RFP 202602024 Q
12 KB Posted
- Solicitation number
- RFP - 95F - 202602024
- Issued by
- Maine
About this file
This is a Questions and Answers Summary document for RFP 202602024, issued by the Maine Commission on Public Defense Services, addressing inquiries regarding case management and mitigation support services for indigent defendants and youth. The RFP seeks qualified bidders to provide comprehensive assessment, coordination, and barrier reduction services including assistance with housing, employment, mental health treatment, substance use treatment, and release planning. Services will be delivered on a referral basis and may be performed at the bidder's facilities, state facilities, or in the community. The Department anticipates awarding contracts to three bidders capable of providing statewide or county-specific coverage. Proposals were due March 30, 2026, at 4:00 p.m. local time, with questions due by March 16, 2026. The initial contract period runs from May 1, 2026, through April 30, 2028, with three optional one-year renewal periods extending through April 30, 2031.
Bidders must propose a single hourly rate applicable to all service types, including direct client services, mitigation work, training, and travel time. The Department anticipates sufficient referral volume to support at least three full-time case managers, with minimum annual hours of 1,500 and maximum of 2,000 per staff member. Qualified bidders must hold a minimum bachelor's degree in psychology, sociology, social and behavioral science, social work, or related field; no specific licensures or certifications are required. There is no incumbent vendor currently providing these services. Subcontractor costs and certain technology expenses, such as software for video preparation, should be calculated into the hourly rate or negotiated as expenses with the Department. Attorney training is anticipated to occur no more than once per quarter and last approximately one hour, with specifics to be negotiated. The Department will not seek best and final offers, and contract negotiations will follow the award decision, subject to State Procurement Review Committee approval.
Text of this file
Sheet1 Q&A Summary
| PART I, Page 5, Section A | |||
| Does the Department envision any situations where the defendant being served will need the assistance of a pretrial services program for purposes of bail? If so, will that fall within the responsibilities of the Bidder? | Yes. