protection Sprinkler System $0 $0.00 Division 22 Plumbing $0 $0.00 Division 23 Heating Ventilating and Air Conditioning $0 $0.00 Division 26 Electrical $0 $0.00 Division 27 Communications $0 $0.00 Division 28 Fire Alarm $0 $0.00 Division 31-33 Site / Civil $0 $0.00

Construction Costs Subtotal $0 $0.00

ALLOWANCES $0 $0.00

ALTERNATES $0 $0.00

CONSTRUCTION COSTS SUBTOTAL: $0 -$

CONTINGENCY, INSURANCE & FEE

Contractor - Contingency (%) % $0 $0.00

01100 Insurance - General Liability (%) 0.00% $0 $0.00

01150 Insurance - Builders Risk (%) 0.00% $0 $0.00

OH&P - Fee (%) 0.00% $0 $0.00

CONTINGENCY, INSURANCE & FEE SUBTOTAL: $0 -$

$0 $0.00

0 %

0 %

Exclusions and Clarifications:

List Exclusions and Clarifications here

Atlanta, GA Brook Run Park – Maintenance Facility Building and Grounds Project

EXHIBIT B

Please state the limitation on mark-ups that you would contractually impose upon the subcontractor/supplier communities for their overhead and profit:

(expressed as a percentage of all subcontracted and self performed costs):

Project Price

Project Price Per

SQFT

PROJECT CONSTRUCTION TOTAL BID

For all Change Orders - Proposed Fee (including Overhead & Profit)

COPYRIGHT © Jones Lang LaSalle IP, Inc. 2019 All Rights Reserved 1 of 4

Please provide any additional pertinant line items within each division or omit any that are N/A:

Total SQ FT: 8,320

Division 0 Professional Services Design Agency $0.00 Third Party Testing Agency $0.00

Professional Services Subtotal: $0 $0.00

Division 1 General Conditions Project Executive $0.00 Project Administrative/Finance Support $0.00 Project Manager $0.00 Assistant Project Manager $0.00 Project Manager Intern - if using $0.00 Project Management - Expenses $0.00 Preconstruction Services $0.00 Superintendent $0.00 Superintendent - Expenses/Perdiem $0.00 Assistant Superintendent $0.00 Jobside Trailers $0.00

Division 1 General Requirements Rental - Misc. Equipment $0.00 Rental - Temporary Restroom/Handwash $0.00 Temporary Utilities Site/Building $0.00 Temporary provisions for phased sequencing $0.00 Temporary weather provisions $0.00 Small Tools $0.00 Job Signage $0.00 First Aid Supplies $0.00 Job Photos $0.00 Drawings and Prints $0.00 General Labor $0.00 Final Cleaning $0.00 Project Site Cleanup/Street Sweeping $0.00 Dumpsters $0.00

Field Provisions Subtotal: $0 $0.00

Division 2 Existing Condition Exterior Demolition $0.00 Interior Demolition $0.00

Subtotal: $0 $0.00

Division 3 Concrete Selective Demolition for Concrete $0.00 CIP Concrete $0.00 MISC CIP Concrete (Pour backs) $0.00

Subtotal: $0 $0.00

Division 4 Masonry CMU / Brick $0.00

Subtotal: $0 $0.00

Division 5 Structural Steel Structural Steel $0.00

Budget Project

Price Per

SQFT

EXHIBIT B

Brook Run Park – Maintenance Facility Building and Grounds Project

Atlanta, GA

All Rights Reserved 2 of 4

Misc. Metals $0.00 Subtotal: $0 $0.00

Division 6 Woods / Plastics Misc. Carpentry $0.00 Framing $0 $0.00

Subtotal: $0 $0.00

Division 7 Thermal & Moisture Protection Waterproofing $0.00 Roofing $0.00 Metal Panels $0.00

Subtotal: $0 $0.00

Division 8 Doors and Windows Storefront / Curtainwall $0.00 Interior Doors $0.00 Place Holder $0.00

Subtotal: $0 $0.00

Division 9 Finishes Interior Framing/Insulation Drywall $0.00 Exterior Framing/Insulation Drywall $0.00 Acoustical Ceilings $0.00 Wall Covering $0.00 Painting $0.00 Millwork $0.00 Flooring $0.00 Place Holder $0.00

Subtotal: $0 $0.00

Division 10 Specialties Signage $0.00 Bathroom Accessories $0.00 Fire Extinguishers $0.00 Misc. $0.00

Subtotal: $0 $0.00

Division 21 Fire Protection Interior Fire Protection $0.00 Exterior Fire Protection $0.00

