RFP- 23.195 RSD5 Amity RHS Media Center Interior Alterations BID 05.01.26.pdf

PROJECT MANUAL

AMITY REGIONAL SCHOOL DISTRICT #5

CONNECTICUT

MEDIA CENTER INTERIOR ALTERATIONS

AMITY REGIONAL HIGH SCHOOL

25 NEWTON ROAD

WOODBRIDGE, CT 06525

PHASE 1 OF 2

BID #2026-LMC-HS-1

STATE PROJECT #205-0046 A

S/P+A PROJECT #23.195

VOLUME 1 OF 1

CD Submission: November 7, 2025 Issued for Bid: May 1, 2026

Architects | Engineers | Interiors Silver Petrucelli + Associates, Inc.

3190 Whitney Avenue, Hamden, CT 06518 311 State Street, New London, CT 06320

TABLE OF CONTENTS

Amity Regional High School Media Center Interior Alterations – Regional School District 5 State Project #205-0046 A TOC-1

MEDIA CENTER INTERIOR ALTERATIONS

AMITY REGIONAL HIGH SCHOOL

25 NEWTON ROAD

WOODBRIDGE, CT 06525

STATE PROJECT #205-0046 A

BID #2026-LMC-HS-1

S/P+A PROJECT #23.195

DIVISION 00 – PROCUREMENT AND CONTRACT REQUIREMENTS PAGES

Invitation to Bid/Legal Notice 2 Instructions to Bidders with included Schedules 18 Bid Form 4 Form Contract for Construction: Modified Standard Form of Agreement between Owner and Contractor (AIA A101) with Exhibit A-Insurance Requirements 22

General Conditions of the Contract for Construction (AIA A201) 62 Project Application and Project Certificate for Payment (AIA G702) 1 Project Application Continuation Sheet (AIA G703) 1 Prevailing Wage Rate Information 30 2025-26 and 2026-27 School Calendar(s) 2 Drawing List 3

DIVISION 01 – GENERAL REQUIREMENTS

Section 011000 Summary of Work 3 Section 012500 Substitution Procedures 4 Section 012600 Contract Modification Procedures 2 Section 012900 Payment Procedures 4 Section 013100 Project Management and Coordination 9 Section 013200 Construction Progress Documentation 6 Section 013233 Photographic Documentation 2 Section 013300 Submittal Procedures 9 Section 014000 Quality Requirements 9 Statement of Special Inspections 5 Section 014200 References 7 Section 015000 Temporary Facilities and Controls 4 Section 016000 Product Requirements 5 Section 017300 Execution 7 Section 017700 Closeout Procedures 4 Section 017823 Operation and Maintenance Data 7 Section 017839 Project Record Documents 3 Section 017900 Demonstration and Training 4 Section 019113 General Commissioning Requirements 31

DIVISION 02 – EXISTING CONDITIONS

Section 024119 Selective Demolition 7

DIVISION 03 – CONCRETE

Section 035416 Hydraulic Cement Underlayment 3

State Project #205-0046 A TOC-2

DIVISION 04 – MASONRY

Section 042200 Concrete Unit Masonry 10

DIVISION 05 – METALS

Section 055000 Metal Fabrications 5

DIVISION 06 – WOOD, PLASTICS AND COMPOSITES

Section 061000 Rough Carpentry 4 Section 062023 Interior Finish Carpentry 5 Section 064116 Plastic-Laminate-Clad Architectural Cabinets 7

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

Section 078413 Penetration Firestopping 4 Section 079200 Joint Sealants 6

DIVISION 08 – OPENINGS

Section 081113 Hollow Metal Doors and Frames 7 Section 087100 Door Hardware 11 Section 088000 Glazing 11

DIVISION 09 – FINISHES

Section 090000 Schedule of Finishes 9 Section 092216 Non-Structural Metal Framing 4 Section 092900 Gypsum Board 6 Section 093000 Tiling 8 Section 095113 Acoustical Panel Ceilings 7 Section 096513 Resilient Base and Accessories 4 Section 096519 Resilient Tile Flooring 5 Section 096813 Tile Carpeting 5 Section 097200 Wall Coverings 4 Section 098433 Sound-Absorbing Wall Units 5 Section 099123 Interior Painting 7 Section 099300 Staining and Transparent Finishing 4

DIVISION 10 – SPECIALTIES

Section 101100 Visual Display Units 6 Section 101146 Visual Display Fabrics 4 Section 101400 Signage 4 Section 101419 Dimensional Letter Signage 5 Section 105613 Metal Storage Shelving 5

DIVISION 12 – FURNISHINGS

Section 122413 Roller Window Shades 6 Section 123661.16 Solid Surfacing Countertops 3

State Project #205-0046 A TOC-3

DIVISION 21 – FIRE PROTECTION

Section 210100 General Conditions for Fire Protection Trade 16 Section 210517 Sleeves and Sleeve Seals for Fire-Suppression Piping 5 Section 210518 Escutcheons for Fire-Suppression Piping 2 Section 210523 General-Duty Valves for Fire Water-Based Fire-Suppression Piping 5 Section 210548 Vibration & Seismic Controls for Fire-Suppression Piping & Equipment 9 Section 210553 Identification for Fire-Suppression Piping and Equipment 4 Section 211313 Wet-Pipe Sprinkler Systems 14

DIVISION 22 – PLUMBING

Section 220100 General Conditions for Plumbing Trade 16 Section 220523.12 Ball Valves for Plumbing Piping 3 Section 220523.14 Check Valves for Plumbing Piping 4 Section 220553 Identification for Plumbing Piping and Equipment 7

