RFP-24-001-USCA-CafeteriaFoodServices.pdf

SECTION B – PRODUCTS OR SERVICES AND PRICES/COSTS 24-001-USCA

B-1

TABLE OF CONTENTS

B.1 CONTRACT PRICING .................................................................................................. B-1

B.1.1 General. .............................................................................................................. B-1

B.1.2 Concession Contract. .......................................................................................... B-1

B.1.3 Profit and Administrative Expenses. ................................................................... B-1

B.1.4 Menu Price Adjustments. ................................................................................... B-2

B.1.5 Operating Expenses. ........................................................................................... B-2

B.1 CONTRACT PRICING

B.1.1 General

The contractor shall be required to establish and operate the food service facilities in the Bryant Annex of the E. Barrett Prettyman United States Courthouse and Annex, 333 Constitution Avenue, N.W., Washington, DC 20001 (the "Courthouse") in accordance with the terms and conditions of an agreement with the District of Columbia Circuit Court of Appeals (the Court).

B.1.2 Concession Contract

The Court intends to enter into a profit and loss type concession contract (the Contract or the Agreement), under which the contractor shall receive and retain income derived from sales revenue from, and be responsible for all costs of operation of, the food services concession in accordance with the Agreement, subject to the requirement that the contractor pay any excess revenues to the Courts as stated in section B.1.3 below.

The contractor shall perform contract requirements as an independent contractor.

Neither the Courts nor the contractor intend that the agreement shall be construed as an establishment of a partnership or joint venture between the parties. The Courts will grant to the contractor for the stipulated period of performance, subject to the requirements and conditions in the agreement, the right to establish, manage and operate a cafeteria in the Courthouse, as described in the agreement and, in connection therewith, to prepare and sell food, nonalcoholic beverages and such other products as the Courts may authorize.

B.1.3 Profit and Administrative Expenses

The contractor shall maintain the menu price structure such that when net profit is added to administrative expenses, the sum does not exceed 25 percent of net sales

B-2 from the operation on an average annual basis throughout the full term of the contract (with all option years).

On an annual basis or at the termination of the contract, the Contracting Officer’s Representative shall conduct an audit to determine the contractor's annual net profit and administrative expenses. If the audit reveals that the contractor has earned a total average annual net profit and administrative expenses in excess of 25 percent of net sales, then the contractor shall pay such excess to the Courts. If, however, the audit reveals that the contractor has not achieved an annual net profit of 25 percent of net sales, the Courts shall not be liable in any way for a net profit deficiency.

Any monies due the Courts upon the expiration of the contract must be paid in conjunction with the submission of the final monthly profit-loss statement.

The contractor is granted a period of 30 days from the date of the last day of operations under the contract to submit its final statement.

B.1.4 Menu Price Adjustments

Menu prices submitted by the contractor in its proposal shall be binding when the facility opens for operation. On an annual basis, the contractor may request an adjustment to menu pricing. This adjustment shall be no greater a percentage than the percentage increase as tracked by Consumer Price Index for the previous 12-month period. In the event of extraordinary changes in market prices for food items, the contractor may request individual price increases. All price adjustment requests shall be submitted to the Contracting Officer’s Representative for approval at least ten business days in advance of the proposed effective date of such changes. The Contracting Officer will evaluate such requests and provide written approval/disapproval.

B.1.5 Operating Expenses

(a) The contractor is permitted to incur the usual type of operating expenses for cafeteria services. Operating expenses are the actual net costs after deduction of trade discounts, cash discounts, rebates, etc., which accrue or which the contractor becomes obligated to pay because of operations under the contract.

These expenses may include, but are not limited to:

(1) The cost of food sold;

(2) Salaries and wages;

(3) Janitorial;

(4) Repairs and preventive maintenance to the Courts’ and contractor’s equipment;

(5) Depreciation;

(6) Telephone service;

(7) Laundry;

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(8) Postage;

(9) Insurance;

(10) Transportation of goods;

(11) Payment to the Courts;

(12) Supplies and materials;

(13) Rentals of equipment (only when approved in writing by the Contracting

Officer);

(14) Workers’ Compensation;

(15) Payroll taxes;

(16) Other taxes and licenses;

(17) Employee benefits; and

(18) Cost of decorations, posters, advertising handouts, etc., promoting special occasions or holidays. All activities of this nature are to be confined to the interior of the building.

(b) The following are not allowable as operating expenses under the terms of the contract, but are to be recovered as part of the administrative expenses:

(1) Payroll computations and disbursements of employee salaries;

(2) Wages and salaries of home-office employees and general administrative, executive, and management officials for general supervision on the contract;

(3) Accounting expenses, including costs of preparing financial reports;

(4) Supervision of facilities by the contractor's home office personnel;

(5) Other wages and salaries to the extent that they exceed those normally paid for similar work in the locality, unless such excess is approved by the Contracting Officer;

(6) Home office management costs such as general management overhead, transportation of management personnel, and any other indirect management costs as related to this contract;

(7) Repairs necessary as a result of negligence of the contractor or his employees;

(8) Payment for forms and other supplies or stationery; and

(9) Other expenses incurred without the approval of the Contracting Officer.