Subtotal: $0 $0.00

Division 22 Plumbing Plumbing $0.00

Subtotal: $0 $0.00

Division 23 Heating Ventilating And Air Conditioning HVAC Systems $0.00

Subtotal: $0 $0.00

Division 26 Electrical Exterior Electrical Interior Electrical $0.00

Subtotal: $0 $0.00

Division 27 Communications Structured Cabling/AV/LV $0.00

Subtotal: $0 $0.00

Division 28 Controlled Access, Security, and Fire Alarm Fire Alarm and Security $0.00

Subtotal: $0 $0.00

Division 31-33 Site, Civil, Exterior Improvement Site Demo and Grading

All Rights Reserved 3 of 4

Underground Utilities Asphalt Base, Binder, Top Coat, Striping and Signage Ammenities $0.00

Subtotal: $0 $0.00

Costs Subtotal: $0.00 $0.00

Permits and Fees Building Permit $0.00 Tap Fees $0.00 GC Payment & Perfromance Bond $0.00

Subtotal: $0 $0.00

ALTERNATES

Place Holder Place Holder Place Holder $0.00

Subtotal: $0 $0.00

Costs with Alternates, Permits and Impact Fees $0 $0.00

CONTRACTOR INSURANCE & FEE

Contractor - Proposed Contingency (%) % $0.00 Insurance - General Liability % $0.00 Insurance - Builders Risk % $0.00 OH&P + Fee % $0.00

Contingency, Insurance & Fee Subtotal: $0 $0.00

PROJECT CONSTRUCTION TOTAL BID: $0 $0.00

All Rights Reserved 4 of 4

City of Dunwoody Maintenance Facility at Brook Run Park

SCHEMATIC NARRATIVE

(Aug 9, 2024)

The project consists of the construction of a new maintenance compound for the City of

Dunwoody in Brook Run Park to replace outdated facilities. The existing building was built in the mid-1960’s and is a combination of concrete and steel construction with brick veneer. The building sits near the middle of the 1.25-acre site with asphalt, concrete pads, and gravel making up most of the horizontal site surface.

The new building is approximately 8,300 total square-feet on two floors. The two-story structure is buried into the slope, so it appears to be one story from Peeler Road and the park entry drive but has both floors visible facing the lower-level service area. Parking for cars and personal vehicles occurs at the upper level while the lower level has parking for large equipment, dumpsters, and material storage bins. The lower level of the building provides space for dry material, drive-in equipment storage, and maintenance of small-scale and hand tools. The upper level provides office and support spaces for the maintenance staff.

It is anticipated the lower level of the new building will have concrete retaining wall foundations on 3 sides and 12” load-bearing split-face ACMU on the 4th side facing the service area. The lower-level interior walls will be CMU with the vendor storage areas defined by chain-link fencing partitions. The elevated floor will be concrete on metal deck bearing on bar joists resting on the concrete foundation walls and 12” ACMU.

The upper floor will be a single-story pre-engineered metal building (PEMB) structure spanning the short distance with columns bearing on the foundation or ACMU walls with piers possibly at column locations. The walls will be metal stud infill with gypsum board on the interior, insulation, exterior sheathing, and 4” ACMU split-face wainscot with metal panel above by PEMB manufacturer. The roof will be a single slope standing seam roof that is part of the PEMB package.

The office areas and breakroom will receive daylight utilizing standard insulated window units or insulated fiberglass units (Kalwall) from the PEMB supplier. The upper level will have lay-in acoustical ceilings with limited amounts of drywall ceilings or soffits.

HVAC systems will be a combination of spilt-system and ductless-split system units to condition all of the upper level, the lower-level restroom, and the lower-level tool room; heat for the units will be electric. The remaining areas on the lower level will be heated and ventilated with additional ventilation provided for the drive-in storage area. All lighting will be LED with fixtures appropriate for office use on the upper level and utilitarian uses on the lower level. An emergency generator, either natural gas or diesel, is desired if budget allows but the infrastructure for future installation will be provided at a minimum. Plumbing fixtures will be durable, low-maintenance products. It is being verified what level of fire protection will be required in the drive-in storage room and tool room due to the nature of the equipment inside.

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OWNER

OWNER NAME

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CONTACT: NAME

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ARCHITECT

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1640 POWERS FERRY RD, BUILDING 1, SUITE 100

MARIETTA, GA 30067

(770) 850-8494

STRUCTURAL ENGINEER

ENGINEER NAME

ADDRESS

CITY, STATE ZIP

(XXX) XXX-XXXX

CONTACT: NAME

example@email.com

CIVIL ENGINEER

BREEDLOVE LAND PLANNING

ADDRESS

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MEP ENGINEER

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CONTACT: NAME

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AVL ENGINEER

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2018 INTERNATIONAL BUILDING CODE (IBC)

w/ GEORGIA AMENDMENTS (2020, 2022, 2024)

2018 INTERNATIONAL FIRE CODE (IFC)

w/ 2020 OCGA 120-3-3 AMENDMENT

2018 INTERNATIONAL PLUMBING CODE (IPC)

w/ GEORGIA AMENDMENTS (2020, 2022, 2023, 2024)