DIVISION 23 – HEATING, VENTILATING AND AIR CONDITIONING

Section 230000 Basic Mechanical Requirements 4 Section 230100 Mechanical Demolition 2 Section 230130.51 HVAC Air-Distribution System Cleaning 5 Section 230513 Common Motor Requirements for HVAC Equipment 3 Section 230516 Expansion Fittings and Loops for HVAC Piping 5 Section 230517 Sleeves and Sleeve Seals for HVAC Piping 4 Section 230518 Escutcheons for HVAC Piping 2 Section 230519 Meters and Gages for HVAC Piping 10 Section 230523 General-Duty Valves for HVAC Piping 9 Section 230529 Hangers and Supports for HVAC Piping and Equipment 9 Section 230548 Vibration and Seismic Controls for HVAC 12 Section 230553 Identification for HVAC Piping and Equipment 5 Section 230593 Testing, Adjusting, and Balancing for HVAC 28 Section 230700 HVAC Insulation 30 Section 230800 Commissioning for HVAC Systems 11 Section 230923 Direct Digital Control (DDC) System for HVAC 55 Section 230993 Sequence of Operations for HVAC 11 Section 232113 Hydronic Piping 11 Section 232116 Hydronic Piping Specialties 6 Section 232300 Refrigerant Piping 10 Section 233113 Metal Ducts 13 Section 233300 Air Duct Accessories 18 Section 233346 Flexible Ducts 2 Section 233600 Air Terminal Units 8 Section 233713 Diffusers, Registers, and Grilles 4 Section 233723 HVAC Gravity Ventilators 4 Section 234316 Dedicated Clean Air Systems 8 Section 237200 Air-To-Air Energy Recovery Equipment 5 Section 237416 Packaged, Small-Capacity, Rooftop Air-Conditioning Units 17 Section 238126 Ductless Split-System Air-Conditioners 9 Section 238129 Variable-Refrigerant-Flow HVAC Systems 41 Section 238216 Air Coils 4

DIVISION 26 – ELECTRICAL

Section 260500 Common Work Results for Electrical 4 Section 260509 Electrical Demolition Requirements 2

State Project #205-0046 A TOC-4

Section 260519 Low-Voltage Electrical Power Conductors and Cables 6 Section 260523 Control-Voltage Electrical Power Cables 10 Section 260526 Grounding and Bonding for Electrical Systems 6 Section 260529 Hangers and Supports for Electrical Systems 5 Section 260533 Raceway and Boxes for Electrical Systems 10 Section 260548 Vibration and Seismic Controls for Electrical Systems 7 Section 260553 Identification for Electrical Systems 10 Section 260572 Overcurrent Protective Short-Circuit Study 6 Section 260574 Overcurrent Protective Device Arc-Flash Study 6 Section 260800 Commissioning of Electrical Systems 8 Section 260923 Lighting Control Devices 9 Section 262200 Low-Voltage Transformers 6 Section 262416 Panelboards 10 Section 262726 Wiring Devices 10 Section 262813 Fuses 3 Section 262816 Enclosed Switches and Circuit Breakers 9 Section 265119 LED Interior Lighting 8 Section 265219 Emergency and Exit Lighting 8

DIVISION 27 – COMMUNICATIONS

Section 270528 Pathways for Communications Systems 9 Section 270544 Sleeves and Sleeve Seals for Communications Pathways and Cabling 4 Section 271100 Communications Equipment Room Fittings 7 Section 271300 Communications Backbone Cabling 12 Section 271500 Communications Horizontal Cabling 11 Section 274120 Audio-Visual Systems 14 Section 275116 Public Address System 11

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

Section 283100 Integrated Security Systems 12 Section 283111 Digital, Addressable Fire Alarm System 14

END OF TABLE OF CONTENTS

LEGAL NOTICE

INVITATION TO BID

Amity Regional School District #5

Amity Regional High School Media Center Interior Alterations Bid #2026-LMC-HS-1

State Project #205-0046 A

Amity Regional School District #5 (“RSD5”) is soliciting sealed bids from responsible qualified contractors for construction and related services for interior renovations, alterations, improvements, and associated work to the media center at Amity Regional High School located at 25 Newton Road, Woodbridge, CT 06525 (the “Project”). Bidders are required to be pre-qualified by the Connecticut Department of Administrative Services (“DAS”) for work in the following classification: GENERAL BUILDING

CONSTRUCTION (GROUP B).

Sealed bids with the words “SEALED BID –“SEALED BID – Amity Regional High School Media Center Interior Alterations Project – Bid #2026-LMC-HS-1 and the bidder’s name and address all clearly marked on the outer envelope, must be received by received by RSD5 at the office of the Director of Finance at the District’s Administrative Offices located at 25 Newton Road, Woodbridge, CT 06525, no later than 2:00 p.m. EST on Friday, June 5, 2026, at which time bids received will be publicly opened and read aloud. In the event of the closure of the District’s Administrative Offices on date noted above, bids will be opened and read aloud at 2:00 p.m. EST on the next business day that the Administrative Offices is open. Any bid received after the time and date specified shall not be considered. Bid submissions must be delivered in hard copy by mail, or by hand delivery, and shall include an original and three (3) copies.

