RFP 238 - Engineering Consulting Services - BID PACKET v1.5.pdf

Douglas County Solid Waste Department Request for Proposals

Engineering Consulting Services

September 25, 2025

RFP NAME AND NUMBER: Engineering Consulting Services

RFP #238

RFP DESCRIPTION: Douglas County, Oregon is requesting proposals from qualified parties to provide engineering consulting services for the Roseburg and Reedsport Landfills and other related work as required

CONTRACT ADMINISTRATOR: Nicholas Frisinger

Telephone Number: 541-440-6093 Fax Number: 541-440-4413

Email: nicholas.frisinger@douglascountyor.gov

PROPOSALS ARE TO BE SENT TO: Douglas County

Management and Finance Dept Attn: Purchasing Manager 1036 SE Douglas Avenue, CH Rm 301 Roseburg, Oregon 97470

PROPOSAL DUE DATE: October 28, 2025 by 2:00 PM

Requirements: Interested Proposers are required to comply with all requirements of the RFP. A copy of the RFP and any and all clarifications issued shall be obtained from the County’s website:

https://douglascounty-oregon.us/Bids.aspx

Furthermore, all notices concerning this solicitation shall be posted to the aforementioned website. Notices shall include, but are not limited to revisions, addenda, clarifications and answers to Proposers’ questions.

TABLE OF CONTENTS

PART 1 NOTICE TO PROPOSERS

PART 2 INSTRUCTIONS TO PROPOSERS

PART 3 SCOPE OF SERVICES

PART 4 SELECTION CRITERIA AND SCORING

ATTACHMENT A PROPOSER CERTIFICATION & IDENTIFICATION

FORM

ATTACHMENT B PROPOSED CONTRACT

PART 1—NOTICE TO PROPOSERS

Request for Proposals for Engineering Consulting Services

RFP # 238

DOUGLAS COUNTY, OREGON

The Douglas County Solid Waste Department is requesting proposals from qualified firms or individuals to provide engineering consulting services for the Roseburg and Reedsport Landfills and other related work as required.

Sealed Proposals for the project described herein must be received by the Douglas County Purchasing Manager, 1036 SE Douglas Avenue, CH Room 301, Roseburg, OR 97470, NO LATER THAN October 28, 2025 by 2:00 PM.

Proposals received after the due date and time will not be considered. Proposals may not be withdrawn after the time set for opening.

Proposers must view and obtain solicitation documents from the Douglas County Bid Documents Website: https://douglascounty-oregon.us/Bids.aspx .

The Douglas County Board of Commissioners reserves the right to reject any or all Proposals, to waive technicalities, and to award the contract to the highest scoring responsive responsible Proposer. The Douglas County Board of Commissioners may reject any Proposal not in compliance with all prescribed public contracting procedures and requirements and may reject all Proposals upon a finding that it is in the public interest to do so.

PART 2—INSTRUCTIONS TO PROPOSERS

Request for Proposals for Engineering Consulting Services

RFP # 238

DOUGLAS COUNTY, OREGON

PROPOSALS DUE: October 28, 2025 BY 2:00 PM

1 PURPOSE OF REQUEST FOR PROPOSALS:

Douglas County, Oregon is requesting proposals from qualified firms or individuals to provide engineering consulting services for the Roseburg and Reedsport Landfills and other related work as required.

The purpose of this Request for Proposals (RFP) is to retain a qualified engineering consultant to provide professional services related to landfill development, operations support, closure plan development, feasibility studies and permit compliance.

The Roseburg Landfill is located approximately 3 miles southwest of Roseburg, Oregon. The site receives municipal solid waste from the County’s transfer stations, including Reedsport. Douglas County operates the landfill under Oregon Department of Environmental Quality Solid Waste Disposal Site Permit No. 265.

The Reedsport Landfill is located two miles east of Reedsport. This facility is inactive. It is 1/4 mile south of the Umpqua River and adjacent to the brackish-water marshlands bordering Schofield Creek. The landfill operated under, and is presently monitored under, the conditions of Solid Waste Disposal Site Closure Permit No. 19.

