RFP 22R4068.pdf

10 March 2022

This is the Military Sealift Command Norfolk, Strategic Sealift Program Support Office

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Subj: RFP N3220522R4068

Ref: (a) SF1449

(b) MSC SPECIALTIME 2021 (Rev. 1 (10-21))

This acquisition is being conducted under FAR 13.5 Simplified Procedures for Certain Commercial Items. Only FAR Part 13 procedures will be used to solicit and evaluate offerors. Per FAR 52.216-1, the Government contemplates award of a firm-fixed-price contract resulting from this solicitation.

MSC Strategic Sealift Program Support Office, N103A, requests proposals for vessel(s) capable of meeting the transportation requirements described below. The paragraph numbers below apply to the box layout of references (a) and (b), which are incorporated herein by reference (available on the MSC web site at https://www.msc.navy/mil, under “Contracts,” then “Proforma” or upon request), and shall be the charter form of any contract resulting from this solicitation. By submission of a proposal, the offeror confirms agreement with all terms and conditions of this solicitation and the charter form, unless otherwise identified therein.

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STANDARD FORM 1449 BOXES:

1. Standard Form 1449 Boxes

2. Contract No.: Will be provided upon award

5. Solicitation No.: N3220522R4068

6. Solicitation Issue Date: 10 March 2022

7. For Solicitation Information and Submittal of Proposals: E-mail LaToya Sorrell, latoya.n.sorrell.civ@us.navy.mil, 757-443-5299; Kenneth Allen, kenneth.d.allen30.civ@us.navy.mil, 757-443-2382

8. Offer Due Date: Friday, 18 March 2022, at 1000 Eastern Time

9. Issued by: Military Sealift Command Norfolk, 471 East C Street, Bldg. SP 64, Naval Station Norfolk, Norfolk, VA 23511-2419 (Code: N32205)

10. This Acquisition is: Unrestricted, NAICS Code: 483112

14. Method of Solicitation: RFP 18a. Payment will be made by: ERP DFAS-CL (Pay DoDAAC N50082) or DFAS-One Pay

(Pay DoDAAC N68732). Submit electronic invoices IAW Part VIII(6) DFARS 252.232- 7006 Wide Area Work Flow Payment Instructions.

18b. Submit Invoices to: SEE PART VIII (7) MSC Wide Area Workflow (WAWF) Instructions.

27a. Solicitation incorporates by full text FAR 52.212-1, 52.212-3 Alt I, 52.212-4 and 52.212-5, tailored as indicated and appropriate.

A. PART I - SPECIALTIME BOXES:

1. Vessel Required:

1.1. Mission. The vessel shall serve as host/support ship for Naval Special Warfare East Coast Surface Support Craft and accompany Submersible Ship Guided Missile Nuclear (SSGN) and Fast Attack Submarines (SSN) on Dry Deck Shelter certification and training exercises. The vessel shall host up to twenty-five (25) sponsor personnel. Additionally, the vessel shall support local pier side training, diver training, coxswain training, SEAL Delivery Vehicle (SDV), Shallow Water Combat Submersible (SWCS), Dry Deck Shelter (DDS) and Dry Combat Submersible (DCS) operator training and surrogate SSGN/SSN training vessel operations. Vessel shall be used to provide hyperbaric chamber services for emergencies and routine decompression operations, replenishment/minor maintenance support, and personnel support. The vessel shall store flares in a pyrotechnically Ready Service Locker (RSL) as required by diver operations, gasoline, and carry a certified hyperbaric chamber per the United States Coast Guard (USCG) requirements.

1.2. Operational Support. The vessel will be a support vessel to load out and support up to two primary systems at once (DCS, SDV/SWCS, DDS Hanger Trainer). The intended system load out is comprised of one (1) DCS or (1) DDS Hanger Trainer, and two SDV(s). Prior to launching a system, the vessel shall arrive at the prescribed launch point and establish station keeping. The vessel shall display the necessary flags and signals for conducting small boat operations and launching/recovering submersibles. The Contractor shall be responsible for loading and securing all Sponsor Mission Equipment. A notional list with weights and dimensions is provided in Section 1.10 (e); Sponsor personnel will be available to assist in this effort. The vessel shall launch two 11m Rigid Hull Inflatable Boats (RHIBs) or Combat Rubber Raiding Crafts (CRRCs) that will stay waterborne throughout the evolution as safety boats. The vessel operator shall coordinate ship's position and navigation conditions with the Government’s representative and mailto:kenneth.d.allen30.civ@us.navy.mil launch the system to be operated. This may or may not include putting divers in the water for launch and recovery requirements. After launch, the vessel and Government will coordinate the vessel’s movement to ensure radio and underwater communications are maintained. The vessel shall coordinate with the Government representative for recovering the system. When operations are complete, the vessel shall recover the safety boats (RHIBs/CRRCs), and resume unrestricted operations of the ship. The vessel shall be able to launch/recover one primary system at a time.

1.3. Operational Control (OPCON). Naval Special Warfare Command (SPECWAR).

1.4. Area of Operations. Worldwide with the vessel primarily in Virginia.

1.5. Operating Tempo (OPTEMPO).

a. Schedule (OPTEMPO): 24 hours a day, seven days a week, whether at sea or in port.

b. Percent of time underway at transit speed (10 knots): 10%

c. Percent of time underway at slow speeds/loiter speed (5 knots): 30%

d. Percent of time in port: 50% (a majority of this time may be spent in a port other than Virginia)

e. Three 28-day operations are planned per year.