Opening of Bids will also be held publicly using ‘Zoom’ at the following link:

https://zoom.us/j/95960232375?pwd=NzFoN1hmWVZiNUoyckJseHhKbE1oQT09; Meeting ID: 959 6023 2375; Password: 320443. One tap mobile: +19292056099,,95960232375# US (New York), +13017158592,,95960232375# US (Germantown); Dial by your location +1 929 205 6099 US (New York) or +1 301 715 8592 US (Germantown). Meeting ID: 959 6023 2375. Find your local number:

https://zoom.us/u/ajZDtDvp8

The Invitation to Bid, Instructions to Bidders, drawings, specifications, and other Bidding Documents (as defined in the Instructions to Bidders) may be accessed on the Department of Administrative Services (DAS) website https://portal.ct.gov/das/ctsource/bidboard under the State Procurement Marketplace, State Contracting Portal (“DAS Website”). To access the documents, click on the Contracting Organization, Cities, Towns and Municipalities, “Regional School District #”. Bidding Documents will also be available on the Amity Regional School District Website at: www.amityregion5.org (“District Website”).

Each bidder is responsible for checking the District Website and/or the DAS Website to determine if any addenda to the Bidding Documents have been issued.

A mandatory pre-bid Project site visit will be conducted at the Project site at 1:30 p.m., on Tuesday, May 12, 2026, at the Amity Regional High School located at 25 Newton Road, Woodbridge, CT, for all interested bidders. The site visit will begin at the main entry of the school building. Please confirm attendance at the site visit and request instructions for the site visit by email to Director of Facilities Stephen Martoni at stephen.martoni@amityregion5.org.

Any questions and official Requests for Information (RFI) by interested bidders regarding this Invitation to Bid shall be submitted in writing in accordance with the Instruction to Bidders and other Bidding Documents.

Except as otherwise expressly provided in the Instructions to Bidders, a Bid Bond in an amount equal to five percent (5%) of the total Bid amount must be submitted with each Bid. The selected contractor shall be required to provide performance and labor and material payment bonds each in the amount of the total contract price.

http://www.__________.___/

This Project is subject to the prevailing wage law requirements of Connecticut General Statutes (CGS) Section 31-53, et seq. Current prevailing wage rate information is included with the Bidding Documents.

This contract is partially funded by a school building project grant from the State of Connecticut under the DAS school construction grant program for public schools. This Project is subject to the prevailing wage requirements of CGS Section 31-53, et seq. This contract is subject to state contract compliance requirements, including spending allocation goals (25% SBE and 6.25% M/W/DisBE) and non-discrimination requirements enforced by the Commission on Human Rights and Opportunities.

RSD5 reserves the right to amend or withdraw this Invitation to Bid for any reason, to accept or reject any or all Bids, to waive any informalities or non-material deficiencies or irregularities in any Bid, and to make such award (or make no award) of a contract in connection with this Invitation to Bid all as determined by its Board of Education, in its discretion, to be in the best interest of RSD5 and the Board of Education.

A Bid may be rejected for irregularities of any kind, including without limitation, alteration of form, additions not called for, conditional proposals, and incomplete Bids. The foregoing provisions are for illustrative purposes and shall in no way limit the right of RSD5 and its Board of Education to reject any or all Bids, in whole or in part. Any contract awarded in connection with this Invitation to Bid shall be awarded to the lowest responsible qualified bidder.

Amity Regional School District #5 is an Equal Opportunity Employer. Minority Business Enterprises (MBE) and Women’s Business Enterprises (WBE) are encouraged to bid.

INSTRUCTIONS TO BIDDERS

State Project #205-0046 A ITB-1

1. PROJECT DESCRIPTION

The Work for the Project generally consists of interior renovations, alterations, and improvements to the media center at Amity Regional High School located at 25 Newton Road, Woodbridge CT 06525 (the “Property”) as shown on and required by the Bidding Documents for the Project, and will include all labor, materials, equipment, and incidentals necessary to complete the construction of the Project in accordance with, and more particularly described in, and as may be reasonably inferable from the Bidding Documents. The specific work for this Project will be defined and included within the Contract Documents.

The Project Owner is Amity Regional School District #5 (“Owner”).

2. PROJECT SCHEDULE

It is anticipated that the successful bidder awarded a contract for the Project (the “Contractor”) will commence construction of the Work no later than June 16, 2026 to prepare the construction safety zones and Contractor staging areas at the Project site and that the Contractor must begin coordination and submit shop drawings and submittals for approval of ordering equipment and materials prior to that date;

achieve substantial completion of the entirety of the Work no later than December 31, 2026; and that final completion of the Work and the entirety of Project will be achieved, including punch list and demobilization, no later than March 1, 2027.

The Contractor will be encouraged to commence acquisition of all materials needed to perform the Work immediately after execution of the contract for construction for the Project between the Owner and the Contractor (the “Contract” as defined in Section 14 of these Instructions to Bidders”), to ensure all materials are on hand when on site construction begins. It is anticipated that the Notice to Proceed will be issued by the Owner at the time of the Contract is awarded and executed.

The Contractor will be permitted to perform the Work at the Project site during the work hours of 6:00 a.m.

to 10:00 p.m., Monday through Saturday, excluding holidays; provided that requests to perform the Work outside of the normal hours may be requested by the Contractor and coordinated with the Owner.

Construction activities will be confined to the immediate work area at the Project site only, and additional areas that may be designated by the Owner upon request by the Contractor.

Each bidder shall include as part of its bid submission a complete and realistic proposed construction schedule, including the trades activities, equipment, and materials for the Work consistent with the Owner’s anticipated schedule for the Project.

3. IMPORTANT DATES

Advertisement of Invitation to Bid: May 1, 2026 Mandatory Project Site Visit with Interested Bidders: May 12, 2026, 1:30 p.m.

Deadline for Submission of Questions and Requests for Information: May 18, 2026, 10:00 a.m.

Responses to Requests for Information: May 20, 2026, 3:00 p.m.

Deadline for Bid Submission: May 27, 2026, 2:00 p.m.