2018 INTERNATIONAL MECHANICAL CODE (IMC)

w/ GEORGIA AMENDMENTS (2020, 2024)

2018 INTERNATIONAL FUEL GAS CODE (IFGC)

w/ GEORGIA AMENDMENTS (2020, 2022)

2020 NATIONAL ELECTRIC CODE (NEC)

w/ GEORGIA AMENDMENTS (2021)

2015 INTERNATIONAL ENERGY CONSERVATION CODE (IECC)

w/ GEORGIA AMENDMENTS (2020, 2022, 2023)

2018 INTERNATIONAL SWIMMING POOL & SPA CODE (ISPSC)

w/ GEORGIA AMENDMENTS (2020)

2018 NFPA 101 LIFE SAFETY CODE

w/ 2020 OCGA 120-3-3 AMENDMENT

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PROJECT LOCATION

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APPLICABLE CODES SYMBOL LEGEND

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DEVELOPED FOR THIS SPECIFIC PROJECT. USE OF ALL

INTELLECTUAL PROPERTY BY ANY PERSON, FIRM OR

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INTELLECTUAL PROPERTY BY ANY PERSON, FIRM OR

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WITHOUT THE WRITTEN PERMISSION OF LDDBLUELINE,

INC. IF DISCREPANCIES ARE FOUND BETWEEN ANY

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INTELLECTUAL PROPERTY BY ANY PERSON, FIRM OR

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INC. IF DISCREPANCIES ARE FOUND BETWEEN ANY

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CITY OFFICE 3CITY OFFICE 2CITY OFFICE 1

VENDOR

OFFICE 3

VENDOR

OFFICE 2

VENDOR

OFFICE 1

SMALL

CONFERENCE

CITY BUILDING

STORAGE

IT/MECH

JAN

CLOSET

SU

PP

LYLOBBY

CORRIDOR

LOCKERS

STAIRS

M

EC

H . Y

AR

D w w w .ld db lu el in e.

co m

LD

D

LD

D B lu el in e

B lu el in e

D is co ve r D es ig n D el iv er

D is co ve r D es ig n D el iv er

TM

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In te rio r D es ig n

S tra te gi c P la nn in g

S us ta in ab le D es ig n

REV DATE: ISSUED FOR:

NOT FOR C

ONSTRUCTIO

N

<SELECT COPYRIGHT>

PROJECT NO.:

DRAWN BY: QC:

8/ 8/

:4

4:

P M

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Pr oj ec ts

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N ew M ai nt en an ce F ac ilit y Br oo k

R un

P ar k R

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H

XM

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A-101

C

IT

Y O

F D

U N

W O

O D

Y

D U

N W

O O

D Y, G

EO

R G

IA

08/08/2024 SCHEMATIC DESIGN

B R O O K R U N P A R K

M A

IN

T E N A N C E F A C

IL

IT

Y

FLOOR PLANS

102303700

XXX XXX

3/16" = 1'-0"

LEVEL 1 FLOOR PLAN1

3/16" = 1'-0"

LEVEL 2 FLOOR PLAN2

C

IT

Y O

F D

U N

W O

O D

Y

D U

N W

O O

D Y, G

EO

R G

IA

N

EW

M A

IN

TE

N A

N C

E F

A T

B R

O O

K R

U N w w w .ld db lu el in e.

co m

LD

D

LD

D B lu el in e

B lu el in e

D is co ve r D es ig n D el iv er

D is co ve r D es ig n D el iv er

TM

A rc hi te ct ur e

In te rio r D es ig n

S tra te gi c P la nn in g

S us ta in ab le D es ig n

REV DATE: ISSUED FOR:

NOT FOR C

ONSTRUCTIO

N

<SELECT COPYRIGHT>

PROJECT NO.:

DRAWN BY: QC:

8/ 8/

:4

4:

P M

C

Pr oj ec ts

\1

N ew M ai nt en an ce F ac ilit y Br oo k

R un

P ar k R

_w illi am sj

H

XM

VS

.rv t

A-901

C

IT

Y O

F D

U N

W O

O D

Y

D U

N W

O O

D Y, G

EO

R G

IA

08/08/2024 SCHEMATIC DESIGN

B R O O K R U N P A R K

M A

IN

T E N A N C E F A C

IL

IT

Y

3D VIEWS

102303700

XXX XXX

SCHEMATIC MASSING RENDERINGS FOR VISUALIZATION PURPOSES ONLY - NOT FOR CONSTRUCTION

DIAGRAMATIC SITE DESIGN1

C

IT

Y O

F D

U N

W O

O D

Y

D U

N W

O O

D Y, G

EO

R G

IA

N

EW

M A

IN

TE

N A

N C

E F

A T

B R

O O

K R

U N

Exhibit C - Brook Run Park RFP_2024.08.14