[END OF SECTION B]

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK 24-001-USCA

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C.1 FACILITY .................................................................................................................... C-2

C.1.1 Facility Description. ............................................................................................ C-2

C.2 CAFETERIA OPERATION ............................................................................................. C-2

C.2.1 Food Service Patron Profile. ............................................................................... C-2

C.2.2 Operating Calendar. ........................................................................................... C-2

C.2.3 Menu. ................................................................................................................. C-3

C.2.4 Food Quality and Quantity. ................................................................................ C-5

C.2.5 Vending Services. ................................................................................................ C-5

C.3 PERSONNEL ............................................................................................................... C-5

C.3.1 Personnel Requirements. ................................................................................... C-5

C.3.2 Personnel Identification. .................................................................................... C-6

C.3.3 On-Site Manager. ............................................................................................... C-6

C.4 FACILITIES AND EQUIPMENT ..................................................................................... C-7

C.4.1 Spaces on Premises Assigned to Contractor. ...................................................... C-7

C.4.2 Government Provided Equipment. ..................................................................... C-7

C.4.3 Contractor Furnished Equipment. ...................................................................... C-7

C.4.4 Maintenance of Equipment. ............................................................................... C-8

C.4.5 Cleaning and Sanitation. ..................................................................................... C-8

C.4.6 Insect and Rodent Control. ................................................................................. C-9

C.4.7 Licenses and Permits. ......................................................................................... C-9

C.4.8 Security and Energy Conservation. ..................................................................... C-9

C.4.9 Alterations. ....................................................................................................... C-10

C.4.10 Inspection. ........................................................................................................ C-10

C.5 REPORTING ............................................................................................................. C-10

C.5.1 Reporting Requirements. ................................................................................. C-10

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C. l

C.1 FACILITY

C.1.1 Facility Description

The cafeteria facility is located in the Bryant Annex, near the Third Street entrance of the courthouse, on the first floor adjacent to the atrium. The dining area faces Constitution Avenue. The area to be used by the contractor is as follows:

(a) The contractor will control approximately 3,505 square feet which includes the servery and the kitchen.

(b) The public dining area seats approximately 200 people at 68 tables and is 3,000 square feet.

(c) Three private dining rooms are located adjacent to the public dining room and the kitchen. Collectively, the private rooms seat 50 people.

(d) The jury dining room is located on the fourth floor and is approximately 420 square feet.

The floor plan and food service equipment to be provided by the Government is contained in Section J.

C.2 CAFETERIA OPERATION

C.2.1 Food Service Patron Profile

Food service patrons will consist primarily of judges, court staff, and other building occupants. The building population is approximately 400 with an additional 100-200 visitors per day depending on depending on court schedules. The food service to be provided is for the tenants of the building in addition to those individuals that may be in the building on any given day. The Courts guarantee no participation rate; participation is expected to be a direct result of the acceptance level of the contractor's food service program. The general public will have access to the cafeteria, although the entrances to the Courthouse have security check-in procedures.

C.2.2 Operating Calendar

The cafeteria shall be in operation Monday through Friday, 52 weeks a year from 8:00 a.m. to 2:00 p.m., except for Federal Government holidays and any other times the building may be closed. The contractor shall be notified by the Contracting Officer’s Representative of any early closings or other unscheduled closings. The service schedule may be modified periodically to provide service for special functions as

C-3 required by the Courts. The contractor may, however, choose to operate the cafeteria during hours in excess of the minimum hours specified.

Breakfast hours are from 8:00 a.m. to 10:00 a.m. Morning snack hours are between 10:00 and 11:00 a.m. Lunch hours are from 11:00 a.m. to 2:00 p.m.

C.2.3 Menu

The facility has been designed to accommodate the following suggested menu profile.

If, however, the demand does not support these suggested items, the contractor may adjust menu offerings subject to the approval of the Contracting Officer’s Representative.

Service shall be cafeteria-style and include a variety of service stations, some of which are designed to be for self-service. Breakfast and lunch shall be served, with carry-out available for all foods and beverages. Disposable or reusable cafeteria trays, provided by the contractor, shall be used. All items of dishware and utensils used in the cafeteria, also provided by the contractor, shall be disposable. The only exception to this is that permanentware (supplied by the Court) will be used in the Judge’s Dining Room. During meal service, the contractor is responsible for maintaining the dining rooms, including the cleaning of tables after each use, although tables will be cleared by patrons in the cafeteria dining room.

The menu profile shall include the following as a minimum requirement: breakfast offerings with hot foods available; for lunch, soup, salad, (salad-bar and prepared), made-to-order deli sandwiches, grilled and hot food. Beverages shall include water, coffee, decaffeinated coffee, hot tea, and a variety of soft drinks and juices.

C.2.3.1 Breakfast

Preferable breakfast selections include but are not limited to: grilled items (cooked eggs, e.g., scrambled, over-easy, omelettes, pancakes, french toast), hot stations (home fries, bacon, sausage, grits), a daily hot breakfast special, breakfast bar, doughnuts, bagels, toast, muffins, pastries, individual hot and cold cereals, fresh fruit, mixed fruit cups, and yogurt cups. Beverages including coffee and decaffeinated coffee, tea, hot chocolate, juices, and milk.

C.2.3.2 Lunch

Preferable lunch selections include, but are not limited to: soups, chili, grill station (e.g., french fries, fried onion rings, hamburgers, hot dogs, half smokes, grilled chicken breast) featuring a daily grill special, various freshly prepared gourmet sandwiches (e.g., wraps, paninis, club sandwiches, submarine sandwiches), pizza by the slice, salad bar with 20 items priced by the ounce (e.g., fresh cut vegetables, fruit salads, garden salads, pasta

C-4 salads, and cheeses, and other accompaniments), selection of prepackaged items (e.g., chef’s salad, chicken caesar salad, Greek salad), fruit cups, pies and cakes, beverages, including soft drinks, iced tea, coffee and decaffeinated coffee, hot tea, milk, fruit drinks, bottled water, and hot chocolate. Snack items include, but are not limited to:

fresh baked cookies, frozen yogurt with toppings, assorted packaged cakes and cookies, candy, gum, chips, pretzels, nuts, and popcorn.