Interviews of Prospective Bidders: TBD Selection of Successful Bidder/Letter of Intent to Award: June 8, 2026, 7:00 pm.

Anticipated Contract Execution: By June 15, 2026 Commencement of Work: By June 16, 2026 Final Completion: By December 31, 2026 Submission of Final Payment Application: April 30, 2026

4. BIDDING DOCUMENTS

The Bidding Documents shall include the Invitation to Bid, these Instructions to Bidders and all Schedules to these Instructions to Bidders listed below, all addenda issued prior to the opening of Bids, and all other

State Project #205-0046 A ITB-2 documents identified as “Bidding Documents” in these Instructions to Bidders (the “Bidding Documents”). The Bidding Documents include, without limitation:

A. Invitation to Bid/Legal Notice B. Instructions to Bidders with included Schedules:

1. Schedule 1: Non-Collusion Affidavit

2. Schedule 2: Corporate Resolution

3. Schedule 3: List of Required Bid Submission Documents

4. Schedule 4: Standard Bid Bond Form

5. Schedule 5: Statement of Qualifications

6. Schedule 6: Certificate of Compliance Re Connecticut General Statutes Section 31-57b

C. Bid Form D. Form of Contract for Construction: AIA A101-2017 Agreement, as modified by the Owner, with Exhibit

A-Insurance Requirements E. General Conditions: AIA A201-2017, as modified by Owner F. Supplementary General Conditions G. Project Application and Project Certificate for Payment (AIA G702) H. Project Application Continuation Sheet (AIA G703) I. Prevailing Wage Rate Information J. 2025-26 and 2026-27 School Calendars K. Drawing List L. All Specifications listed on the Table of Contents M. All Drawings listed on the Drawing List N. All Addenda issued by the Owner prior to the Bid Submission Deadline

Bidders shall use complete sets of Bidding Documents in preparing Bids. The Owner assumes no responsibility for errors or misinterpretations resulting from any bidder’s use of incomplete Bidding Documents.

The Owner reserves the right to amend the Bidding Documents by issuance of Addendum as deemed necessary, appropriate, or otherwise in the best interest of the Owner.

5. NON-COLLUSION STATEMENTS

In order for any Bid to be considered, a non-collusion affidavit must be submitted with the Bid. A sample non-collusion affidavit is included as part of the Bidding Documents attached, provided, bidders may elect to submit their own notarized non-collusion affidavit.

6. PROJECT PRICING

The compensation to be paid to the Contractor for the performance of the Work for the Project shall be based on lump sum prices and unit prices for the Work. The Contractor will be required to obtain its own Town and building permits at no additional charge to the Owner. Town of Woodbridge permits can be obtained from the Town of Woodbridge at NO cost to the Contractor, excluding the State Education permit cost of $0.26/$1,000 value. As the Work progresses, the Owner or the Contractor may identify additional Work or repairs required for the Project, as noted. On each bidder’s Bid Form, the bidder shall provide a lump sum price for the designated Work as the Base Bid Amount, unit prices for possible additional work that may be identified during the course of construction of the Project as the Unit Price Bid Amounts, as well as Allowance Bid Amounts and Alternates Bid Amounts for the Work as set forth on the Bid Form. The selected Contractor shall not conduct any additional work or Unit Price Work without prior approval written approval of the Owner.

State Project #205-0046 A ITB-3

7. CHANGE ORDERS

Any deviations from, additions to, or deductions from either scope of the Work under the Contract or the Contract Sum thereunder, or changes in the scope of the Work involving unit price work items, shall be submitted by the selected Contractor to the Owner in accordance with Contract and the Contract Documents. All changes in scope of Work involving unit price work items shall be governed by the Unit Price Bid Amounts established the Contract between the Owner and the Contractor. Refer to the General Conditions and Section 012600 “Contract Modification Procedures”.

8. RETAINAGE

Retainage in the amount of five percent (5%) shall be withheld by the Owner from all progress payments, and five percent (5%) of the final contract price for a period not to exceed sixty (60) days after the date of final acceptance of the Project by the Owner.

9. BID SUBMISSIONS

A. Bids received after the Bid Submission Deadline (as it may be adjusted by Addenda) will not be considered and will be returned unopened.

B. All Bids must be submitted on forms included or identified in these Instructions to Bidders or the other Bidding Documents. The Owner reserves the right to reject any Bid submission which reflects omissions, alterations of form, additions not called for, conditional or alternate Bids, or irregularities of any kind. All blank spaces in the Bid Form included in the Bidding Documents, must be filled in (typed or printed in ink) completely, correctly, and legibly, and all prices and quantities must be inserted where indicated. If any price or quantity is omitted, the Bid may be rejected. “Ditto” marks are not considered writing or printing and shall not be used. All Bids must be based on the exact materials and/or equipment specified in the Bidding Documents and referenced on the Bid Form. Bids containing different materials or equipment models than those specified will be considered non-responsive. A properly authorized representative of the bidder must sign the Bid submission where indicated. If the proposal is made by an individual, the individual’s name and mailing address must be listed. If made by a partnership, limited liability company or a corporation, the Bid must be signed by an official of the partnership, limited liability company, or corporation authorized to sign contracts, and must reflect the mailing address of the partnership, limited liability company, or corporation. Bids may not be submitted and will not be accepted if made orally (e.g. via telephone), by facsimile, or by e-mail bids.

Bidders are encouraged to “double check” and verify all pricing submitted as part of their Bid. An award of the contract to the selected Contractor based on other pricing submitted by a bidder in error, will nonetheless be deemed by the Owner to be a firm Bid by the bidder. “Adjustments” to correct any errors in Bid pricing may not be made to any Bid after the Bid is opened.