The County intends to select the highest scoring responsive responsible Proposer based on the evaluation criteria stated in this RFP. This RFP is intended to provide interested persons or entities with sufficient information to prepare and submit a Proposal for consideration by the County.

2 DEFINITIONS:

2.1. As used in this Request for Proposals (“RFP”):

2.1.1 “Addendum” means any document issued by the County to modify the terms and conditions of this RFP or the prospective Contract Documents.

2.1.2 “Applicable Laws” means all codes, statues, rules, regulations, orders, ordinances, and other legal requirements of federal, state, and local governmental bodies, and agencies.

2.1.3 “Board” means the Douglas County Board of Commissioners.

2.1.4 “County” means Douglas County, Oregon.

2.1.5 “Contract” or “Contract Documents” means the documents that govern the contractual rights and obligations of the Parties concerning the Services, including Douglas County’s General Provisions for Procurement of Goods and Services, Special Provisions, Specifications, Addenda pertaining to other Contract Documents, the Proposal accepted by the County, the Contract, and Amendments.

2.1.6 “Contract Administrator” means the person named in Subsection

4.2.

2.1.7 “Contractor” means the successful Proposer selected by the County through this RFP who enters into a contract with the County.

2.1.8 “Director” means the Douglas County Solid Waste Department

Director.

2.1.9 “Entity” means any association, partnership, corporation, limited liability company, joint venture, or other legal entity.

2.1.10 “Person” means a natural person.

2.1.11 “Proposal” means a written offer to perform the Services. The terms

“Bid” or “Offer” may be used in the RFP documents and the Contract Documents to refer to “Proposal.”

2.1.12 “Proposer” means a person or entity who submits a proposal in response to this RFP. The term “Bidder” or “Offeror” may be used in the RFP documents to refer to “Proposer.”

2.1.13 “Request for Proposal Documents” or “RFP Documents” means this form, Addenda, and attachments and exhibits to this form.

2.1.14 “Reviewers” means the Director and other representatives of the County who review and evaluate proposals.

2.1.15 “Will”, “shall”, and “must” signify mandatory obligations.

2.2. Unless otherwise stated, words and phrases used in this RFP that are not defined in Subsection 2.1 will have the generally accepted meaning in Contractor’s trade.

2.3. When not inconsistent with the context, words in the plural number include the singular and words in the singular include the plural.

3 SCHEDULE OF EVENTS:

3.1. The following schedule of events shall be followed for this RFP:

RFP #XXX Release September 25, 2025 Deadline to submit written questions and requests for clarification

October 14, 2025

3.2. The County reserves the right to change the foregoing schedule as it deems necessary or appropriate.

4 CORRESPONDENCE AND INFORMATION CONCERNING RFP:

4.1. To ensure fair consideration for all Proposers, the County prohibits communication of any kind relating to this RFP with any County department, bureau, or employee during the submission and award process, except as provided in this Section. Such communications, when initiated by a Proposer, may be grounds for disqualifying the offending Proposer from consideration or award of the Contract or a future contract with the County.

4.2. Nicholas Frisinger is the sole source of information concerning this RFP.

Proposers are advised that no other source is authorized to give information concerning, or to explain or interpret, the RFP Documents. Except as otherwise specified in this RFP, all correspondence, including written questions and objections, pertaining to this RFP must be directed to the Contract Administrator at:

Nicholas Frisinger Contract Administrator 1036 SE Douglas Avenue, 308 Roseburg, OR 97470

Telephone Number: 541-440-6093 Fax Number: 541-440-4413 Email: nicholas.frisinger@douglascountyor.gov

4.3. This RFP is intended to provide prospective Proposers with sufficient information to prepare and submit Proposals for consideration by the County. Proposers are cautioned not to make any assumptions as to the implied meaning or intent of any part of this RFP. Proposers should request clarification if needed. All requests for interpretation or correction shall be in writing and addressed to the Contract Administrator no later than October 14, 2025.