C.2.3.3 Catering

The contractor shall provide in-house informal catering, such as for working breakfasts or luncheons, when and if requested by the Courts. The Courts will provide that such requests are given to the contractor at least 48 hours prior to the requested catering.

The catering menu will be as determined by the contractor and may consist of choices from the cafeteria menu or a separate catering menu. At the start of performance of this contract, the parties shall establish the terms and appropriate points of contact for the provision of catering. The requestor of the catering services shall be invoiced separately for the services and shall be responsible for the payment. The Courts shall be under no obligation to order catering services from the contractor and are free to engage the services of another caterer outside the scope of this contract.

Although the Courts cannot guarantee any specific usage, catering would be for the following types of events:

(a) The private dining rooms are used for lunch meetings, speakers, foreign visitors, and a variety of receptions and ceremonies. At the Contracting Officer’s Representative’s direction, the contractor shall serve plated meals and a limited self-service buffet of hot and cold items (selected from the daily menu) to judges and others as well as cater the variety of events held in the private dining rooms.

(b) Court regulations require that jurors be provided with meals while deliberating.

The contractor shall provide meals and snacks for breaks for jurors. The jury dining room is located in the fourth-floor jury lounge, but meals shall also be delivered to individual jury deliberation rooms throughout the courthouse. The contractor shall provide simple coffee and doughnut/pastry set ups, deli lunch trays, or boxed lunches.

(c) From time to time, the Courts may require catering for special events. Events may occur during business hours, such as luncheon meetings or after hours, such as various court ceremonies or employee events (for example, seasonal parties, award ceremonies). Typically, events are small, but occasionally involve 200 to 300 persons.

C.2.3.4 Menu Displays

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Menus with prices listed for every item to be offered for sale shall be posted near the entrance to the cafeteria. Each week's entire luncheon menu including prices and specials shall be provided to designated court managers on the Thursday night prior to that week for distribution. The contractor shall use effective signage, which shall be legible and attractive, for all menu displays and other promotional materials.

C.2.4 Food Quality and Quantity

The contractor shall provide a variety of nutritious, high quality prepared foods in clean and sanitary conditions. All products shall be monitored by the contractor to ensure product quality and freshness. All foods shall be wholesome and free from spoilage, free from adulteration and safe for human consumption. Uncooked items such as fresh fruits, shall be clean and free from blemish. All foods shall be attractive in appearance and stored and displayed at the correct temperature. The contractor shall ensure that throughout the entire breakfast and lunch hours of operation there is an adequate selection of food items available, including menu offerings.

C.2.5 Vending Services

There are currently vending machines located throughout the Courthouse that offer soft drinks, snack food, and candy. All vending services provided in the building are excluded from this contract. The vending services currently installed are as follows:

Basement: Change machine; bottled soda machines; snack machines (snack food and candy, e.g., potato chips, candy bars).

First Floor: Two canned soda machines.

Fourth Floor (Jury Lounge): One canned soda machine; snack machine.

Fifth Floor: One canned soda machine.

C.2.5.1 Portions/Pricing

It shall be the responsibility of the contractor to follow the approved pricing and portion sizes of all menu items available for sale in the cafeteria throughout the term of the contract. Requests for price increases will be considered as described in Section B.1.4.

C.3 PERSONNEL

C.3.1 Personnel Requirements

The contractor shall be responsible for maintaining satisfactory standards of employee competency, efficiency, conduct, appearance, promptness, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Employees shall be sober, conscientious, competent, neat, courteous, in good health, and shall avoid undue interference with the operation of the building in

C-6 which services are provided. The contractor shall provide sufficient and suitable personnel to maintain sanitary conditions and satisfactory service. The contractor shall provide adequate, trained relief personnel to substitute for the regular employees when they are absent in order that a high-quality operation shall be maintained at all times.

The contractor shall require employees to comply with such instructions as pertain to building regulations and evacuation as are in effect for the control of persons in the building. The contractor shall require all its employees to meet the appropriate health standards prescribed by the District of Columbia and Federal laws and regulations. The contractor and his/her employees shall obey all security restrictions imposed on building occupants.

C.3.2 Personnel Identification

The Government will provide every employee of the contractor assigned to work in the building with an identification card. The contractor shall provide each employee a distinctive item of clothing such as a badge, cap, armband, blouse or uniform as a means of identifying them as the contractor's employees during the time they are in the building. The Government may require changes or modifications of personnel if, at any time, the standards set forth in this contract are not met.

C.3.3 On-site Manager

The contractor shall provide an On-site Manager responsible for the operation of the facility and such support staff as necessary for the efficient operation of the facility to insure prompt expeditious service to all patrons. The On-site Manager shall attend meetings as requested by the Contracting Officer’s Representative. The On-site Manager shall have experience in the food service industry and have at least two years of experience in managing a facility of comparable size. Any replacement On-site Manager shall possess similar experience in the food service industry and experience in managing a facility of comparable size. Prior to replacing the On-site Manager the contractor shall first notify the Contracting Officer’s Representative of the proposed change and in accordance with Clause 2-65, shall provide the Contracting Officer’s Representative a written description of the proposed manager’s experience. The On-site Manager position shall be considered a key personnel position as defined in Clause H.5 of this contract. Any substitution or replacement of the On-site Manager shall be accomplished pursuant to the terms of Clause H.5 of this contract.

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C.4 FACILITIES AND EQUIPMENT

C.4.1 Spaces on Premises Assigned to Contractor

(a) The assigned food service space is for the use of the contractor and his employees during the term of the contract. However, the Contracting Officer or appointed Contracting Officer’s Representative retains the right to enter the assigned food service space for inspections or other purposes. The assigned food service space and facilities shall be vacated and returned to the Government at the termination or expiration of the contract in a condition correspondent to the condition existing at the time of entering into the contract, reasonable wear and tear excepted. It shall be the contractor's responsibility to maintain assigned spaces in good condition throughout the term of the contract in a manner befitting the courts and notify the Contracting Officer’s Representative of any maintenance problems beyond the scope of the contractor's responsibility.

(b) The physical facilities made available to the contractor under this contract shall be used only in connection with the food service operations required under this contract. The contractor may use centralized food preparation and storage sources located elsewhere to provide food to the courthouse cafeteria provided such facility meets applicable local health and sanitation requirements.

(c) The Courts reserve the right to use the dining area at other than serving periods, for meetings of court employees or other assemblies. After each use the space will be cleaned and rearranged without expense to the contractor.

C.4.2 Government Provided Equipment

The equipment listed in Section J is provided for use by the contractor on the premises.

Items initially furnished by the Government as contained on the equipment list in Section J, shall be listed on a basic inventory approved jointly by the Contracting Officer’s Representative and the contractor. Subsequent changes, additions, or deletions, to the basic inventory shall be in writing and approved jointly by the parties.

At the expiration or termination of this contract, an inventory shall be taken by the Contracting Officer’s Representative and the contractor to verify the correctness of the inventory.

C.4.3 Contractor Furnished Equipment

The contractor shall provide all smallwares, including pots, pans, serving utensils, food containers, dishes, silverware, beverage cups, eating utensils, or any disposable items, such as napkins, paper bags, disposable trays, or any other items of a disposable nature.

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Equipment not provided by the Government shall be provided by the contractor at the contractor's expense (e.g., hot chocolate dispenser, juice dispenser). Any major food service equipment, other than Government-furnished equipment, that the contractor desires to furnish and utilize in the facility must first be approved by the Contracting Officer’s Representative, and in some cases, by the General Services Administration.

C.4.4 Maintenance of Equipment

The Government shall provide preventive maintenance on the food service equipment.

Any necessary repairs required for the Government-owned equipment not covered under a warranty, shall be paid by the Government. The contractor shall notify the Contracting Officer’s Representative within 24 hours of any Government-furnished equipment that requires repair and why the repair is necessary. Any maintenance or repair of the equipment brought on-site by the contractor (i.e., cash registers, office equipment, etc.) is the responsibility of the contractor.

C.4.5 Cleaning and Sanitation

(a) The Government will provide garbage removal service from the loading dock.

The Government will also provide general cleaning services on a daily basis in the cafeteria, the private dining rooms, and the jury dining room. These cleaning services will include cleaning and/or vacuuming of floors and/or carpets, and as needed, cleaning of the drapes, walls, fixtures, windows, ceilings and exhaust ducts. The Government will provide thorough cleaning and waxing of all floor areas in the kitchen and serving areas and the restrooms every month or as needed.

(b) The contractor shall clean equipment, counters, work surfaces (including sinks) in the food preparation and food display areas within the kitchens and serving areas. The contractor shall maintain in a clean and sanitary condition all areas which are utilized in any manner by the contractor. The contractor is responsible for maintaining the facility in a clean manner during operating hours. The contractor shall clean, store, and continuously maintain in a satisfactory condition all equipment and utensils regardless of whether provided by the Government or the contractor. The contractor shall store any cleaning supplies in non-food areas.

(c) The contractor's employees shall regularly empty trash containers to ensure that they do not overflow at any time during operating hours and shall monitor the dining areas before and during service hours to maintain dining rooms in a clean and orderly condition. Although the patrons will clear their own tables in the cafeteria dining room, the contractor's employees shall circulate within the dining room to bus trays and/or remove disposable items, clear tableware in the

C-9 private dining rooms, and shall clean the tables and chairs throughout the day in all dining areas. The contractor shall clean table bases on a regular basis.

(d) The Government will provide all garbage and trash removal necessary for the contractor to operate in compliance with applicable health and sanitation laws and regulations, including applicable recycling requirements. The contractor shall deliver the garbage and trash to the dumpster on the courthouse premises.

The time and route for trash removal will be determined by the Building Manager. The contractor shall deposit all waste grease in Government-provided grease barrels near the loading dock. No grease shall be poured down any drains.

(e) Failure to keep any of the equipment and facilities, for which the contractor is responsible, in a clean and sanitary condition satisfactory to the Contracting Officer’s Representative may result in the termination of this contract.

C.4.6 Insect and Rodent Control

The contractor will be responsible for providing insect and rodent extermination services for the serving, dining areas and kitchens (including office and storage areas).

The contractor shall have a licensed exterminator set and clean traps every two weeks.

C.4.7 Licenses and Permits

The contractor shall possess all licenses and permits required by federal, state, and local authorities prior to commencing operations in the building. The contractor shall comply with all federal, state, and local laws, codes, regulations, and ordinances and observe all applicable building, health, sanitary, and other regulations and laws.

C.4.8 Security and Energy Conservation

The contractor is responsible for the entire food preparation and food service areas under the control of the contractor and shall ensure that all equipment has been turned off, lights and fans turned off, and doors locked when the cafeteria is closed. The contractor and its employees shall comply with the emergency procedures for the building. The government shall provide all locks necessary to secure the entrances to the servery and food service areas. The government shall provide a key to the contractor. The contractor shall also post a small sign at the entrance indicating whom to contact if an emergency arises. The contractor shall notify the United States Marshals Service and the Contracting Officer’s Representative in the event of fire or any other emergency. Any personal injury or physical damage to the building or equipment resulting from fire or other causes shall be reported to the Contracting Officer’s Representative and General Services Administration immediately.

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The contractor and its employees shall obey all security requirements and restrictions imposed on building occupants. The contractor's On-site Manager and other employees may be called upon to act as building emergency personnel for the cafeteria premises in the event of emergencies and building evacuation drills and shall attend all mandatory Occupant Emergency training as requested by the Court.

C.4.9 Alterations

The Government may make alterations and improvements to the facility as the Contracting Officer’s Representative, in coordination with the General Services Administration, may deem necessary or desirable. The contractor shall not make any modifications or changes in the decor, layout, or construction of the premises without first obtaining written authorization from the Contracting Officer’s Representative. The contractor may display the appropriate identity graphics, signage, and decorations at designated locations within the premises, subject to approval by the Contracting Officer’s Representative.

C.4.10 Inspection

The facility covered by this contract is subject to inspection by representatives of the Government, District of Columbia authorized health department officials, fire marshals, or other agencies relative to safety and security requirements. The contractor shall cooperate fully with the inspectors. The contractor shall notify the Contracting Officer’s Representative or his/her representative, in writing, of any potential violations for which the Government is responsible to correct and is also responsible for notifying the Contracting Officer’s Representative in writing, of any notices of violations which are received during or in connection with inspections and shall include action plans to correct conditions causing the violations. The Courts retain the right to enter the assigned food service space for inspections or other purposes.

C.5 REPORTING

C.5.1 Reporting Requirements

The contractor shall furnish copies of the monthly (or four-week) profit-and-loss statement to the Contracting Officer and the Contracting Officer’s Representative within thirty (30) days after the end of the monthly (or four-week) accounting period. The Contracting Officer or representatives shall, as required and necessary, examine all phases of the financial operation of the cafeteria. Periodic physical inventories of all food stocks on hand shall be taken by the contractor at least once each quarter.

[END OF SECTION C]

SECTION D – PACKAGING AND MARKING 24-001-USCA

D-1

No Provisions.

[END OF SECTION D]

SECTION E – INSPECTION AND ACCEPTANCE 24-001-USCA

E-1

E.1 CLAUSE INCORPORATED BY REFERENCE .................................................................... E-1

D. ______________________

E. E.1 CLAUSE INCORPORATED BY REFERENCE (SEP 2010)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.uscourts.gov/procurement.aspx.

CLAUSE NUMBER CLAUSE TITLE DATE

2-5B Inspection of Services APR 2013

[END OF SECTION E]

http://www.uscourts.gov/procurement.aspx

SECTION F – DELIVERIES OR PERFORMANCE 24-001-USCA

F-1

F.1 CLAUSE INCORPORATED BY REFERENCE ..................................................................... F-1

F.2 PLACE OF PERFORMANCE ........................................................................................... F-1

F.3 DELIVERABLES/DELIVERABLES SCHEDULE................................................................... F-1

F. _____________________________

F.1 CLAUSE INCORPORATED BY REFERENCE (SEP 2010)

their full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.uscourts.gov/procurement.aspx.

2-60 Stop Work Order JAN 2010

F.2 PLACE OF PERFORMANCE

The services required by this contract will be performed at:

E. Barrett Prettyman United States Courthouse and Annex 333 Constitution Avenue, NW Washington, DC 20001

F.3 DELIVERABLES/DELIVERABLES SCHEDULE

The Contractor shall provide the following deliverables identified in Section C of the contract:

Deliverable Contract Reference Delivery Requirement Monthly Profit/Loss Report C.5.1 30 business days after each month’s end

[END OF SECTION F]

SECTION G – CONRACT ADMINISTRATION DATA 24-001-USCA

G-1

G.1 CLAUSES INCORPORATED BY REFERENCE .................................................................. G-1

G.2 CONTRACTOR REPRESENTATIVE ................................................................................ G-1

G.

G.1 CLAUSES INCORPORATED BY REFERENCE (SEP 2010)

their full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.uscourts.gov/procurement.aspx.

CLAUSE NUMBER CLAUSE TITLE DATE

7-1 Contract Administration JAN 2003 7-5 Contracting Officer’s

Representative

APR 2013

G.2 CONTRACTING REPRESENTATIVE 7-10 (JAN 2003)

(a) The contractor’s representative to be contacted for all contract administration matters is as follows (contractor complete the information):

Name:

Address:

Telephone:

Email:

Fax:

(b) The contractor’s representative shall act as the central point of contact with the judiciary, shall be responsible for all contract administration issues relative to this contract, and shall have full authority to act for and legally bind the contractor on all such issues.

[END OF SECTION G]

SECTION H - SPECIAL CONTRACT REQUIREMENTS 24-001-USCA

H-1

H.1 CLAUSE INCORPORATED BY REFERENCE .................................................................... H-1

H.2 PARKING ................................................................................................................... H-1

H.3 LIMITED BACKGROUND SECURITY CHECK .................................................................. H-1

H.4 PERIOD OF PERFORMANCE ....................................................................................... H-2

H.5 KEY PERSONNEL ........................................................................................................ H-2

H.