C. All Bid submissions must include one (1) original and three (3) paper copies of the documents listed on Schedule 3 - List of Required Bid Submission Documents. Any Bid which fails to include all the required documents and information may be deemed non-responsive and invalid.

D. All Bids must be submitted in the form and manner required by the Bidding Documents. Any Bid not submitted in the form and manner required by the Bidding Documents, or Bid which contains information, statements, conditions, or qualifications which place conditions or qualifications on a Bid for purposes of making an award of the Contract, or Bid which purports to alter any Bid Form terms, conditions, specifications, or forms that are part of the Bidding Documents, or Bid which fails to comply with all applicable legal requirements, shall be deemed non-responsive and invalid. Any Bid that does not fully respond to and comply with all requirements of the Bidding Documents for the

State Project #205-0046 A ITB-4 submissions of Bids, may be deemed non-responsive and rejected by the Owner. The Owner shall not be responsible for any errors or omissions of any bidder in their Bid.

E. The Owner reserves the right to reject any Bid in which unit prices or other pricing are, in the sole opinion of the Owner, unbalanced.

10. QUESTIONS, INTERPRETATIONS & ADDENDA

Any questions and requests for interpretation or information (collectively, “RFIs”) from any prospective bidder regarding the Invitation to Bid, these Instructions to Bidders, or other Bidding Documents, must be submitted in writing and, to be given consideration, must be received in accordance with the timeline included in Section 3 above. Responses to all RFIs will be provided by written Addenda to the Bidding Documents. Addenda including such responses will be published on the DAS Website and the District Website in accordance with the timeline included in Section 3 above. Addenda, once published, will become a part of the Bidding Documents.

RFIs shall be submitted in writing via e-mail to Director of Facilities Stephen Martoni at stephen.martoni@amityregion5.org, in accordance with the timeline included in Section 3 above to be considered. RFIs that are not submitted in accordance with this Section 10 will not be answered. RFIs answered other than by formal written Addenda published in accordance with this Section 10 will not be binding on the Owner and will be without legal effect.

EX-PARTE COMMUNICATION: To ensure the bidding process for the Project is accordance with applicable law, the Owner prohibits ex parte communication between any prospective bidder or bidder with any officer, consultant, employee, representative and/or member of the Owner, the Amity Regional School District #5 Board of Education, and/or Amity Reginal School District #5 High School Library Media Center Building Committee involved in the evaluation of Bids or award of the Contract to the selected Contractor which relates to the Bidding Documents or the Project, other than communications for the submission of an RFI, from the date of the Invitation to Bid until a decision to award a contract in connection with the Invitation to Bid (or to award no contract) has been made. Prohibited ex parte communications may be grounds for disqualifying the offending bidder from consideration of their Bid.

Addenda to the Bidding Documents will be issued by the Owner in accordance with the timeline included in Section 3 above, as it may be adjusted in the discretion of the Owner. Addenda will become part of the Bidding Documents on the date published. It is the responsibility of each prospective bidder to check the DAS Website and the District Website from time to time to confirm whether any Addenda have been published. Lack of knowledge of a bidder of any Addenda that have been published as described above, shall not relieve the bidder from its obligations under its Bid submission.

Each bidder shall confirm in writing as required on the Bid Form submitted as part of its Bid that the bidder is aware of and has reviewed all Addenda issued.

11. SITE CONDITIONS/PRE-BID PROJECT SITE VISIT

A mandatory pre-bid Project site visit will be conducted at the Project site in accordance with the timeline included in Section 3 above. Interested parties should meet at the entrance of the school building to sign in and collect temporary visitor badges. Visitor parking spaces are available. No visitors will be allowed on the school Property without an escort. No bid shall be considered responsive by the Owner unless the bidder shall have attended the mandatory pre-bid Project site visit.

Each bidder shall fully inform themself prior to bidding as to the existing conditions for the Project site. By submission of its Bid, each bidder represents that the bidder has: (i) made an examination of the Project Site; (ii) satisfied itself as to actual conditions of the Project Site and the requirements and scope of the Work required to be performed for the Project; (iii) considered Federal, State, and local laws and mailto:stephen.martoni@amityregion5.org

State Project #205-0046 A ITB-5 regulations that may affect cost, progress, performance, or furnishing of the work for the Project; and (iv) reviewed and become thoroughly familiar with the Bidding Documents including, without limitation, the Drawings and Specifications for the Project included in the Bidding Documents.

12. MODIFICATIONS/WITHDRAWALS OF BIDS

Bid Withdrawal: Bids may be withdrawn at any time prior to the Bid Submission Deadline (as it may be adjusted by Addenda), by submitting a written request to withdraw to Theresa Lumas, Director of Finance. Upon receipt of such request, if timely, the original Bid will be made available, unopened, to the bidder at the Office of the Director of Finance. Bids withdrawn prior to the Bid Submission Deadline may be resubmitted up to the Bid Submission Deadline provided such resubmitted Bids are then fully in conformance with these Instructions to Bidders. After the opening of Bids, no bidder may withdraw its Bid for a period of ninety (90) days thereafter.

Bid Modification: Bids may be modified by written notice signed by the bidder prior to the Bid Submission Deadline. Such notice shall be accepted only if duly executed and submitted in the same manner as required in these Instruction to Bidders for the submission of Bids.

Bid Clarification: The Board reserves the right to request clarifications from any bidder. Such clarifications shall be provided at the bidder’s sole cost and expense.