4.4. Any prospective Proposer who contends that the provisions of this RFP or any aspect of the procurement process will encourage favoritism in the award of the contract for services or substantially diminish competition must file a written protest to the RFP no later than October 21, 2025. Failure to file a protest will be deemed a waiver of any claim by a Proposer that the procurement process violates any provision of law or this RFP. If protests are filed, the County may elect to postpone opening Proposals without invalidating this RFP or any Proposal.

Deadline to protest RFP Document provisions October 21, 2025 Proposal Due Date October 28, 2025 by 2:00 PM Proposal Opening October 29, 2025 Issuance of Intent to Award contract by November 4, 2025 Deadline to protest intended award No later than 7 calendar days after issuance of Intent to Award Contract will be signed by TBD mailto:nicholas.frisinger@douglascountyor.gov

5 AMENDMENTS & RFP ADDENDA:

5.1. The provisions of this RFP cannot be modified by oral interpretations or statements, which shall be deemed inadmissible in any protest proceedings.

If inquiries or comments by Proposers raise issues that require clarification by the County, or if the County decides to revise or modify any part of this RFP, the County will issue RFP addenda on the Douglas County website’s “Bid Documents” web page, which may be found at:

5.2. It shall be a Proposer’s responsibility to monitor the “Bid Documents” web page regularly while the RFP is open for addenda and other notices provided in connection with this RFP.

5.3. Proposers must clearly acknowledge receipt of addenda issued by signing and returning each addendum with their Proposal. Failure to do so may result in Proposal disqualification.

6 COST OF PROPOSALS: The County will not reimburse any Proposer for costs incurred in preparation, submission, and presentation of a Proposal.

7 QUALIFICATIONS, BONDS & INSURANCE: All services required in this RFP shall be performed by licensed architects and engineers registered in the State of Oregon. The Proposer shall procure and maintain bonds and insurance required by law or the contract documents.

8 FORMAT OF PROPOSAL:

8.1. All Proposals shall be submitted in the format described in this Section.

8.2. In order to be considered for selection, a Proposer must submit a complete, succinct response to this RFP. A Proposal should be prepared simply and economically, providing a thorough, concise description of the Proposer’s qualifications to provide the services.

8.3. All Proposals shall be typed. No handwritten proposals will be accepted. Erasures or other changes must be initialed by the person signing the Proposal. All Proposals shall be signed in ink by a person who is authorized to represent the Offeror.

8.3.1 A Proposal from a partnership shall be signed by at least one partner.

8.3.2 A Proposal from a professional corporation shall signed by the president, the chief executive officer, or other person authorized to act on behalf of the corporation. It shall include evidence of the corporate officer’s authority to sign and identify the state of incorporation.

8.3.3 A joint Proposal from two or more firms shall be signed by the representative of each firm.

8.4 The name and title of the person signing the Proposal must be typed below the signature.

8.5 The County requires contractors to provide their Federal Employer

Identification Number (FEIN) or Social Security Number (SSN), as applicable. The County may report this information to the Internal Revenue Service (IRS). Contractors must keep this information current at all times.

Contractor is required to notify the Contract Administrator within 10 business days if this information changes. The County shall collect the applicable tax identification information prior to signing a Contract.

9 CONTENT OF PROPOSALS:

9.3 The contents of the Proposal will become part of the Contract if accepted by the County.

9.4 Materials submitted to the County in response to this RFP and any subsequent contract negotiations or execution which may follow are subject to disclosure in response to public records requests under the Oregon Public Records Law.

9.4.1 No portion of any Proposal is confidential, notwithstanding a

Proposer’s marking its Proposal, or sections of its Proposal, as confidential, proprietary, or otherwise exempt. Such designation must include an explanation of the legal basis for exemption of the specific materials from public records disclosure requirements. Materials not clearly marked as exempt from disclosure and/or which lack the required disclosure exemption explanation will be subject to disclosure in response to public records requests.

9.4.2 Designation of certain Proposal or contract documents as proprietary or confidential without further explanation as to why the Proposer believes them to be exempt from the Oregon Public Records Law’s disclosure requirements will not satisfy the foregoing requirements.

