RFP_23-015-MD_1_11-7-22.pdf

A.1. No. The deadline of submission shall remain 4:00 p.m., local time, November

15, 2022.

Q.2. What is the cost of employee airport parking?

A.2. The cost of employee parking is $108.00 per employee per year.

Q.3. Section 3.1.3 states "Each proposer shall provide written evidence of current license/certificate”. Please consider amending to state "the successful proposer shall provide written evidence of current license/certificate upon notification of intent to award”?

AMENDMENT No. 1

DATED: November 7, 2022

Palm Beach County Purchasing Department 50 South Military Trail, Suite 110, West Palm Beach, FL 33415

RFP No. 23-015/MD

Title: Operation & Maintenance of Baggage Handling Systems at Palm Beach International Airport

Request for Proposal Due Date: November 15, 2022

This Amendment is issued to provide additional information and clarification to the RFP document:

A. Proposers are advised of the following changes to the RFP:

1. The sign-in sheet from the Pre-Proposal Conference held on October 27, 2022, is provided in this Amendment as Attachment No. 1.

B. Questions received from Symbrant Aviation Services and the County’s responses:

Q.1. Is a State of Florida General Contractors License acceptable?

A.1. Yes, the license can be from the state, but, the contractor needs to be registered with the County and provide evidence of same at the time of bid submission.

C. Questions received from PBP Services and the County’s responses:

Q.1. To assist with overnight shipping ability and contingencies for non receipt, can the deadline submission date be altered to sometime between Wednesday 11/16/22 to Friday 11/18/22?

AMENDMENT No. 1 to RFP No. 23-015/MD

A.3. No. Proposers must demonstrate current licensure/certifications.

Q.4. The RFP states that information should be relevant and brief. Please provide maximum page count for submittal?

A.4. The maximum number of pages is however many pages it takes for the vendor to write relevant and brief information.

D. Questions received from ERMC Aviation Services and the County’s responses:

Q.1. Performance Bond or Clean Irrevocable Letter of Credit (Letter of Credit) for in the amount for one hundred percent (100%) of the Contract amount.

a. Is the contracted amount the twenty-four (24) month period or do we need to include the (3) three (12) twelve-month renewal option(s)?

A.1. a. The contracted amount is the twenty-four (24) month period.

Q.2. Bond(s)

a. Is there a required performance bond form to use?

b. Will PBI accept an annually renewable performance bond?

A.2. a. No. There is no performance bond form.

b. Yes. Annually renewable performance bonds are acceptable.

Q.3. Please clarify the required hours on site for the Control Room Operators.

A.3. The hours for the control room operators are twenty four (24) / seven (7) just as the other positions.

E. Questions received from JBT and the County’s responses:

Q.1. In the Sample Standard Contract, would Palm Beach County consider adding the following language to Article 16 – INDEMNIFICATION:

“The Contractor’s indemnity obligations will be limited to the extent that any loss or damages was caused by the Contractor its employees, agents, subcontractors, or affiliates. Contractor will not be liable in contract, tort, or otherwise, directly or under indemnity, for any incidental, special, indirect, or consequential damages, including but not limited to, lost profits, loss of use or production, or damage to property or facilities, regardless of cause. Without limiting Contractor’s obligations as to repair or replacement of defective parts or services, and to indemnify County with respect to patent infringement claims, in no event shall Contractor’s total aggregate liability under this contract exceed the lesser of the contract value or $1,000,000.”

A.1. All exceptions should be submitted in writing by the proposer along with their proposal. The County is under NO obligation to accept any proposed exceptions or alternatives.

Q.2. In the Sample Standard Contract, would Palm Beach County consider more reasonable time period, such as thirty (30) days vs. forty-eight (48) hours with respect to Article 15 F – Certificates of Insurance.

A.2. All exceptions should be submitted in writing by the proposer along with their proposal. The County is under NO obligation to accept any proposed exceptions or alternatives.

Q.3. What is the S/M/WBE goal for the RFP solicitation? Is the required goal based on the total 60-month proposed annual maintenance fees?