1.6. Ship Clearances. The Government will secure diplomatic clearances and operational area clearances when and where required.

1.7. Certifications. The vessel shall be certified by the USCG and classed by either the American Bureau of Shipping (ABS) or an International Association of Classification Societies (IACS) member society.

1.8. Manning Plan. The Contractor shall submit a manning plan illustrating the crew level to meet all mission/Government requirements including crewing requirement within 30 days of award.

1.9. Personnel Contingency Plan. The Contractor shall develop a contingency plan adequate to ensure that there will be no interruption of operations and maintenance service due to labor disruption within the service provider's own labor force. The contingency plan must also include a plan to address substitution of personnel when qualified/trained personnel are not available due to leave, sickness, death, etc. The Contractor shall submit the plan to the Contracting Officer 30 calendar days after contract award.

1.10. Vessel Characteristics

a. Flag. The Vessel shall be a Jones Act qualified U.S. flag vessel.

b. Minimum Range and Transit Speed. 3,000 nautical miles (NM) at a minimum speed of 9 knots.

c. Endurance. Vessel shall be capable of supporting at-sea operation for up to 28 days without resupply. Support ship shall be able to operate in conditions up to and including Sea State 5, in both equatorial and arctic waters, and conduct launch and recovery of small boats, Divers, RHIBs, PWC, DCS and SDV in conditions up to and including Sea State 3.

d. Open Deck Space. Minimum of 2,000 sq. ft. of contiguous open deck space.

e. Deck Strength. The vessel must have sufficient deck strength to load and transport the following Sponsor Mission Equipment/Contractor Furnished Equipment (SME/CFE) within the contiguous open deck space:

1) One NAVSEA certified Standard Navy Double-Lock Recompression Chamber

System (SNDLRCS) including an Air Supply Rack Assembly (ASRA): consists of a standard 20' x 8' x 8' ISO shipping container 25,000 lb. fully loaded

2) One Recompression Chamber Life Support Skid (10’x 8’, 14,000 lbs.)

3) Mission-specific support vans (two (2) 8’x8’x20’ MILVANS, weighing up to

7,500 lbs. each)

4) Six Combat Rubber Raiding Craft (CRRCs) (Zodiac boats, models F470 and

G4702. (12 ft. x 6 ft. x 2.5 ft., 265 lbs.)

5) Two 30-ft Rigid Hull Inflatable Boats (RHIBs) (30’x10’, 12,000 lbs. each)

6) Two 24-ft. RHIBs (24’x 11’, 9,000 lbs. each)

7) Two total SDVs weighing approximately 6,000 lbs. each (approximately 8,000 lbs. each with water entrained; dimensions approximately 254.5”. x 54”. x 56.5”)

8) Two total SWCS weighing approximately 10,200 lbs. (Approximately 18,700 lbs. each with water entrained; Dimensions 268.5” x 60.6” x 59.6”)

9) Two RHIB Cradles (20’ x 8’, 1500 lbs. each)

10) One SDV Battery Charger (8’x 8’, 6500 lbs.)

11) One Air Compressor for Chamber Support and Scuba Charging (6’x 4’, approximately 2300 lbs.)

12) One Jet Ski (13’ x 5’, 1500 lbs.)

13) One 450 Gallon Gasoline Stowage Tank (5’ x 5’, 5700 lbs.) (CFE)

14) One RSL (5’ x 5’, 2000 lbs.)

15) One Dry Submersible (40 x 9, 68,000 lbs.) (Lithium battery powered)

16) One DCS Cradle (38’ x 8’, 28,000 lbs.)

17) One DCS Winch System (23’ x 40’, 54,420 lbs.)

f. Maximum Draft. 20 feet

g. Sea/Station Keeping. The vessel shall be equipped with an operable bow thruster and an operable Dynamic Positioning System Level One or equivalent. The vessel shall be capable of maintaining a specific heading at speeds of one knot or greater and maintaining station within a 150-foot radius of the established position in conditions up to and including winds of 30 knots and Sea State 3.

h. Propulsion. The vessel shall be equipped with an operable bow thruster and main propulsion capable of maintaining station and heading as noted above. Propulsion horsepower shall be rated to safely tow a 68,000 lb. DCS if unable to conduct a normal recover on deck. Must be able to tow up to 5 days in up to Sea State 5 conditions. The minimum tow speed shall be 2 knots in up to Sea State 3 and no minimum tow speed in higher Sea States.

i. Craft Launch and Recovery System: The vessel shall be equipped with a stern elevator launch and recovery system, capable of launching and recovering CRRCs, RHIBs, DCS, and SDVs with operators embarked. The launch and recovery system shall be capable of lifting and supporting up to 68,000 lbs. (DCS) to include interface equipment (28,000 lbs.), and must be man-rated for all craft. The total weight of DCS and the interface gear (cradle) will be about 95,000 lbs.

The Contractor shall be able to demonstrate that the launch and recovery system was manufactured in accordance with Navy standards or a recognized classification society standard (ABS Rules for Building and Classing Underwater Vehicles, Systems and Hyperbaric Facilities or equivalent standard). The Contractor shall provide a safe means of controlling the motion of the craft during launch and recovery operations in order to prevent injury to personnel, both embarked and on deck, and damage to the craft. The Contractor shall be responsible for assisting Government personnel with loading, securing, and discharging SME.

j. Small Boat Fuel Capacity. The vessel shall be equipped with a minimum 450-gallon external fuel storage tank (CFE) for gasoline and associated equipment to facilitate refueling RHIBs at sea. Storage tank shall be approved by the USCG. Additionally, the Contractor shall provide a means of refueling diesel fuel for SME (generators, etc.).

This is approximately 1,500 gallons of diesel and 1,500 gallons of gasoline per year, or 500 gallons of each per 28-day operation. The Contractor shall refuel Government small boats as required.

k. Fresh Water Supply. The vessel shall provide a minimum of 2,000 gallons of potable water production to support sponsor personnel and crew living onboard and 3,000 gallons fresh water daily on back deck for miscellaneous use, including but not limited to equipment wash down. This requirement can be met through onboard water production capability, potable water storage capacity or a combination of both. If production capability does not exist, onboard storage must be sufficient for the endurance period (28 days).

l. Compressed Air: The vessel shall provide divers quality air at 4,500 PSI at 30 CFM.

US Navy Diving and Manned Hyperbaric System Safety Certification Manual, NAVSEA (SS521-AA-MAN-010, Revision 2, and 1 Nov 2006) applies.

m. Sound Isolation/Vibration. The vessel shall be able to support underwater telephone and acoustic communication operations. A retractable tube that shall be installed in a suitable location that offers maximum separation from shipboard noise will accomplish these operations.

n. Underwater Tracking System. The vessel must be configured to receive a SME

Track Point Underwater Tracking System and an acoustic navigation transducer. The system shall be deployed by way of retractable tube of a minimum 12-inch diameter at least three to four feet below the bottom of the hull fitted with a hydraulic lifting winch, boom, or crane. Through-hull penetrations, retractable tubes, and lifting systems shall be provided by the Contractor.

o. Underwater Communications. The vessel shall be able to support underwater telephone operations. Vessel shall accommodate underwater telephone compatible with SME EDO 5400. The vessel shall be configured to receive a SME acoustic navigation transducer. The underwater telephone shall be deployed by way of retractable tube of a minimum 12-inch diameter at least three to four feet below the bottom of the hull fitted with a hydraulic lifting winch, boom, or crane. Through- hull penetrations, retractable tubes, and lifting system shall be provided by the Contractor.

p. Communication Equipment. The vessel shall be equipped with Marine VHF, ship’s cell phone, and a SME Hydro Acoustic Information Link (HAIL) and shall accommodate the integration of NSW communications equipment and antennas, including secure HF/VHF/UHF/SATCOM, INMARSAT.

q. Climate Control. The Contractor shall ensure all communication equipment is climate controlled with a maximum temperature of 80 degrees F. Communications equipment requires climate (AC/DH) control.

r. Navigation Equipment. The vessel shall be equipped with gyrocompass with repeaters, GPS, and radar. The radar shall be capable of surface search to a minimum of 25 NM. The vessel shall be able to accommodate a Government provided Voyage Management System (VMS) and Track Point III as detailed at the following link.

http://auvac.org/navigations/view/17?from_search=1

s. Electrical Power. Vessel must be able to provide sufficient electrical power in the vicinity of the SME identified in this document. At a minimum, four 480 VAC, 100 amp (Delta) and two 208 VAC 30 amp (Delta) outlets shall be provided. All SME and Sponsor support and habitability areas require 60 Hz.

t. LIOH Battery Charging. The vessel shall meet any USCG/IACS requirements to store, transport, and charge onboard lithium ion (LIOH) batteries for DCS and SDV.

u. Diver Staging Area. The vessel shall be equipped with a diver's staging area for launching and retrieving divers. At a minimum, staging area must consist of water access by ladder, elevator or removable bulkhead. The equipment used to handle the over-the-side divers shall meet the requirements of U.S. Navy Diving and Manned Hyperbaric System Safety Certification Manual, NAVSEA (SS521-AA-MAN-010, Revision 2, 1 Nov 2006), and U.S. Navy Diving Manual.

v. Conference Room. The Contractor shall provide 200 sq. ft. of administrative/ conference space sufficient to handle up to 25 personnel. Space shall have tables and seating to accommodate the above number, with power outlets providing standard 120 VAC power for computers and presentation equipment.

w. Conduct Operations. The Contractor shall operate and navigate the ship safely in support of Government operations.

x. Material Handling Operations. The Contractor shall be responsible for the receipt, loading, storage and discharge of materials and stores pertaining to shipboard day-to-day operations. The Contractor shall assist in loading, storage, and discharge of materials and stores for Government. The Contractor shall arrange for any shore-side equipment if required for load/discharge operations.

http://auvac.org/navigations/view/17?from_search=1

y. Rigging Equipment. The Contractor shall provide sufficient rigging equipment to support Sponsor operations.

z. Support Sponsor Craft Operations. The Contractor shall support all small craft, including SDVS, and zodiac boats, for launch and recovery operations.

aa. Maintenance of SME. When requested, the Contractor shall be responsible for maintaining SME on a reimbursable basis.

1.11. Personnel

a. Contractor Facility Clearance. The company shall possess a SECRET facilities clearance on offer submission to support installation of sensitive Government communication equipment before delivery, which shall be documented in DD-254.

b. Personnel Clearances and Screenings. The Master must hold a SECRET clearance upon delivery. All crewmembers must be U.S citizens with valid U.S. passports for the full length of their assignment and will be required to submit to terrorist watch list checks.

c. Vessel Crewing and Transportation. The vessel shall be crewed to safely and efficiently operate the vessel, operate deck equipment and small boats, and perform mission operations on a 24-hour basis as described herein. Additionally, crewing for voyages in accordance with USCG Subchapter I certification shall be maintained throughout the charter period. Licensing, STCW endorsements, and documentation are required in accordance with Coast Guard regulations as applicable to the vessel’s type, size, class, and service. The Master, officers, and crew shall possess valid and current licenses, certificates, and documents for the capacity in which each is employed. At all times while underway, the Contractor shall have at least one shipboard employee aboard who has USCG recognized first aid and CPR certification within the past 12 months. All transportation costs for crewmembers shall be to the Contractor’s account.

d. Conduct of Master, Officers, and Crew. If the Charterer shall have reason to be dissatisfied with the conduct of the Master, Officers, or crew, the Owner shall, on receiving particulars of the complaint from the Contracting Officer, investigate the matter and, if necessary, make a change in personnel.

e. Operational Responsibilities. The Master of the vessel shall be responsible at all times for the safety of the vessel and all on board. The Master of the vessel shall be responsible for meeting overall schedule requirements.

The Master shall work closely with the officer-in-charge (OIC) to ensure the mission is met. The Master of the vessel shall be under the direction of the Operational Commander with regards to the employment of the vessel, but shall not be under orders as regards safe navigation, care and custody of the vessel, and care and safety of equipment, gear, and persons onboard.

f. Functional Relationship. A healthy functional relationship between the Contractor personnel (officers and crew) and the Sponsor is extremely critical. It is essential that the Master and Sponsor appreciate their individual responsibilities and dependence upon each other for attainment of the overall objective. A cooperative partnership between the two entities must be maintained at all times. The attitude of the partnership developed between the two must extend to and be shared by all concerned.

The Master and Government shall jointly prepare for all operations concerning the vessel.

g. On-Board Government Personnel. During operations there will be up to twenty-five

Sponsor personnel on board. The Officer in Charge (OIC) shall serve as the primary point of contact between the Government, onboard Sponsor personnel, and the Contractor. The OIC is responsible for all Government personnel assigned to the vessel; logistics for all Government personnel and equipment; and working with the Contractor (Master) to develop mission plans and plans of the day.

h. Irreconcilable Differences. Irreconcilable differences between shipboard personnel and the Government regarding operations or other matters arising under this charter shall be fully documented and reported, by letter, message, or E-mail as appropriate, to the Contracting Officer for resolution.

1.12. Operational Responsibilities

a. Deck Equipment Preservation. The Contractor shall ensure all deck equipment is maintained in a working condition at all times.

b. Mission Essential Launch/Recovery Operations. The Contractor shall provide 24-hour launch/recover services in support of Government requirements. The Contractor shall ensure every available resource is used to maintain the system in a continual full operating status.

c. Operation of Systems. The Contractor shall operate all vessel systems to provide main and auxiliary propulsion, navigation, maneuvering, deck operations, and services to the Government to support the mission equipment, unit’s hotel services, and emergency operations.

d. Perform Maintenance. As a result of high OPTEMPO it is imperative the Contractor perform predictive, preventative and corrective maintenance as required to maintain the vessel’s equipment and systems in a high state of readiness in addition to maintaining the vessel in class at all times. The Contractor shall arrange for the discharge of small boat bilge waste. If for any reason emergent maintenance actions should render the vessel unable to get underway, to include the launch and recovery system, the Contractor shall immediately notify the Government to include an estimated time until the vessel is able to get underway. If performing operations, the senior Government representative shall be notified prior to executing any maintenance.

e. Vessel Modifications. The Government may at its option modify the vessels to meet new or changing mission requirements. The Government will either task the Contractor to perform or to subcontract for the modifications as a reimbursable item, or undertake the modifications itself. Any and all equipment put aboard as a result of the modifications shall be SME. All SME shall be removed prior to the Vessel’s re-delivery at the expense of the Government, unless otherwise agreed to. The Contractor shall not modify the vessel without approval of the Contracting Officer. Any approved modifications shall be fully tested and verified by the appropriate Government authority. Mission related unforeseen structural modifications affecting class or the vessel’s certifications may be required. The costs of Government directed modifications, and the costs to restore the vessel to its original class or certification at award and as required by this contract shall be borne by the Government.

f. Sponsor Berthing/Living Spaces. The vessel must support berthing for 25

Government personnel, not greater than four per stateroom, eight per head. Curtained-off bunks are acceptable. Clean linens shall be provided at least weekly. The 25 Government personnel mentioned herein are in addition to any and all crew.

g. Laundry Services Facilities. The Contractor shall provide a 24-hour laundry facility for a minimum of 25 Government assigned personnel.

h. Food Service/Snacks for Government Personnel. The Contractor shall provide three galley-prepared cafeteria style meals daily and hotel services for up to twenty-five embarked Government personnel when not in port (unless specifically requested). The contractor shall provide boxed lunches (disposable containers) for meals to be transported to personnel working on RHIBS. Food provided to the Government shall have the most reasonably attained degree of variety, quality, quantity, and nutritional value. The cost of meals and hotel services for the 25 embarked Government personnel shall be included in the Contractor’s fixed price. Meal items at a minimum shall consist of the following:

1) Breakfast – Eggs/omelets, breakfast meat (one), fruit, donuts, bagels or sweet rolls, toast, hot or cold cereal, fruit juice, coffee, soft drinks, tea, milk and bottled water.

2) Lunch – One sandwich type (hamburger, tuna salad, grilled cheese, etc.); two entrees (of which one shall be hot and consist of meat); vegetables, rice/potatoes, coffee, soft drinks, tea, milk and bottled water.

3) Dinner – Three entrees (of which two shall be hot and consist of meat), vegetables, rice/potatoes, dessert, coffee, soft drinks, tea, milk and bottled water.

