12453 Highway 92, Woodstock, GA 30188

770-592-6000 ∙ www.woodstockga.gov

REQUEST FOR PROPOSALS

2027 - 01

Comprehensive Plan 10-year Update

RELEASED: August 27th, 2026 DUE: September 29th, 2026 at 10:00 A.M EST

For all questions about this RFP contact:

Martyn Detz

Financial Analyst: Purchasing 770-592-6000 Ext 1205 www.bidnetdirect.com//cityofwoodstock

RFP Number 2027 – 01 Page 2

1.0 PURPOSE

2.0 BACKGROUND

3.0 SCOPE OF SERVICES

4.0 SUBMITTAL FORMAT AND REQUIREMENTS

5.0 SELECTION CRITERIA

RFP Number 2027 – 01 Page 3

…CONTINUTED

6.0 RFP PROCEDURES

7.0 STANDARD TERMS AND CONDITIONS

EXHIBIT A: CONTRACTOR INFORMATION FORM

EXHIBIT B: E-VERIFY AFFIDAVIT WITH INSTRUCTIONS

EXHIBIT C: CONSULTANT COMPLIANCE FORMS

EXHIBIT D: VENDOR CONFLICT OF INTEREST

EXHIBIT E: LEGAL AD…………………………………………………………………………………...………23

RFP Number 2027 – 01 Page 4

1.0 Purpose

RFP Number 2027 – 01 Page 5

2.0 BACKGROUND

RFP Number 2027 – 01 Page 6

3.0 SCOPE OF SERVICES

RFP Number 2027 – 01 Page 7

RFP Number 2027 – 01 Page 8 o

RFP Number 2027 – 01 Page 9

4.0 Submittal Format and Requirements

RFP Number 2027 – 01 Page 10

RFP Number 2027 – 01 Page 11

5.0 SELECTION CRITERIA

RFP Number 2027 – 01 Page 12

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6.0 RFP Procedures

Pre Proposal Meeting - RFP 2027 - 01 - 2028 Comprehensive Plan - 10 Year Update Sep 3, 2026, 3:00 – 3:30 PM (America/New_York)

Please join my meeting from your computer, tablet or smartphone.

https://meet.goto.com/398120317

RFP Number 2027 – 01 Page 14

You can also dial in using your phone.

Access Code: 398-120-317 United States: +1 (872) 240-3212

Join from a video-conferencing room or system.

Meeting ID: 398-120-317 Dial in or type: 67.217.95.2 or inroomlink.goto.com Or dial directly: 398120317@67.217.95.2 or 67.217.95.2##398120317

Get the app now and be ready when your first meeting starts:

https://meet.goto.com/install

Martyn Detz Financial Analyst Purchasing 12453 Highway 92 Woodstock, Georgia 30188 770-592-6000 ext. 1205 www.bidnetdirect.com//cityofwoodstock

RFP Number 2027 – 01 Page 15

Proposal Opening - RFP 2027 - 01 - 2028 Comprehensive Plan - 10 Year Update Sep 29, 2026, 10:00 – 10:30 AM (America/New_York)

Please join my meeting from your computer, tablet or smartphone.

https://meet.goto.com/161414005

You can also dial in using your phone.

Access Code: 161-414-005 United States: +1 (224) 501-3412

Join from a video-conferencing room or system.

Meeting ID: 161-414-005 Dial in or type: 67.217.95.2 or inroomlink.goto.com Or dial directly: 161414005@67.217.95.2 or 67.217.95.2##161414005

Get the app now and be ready when your first meeting starts:

https://meet.goto.com/install

RFP Number 2027 – 01 Page 16

7.0 Standard Terms and Conditions

RFP Number 2027 – 01 Page 17

RFP Number 2027 – 01 Page 18

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EXHIBIT A: CONTRACTOR INFORMATION FORM

See following page.

City of Woodstock

12453 Hwy 92 • Woodstock, GA • 30188 • 770-592-6000 • www.woodstockga.gov

CONTRACTOR INFORMATION

Firm Name:

Contact Person:

Firm Address:

Phone:

Fax:

Email:

With this packet, please also provide a W-9 and Certificate of Insurance for the company/firm.

Signature – Authorized Officer or Agent Date http://www.woodstockga.gov/

RFP Number 2027 – 01 Page 20

EXHIBIT B: E-VERIFY AFFIDAVIT WITH INSTRUCTIONS

See following page(s).

INSTRUCTIONS

CONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13- 10-91, stating affirmatively that the individual, firm, or corporation which is contracting with the City of Woodstock, Georgia (the “City”) has registered with and is participating in a federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontract who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

Name of Project Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on __________________, 201____ in ________________ (city), ______ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

Subscribed and Sworn before me this the________ day of _______________, 201____, Notary Public My Commission Expires INSTRUCTIONS ONLY - C

OM

PLE

TE

FOLLOWING PAGE

E-Verify/Company ID Issued by the E-Verify Program

Date E-Verify/Company ID was issued by E-Verify

Contractor's Company/Firm Name

Name of project or type of service provided

City of Woodstock, Georgia http://www.woodstockga.gov/ welchcl Highlight welchcl Highlight

CONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13- 10-91, stating affirmatively that the individual, firm, or corporation which is contracting with the City of Woodstock, Georgia (the “City”) has registered with and is participating in a federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontract who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _______________, 202____ in ________________ (city), _________ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

Subscribed and Sworn before me this the________ day of _______________, 202____, Notary Public My Commission Expires

RFP Number 2027 – 01 Page 21

EXHIBIT C: CONSULTANT COMPLIANCE FORMS

EXHIBIT C1

NON-COLLUSION AFFIDAVIT OF PRIME CONTRACTOR

State of _

County of _

, being first duly sworn, deposes and says that:

(1) He is (Owner, Partner, Officer, Representative, or Agent) of the CONTRACTOR that has submitted the attached Bid;

(2) He is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid;

(3) Such Bid is genuine and is not a collusive or sham Bid;

(4) Neither the said CONTRACTOR nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived, or agreed, directly or indirectly, with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted to or refrain from bidding in connection with such Contract, or has in any collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or to fix any overhead, profit or cost element of the Bid price or the Bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against The City of Woodstock, Georgia or any person interested in the proposed Contract; and,

(5) The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the CONTRACTOR or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

Signed

Name

Title __

Subscribed and Sworn to before me this day of , 20 .

(SEAL)

Title

My Commission expires Date

EXHIBIT C2

CERTIFICATION BY CONTRACTOR REGARDING NON-SEGREGATED FACILITIES

The CONTRACTOR certifies that he does not, and will not, provide and maintain segregated facilities for his employees at his establishments and, further that he does not, and will not, permit his employees to perform their services at those locations, under his control, where segregated facilities are provided and maintained. Segregated facilities include, but are not necessarily limited to, drinking fountains, transportation, parking, entertainment, recreation, and housing facilities; waiting, rest, wash, dressing, and locker rooms, and time clock, work, storage, restaurant, and other eating areas which are set apart in fact, or by explicit directive, habit, local custom, or otherwise, on the basis of color, creed, national origin, and race.

The CONTRACTOR agrees that, except where he has obtained identical certifications from proposed subcontractors for specific time periods, he will obtain identical certifications from proposed subcontractors prior to the award of subcontracts exceeding $10,000.00 which are not exempt from the provisions of the Equal Opportunity clause, and that he will retain such certifications in his files.

The CONTRACTOR agrees that a breach of this certification is a violation of the Equal Opportunity clause in this Contract. The penalty for making false statements is prescribed in 18 U.S.C. 1001.

Contractor

Signature

Printed Name and Title of Signer

EXHIBIT C3

DRUG FREE WORKPLACE CERTIFICATION

CONTRACTOR certifies that they are a drug free workplace as described below and will maintain compliance with such for the duration of the agreement.

In order to have a drug-free workplace, a business shall:

1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of controlled substances is prohibited in the workplace and specifying the actions that shall be taken against employees for violation of such prohibition.

2) Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3) Give each employee engaged in providing the commodities of contractual services that are under proposal a copy of the statement specified in the subsection (1).

4) In the statement specified in subsection (1), notify the employee that, as a condition of working on the commodities or contractual services that are under proposal, the employee shall abide by the terms of the statement and shall notify the employer of any conviction of, or plea of guilty or nolo contender to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

5) Impose a sanction on or require that satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee’s community, by any employee who is so convicted.

6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

As the person authorized to sign this statement, I certify that this firm complies fully with the above requirements.

Contractor Authorized Representative Signature

The undersigned Proposer certifies on behalf of itself, and all Participating Members, Major Non- Participating Members and Contractors identified by such Proposer as of the date hereof, as follows:

The undersigned certifies to the best of its knowledge and belief, that it and its principals:

a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency.

b. Have not within a 3-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, State or local) transaction or contract under a public transaction; violation of federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, State or local) with commission of any of the offenses enumerated in paragraph 1b of this certification; and

d. Have not within a three (3) year period preceding this application/proposal had one or more public transactions (federal, State or local) terminated for cause or default.

Where the Proposer is unable to certify to any of the statements in this certification, it shall attach a certification to its proposal or bid stating that it is unable to provide the certification and explaining the reasons for such inability.

Signature of Contractor’s Authorized Official

Name and Title of Contractor’s Authorized Official

Date

EXHIBIT C4

DEBARMENT AND SUSPENSION CERTIFICATION

RFP Number 2027 – 01 Page 22

EXHIBIT D: VENDOR CONFLICT OF INTEREST

City of Woodstock, Georgia

PROCUREMENT USE ONLY

___ Yes, named employee was involved in Bid/ Proposal process.

___ No, named employee was not involved in procurement process or decision.

VENDOR CONFLICT OF INTEREST DISCLOSURE FORM

All vendors interested in conducting business with the City of Woodstock, Georgia must complete and return the Vendor Conflict of Interest Disclosure Form in order to be eligible to be awarded a contract. Please note that all vendors are subject to comply with the City’s conflict interest policies as stated within the certification section below. If a vendor has a relationship with a City official or employee, an immediate family member of a City official or employee, the vendor shall disclose the information required below.