A.3. Please see Section 2.10 SMALL/MINORITY/WOMEN BUSINESS ENTERPRISE

(S/M/WBE) / EBO REQUIREMENTS, as well as EXHIBIT C – AFFIRMATIVE

PROCUREMENT INITIATIVES (“API”).

Q.4. What is the cost for employee parking at the airport?

A.4. Please see Section C. A.2. above.

Q.5. Will the Airport provide any vehicles, equipment, or/and tools?

A.5. No. The proposer provides all vehicles, equipment, tools, etc.

Q.6. Please confirm that a bid bond is not required and that the successful contract must provide a performance bond or letter of credit in the amount of 100% of the contract amount.

A.6. The successful proposer shall furnish, to the County, a Performance Bond or Clean Irrevocable Letter of Credit (Letter of Credit) for the amount of 100% of the Contract amount, prior to the commencement of work, and shall keep the same in force and effect during the entire term of this Contract.

Q.7. Does the Service Provider have the cost responsible for maintaining an annual service contract with Brock Solutions for maintenance support?

A.7. As discussed at the site inspection, the proposer will pay Brock Solutions for maintenance support, then invoice the County.

Q.8. Please confirm that if required the Brock support & service contract will a pass-through cost with markup?

A.8. Please see Section E. A.7. above.

Q.9. Do we need to provide the Brock annual support & service contract in Total Annual Maintenance Fee? If so, can you provide the year-over-year costs for the Brock maintenance contract?

A.9. The Brock Solution support agreement costs are not included in the total annual maintenance fee. It is a pass through.

Q.10. Please provide a specific list of duties and responsibilities that the Service Provider will be accountable for in support of the Brock BHS Upper Level Control System Upgrade?

A.10. Tasks labeled “IC” in the Brock Solutions quote are to be handled by the proposer. The proposer is the Contractor and Brock will be the subcontractor. All responsibilities associated with managing a subcontractor are the responsibility of the Contractor.

Q.11. In section 3.3.7 under KEY PERSONNEL AND OPERATIONS INFORMATION, the table shows rates by position, please confirm that these rates are the current actual base wages being paid for these positions. Or are the rates shown are fully burdened bill rates including wages, taxes, insurance, benefits, overhead, and profit.

A.11. No. As stated at the site inspection, the rates in the table are the billable rates.

Q.12. Please confirm that the total number of the maintenance staff is seventeen (17)

FTEs.

A.12. The current total fluctuates because of the current SBE having trouble staffing the positions. A full complement of staff is seventeen (17). However, proposers are expected to demonstrate in their proposals their staffing plans/solutions. It may be the same or vary.

Q.13. What is the current total number of encode operators and/or bag jam runners?

A.13. Currently there are three (3) jammers. Seven (7) people are used to fill the hours for manual encoder (ME) coverage. If full-time ME’s could be provided by the SBE, there would be three (3). The jammer and ME positions are not listed in this RFP.

Q.14. Please define the work duties and responsibilities for the Non-skilled Labor position?

A.14. Please see Section 4.5 KEY STAFF REQUIREMENTS.

All changes addressed in this Amendment No. 1 shall be incorporated into RFP No.

23-015/MD and the final contract. All other terms and conditions of the RFP remain the same and unchanged.

NOTE: Please acknowledge receipt of this Amendment No. 1 by signing below and returning this page with your Proposal Response. Each Amendment to the RFP shall be signed by an authorized agent and submitted with the proposal or the proposal shall be deemed non-responsive.

Melody Thelwell, Director of Purchasing

ACKNOWLEDGMENT:

COMPANY NAME SIGNATURE

DATE

Attachment No. 1 to Amendment No. 1 to RFP No. 23-015/MD

****************REGISTRATION*

PRE-PROPOSAL CONFERENCE

RFP No.

TITLE:

23-015/MD

Operation & Maintenance of Baggage Handling Systems at Palm Beach International Airport

**********DO NOT REMOVE THIS REGISTER

IF AVAILABLE PLEASE LEAVE A BUSINESS CARD

IF YOU ARE REPRESENTING A COMPANY OR COMPANIES

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