H.1 CLAUSE INCORPORATED BY REFERENCE (SEP 2010)

their full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.uscourts.gov/procurement.aspx.

1-1 Employment by the Government JAN 2003

H.2 PARKING 7-50 (APR 2013)

There is no contractor parking available at the U.S. Courthouse. In the event that this contract requires the delivery of equipment or materials to the courthouse, the contractor shall park delivery vehicles at designated locations within the courthouse complex ONLY WHILE LOADING AND UNLOADING THE VEHICLE. Arrangements for pick-up and delivery shall be coordinated with the Contracting Officer’s Representative and made in accordance with building management policies.

H.3 LIMITED BACKGROUND SECURITY CHECK

The contractor's employees shall be required to undergo a security clearance. All prospective employees shall submit identification information to permit a criminal and other background investigation as deemed necessary by the Government. The name, social security number, and birth date of each employee shall be provided to the Contracting Officer’s Representative at least 72 hours in advance of the employee beginning work at the courthouse. If the Contracting Officer’s Representative receives an unsuitable report on any employee after processing of the security check, or if the U.S. Marshals Service finds a prospective employee to be unsuitable or unfit for his or her assigned duties, the contractor shall be advised immediately that such employee cannot continue to work or be assigned to work under the contract.

H-2

H.4 PERIOD OF PERFORMANCE

The period of performance for this contract is a one-year base and four one-year options as follows:

Base Year - December 1, 2024 through November 30, 2025 Option Year 1 - December 1, 2025 through November 30, 2026 Option Year 2 - December 1, 2026 through November 30, 2027 Option Year 3 - December 1, 2027 through November 30, 2028 Option Year 4 - December 1, 2028 through November 30, 2029

H.5 KEY PERSONNEL 2-65 (APR 2013)

(a) Individuals identified below as key personnel and accepted for this contract are expected to remain dedicated to this contract. However, in the event that it becomes necessary for the contractor to replace any of the individuals designated as key personnel, the contractor shall request such substitutions in accordance with this clause. Substitution of key personnel will be considered only under the following circumstances.

(1) All substitutes shall have qualifications at least equal to those of the person being replaced.

(2) All appointments of key personnel shall be approved in writing by the contracting officer, and no substitutions of such personnel shall be made without the advance written approval of the contracting officer.

(3) Except as provided in paragraph (4) of this clause, at least 30 days (60 days if security clearance is required) in advance of the proposed substitution, all proposed substitutions of key personnel shall be submitted in writing to the contracting officer, including the information required in paragraph (5) of this provision.

(4) The following identifies the requirements for situations where individuals proposed as key personnel become unavailable because of sudden illness, death or termination of employment. The contractor shall within 5 work days after the event, notify the contracting officer in writing of such unavailability. If the event happens after award, the contracting officer will determine if there is an immediate need for a temporary substitute and a continuing requirement for a permanent substitute for the key personnel position. The contracting officer will promptly inform the contractor of this determination. If the contracting officer specifies that a temporary substitute is required, the contractor shall as soon as is practical identify who will be performing the work as a temporary

H-3 substitute. The temporary substitute will then start performance on a date mutually acceptable to the contracting officer and the contractor.

Within 15 work days following the event, if the contracting officer specifies that a permanent substitute is required, the contractor shall submit, in writing, for the contracting officer's approval, the information required in (5) and (6) below, for a proposed permanent substitute for the unavailable individual. The approval process will be the same as (7) below.

(5) Request for substitution of key personnel shall provide a detailed explanation of the circumstances necessitating substitution, a resume of the proposed substitute, and any other information requested by the contracting officer to make a determination as to the appropriateness of the proposed substitute's qualifications. All resumes shall be signed by the proposed substitute and his/her formal (per company accepted organizational chart) direct supervisor or higher authority.

(6) As a minimum (or as otherwise specified in the solicitation), resumes shall include the following:

(a) name of person;

(b) functional responsibility;

(c) education (including, in reverse chronological order, colleges and/or technical schools attended (with dates), degree(s)/certification(s) received, major field(s) of study, and approximate number of total class hours);

(d) citizenship status;

(e) experience including, in reverse chronological order for up to ten years, area(s) or work in which a person is qualified, company and title of position, approximate starting and ending dates (month/year), concise descriptions of experience for each position held including specific experience related to the requirements of this contract; and

(f) certification that the information contained in the resume is correct and accurate (signature of key person and date signed, and signature of the supervisor or higher authority and date signed will be accepted as certification).

(7) The contracting officer will promptly notify the contractor in writing of his/her approval or disapproval of all requests for substitution of key personnel. All disapprovals will require re-submission of another proposed substitution within 15 days by the contractor.

(b) The following individuals are designated as key personnel under this contract:

On-site Manager.

H-4

[END OF SECTION H]

SECTION I – CONTRACT CLAUSES 24-001-USCA

I-1

I.1 CLAUSES INCORPORATED BY REFERENCE ................................................................... I-1

I.2 OPTION TO EXTEND SERVICES .................................................................................... I-2

I.3 OPTION TO EXTEND THE TERM OF THE CONTRACT (APR 2013) ................................. I-3

I.

I.1 CLAUSES INCORPORATED BY REFERENCE (SEP 2010)

their full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.uscourts.gov/procurement.aspx.

CLAUSE

NUMBER CLAUSE TITLE DATE

1-5 Conflict of Interest AUG 2004

1-10 Gratuities JAN 2010

1-15 Disclosure of Contractor Information to the Public AUG 2004

2-50 Continuity of Services JAN 2003

2-80 Judiciary Property JAN 2003

3-25 Protecting the Judiciary’s Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

MAR 2019

3-35 Covenant Against Contingent Fees JAN 2003

3-40 Restrictions on Subcontractor Sales to the Judiciary JUN 2014

3-45 Anti-Kickback Procedures JUN 2012

3-50 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity

JUN 2012

3-105 Audit and Records – Negotiation APR 2011

3-120 Order of Precedence - Uniform Contract Format

JAN 2003

3-140 Notice to the Judiciary of Labor Disputes JAN 2003

I-2

CLAUSE

NUMBER CLAUSE TITLE DATE

3-150 Contract Work Hours and Safety Standards Act - Overtime Compensation

JAN 2003

3-160 Service Contract Labor Standards MAR 2019

3-175 Fair Labor Standards Act and Service Contract Act - Price Adjustment (Multiple Year and Option Contracts)

MAR 2019

3-205 Protest After Award JAN 2003

6-20 Insurance - Work On or Within a Judiciary Facility APR 2011

7-15 Observance of Regulations/Standards of Conduct JAN 2003

7-20 Security Requirements APR 2013

7-25 Indemnification AUG 2004

7-30 Public Use of the Name of the Federal Judiciary JUN 2014

7-35 Disclosure or Use of Information APR 2013

7-65 Protection of Judiciary Buildings, Equipment, and Vegetation APR 2013

7-85 Examination of Records JAN 2003

7-100B Limitation of Liability (Services) JAN 2003

7-110 Bankruptcy JAN 2003

7-185 Changes APR 2013

7-215 Notification of Ownership Changes JAN 2003

7-225 Termination (Cost Reimbursement) MAR 2019

7-235 Disputes JAN 2003

I.2 OPTION TO EXTEND SERVICES 2-90C (APR 2013)

The judiciary may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The contracting officer may exercise the option by written notice to the contractor no later than 30 calendar days prior to the contract's current expiration date.

I-3

I.3 OPTION TO EXTEND THE TERM OF THE CONTRACT 2-90D (APR 2013)

(a) The judiciary may extend the term of this contract by written notice to the contractor no later than 30 calendar days prior to the contract's current expiration date; provided that the judiciary gives the contractor a preliminary written notice of its intent to extend at least 60 calendar days before the contract expires. The preliminary notice does not commit the judiciary to an extension.

(b) If the judiciary exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months.

[END SECTION I]

SECTION J – LIST OF ATTACHMENTS 24-001-USCA

J-1

J.

J.1 Government-furnished Equipment Inventory ............................................................ J-1

J.2 Floor Diagram ............................................................................................................ J-6

J.3 Solicitation Response Forms....................................................................................... J-7

J.4 U.S. Department of Labor Wage Determination ...................................................... J-17

J.1 GOVERNMENT-FURNISHED EQUIPMENT INVENTORY

KITCHEN EQUIPMENT SCHEDULE

ITEM QTY DESCRIPTION

1.00 - RECEIVING/STORAGE

1.01 1 JANITOR SINK

1.02 1 HOT WATER HEATER

1.03 1 WALK-IN COMPLEX

1.04 1 EVAPORATOR COIL

1.05 1 EVAPORATOR COIL

1.06 1 STORAGE RACK, MOBILE

1.07A 1 RACK, MOBILE

1.07B 1 RACK, MOBILE

1.08A 10 STORAGE SHELF, MOBILE

1.08B 10 STORAGE SHELF, MOBILE

1.08C 10 STORAGE SHELF, MOBILE

1.08D 10 STORAGE SHELF, MOBILE

1.08E 10 STORAGE SHELF, MOBILE

1.08F 10 STORAGE SHELF, MOBILE

1.08G 10 STORAGE SHELF, MOBILE

1.08H 10 STORAGE SHELF, MOBILE

J-2

1.09A 1 DRY STORAGE SHELVING

1.09B 1 DRY STORAGE SHELVING

1.09C 1 DRY STORAGE SHELVING

1.09D 1 DRY STORAGE SHELVING

1.09E 1 DRY STORAGE SHELVING

1.10 10 LOCKERS

2.00 - PREPARATION

2.01 1 HAND SINK

2.02 1 TRASH RECEPTACLE

2.03 4 WORKTABLE WITH SINK

2.04 1 PREP SINK, TWO COMPARTMENT

2.05 1 WALL SHELF

2.06 1 WASTE DISPOSER, 1.25 HP

2.07 2 WALL SHELF

2.08 1 WORKTABLE WITH TWO COMP. SINK

2.09 2 WALL SHELF

2.10 2 WALL SHELF

2.11 1 FOOD PROCESSOR

2.12 1 REFRIGERATOR, REACH-IN

2.13 1 REFRIGERATOR, REACH-IN

2.14 1 DRY STORAGE SHELVING

2.15 1 CART

2.16 1 FLOOR GRATE AND PAN

2.17 1 ICE BIN, 454 KG

2.18 1 ICE CUBER, 454 KG

2.19 1 WATER FILTER, ICE CUBER

2.20 1 FAUCET, PRE-RINSE

3.00 - POT WASHING

3.01 1 HAND SINK

3.02 1 THREE COMPARTMENT SINK

3.03 1 WASTE DISPOSER, 3 HP

3.04 1 WALL SHELF

3.06 1 WALK-IN REFRIGERATOR

3.07 1 EVAPORATOR COIL, -1:1C

3.08A 1 STORAGE SHELF

3.08B 1 STORAGE SHELF

4.00 - HOT FOOD PRODUCTION

4.01 1 HAND SINK

4.02 1 WARMER

4.03 1 FRYER

4.04 1 DUMPSTATION W/ FILTER & WARMER

J-3

4.05 1 RANGE, GRIDDLE TOP

4.06 1 CHARBROILER

4.07 4 RANGE, OPEN BURNER TOP

4.08 1 STEAMER W/ 20 QT. KETTLE

4.09 1 CONVECTION OVEN, DOUBLE

4.10 1 CHEF'S COUNTER W/ SINK

4.11 1 DOUBLE OVERSHELF

4.13 2 CUTTING BOARD

4.14 1 RECEIVING/STORAGE

4.15 1 FREEZER, REACH-IN

4.16A 1 EXHAUST VENTILATOR

4.16B 1 EXHAUST VENTILATOR

4.17 1 WATER FILTER, STEAMER

4.18 1 FIRE EXTINGUISHING SYSTEM

5.00 - JUDGES' PANTRY

5.01 1 HAND SINK

5.02 1 DISH DOLLY

5.03 1 DISHTABLE

5.04 1 UNDERCOUNTER WAREWASHER

5.05 1 RACK SHELF, WALL MOUNTED

5.06 1 WASTE DISPOSER, 3 HP

5.07 2 WALL SHELF

5.08 2 WALL SHELF

5.13 1 WATER FILTER, COFFEE BREWER

5.14 1 REFRIGERATOR, REACH-IN

5.15 1 CHEF'S COUNTER

5.16 1 DOUBLE OVERSHELF

5.17 1 HOT FOOD WELL

5.18 1 MICROWAVE OVEN

5.19 1 FAUCET, PRE-RINSE

5.20 1 GARNISH PAN, REFRIGERATED

5.21 1 CARBONATOR SHELF

5.23 1 WATER FILTER, SODA

6.00 - TRAY PICK-UP

6.01 2 FOOD COUNTER

6.02 12 UTENSIL CONTAINER

6.03 1 PIZZA WARMER

6.04 1 SOFT SERVE MACHINE

7.00 1 DELI

7.01 1 DELI COUNTER AND TRAY SLIDE

7.02 1 DISPLAY CASE, DUAL-TEMP

J-4

7.03 1 BREATH PROTECTOR

7.04 1 HAND SINK, DROP-IN

7.05 1 BACKCOUNTER, BAKERY

7.09 1 REFRIGERATOR, UNDER COUNTER

7.10 1 SINK, DROP-IN

7.11 1 SPLASH GUARD

7.12 1 SOAP AND TOWEL DISPENSER

7.14 1 COLD PAN

7.15 1 HOT FOOD WELL

8.01A 1 REFRIGERATOR WITH GLASS DOORS

8.01B 1 REFRIGERATOR WITH GLASS DOORS

9.00 - HOT FOOD/PIZZA/GRILL

9.01 1 HF/PIZZA/GRILL COUNTER AND TRAY SL

9.02 1 BREATH PROTECTOR

9.03 1 COLD PAN

9.04 3 HOT FOOD WELL

9.05 1 BREATH PROTECTOR

9.06 1 THERMAL SHELF, BUILT-IN

9.07 1 BREATH PROTECTOR

9.09 1 HAND SINK

9.10 1 SANDWICH DISPLAY WARMER

9.11 1 SALAD TOP REFRIGERATOR

9.12 1 EQUIPMENT STAND, REFRIGERATED

9.13 1 FRYER

9.14 1 GRIDDLE, COUNTER TOP

9.15 1 EXHAUST VENTILATOR

9.16 1 FIRE EXTINGUISHING SYSTEM

9.17 1 DUMPSTATION W/ FILTER AND WARMER

9.18 1 UNDERCOUNTER FREEZER

9.19 1 WALL SHELF, BREAD

10.00 - DELI

10.01 1 DELI COUNTER AND TRAY SLIDE

10.02 1 BREATH PROTECTOR

10.03 1 BREATH PROTECTOR

10.04 2 COLD PAN

10.05 1 HAND SINK

10.06 1 REFRIGERATOR, REACH-IN

11.00 - BEVERAGE

11.01 1 DESSERT/ BEV COUNTER - TRAY SLIDE

11.02 1 BREATH PROTECTOR

11.03 1 COLD PAN

J-5

11.04 1 SOUP WELL, BUILT-IN

11.05 4 CUP DISPENSER

11.09 2 CONDIMENT BINS

11.13 1 SALAD COUNTER AND TRAY SLIDE

12.00 - CASHIER

12.01 1 CASHIER COUNTER AND TRAY SLIDE

13.00 - CONDIMENT STATION

13.01 1 CONDIMENT COUNTER

13.02 1 CONDIMENT CONTAINER

13.03 1 MICROWAVE

13.04 3 NAPKIN DISPENSER

14.00 - TRASH/TRAY HANDLING

14.01 1 TRAY DROP-OFF COUNTER

14.02 4 TRASH RECEPTACLE

14.03 1 SHELVING UNIT

14.04 1 HAND SINK

14.05 1 SOILED DISHTABLE

14.06 1 WASTE DISPOSER, 5HP

14.07 1 WALL SHELF

14.08 1 WAREWASHER

14.09 1 CONDENSATE VENTILATOR

14.10 1 CLEAN DISHTABLE

14.11 1…