4) Snack Foods - The Contractor shall maintain snack foods and bottled water for Government personnel. Snack foods shall include foods such as cheese and crackers, fresh fruit, peanut butter and jelly, cookies or brownies, popcorn, ice cream, potato chips, etc.

5) Food Service for Additional Government Personnel. The Contractor shall provide galley prepared food service for additional personnel above the 25 included in the charter rate. Meal headcounts will be verified daily by the Sponsor OIC or designee. Meals shall be reimbursed at the following rates per meal: Breakfast $7.00, Lunch $7.00 and Dinner $7.00.

6) Food Service Operations. The Master or the Sponsors medical officer shall conduct weekly inspections of food service spaces and equipment which shall be forwarded to the Master for review and signature. These completed forms shall be kept in a file for a minimum of one (1) year and made available for inspection when requested by Government representatives. Periodic Quality Assurance (QA) Inspections of the food service operation will be conducted by Government representatives. These QA visits will include a sanitation inspection using NAVMED Form 6240/1. If the ship’s food service operation fails the sanitation inspection by receiving an unsatisfactory grade, the Government may direct the closing of the galley and secure food service operations until all discrepancies have been corrected. Alternate food service during this period of galley closure shall be at the Contractor’s expense. Daily and weekly cleaning of all food service operation spaces and equipment shall be done in strict accordance with CFP, ANSI and NSF standards. Provisions of COMSCINST 6000.1 (Series) and NAVMED P-5010 (Series) shall apply.

7) Food Handlers. All Contractor personnel employed as food handlers shall meet the health and training standards set forth in NAVMED P-5010-1 and ensure they are free from any communicable diseases. All screening shall be documented in the food service employee’s onboard medical record and kept on file for all food service employees currently assigned. The Contractor shall be guided by food handling instructions and precautions in accordance with COMSCINST 4000.2 (Series). COMSCINST 6000.1 (Series) and NAVMED P-5010.

i. Sanitation Services. The Contractor shall maintain the ship in a sanitary condition at all times in accordance with 46 CFR 196.15-10. All living spaces, staterooms, passageways and stairwells shall be maintained in a clean and sanitary condition, and monthly inspections conducted in accordance with 46 CFR 189.33-1.

j. Pest Control. The Contractor shall ensure that all living spaces, recreation lounges, and work areas are free of pests at all times. The Contractor shall ensure that all personnel conducting pest control measures have been properly trained. All stores shall be checked by the Contractor’s personnel as appropriate, prior to loading to ensure they are rodent and pest free. The Contractor shall comply with the World Health Organization. International Health Regulations (IHR) of 1969, U.S. Navy Shipboard Pest Control Manual, SECNAVINST 6210.2 (Series) Quarantine Regulations, and NAVMED P-5010, Chapter 8 for further guidance and compliance.

k. Ship Sanitation Control Exemption Certificate (SSCEC)/Ship Sanitation Control

Certificate (SSCC). The Contractor shall be responsible for ensuring that the ship is SSCEC or SSCC certified at all times in compliance with guidelines delineated in Article 37 of the World Health Organization, International Health Regulations (IHR) of 2005 and BUMEDINST 6210.4. This certification is required to be completed on a recurring six (6) month basis. The Contractor shall arrange the necessary SSCEC/SSCC Certification Inspection as outlined in “Frequently Asked Questions” at the following website:

https://www.med.navy.mil/Portals/62/Documents/NMFA/NMCPHC/root/Preventive% 20Medicine/FAQ-Ship-Sanitation-Control-Program.pdf?ver=884whiQjrlzCnacdi- U2sw%3d%3d

Navy Public Health resources for scheduling and completion of inspections are listed beginning on Pg. 3 of the Frequently Asked Questions (FAQ’s).

l. Linen. The Contractor shall provide the following laundered items to all Government personnel (including government contractors) and guests (25): sheets, fitted bottom sheets, blankets, bedspreads, pillowcases, mattress covers, bath towels (27" x 54"), hand towels, washcloths and bath mats. When replacing mattresses, the Contractor shall ensure fitted sheets fit the replacement mattresses. Bed linens shall be changed at https://www.med.navy.mil/Portals/62/Documents/NMFA/NMCPHC/root/Preventive%20Medicine/FAQ-Ship-Sanitation-Control-Program.pdf?ver=884whiQjrlzCnacdi-U2sw%3d%3d https://www.med.navy.mil/Portals/62/Documents/NMFA/NMCPHC/root/Preventive%20Medicine/FAQ-Ship-Sanitation-Control-Program.pdf?ver=884whiQjrlzCnacdi-U2sw%3d%3d https://www.med.navy.mil/Portals/62/Documents/NMFA/NMCPHC/root/Preventive%20Medicine/FAQ-Ship-Sanitation-Control-Program.pdf?ver=884whiQjrlzCnacdi-U2sw%3d%3d least once every week (twice a week if ambient interior temperature exceeds 80°F during a seven-day period). Towels shall be provided at least twice a week. Fresh bed linens and towels shall be provided when Government personnel are transferred or replaced. Tablecloths shall be changed, at a minimum, daily.

m. Mattresses and Pillows. The Contractor shall replace Government personnel mattresses and pillows, as required. Mattresses shall meet CFR standards and fit the existing bed-frame space. Pillows will be non-feather type. The cost of replacing mattresses and pillows is reimbursable only if mattresses and pillows are for Government personnel.