9.4.3 The County will endeavor in good faith to honor appropriate requests for exemption from disclosure, but the County reserves the right to make its own determination of whether Proposal or contract documents designated as exempt from disclosure requirements are in fact legally exempt. The County retains sole discretion to determine the applicability of the Oregon Public Records Law. The County makes no representations or assurances to Proposers that Proposal or contract documents designated by Proposers as exempt will not be disclosed in response to public records requests.

9.4.4 By submitting a Proposal, the Proposer accepts and agrees to the conditions contained in this Subsection 9.2 and to hold the County, and its officers, employees, and agents harmless for disclosures that the County deems, in the County’s sole discretion, to be required by the Oregon Public Records Law or other applicable laws.

9.5 Proposals must contain sufficient information for the County to determine which Proposer will be most qualified to furnish the services. Proposals may include information that is not specifically requested in this RFP if information is pertinent to the proposed contract. Each Proposal shall contain a clear and full statement of the Proposer’s qualifications to provide the services.

9.6 The Proposer selected by the County will be required to enter into a contract for the personal services as specified in this RFP.

9.7 A Proposal must include the following information within a Cover Letter:

9.7.1 The name and business address of the Proposer.

9.7.2 The name, telephone number, and email address of a

representative of the Proposer for communications with the County regarding the Proposal;

9.7.3 If the Proposer is an entity, the nature of the entity (e.g., corporation).

9.7.4 If the Proposer is a corporation, the state of incorporation.

9.7.5 A statement of whether or not the Proposer is a “Resident Bidder” who has paid unemployment taxes or income taxes in Oregon during the 12 calendar months immediately preceding submission of the Proposal and who has a business address in Oregon.

9.7.6 A statement that the Proposer has read the RFP and affirms that the Proposer agrees to be bound by the terms contained within this RFP.

9.7.7 An acknowledgement of receipt of each Addendum. Failure to do so may result in Proposal disqualification.

9.8 A Proposal also must include the following information:

9.8.1 Proposals shall respond to each category of information listed in Section 1.1. of Part 4.

9.8.2 Indicate either acceptance of the County’s proposed contract provisions or suggest reasonable alternatives that do not substantially impair the County’s rights under the contract.

Unconditional refusal to accept the contract provisions proposed by the County without offering acceptable alternatives may result in the disqualification of the Proposer or a less favorable evaluation of its Proposal. The Proposer selected by the County will be expected to enter into a written contract in the form attached to this RFP.

9.8.3 State whether the Proposer will meet the insurance

requirements of the contract. If the Proposer will not meet those requirements, describe the current level of insurance maintained by the Proposer.

9.9 Submissions must clearly respond to the elements listed above. The County reserves the right to request additional information from Proposers, in writing and/or in a meeting, pertaining to statements made within a Proposal that the County feels is necessary for clarification purposes. The County shall have the right to disqualify any Proposal as a result of the information gathered in its research.

10 SUBMISSION OF PROPOSALS:

10.1 In order to be considered, a Proposer must submit: one (1) copy marked as an original (signed in blue ink), signed by a representative of the Proposer who is authorized to bind the Proposer in contractual matters; four (4) copies of the Proposal; and (1) electronic copy (either on a CD or thumb drive).

10.2 Sealed Proposals must be delivered to the Douglas County Purchasing Manager by affixing the below label to the outside of the Proposer’s package and mailing or delivering them to:

Proposers mailing Proposals should allow extra mail delivery time to ensure timely receipt of their Proposal. Proposals received after the delivery deadline will not be considered. The original Proposal (and copies) must be contained in a sealed envelope with the above Proposal Identification Label completed and attached to the outside package of the Proposal submitted. PROPOSALS SUBMITTED BY FACSIMILE OR EMAIL

TRANSMISSION WILL NOT BE ACCEPTED.

10.3 Proposals must be received by the Douglas County Purchasing

Manager at the address listed above no later than October 28, 2025 by 2:00 PM. Late Proposals will be returned unopened.

10.4 By submitting a Proposal, the Proposer certifies that:

10.4.1 The Proposer has read and understands the RFP and the

terms of the attached contract. After submitting a

Douglas County Management and Finance Department Attn: Purchasing Manager 1036 SE Douglas Avenue, CH Rm 301 Roseburg, OR 97470

SEALED PROPOSAL FOR RFP #238

DO NOT OPEN

Proposal, a Proposer cannot assert that there was any misunderstanding concerning the requirements of the Contract Documents.

10.4.2 The Proposer is familiar with the conditions that will affect the Proposer’s performance, if the Proposer is selected to provide the services.

10.4.3 The Proposal has been made independently and is being

submitted without any collusion, agreement, understanding, or planned common course of action with any other Proposer.

10.4.4 The Proposer is compliant with all applicable federal, state, and local tax laws.

10.4.5 The Proposer will comply with all federal, state, and local laws, regardless of whether they are specifically identified herein, applicable to participation in this RFP, public contracting, and provision of the services that are the subject of this RFP.

10.4.6 The Proposer is an equal opportunity employer that

presently complies and in the future will comply with all applicable provisions of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972 (42 U.S.C.

§ 2000) and all regulations thereunder (e.g., 41 CFR Part 60 et seq.); Executive Orders 11246 and 11375; the Americans With Disabilities Act (42 U.S.C. § 12101 et seq.); and all federal and state civil rights laws applicable to the Proposer’s operations.

10.5 Proposals will be publicly opened on October 29, 2025 at 11:00 AM at the

Solid Waste Department Office, located at 1036 SE Douglas Avenue, CH Rm 308, Roseburg, OR 97470. Proposers who wish to be present at the time will be informed of the number and names of Proposers. No other information will be made available at that time.

11. AMENDMENT AND WITHDRAWAL OF PROPOSALS: A Proposer may withdraw its

Proposal at any time before Proposals are opened by submitting a written request to withdraw to the Director. A Proposer may amend its Proposal at any time prior to the Proposal due date by submitting a written amendment to the Director. The amendment or withdrawal shall be executed by a duly authorized representative of the Proposer.

Proposals cannot be amended after the Proposal due date. Proposals will be irrevocable for thirty (30) days after they are opened or until the County specifically rejects the Proposal or executes a contract with another Proposer, whichever shall occur first.

12. EVALUATION OF PROPOSALS:

12.1 Proposals will be reviewed and evaluated by the Director and other representatives of the County. The reviewers may request supplemental information from a Proposer concerning a Proposal. The Proposer shall respond promptly to the request. Proposers shall not submit supplemental information without the approval of the Director.

12.2 The County may make such investigations as it deems appropriate to determine whether a Proposer is qualified to provide the services. A Proposer may be requested to provide supplemental written information concerning the Proposer’s ability to provide services and provide written authorization for third parties to provide information to the County concerning the Proposer.

12.3 The County may interview any Proposer, but it is not required to interview all Proposers. In an interview the Proposer may be allowed to expand upon information contained in the Proposal.

12.4 The County shall give preference to goods or services that are manufactured or produced in Oregon if price, fitness, availability, and quality are otherwise equal, and shall add a percent increase to the Bid of a Nonresident Bidder equal to the percent, if any, of the preference given to the Bidder in the state in which the Bidder resides.

12.5 The reviewers may consider information that is pertinent to the Proposer’s qualifications regardless of whether such information is specifically requested by this RFP, and other pertinent information obtained during the review process.

12.6 The County may reject a Proposal if it is non-responsive, incomplete, conditional, or otherwise irregular. The County may waive irregularities or deficiencies in a Proposal that the County deems to be minor or if waiver is in the best interests of the County.

12.7 If a Proposer fails to cooperate with an investigation; fails to provide supplemental information; provides false, misleading, or incomplete information; or otherwise materially undermines the selection process, the Proposer may be disqualified.

12.8 The County may correct any arithmetical errors in the Proposal.

12.9 The County may debar a Proposer pursuant to law.

12.10 The County will score the Proposals using the scoring system set forth in

Part 4.