13. SELECTION PROCESS

A. Basis for Selection:

1. Lowest Responsible and Qualified Bidder - It is the intent of the Owner to award the Contract for the Project to the “lowest responsible and qualified bidder” which is the bidder (i) whose Entire Project Lump Sum Base Bid Amount set forth in its Bid Form is the lowest of those bidders possessing the skill, ability, and integrity necessary to faithful performance of the Work based on objective criteria considering past performance and financial responsibility; and (ii) whose Bid was submitted in accordance with the requirements set forth in the Bidding Documents. The bidder will be required to establish to the satisfaction of the Owner that the persons or entities proposed to furnish and perform the Work described in the Bidding Documents are reliable, responsible, and capable. To the extent that the Bid Form asks for alternate bids, the Owner’s determination of the lowest Bid will be based on the sum of the Base Bid Amount and the Alternate Bid Prices for the alternates that are selected by the Owner for acceptance as determined by the Owner to be in the best interest of the Amity Regional School District #5.

2. Statement of Qualifications – It is the intent of the Owner to award the contract for the Project to a Contractor having broad experience in the various types of construction Work required by the Bidding Documents for the Project. To assist the Owner in its determination as to whether a bidder is qualified to perform the Work for the Project, each bidder shall submit a Statement of Qualifications including the information set forth in Schedule 5 to these Instructions to Bidders along with all required supporting documentation. Qualifications for the Project will include, without limitation, that:

a. Bidder’s experience includes successfully completing, as general contractor and/or construction manager, a minimum of five (5) similar projects in Connecticut, within the past ten (10) years, which projects were of similar size, scope and complexity, as the Project.

b. All project personnel to be engaged in the Work shall be trained in accordance with OSHA Regulations applicable to the Work of the Project.

c. Bidder must be registered, as an entity, to do business in the State of Connecticut and employ individuals that are properly licensed to perform the Work.

d. Bidder must be pre-qualified as provided in Section 19 of these Instructions to Bidders.

State Project #205-0046 A ITB-6

3. Selection Criteria:

a. Bidder’s experience as a general contractor and/or construction manager in the successful completion of projects of similar scope, complexity and size as the Project, within budget, and on time, and with integrity and reliability; or the bidder’s its inability to do so;

b. Bidder’s capacity to perform the Project considering bidder’s ongoing and future obligations;

c. Bidder’s credit history and financial stability;

d. The experience of the bidder’s project team proposed to be used for the Project in the successful completion of projects of similar scope and size within budget and on time;

e. The ability of the bidder to provide the required surety bonds;

f. The ability and capacity of the bidder to perform the Work based on an evaluation of the character, integrity, reputation, and experience of the bidder;

g. The financial resources of the bidder and the bidder’s ability to secure any required bonds and/or insurance;

h. Compliance by the bidder with all applicable federal, state, and local laws, including any licensing requirements and/or contract compliance requirements;

i. Delivery or completion time;

j. Cost; and

k. Involvement in litigation.

4. Investigation – The Owner reserves the right to make any investigation to further determine the ability of any bidder to perform and complete the obligations of the selected Contractor under the Contract Documents and other Bidding Documents, and any bidder shall furnish to the Owner all such information and data for this purpose as are required under the Bidding Documents.

5. Interviews – The Owner reserves the right to conduct interviews with one (1) or more of the bidders at a time and date to be determined by the Owner. If a bidder is requested by the Owner to attend an interview, the attendees representing the bidder shall include one (1) or more representatives of the bidder capable of responding to questions regarding the Bid submitted as well as the proposed superintendent/project manager for the Project.

B. Selection and Award:

1. The bidder selected for the Project, if any, will be the bidder determined by the Owner to be the lowest responsible qualified bidder, qualified and capable of performing the work for the Project in accordance with the requirements of the Bidding Documents, based on the Selection Criteria set forth in Section 10(A) and the entirety of such bidder’s Bid submission.

2. Upon identifying the successful bidder, the Owner will send a written notice of intent to award the Contract to such bidder. Notwithstanding receipt of such notice of intent to award, the Owner shall have no obligation to such bidder until such time as a Contract (as defined in Section 14 hereof) is fully executed and delivered.

3. The Owner reserves the right to do any of the following without liability, as deemed by the Regional School District #5 Board of Education and Owner to be in the best interest of the Owner:

a. Reject any and all Bids, in whole or in part, for misrepresentation or if the Bidder is deemed to be not qualified or responsible to perform the Project, or if the bidder’s Bid limits, conditions or modifies any of the terms and conditions and/or specifications of the Bid;

b. Cancel the award to the lowest responsible qualified bidder, or, not to execute the Contract subsequent to award;

c. Terminate or cancel the Invitation to Bid and reject all Bids, and/or rebid the Project by advertising for new bids;

d. Waive technical defects, irregularities, and omissions in a Bid if, in the Owner’s discretion, the best interest of the Regional School District #5 Board of Education and Owner would be served;

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e. Revoke the award of the Contract if such award was made on the basis of inaccuracies and clerical errors; and

f. Reject a Bid as non-responsive if the bidder does not make all required pre-award submittals within the timeframes designated by the Owner.