n. Clean Sponsor Work Areas. The Contractor shall pick up trash on a daily basis and, at a minimum, every week sweep and wipe down all dust collecting surfaces. The Contractor shall, at a minimum, every two weeks swab floors in unclassified and classified Sponsor work areas. Every two months floors shall be waxed in unclassified and classified Sponsor work areas. At a minimum, the Contractor shall clean all carpeted areas annually.

o. Clean Sponsor Living Spaces. The Contractor shall clean the Sponsor living spaces

(i.e., staterooms and common areas surrounding staterooms). The Senior Government Representative shall receive the same cleaning services afforded the Master or at a minimum, three times a week; remaining Government personnel shall receive the same cleaning services afforded the licensed officers or, at a minimum, twice a week. The Contractor shall, at a minimum:

1) Clean/disinfect commodes

2) Clean showers and wash basins

3) Sweep and swab decks or vacuum if carpeted

4) Empty trash containers

5) Make beds

6) Change or provide clean linens

7) Dust – wipe overheads, vents, furniture and shelving

8) Every two weeks, the Contractor shall, at a minimum, wash the decks (tile only)

9) Every two months, the Contractor shall, wax the decks (tiles only)

10) On a yearly basis, Contractor shall clean all carpeted areas.

p. Clean Recreational Areas. The Contractor shall clean all recreational lounges. These services shall include daily and weekly janitorial services. On a daily basis, the Contractor shall, at a minimum:

1) Daily: Dust rooms, empty trash containers, sweep and swab decks or vacuum if carpeted.

2) Every two weeks: Wash the decks (tile only).

3) Every two months: Wax the decks (tile only).

q. Clean Areas Contiguous to Sponsor Areas. The Contractor shall keep passageway and ladder wells free of dirt and debris at all times, and sweep and swab decks on a daily basis. Every two weeks, the Contractor shall, at a minimum, wash the decks (tile only). Every two months, the Contractor shall, at a minimum, wax the decks (tile only).

r. Agents. The Contractor shall have the employ of an agent to arrange for all port services on a reimbursable basis during this charter. Port services shall include tugs, pilots, berthing, potable water, shore power, trash and garbage removal, oily waste removal, sewage removal, hazardous materials removal, line handlers, dedicated telephone service, and liberty launch services.

s. Force Protection. COMSCINST 5530.3 Series establishes minimum physical security standards for all ships. The Master shall be responsible for the safety and security of his ship and crew and must ensure that appropriate members of his crew receive adequate shipboard and, when required, formal training to carry out these requirements.

Except as otherwise noted herein, all costs for physical security shall be deemed to be included in the per diem charter hire rate.

t. Small Arms Training. The Contractor shall be responsible for all small arms training.

The Contractor shall ensure that five crew members who will bear arms as part of their physical security duties have successfully completed a small arms familiarization course. The Contractor’s course shall be taught to the same content and standards as the U.S. Navy’s Small Arms Qualifications (Ashore/Afloat) Instructor Course J-041- 0148. Such training shall be completed prior to commencement of shipboard employment.

u. Fuel Inventory and Consumption Report. A fuel oil inventory and consumption report shall be submitted monthly, at the end of each month, to the Contracting Officer’s Representative and other addresses as designated at contract award. The fuel oil inventory shall include the following information:

1) Bunkers at the beginning of each month.

2) Bunkers at the end of each month.

3) Fuel received during the month and source, receipt, document number and date of receipt.

4) Number of days during the month underway and fuel consumed while underway.

5) Number of days in port during the month and fuel consumed while in port.

v. AT/FP Reports. The Contractor shall submit monthly AT/FP reports to the

Contracting Officer’s Representative and other addresses as designated at contract award in accordance with COMSCINST 5530.3 Series.

w. Automated External Defibrillator (AED). The Contractor shall provide a minimum of one AED unit. All AEDs must be FDA approved and be suitable for shipboard use.

The Vessel's Medical Officer shall be trained to operate and maintain the AED. The Contractor shall provide sufficient AEDs, stored in a location ready for use, to ensure that response time to shipboard medical emergencies does not exceed five minutes from any location on the Vessel. AEDs shall be stored in a location that is accessible to trained rescuers.

1.13. Information Assurance

a. Information Security (InfoSec). The Contractor shall implement InfoSec measures for its contractor furnished unclassified information technology system(s) used in performance of this contract. InfoSec measures shall be compliant with DFARS 252.204-7012, Safeguarding of Unclassified Controlled Technical Information. At a minimum, the security standards extracted from the referenced National Institute of Standards and Technology (NIST) Special Publication 800-53, Security and Privacy Controls for Federal Information Systems and Organizations, or accepted equivalents, shall be incorporated into any InfoSec program the Contractor establishes.

b. DFARS Compliance Certification. The Contractor’s InfoSec measures shall be certified to be in compliance with DFARS 252.204-7012 by an accredited third party organization. The Contractor shall attain DFARS compliance certification within 60 days of commencement of performance under the contract, and shall maintain it continuously for the entire remaining period of performance. The Contractor shall notify the Contracting Officer within 24 hours if for any reason the certification is revoked. Costs associated with attaining and/or maintaining certification will not be reimbursed by the Government.

c. Documentation. The Contractor shall provide a copy of the third-party DFARS

252.204-7012 compliance certification to the Contracting Officer and COR(s) in accordance with the below schedule. The Government reserves the right to contact the certifying institution directly to obtain additional information or to confirm the validity of the certificate or certification process.

1) Initial certification to be provided to the Government upon receipt.

2) If base period is six months or less, the initial certification is considered valid for both the base and first period option periods.

3) Thereafter, the Government requires the Contractor to submit annual recertification documentation no later than 14 days prior to the end of the current performance period, except if it is the last performance period of the contract.

d. Handling of Non-Public Information. In performance of this contract, the

Contractor may have access to DoD information not available to the general public or protected by public law or DoD policy. Such information includes but is not limited to: medical, proprietary, critical program information (CPI), Personally Identifiable Information (PII), and export controlled data. The Contractor agrees to:

1) Use and protect all such information from unauthorized disclosure IAW current Federal, DoD, and Navy instructions and regulations.

2) Return and/or electronically purge, upon Government request, any DoD information no longer required for Contractor performance.

e. Remote Access to Government Networks. Use of public networks or computers (e.g., library, coffee shop) to access Government networks is strictly prohibited.

Use of personally owned devices to access Government networks in support of this contract is permissible only if explicitly allowed by and addressed in the Contractor’s DFARS-compliant InfoSec policies.

f. Cyber Incident and Compromise Reporting. In addition to the reporting requirements contained in DFARS 252.204-7012, the Contractor must immediately notify MSC of all cyber incidents or compromises, as defined in DFARS 252.204- 7012(c)(2). The Contractor shall also immediately notify MSC of all incidents involving classified information spillage onto unclassified networks or Personally Identifiable Information (PII) breaches. If immediate notification is not possible, then notification must be made no later than 24 hours after an incident has been identified or suspected. Initial cyber incident and compromise reports shall contain as much of the information required in DFARS 252.204-7012(c)(1) as can reasonably be provided in a timely manner. Submit initial and subsequent reports via encrypted email to all of the Government points of contact in the table below, as well as the COR(s). To the greatest extent practicable, MSC IA Ops and the COR(s) shall be copied on all correspondence with non-MSC Government agencies regarding reported incidents.

g. Quality Management System (QMS). The Contractor shall, within six months of award, have and maintain a certified Quality Management System, which shall include an assessment of the Contractor’s quality management process, process controls, inspections, tests, and should be focused on preventing, controlling, and detecting defects. The Contractor’s QMS shall be certified ISO-9000 (or equivalent) by one or more internationally recognized quality standard, e.g., International Standards Organization (ISO), American Society for Quality (ASQ), International Ship Managers Association (ISMA), or equal. The Contractor shall maintain full and continuous quality system certification for the entire period of performance of this Contract after establishing the QMS. The Contractor shall notify the Contracting Officer within 24 hours if for any reason the QMS certification is revoked. Costs associated with the QMS shall be included in the fixed price per diem.

h. Safety Management System (SMS). The Contractor shall develop and maintain a certified Safety Management System (SMS) which fulfills the requirements of the International Maritime Organization’s (IMO) International Safety Management Code (ISM). This system can be developed and implemented in conjunction with the Contractor’s existing quality system or an internationally accepted and certified quality system. The Contractor shall obtain and maintain ISM certification both ashore (Document of Compliance) and afloat (Safety Management Certificate) aboard each ship from a USCG approved certifying body. The Document of Compliance shall be in place three months after delivery of the ship and each ship shall have a Safety Management Certificate within six months of operations beginning. If the Contractor’s SMS requires software for execution, the Contractor shall provide a stand-alone system onboard the vessel. The costs associated with this system shall be included in the Contractor’s fixed rate. The Contractor is not

POC Email Address Phone MSC IA Operations (IA OPS) ia.team@msc.navy.mil or

MSC_N621_CYBEROPS@us.navy.mil 757-443-2737

COMSC Command Security Manager eric.c.schotter.civ@us.navy.mil 757 443-2872 COMSC Information Security Officer randle.t.dixon@us.navy.mil 757-443-2753 mailto:ia.team@msc.navy.mil mailto:MSC_N621_CYBEROPS@us.navy.mil mailto:randle.t.dixon@us.navy.mil authorized to install the software on the Government provided Local Area Network (LAN) without meeting all MSC Information Assurance (IA) requirements and gaining approval from the MSC IA Officer.

i. SMS Safety and Occupational Health Program. The Contractor’s SMS shall provide a comprehensive program to reduce occupational injuries, illnesses, material loss or damage, and maintain safe and healthful working conditions for crewmembers and other embarked personnel. The Contractor shall use Safety and Occupational Health (SOH) guidance provided by COMSCINST 5100.17 (series), USCG NVIC 3-92, and USCG NVIC 02-13 to provide protection for all shipboard personnel with a program of educational material, safety meeting discussions, videos, and hazard assessments. An appropriate onboard indoctrination program shall be required to address the following occupational health topics at a minimum:

1) Heat Stress Mitigation

2) Personal Protective Equipment (PPE):

3) Head and eye protection (grinders, welding, power tools)

4) Hearing Conservation (control of excessive noise)

5) Respiratory protection (ANSI Z88 standards)

6) Shipboard Safety, Hygiene and Medical (designate an onboard Safety

Officer).

7) Safe Work Practices for working aloft including fall protection, electrical lock-out/tag-out procedures, and safe practices for working in and around Marine Sanitation Devices (MSD)

j. SMS Implementation Plan. Within 30 days of contract award, the Contractor shall submit to the Government an SMS implementation plan that identifies:

1) An index of procedures that will be included in the SMS.

2) An index of documents external to the SMS, maintained aboard the ship, that relate to safety.

3) The method for tracking, reporting, and resolving non-conformities including procedures concerning Job Safety Analysis (JSA) and Root Cause Analysis (RCA).

4) Contact information for personnel within the Contractor’s Safety Department, responsible for submitting monthly reporting requirements to the COR and PO2 Safety.

5) Contact information for the Contractor’s Designated Person Ashore (DPA).

6) A notional schedule for obtaining classification society approval of the

SMS including:

i. Implementing the SMS throughout the shore side and shipboard organizations.

ii. Conducting the internal and external audits necessary to obtain certification.

iii. The planned frequency of Management Reviews.

k. SMS Documentation. Updates and revisions to the SMS shall be submitted to the Government as they occur. Copies of the Contractor’s Document of Compliance (DOC) and shipboard Safety Management Certificates (SMCs) shall be maintained by the operating company at all times. Electronic copies of these documents shall be furnished to the Government upon issuance and endorsement. The Government shall be furnished with copies of the required third party periodic reviews as well as any Contractor responses. The Government reserves the right to periodically audit the shipboard and corporate systems in accordance with the Contractor’s Quality Management System.

l. SMS Notifications. The Contractor shall provide notification of the following

Safety topics to the Government in accordance with the timelines prescribed below.

1) SMS Procedures. The Contractor shall provide electronic copies of all procedures from the approved SMS to the Government within 30 days of classification society approval. The required format for submission of the procedures is PDF or Microsoft Word. Any updates after approval of the SMS shall be provided to the Government within 10 days.

2) Management Reviews. The Government reserves the right to attend, as an observer, the Contractor’s Management Reviews for informational purposes. The Contractor shall provide electronic notification to the Government at least 14 days prior to any scheduled reviews.

3) Notification of Hazardous Situations (i.e.” Near Miss”). Paragraph 9.1 of the ISM Code requires the Contractor’s SMS to include procedures that address reporting of hazardous situations. The Contractor shall provide electronic copies of all vessel hazardous situation reports to the Government by the 7th of every month. Negative responses are also required by the 7th of every month. The Contractor may redact PII from reports. Information required in the report includes: the Date of the event, the Ship Name, a detailed Summary of the Near Miss, the Position Title(s) of Personnel Involved, Corrective Action(s) Taken, and Lessons Learned.

4) Accident (i.e.” Mishap”) Reports. Paragraph 9.1 of the ISM Code requires the Contractor’s SMS to include procedures for reporting mishaps. The Contractor shall submit initial notification of severe mishaps to the Government within 24 hours. Severe mishaps include, but are not limited to death, dismemberment, loss-of-sight, broken bones, and man overboard.

Within 5 days submit notification of less serious accidents, i.e.… lacerations, illnesses, bumps, and bruises. If a USCG Form 2692 is required, the 2692 shall be submitted within 5 days of the event. All blocks of the 2692 shall be filled out completely to ensure thorough reporting to the Government. The Contractor may redact PII from these reports.

Information required in all reporting includes: the Date of the Mishap, the Ship Name, and a Detailed Summary of the Mishap, the Position Title(s) of Personnel Involved, Corrective Action(s) Taken, and Lessons Learned. For mishaps involving damage to Government Owned Property (GOP), include the dollar amount and/or initial estimate for all damaged or lost GOP.

5) Marine Casualty Report (USCG Form 2692). The Contractor shall provide electronic copies of all Marine Casualty Reports, including Commercial Diving Incidents. Submit notification of severe Marine Casualties within 24 hours of the event, followed by the required USCG Form 2692 within 5 days. Submit notification of less serious Marine Casualties within 5 days of the event along with the USCG Form 2692. All blocks of the 2692 shall be filled out completely to ensure thorough reporting to the Government. The

Contractor may redact PII from these reports. Information required in all reporting includes: the Date of the Marine Casualty, the Ship Name, a Detailed Summary of the Marine Casualty, the Position Title(s) of Personnel Involved, Corrective Action(s) Taken, and Lessons Learned. For Marine Casualties involving damage to GOP, include the dollar amount and/or initial estimate for all damaged GOP.

6) Ship Casualties (Not requiring USCG Form 2692). The Contractor shall notify the Government of all ship casualties within 24 hours of the event.

Information required in all reporting includes: the Date of the Ship Casualty, the Ship Name, and a Detailed Summary of the Ship Casualty, the Position Title(s) of Personnel Involved, Corrective Action(s) Taken, Lessons Learned, and the Dollar Amount and/or Initial Estimate for Repairs.

7) Safety Meetings and Minutes. The Contractor shall conduct Monthly Safety Meetings and develop an agenda of mandatory conversation pieces for the ships under this contract. The Contractor shall provide electronic copies of all Safety Meeting Minutes to the Government within 10 days of the meeting. On occasion, the Government may communicate “hot topics” to the Contractor for inclusion in Safety Meetings.

8) SMS Audits (Internal & External). The Contractor shall provide electronic copies of all internal and external audits performed on the Contractor’s SMS to the Government within 10 days of the report being delivered.

2. Place / Range of Delivery: Norfolk, Virginia

3. Place / Range of Redelivery: Norfolk, Virginia

4. Charter Period: Six month base period (01 October 2022 – 31 March 2023) with one 6-month option period (01 April – 30 September 2023), and one 5-month option period (01 October 2023 – 31 January 2023)

5. Laydays: 01 October 2022

6. Terms/Conditions/Attachments added, deleted or modified:

DELETE: PART IV(k) SUPERCARGO AND GOVERNMENT DESIGNATED REPRESENTATIVES, pg. IV-15

REPLACE PART VI WITH THE FOLLOWING:

As prescribed in 12.301(b)(4), insert the following clause:

FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS-COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (JAN 2022)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this…