Certification: I hereby certify that to my knowledge, there is no conflict of interest involving the vendor named below:

1. No City official or employee or City employee’s immediate family member has an ownership interest in vendor’s company or is deriving personal financial gain from this contract.

2. No retired or separated City official or employee who has been retired or separated from the City for less than one (1) year has an ownership interest in vendor’s Company.

3. No City employee is contemporaneously employed or prospectively to be employed with the vendor.

4. Vendor hereby declares it has not and will not provide gifts or hospitality of any dollar value or any other gratuities to any City employee or elected official to obtain or maintain a contract.

5. Please note any exceptions below:

Vendor Name Vendor Phone Number

Conflict of Interest Disclosure*

Name of City of Woodstock, Georgia employees, elected officials, or immediate family members with whom there may be a potential conflict of interest.

( ) Relationship to employee __________________________ ( ) Interest in vendor’s company _______________________ ( ) Other __________________________________________

*Disclosing a potential conflict of interest does not disqualify vendors. In the event vendors do not disclose potential conflicts of interest and they are detected by the City; vendor will be exempt from doing business with the City.

I certify that the information provided is true and correct by my signature below.

Signature of Authorized Representative Date Printed Name and Title of Authorized Representative

RFP Number 2027 – 01 Page 23

EXHIBIT E: LEGAL AD

City of Woodstock, GA · Finance Department 12453 Highway 92 · Woodstock, GA 30188

(770) 770-592-6000

REQUEST FOR ADVERTISEMENT

ATTN: Legal Advertising, Cherokee Tribune FROM: Martyn Detz, Financial Analyst: Purchasing CC: Crystal L. Welch, Deputy, CFO DATE: August 24, 2026

ACCT #: 110581

TYPE OF AD: LEGAL/REGULAR

RUN DATE: Thursday, August 27, 2026

Thursday, September 3, 2026 Thursday, September 10, 2026

REF. NO.: RFP 2027 – 01 – 2028 Comprehensive Plan 10 Year Update

CITY OF WOODSTOCK, GEORGIA

RFP 2027 – 01 – 2028 Comprehensive Plan 10 Year Update

PROPOSAL ADVERTISEMENT

The City of Woodstock, Georgia, herein referred to as the City, is seeking proposals from experienced planning consultants with expertise in the development and updating of comprehensive plans. The City is seeking to update the City’s Comprehensive plan in accordance with the standards and procedures established by the Georgia Department of Community Affairs. The selected team will be responsible for managing this project, including implementing a high quality, innovative community engagement program, communicating with staff liaisons, and producing the required plan documents.

RFP details and document information may be found by visiting Bid Net Direct or Georgia Procurement Registry. All questions must be submitted online through Bid Net Direct. Refer to Schedule of Events for deadline for submission of questions relating to the RFP.

All responses to this RFP must be received electronically through Bid Net Direct to the City of Woodstock, Georgia no later than 10:00 A.M. on September 29, 2026. Request for Proposals will be publicly opened, and firm names read aloud at 10:01 A.M. via GoTo Meetings (Link in Bid Packet). All Request for Proposals will be evaluated by the City and the finalists will be notified in accordance with the RFP schedule of events.

Schedule of Events: The following Schedule of Events represents the City of Woodstock’s best estimate of the schedule that will be followed. All times indicated are prevailing times in Woodstock, Georgia. The City of Woodstock reserves the right to adjust the Schedule as the City of Woodstock deems necessary.

Schedule of Events DATE TIME City of Woodstock release of RFP for Comprehensive Plan 10 Year Update 08/27/2026 ----------

Pre-Proposal Meeting via Go To Meetings – Link in Bid Packet 09/03/2026 3:00 PM

Deadline for submission of written questions and requests for clarification 09/10/2026 5:00 PM Deadline for submission of Proposals 09/29/2026 10:00 AM City of Woodstock completes evaluation and issues notification and other information to finalist firm

10/12/2026 ----------

RFP selection criteria will consist of the following:

Selection Criteria for Comprehensive Plan 10 Year Update Criteria 1 – Comprehensive Plan Document Expertise & Performance 30 pts Criteria 2 – Staffing 30 pts Criteria 3 – Approach 20 pts Criteria 4 – Availability 10 pts Criteria 5 – Budget 10 pts Total score possible 100 pts

The City reserves the right to accept or reject any and all bids or any or parts of a bid wherein its judgment, it will be in the best interest of the City; waive any technicalities/informalities in the RFP document and bid process; and to qualify and award any or all of this contract in any manner in which the City, acting in the sole and exclusive exercise of its discretion, deems to be in the City’s best interest. If no acceptable bid is received, the City also reserves the right to re-solicit bids, at its sole discretion. It is the City’s intention to negotiate a contract with the highest scored respondent.

For further information regarding this RFP, please call 770-592-6000 ext. 1205.

Please acknowledge the receipt of this notice and forward a copy from the newspaper. Thanks.