12.11 The County reserves the exclusive discretion to:

12.11.1 Determine whether to waive defects, irregularities or deficiencies in a Proposal;

12.11.2 Reject a Proposal that is irregular, incomplete, or non-responsive;

12.11.3 Determine whether a Proposer will be allowed to submit supplemental written information concerning the Proposer’s ability to perform the services;

12.11.4 Decide whether to interview a Proposer;

12.11.5 Reject a Proposal if the Proposer fails to comply with the requirements of this RFP;

12.11.6 Determine whether to disqualify or debar a Proposer;

12.11.7 Determine what information is pertinent to the review process and the importance of information;

12.11.8 Determine the intent, purpose, and meaning of any provision in this RFP;

12.11.9 Determine whether a Proposal complies with the provisions of this RFP;

12.11.10 Determine the appropriate score for each Proposal, using the evaluation criteria and scoring listed in Part 4; and

12.11.11 Select the Proposer best suited to provide the services.

12.12 The County reserves the right to accept one or more Proposals, accept only portions of Proposals, or reject all Proposals at its option.

13 EXECUTION OF CONTRACT:

13.1 The County intends to select the highest scoring responsive responsible Proposer. After the Director and other representatives of the County score the Proposals and make a written recommendation on selection of the Contractor to the Board. The Board will make the final decision on selection of the most suitable Contractor. All Proposers will be notified of the Board’s decision.

13.2 All Proposers not selected will be notified of the County’s decision. After the County selects a Contractor, any Proposer may review the evaluation documentation at the Douglas County Solid Waste Department, 1036 SE Douglas Avenue, CH Rm 308, Roseburg, OR 97470. If there are disagreements with the outcome or questions regarding the selection process, Proposers must submit the questions or protest in writing to the Director no later than seven (7) calendar days after the notice of intent to award has been issued. A written response will be issued for all timely questions or concerns.

13.3 If the successful Proposer fails to execute a contract and provide any document that is required by the contract within fifteen (15) days after the proposed contract is presented to the successful Proposer, the County will, either orally or in writing, formally retract the contract. The County may then accept the next highest scoring Proposal from a responsive responsible Proposer. The County may continue in this manner through successive Proposers until a contract is executed, or the County terminates the selection process.

13.4 The Board reserves the right to reject all Proposals.

PART 3 – SCOPE OF SERVICES

1. LOCATION:

Roseburg Landfill, Reedsport Landfill and all Douglas County Transfer Sites.

2. SCOPE OF SERVICES:

2.1 The Consultant shall complete all tasks and provide all deliverables as described below.

The following is a general overview of items that the County feels are necessary for this contract but is not intended to be a full list of the services that the Consultant may deem necessary to complete this contract. The actual tasks to be included in the Contract by exhibit will be negotiated after the Consultant has been selected.

a) Act as the County’s primary Consultant on matters involving landfill design, system modifications and landfill operations support.

b) Assist with regulatory compliance. This work may involve periodic visits to the County’s solid waste sites, helping the County evaluate compliance with various permit conditions. Work may also include working with a County-designated environmental regulatory consultant (s).

c) Meet regularly with County staff to report task progress, discuss upcoming needs, review draft deliverables, and develop responses to regulatory comments.

d) Provide technical support at meetings with the Solid Waste Director, and Board of County Commissioners.

e) Update, or assist County staff with reviewing and updating, various plans, such as site development, stormwater pollution control, operations and maintenance, etc.

f) As requested, review and comment on County-prepared reports, correspondence and other deliverables.

g) Periodically update alternatives disposal analyses for comparison with current operations, including waste composition, disposed waste projections, waste diversion opportunities, site development scenarios, other reasonable disposal options, and life cycle cost projections.

h) Periodically review site operations, helping County staff identify solutions to waste and site management concerns related to waste screening, storm drainage and erosion controls, site development, and respond to questions as needed.

i) Help County staff identify needed technical support, assemble a technical team tailored for each task, manage the team’s efforts, and provide quality assurance reviews on deliverables.

