RFP 210000001627 - Prebid slides v4.22.2021.pdf
PDF 673 KB Posted
- Attached to
- Digital Cigarette Stamps and Related Services
- Solicitation number
- RFP 171 210000001627 3
- Issued by
- Michigan
About this file
This is a pre-proposal meeting presentation for RFP 210000001627 issued by the State of Michigan, Department of Technology, Management & Budget (DTMB), and the Michigan Treasury Department. The RFP seeks a vendor to provide digital cigarette stamps and related services. A pre-proposal conference was held on April 22, 2021, at 10:00 AM EST to introduce the RFP and explain the response structure. The formal question submission deadline is May 3, 2021, with proposals due by 3:00 PM EST on May 21, 2021. Vendors must submit proposals electronically through the SIGMA VSS system (www.michigan.gov/SIGMAVSS), with all documents provided in modifiable native formats such as Microsoft Word or Excel, with file sizes limited to 6 MB per document. The price proposal must be submitted separately from other proposal documents. Vendors are strongly advised to allow adequate time for account creation and system entry before the deadline, as the system will not accept submissions after the closing date and time.
The evaluation process follows mandatory minimum requirements outlined in Section 7 of the Proposal Instructions and Attachment 3, with formal evaluation criteria detailed in Section 8. Bidder responses require both checkbox acknowledgments for compliance items and descriptive explanations for requirements designated as important. The State committed to timely responses to vendor questions submitted in advance of established deadlines, with all official responses posted as written amendments to SIGMA VSS. Presentation slides and official question-and-answer responses will be published as amendments on the SIGMA VSS portal, and vendors are encouraged to check the system regularly for any RFP schedule changes or clarifications.
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Text version
Pre-Proposal Meeting April 22, 2021 – 10:00AM EST
RFP No. 210000001627
Digital Cigarette Stamps and Related Services
Introductions
State of Michigan Attendees
➢Steve Motz – DTMB
➢Julie Collins – Treasury
➢Stacey Shaw – Treasury
➢Angela Littlejohn – Treasury
➢Cindy Mooney – Treasury
Welcome
General Proceedings
➢ The Pre-Proposal Conference will be recorded, and a link will be included in the
Addendum posted on www.michigan.gov/SIGMAVSS
➢ Today is about providing a brief introduction to the RFP and response structure
➢ Presentation slides will be posted as an Amendment on SIGMAVSS along with official answers to questions asked during this pre-proposal conference
➢ Verbal discussion is not an official response
Question Submission Process during todays Pre-Proposal Conference
➢ Please submit questions within the chat function of Microsoft Teams
➢ We will review these questions at the end of the presentation
➢ Preliminary answers will be provided for some questions today
➢ All official responses to questions will be provided through formal Amendment posted to SIGMAVSS
➢ The State has a formal Question process outlined in the RFP (due dates of 4/23 and 5/3) http://www.michigan.gov/SIGMAVSS
RFP Schedule and Key Milestones
➢ Check SIGMAVSS regularly for any changes to the RFP schedule or clarifications responses. These will be issued as Amendments
➢ The following schedule is provided in the Proposal Instructions Attachment
RFP Activity Schedule
➢ Any changes to the RFP must be in writing and posted as an Amendment on SIGMA
VSS
➢ Vendors are encouraged to submit questions in advance of the deadlines – the State is committed to turning around timely and complete responses to questions.
Questions must be E-mailed to the Solicitation Manager
➢ Proposals are due by 3PM EST on May 21, 2021.
➢ Allow for adequate time to upload and submit your Proposal on SIGMAVSS.
(Proposal Instructions – Section 6 – Delivery of Proposal)
RFP Schedule and Key Milestones (Continued)
RFP Attachments
1) RFP 210000001627 - Digital
Cigarette Stamps and Related Services
2) RFP 210000001627 -
Attachment 6 - Contract Terms
RFP Attachments
Evaluation Process and Award Recommendation
Evaluation and Award Recommendation
➢ Mandatory Minimum Requirements language from Section 7 of
Proposal Instructions, and Attachment 3:
Evaluation Process and Award Recommendation
Evaluation and Award Recommendation
➢ Proposal evaluation language from Section 8 of Proposal Instructions:
➢ RFP award language from Section 12 of Proposal Instructions:
Response Guidance – Bidder Response Boxes
Bidder Response Boxes
➢ Bidder Check Boxes – to note compliance or exception(s)
➢ Bidder Description Boxes – to describe how
IMPORTANT NOTE TO CONTRACTORS/BIDDERS: There are specific requirements for which acceptance must be simply acknowledged through a checkbox(es), and others that require further explanation. Click one checkbox and complete the entries as identified.
Response Guidance – Submission Requirements
Submission Requirements – Electronic Files
➢ Electronic – The bidder must submit its proposal, all attachments, and any modifications or withdrawals electronically through www.michigan.gov/SIGMAVSS.
The price proposal should be saved separately from all other proposal documents.
➢ The bidder should submit all documents in a modifiable (native) format (examples include but are not limited to Microsoft Word or Excel and Google Docs or Sheets). In addition to submitting documents in a modifiable format, the bidder may also submit copies of documents in PDF.
➢ Attachment file size is limited to 6 MB per document. Bidder’s failure to submit a proposal as required may result in disqualification. The proposal and attachments must be fully uploaded and submitted prior to the proposal deadline. Do not wait until the last minute to submit a proposal, as the SIGMA VSS system requires the creation of an account and entry of certain information, in addition to uploading and submitting the materials. The SIGMA VSS system will not allow a proposal to be submitted after the proposal deadline identified in the solicitation Closing On/Closing
Date fields (Summary view/Detail view), even if a portion of the proposal has been uploaded.
http://www.michigan.gov/SIGMAVSS
Response Guidance – Submission Requirements
Submission Requirements – Delivery of Samples
Questions and Answers
Q&A
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