14. FORM OF CONTRACT

The Owner intends to use as the Form of Contract for the Contract for Construction, and the selected Contractor will be expected to execute, a modified version of AIA Document A101-2017 Agreement (as so modified, the “Agreement”) with an Exhibit A (Insurance Requirements), and a modified version of AIA Document A201-2017 General Conditions (as so modified, the “General Conditions”), and exhibits and other documents designated therein as “Contract Documents.” The form of Agreement and General Conditions are included as part of the Bidding Documents. Bidders should review the aforementioned documents. By submitting a Bid, the bidder warrants and certifies that if the bidder is awarded the contract for this Project, the bidder will execute the aforementioned Contract Documents without condition, modification, or exception, except as required to incorporate the acceptable terms of the selected Contractor’s Bid (the “Contract”). The selected Contractor shall execute the Contract within ten (10) days after presentation thereof by the Owner to the selected Contractor and the Contractor shall include the provisions of the Contract in each subcontract issued by the Contractor for the Project, with the applicability of terms to be adjusted appropriately. Notwithstanding the foregoing, the Owner reserves the right to modify the Form of Contract prior to execution of the Contract as deemed by the Owner to be in the best interest of the Regional School District #5 Board of Education and Owner. If the selected Contractor fails to execute the Contract within ten (10) days after presentation of the Contract by the Owner, the selected Contractor shall forfeit its Bid Security and, at the option of the Owner, the award of the Contract shall be withdrawn and become null and void. The Owner may then proceed to award the Contract to the next lowest responsible qualified bidder.

15. BID SECURITY

Except as otherwise provided in this Section 15, each Bid must be accompanied by a bid bond in the form attached hereto as Schedule 4, in an amount equal to five percent (5%) of the Base Bid Amount set forth on the Bid Form submitted by the bidder, executed by the bidder and a surety authorized to issue surety bonds in the State of Connecticut, that is listed on the current U.S. Department of Treasury’s Listing of Approved Sureties, and that has a rating of A- or better by A.M. Best. In lieu of a Bid Bond, a bidder may submit a certified check, cashier’s check, Treasurer’s check, or money order in the same amount as required for a Bid Bond, payable to the “Amity Regional School District #5”.

If the bidder is a small contractor or a minority business enterprise as defined by Connecticut General Statutes (CGS) Section 4a-60g, the bidder may, in lieu of providing a Bid Bond, certified check, cashier’s check, Treasurer’s check, or money order as bid security, provide a letter of credit in an amount equal to five percent (5%) of the Base Bid Amount if the Base Bid Amount is less than One Hundred Thousand Dollars ($100,000), or an amount equal to twenty-five percent (25%) if the Base Bid Amount exceeds One Hundred Thousand Dollars ($100,000.00).

Bids submitted without bid security in accordance with this Section 15 will be deemed non-responsive and invalid.

All forms of Bid Security submitted by bidders other than those determined be the lowest three (3) bidders, will be returned within ten (10) days after the date of opening of Bids.

Bid Security submitted with Bids by bidders determined to be among the three (3) lowest bidders will be retained by the Owner until one (1) of the three (3) lowest bidders is awarded and executes a contract with the Owner for the Project, or until all Bids are rejected. If the bidder selected as the Contractor fails or refuses to execute the Contract in accordance with its Bid and the Bidding Documents after notice by

State Project #205-0046 A ITB-8 the Owner that the Contract has been awarded to the selected bidder, an amount of the bidder’s Bid Security shall be deemed forfeited by the bidder to the Owner and/or the bidder and its surety issuing a Bid Bond shall be required to perform their obligations under such Bid Bond.

The Owner shall not be liable for the accrual of interest on any certified deposit check submitted in lieu of a Bid Bond.

Subject to the Owner’s rights to retain Bid Security as a forfeiture by the selected Contractor and/or enforce such Bid Security, all Bid Security not already returned or refunded to bidders will be refunded or returned to the unselected bidders after the earlier of (1) the Owner’s withdrawal and/or cancellation of the Invitation to Bid; (2) the award and execution of the Contract by the Owner to and with a bidder selected as the Contractor, or (3) ninety (90) days after the date of opening of Bids.

16. TAXES

The Project is tax exempt. Upon request, the Owner will furnish the successful bidder a sales tax exemption letter.

Certain materials and supplies incorporated in the Work for this Project are exempt from Connecticut sales and use tax. State sales and use taxes are excluded except for taxes on rentals, tools, and other incidentals as determined by the State Department of Revenue and for which the successful bidder is responsible. The successful bidder shall familiarize themself with current regulations of the State of Connecticut Department of Revenue Services. The tax on materials or supplies exempted by such regulations shall not be included as part of the Bid.

17. PAYMENT BOND AND PERFORMANCE BOND REQUIREMENTS

A. Except as provided in subparagraph C of this Section 17, the Contractor will be required to provide a performance bond and labor and material payment bond, in an amount not less than one hundred percent (100%) of the total contract price set forth in the Contract. The bonds must be issued by a surety rated A- or better by A.M. Best and listed on the U.S. Department of Treasury’s Listing of Approved Sureties. The bonds must be submitted to the Owner prior to or upon the execution of the Contract. The cost of such bonds shall be separately identified on the Bid Form but included in the total Bid amount.

B. The bonds shall comply with the following requirements:

1. It is preferred that the bonds be written on the AIA Document A312-2010 forms. Both bonds shall be written in the full amount of the Contract Sum.

2. The bonds shall be dated the same date as the Contract.

3. The Amity Regional School District #5 shall be named as the obligee on all bonds provided for the Project.

4. The Contractor shall require the attorney-in-fact who executes the required bonds on behalf of the surety to affix thereto a certified and current copy of the power of attorney.

C. If the Contractor is a small contractor or a minority business enterprise as defined by CGS Section 4a-60g, the Contractor may: (1) in lieu of providing performance bond, provide a letter of credit in an amount equal to ten percent (10%) of the Contract Price if the Contract Price is less than One Hundred Thousand Dollars ($100,000.00), or an amount equal to twenty-five percent (25%) if the Contract Price if the Contract Price exceeds One Hundred Thousand Dollars ($100,000.00), and; (2) in lieu of providing a labor and material payment bond, provide a letter of credit in an amount equal to ten percent (10%) of the Contract Price if the Contract Price is less than One Hundred Thousand Dollars ($100,000.00), or an amount equal to twenty-five percent (25%) if the Contract Price if the Contract Price exceeds One Hundred Thousand Dollars ($100,000.00).

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D. Each bidder shall furnish with its Bid, satisfactory evidence from its surety of such bidder’s ability to obtain the required performance bond and labor and materials payment bond, in the full amount of the bidder’s total Base Bid Amount, or, satisfactory evidence that it is a small contractor or a minority business enterprise as defined by CGS Section 4a-60g together with satisfactory evidence of its ability to provide to the Owner a letter of credit in lieu of the required performance bond and/or a letter of credit in lieu of the required labor and material payment bond.

E. A labor and material payment bond will be required from all subcontractors, except that in accordance with CGS Section 49-41(a), a labor and material payment bond shall not be required to be furnished in relation to any sub-bid in which the total estimated cost of labor and materials under the subcontract with respect to which such sub-bid is submitted is less than One Hundred Thousand Dollars ($100,000.00).

18. LIQUIDATED DAMAGES

Liquidated damages shall apply as provided in the Contract. Liquidated damages may be assessed against the selected Contractor in the amount of Five Hundred and 00/100 Dollars ($500.00) per calendar day that timely completion of the Work is delayed beyond the time(s) required in the Contract.

19. NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE

REQUIREMENTS

A. This Contract will be partially funded by a school building project grant from the State of Connecticut under the DAS school construction grant program for public schools. The contractor who is selected to perform this State project must comply with CGS Sections 4a-60, 4a-60g, and 46a-68b through 46a-68f, inclusive, and Sections 46a-68j-21 through 43 of the Regulations of Connecticut State Agencies (RCSA).

B. In the Contract, the Contractor will be required to agree, pursuant to CGS Section 4a-60, as follows:

“(1) The contractor agrees and warrants that in the performance of the contract such contractor will not discriminate or permit discrimination against any person or group of persons on the grounds of race, color, religious creed, age, marital status, national origin, ancestry, sex, sexual orientation, gender identity or expression, status as a veteran, status as a victim of domestic violence, status as a victim of sexual assault, or status as a victim of trafficking in persons, intellectual disability, mental disability, or physical disability, including, but not limited to, blindness, unless it is shown by such contractor that such disability prevents performance of the work involved, in any manner prohibited by the laws of the United States or of the state of Connecticut; and the contractor further agrees to take affirmative action to ensure that applicants with job-related qualifications are employed and that employees are treated when employed without regard to their race, color, religious creed, age, marital status, national origin, ancestry, sex, gender identity or expression, sexual orientation, status as a veteran, status as a victim of domestic violence, status as a victim of sexual assault or status as a victim of trafficking in persons, intellectual disability, mental disability, or physical disability, including, but not limited to, blindness, unless it is shown by such contractor that such disability prevents performance of the work involved;

(2) The contractor agrees, in all solicitations or advertisements for employees placed by or on behalf of the contractor, to state that it is an “affirmative action-equal opportunity employer” in accordance with regulations adopted by the Commission on Human Rights and Opportunities (“CHRO”);

(3) The contractor agrees to provide each labor union or representative of workers with which such contractor has a collective bargaining agreement or other contract or understanding and each vendor with which such contractor has a contract or understanding, a notice to be provided by the Commission on Human Rights and Opportunities advising the labor union or workers' representative of the contractor's commitments under this section, and to post copies of the notice in conspicuous places available to employees and applicants for employment;

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(4) The contractor agrees to comply with each provision of this section and sections 46a- 68e and 46a-68f and with each regulation or relevant order issued by said commission pursuant to sections 46a-56, 46a-68e, 46a-68f and 46a-86; and

(5) The contractor agrees to provide the Commission on Human Rights and Opportunities with such information requested by the commission, and permit access to pertinent books, records and accounts, concerning the employment practices and procedures of the contractor as relate to the provisions of this section and section 46a-56.”

It shall be the responsibility of each bidder to be familiar with and knowledgeable about the non-discrimination Requirements.

C. Spending Allocation Goal Participation: The Contract will be subject to State contract compliance requirements, including non-discrimination statutes and spending allocation goals. The Contractor who is selected to perform this State project must comply with CONN. GEN. STAT. §§ 4a-60, 4a-60g, and 46a-68b through 46a-68f. Connecticut State law requires a minimum spending allocation goal of twenty-five (25%) percent of the state-funded portion of the contract for award to subcontractors holding current certification from the Connecticut Department of Administrative Services under the provisions of CONN. GEN. STAT. § 4a-60g. (25% of the total state-funded value with DAS-certified Small Businesses and 6.25% of the total state-funded value with DAS-certified Minority-, Women-, and/or Disabled-owned Businesses.) The Contractor must demonstrate good faith effort to meet the spending allocation goals. The Contractor is responsible for ensuring the SBE/MBE firms that have been selected are eligible contractors. A Good Fatih Efforts Plan must be filed by the contractor who is selected to perform this project with the CHRO within thirty (30) days following the intent to award notice, and must be approved by the CHRO prior to the award of the construction Contract. If required by CHRO, the contractor must file a written or electronic non-discrimination certification with the CHRO. Information and required forms can be found at: https://portal.ct.gov/chro/contract-compliance/contract-compliance/contract-compliance-forms-and-reports

D. All provisions of all applicable State Labor Standards must be complied with under the Contract.