j) Provide advice, design services, construction management support, permitting assistance, as requested, for site grading, storm drainage controls, leachate treatment management, landfill gas control, interim and final cover systems, monitoring programs, and other site elements.

k) Periodically assist the County with organizing and maintaining its site operating records.

l) Assist the County with reviewing scopes of services for bi-annual aerial photogrammetry work at the Roseburg Landfill and evaluating the digital terrain modeling results against the historical results. Update site life projections based on these results. Update the base map to include current structures and features. Adapt site layout figures for various plans and reports to reference the updated base map. Provide the updated base map to County staff.

m) Provide other services as requested by the County related to solid waste planning, operations, site development, regulatory permits, and monitoring programs

2.2 Consultant shall perform the services as an independent contractor in accordance with generally accepted standards applied by qualified competent professionals within Consultant’s profession. Consultant shall be responsible for the professional quality, technical accuracy, and coordination of all services performed by the Consultant. Consultant shall, without additional compensation, correct or revise any errors or deficiencies in that service that are caused by Consultant’s negligence.

2.3 The initial contract term shall be for one year. The contract may be extended by written agreement of the parties for up to three successive periods of 12 months each, which will begin on the day following the end of the initial term or the first extension. The total contract term shall not exceed four years.

PART 4—SELECTION CRITERIA AND SCORING

The County will evaluate Proposals according to the following criteria, where a maximum amount of 270 points may be awarded:

LIST OF SCORING CRITERIA

MAXIMUM SCORE

1.1.1 PROPOSER PROXIMITY TO COUNTY’S SITES 20

1.1.2 NUMBER OF YEARS IN BUSINESS 10

1.1.5 EXPERIENCE OF FIRM(S) 25

1.1.7 EXPERIENCE OF KEY PERSONNEL 25

1.1.8 LIST OF CLIENTS 15

1.1.9 KNOWLEDGE OF EPA AND DEQ QAP PROGRAMS 25

1.1.10 UNDERSTANDING OF PROJECT HISTORY 50

1.1.11 UNDERSTANDING OF ISSUES RE SITE DEVELOPMENT 50

1.1.12 UNDERSTANDING COUNTY’S FUTURE SOLID MGMT PLAN 50

Total Score 270

1.1 Proposals shall be scored based on categories described below.

Proposers shall respond to each category. The maximum score for each category is identified above.

1.1.1 Proposer proximity to the County’s Landfills and ability to mobilize by consultant or a local subcontractor.

(20 Points Max)

1.1.2 The number of years the Proposer has been in business.

(10 Points Max)

1.1.3 A statement as to whether the Proposer’s principal is an Oregon registered professional engineer or certified engineering geologist and the respective registration number and date of expiration.

(Required)

1.1.4 For multi-firm teams, the names of sub-consultants, and their respective roles and the role of the offeror.

1.1.5 The experience of firms on the project team to perform the services, including but not limited to, the services listed in the Scope of Services.

(25 Points Max)

1.1.6 The names of the Proposer’s key personnel proposed for the project, and a commitment to assign them for the duration of the project.

1.1.7 The experience of key personnel to perform services, including but not limited to, the services listed in the Scope of Services.

1.1.8 A list of clients for which the Proposer has performed similar services, including a contact name, address, and telephone number for each client listed that the County may contact.

(15 Points Max)

1.1.9 Knowledge of and training in U.S. EPA and Oregon DEQ

Quality Assurance Programs, rules and regulations pertaining to solid waste sites.

1.1.10 Understanding of the project’s historical background as it relates to development, operations and permit compliance.

(50 Points Max)

1.1.11 Understanding of the issues and needs existing and having the potential to exist in the future at the project as they relate to development, operations and permit compliance.

1.1.12 Understanding of the County’s historical and future solid waste management, population growth, and funding of solid waste operations.

ATTACHMENT A

PROPOSER CERTIFICATION & IDENTIFICATION FORM

FAILURE OF THE PROPOSER TO COMPLETE AND SIGN THIS FORM MAY RESULT IN

REJECTION OF THE SUBMITTED PROPOSAL.

The undersigned, having full knowledge of the specifications for the goods or services specified herein, offers and agrees that this offer shall be irrevocable for at least 30 calendar days after the date offers are due or as stated in the solicitation, and if accepted, to furnish any and/or all goods or services as described herein at the prices offered and within the time specified.

PROPOSER NAME:

ADDRESS: City, State, Zip

TELEPHONE NO:

STATE OF

INCORPORATION: DATE OF INCORPORATION:

BUSINESS □ Corporation □ Sole Proprietor □ Partnership DESIGNATION: □ S. Corporation □ Non-Profit □ Government

□ Other:

OREGON MWESB

CERTIFICATION NUMBER:

□ Minority Owned □ Woman Owned □ Emerging, Small □ N/A

ASSURANCES - The Proposer attests that:

1. The person signing this offer has the authority to submit an offer and to represent Proposer in all phases of this procurement process;

2. The information provided herein is true and accurate;

3. The Proposer is [check box which applies]:

□ A resident proposer, as described in ORS 279A.120.

□ Not a resident proposer.

4. Proposer has not and will not discriminate against a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a business that a service-disabled veteran owns or an emerging small business that is certified under ORS 200.055 in awarding subcontracts for the Work pursuant to ORS 279A.110.

5. Proposer will notify the Department Contracts Officer within 30 days of any change in the information provided on this form.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY

MATTERS – The Proposer certifies to the best of its knowledge and belief that neither it nor any of its principals:

1. Are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from submitting bids or proposals by any federal, state or local entity, department or agency;

2. Have within a five-year period preceding the date of this certification been convicted of fraud or any other criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) contract, embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

3. Are presently indicted for or otherwise criminally charged with commission of any of the offenses enumerated in paragraph 2. of this certification;

4. Have, within a five-year period preceding the date of this certification had a judgment entered against contractor or its principals arising out of the performance of a public or private contract;

5. Have pending in any state or federal court any litigation in which there is a claim against contractor or any of its principals arising out of the performance of a public or private contract; and

6. Have within a five-year period preceding the date of this certification had one or more public contracts (federal, state, or local) terminated for any reason related to contract performance.

COMPLIANCE WITH TAX LAW – Proposer shall pay all taxes owed to a public body, as defined in ORS 174.109, and Proposer attests to compliance with the tax laws of this state or a political subdivision of this state including, but not limited to ORS 305.620, and ORS chapters 316, 317, and

318. Proposer will continue to comply with the tax laws of this state or a political subdivision of this state during the term of this contract. Failure to comply with this contract term is a default for which County may terminate the contract and seek damages and other relief available.

CERTIFICATION REGARDING CONFLICT OF INTEREST

“Organizational conflict of interest” means that, because of other activities or relationships with other persons or firms, a Contractor or Consultant (including its principal participants, directors, proposed consultants or subcontractors) would be unable or potentially unable to render impartial, technically sound assistance or advice to Douglas County; or the Contractor’s or Consultant’s objectivity in performing the Work would or might be otherwise impaired. The Proposer certifies to the best of its knowledge and believe that neither it nor any of its principal participants and agents:

1. Has any relationships with any firms or individuals that are or appear to be an organizational conflict of interest.

2. Has or has had the following relationships with the specific firm(s)/individual(s), identified below, which may be determined to be an organizational conflict of interest. I understand that based on the information provided by Proposer, Douglas County may exclude the Proposer from further consideration and may withdraw its selection if the real or apparent organizational conflict of interest cannot be avoided or mitigated. Proposer further certifies that the degree and extent of the relationship of the Proposer with these named firm(s)/individual(s) have been fully disclosed below.

Where Proposer is unable to certify to any of the statements in this certification, Proposer shall attach an explanation to their Proposal.

SIGNATURE OF AUTHORIZED PERSON:

Signature:

Print Name and Title:

Date:

Contact Person for this Procurement:

Phone:

Email: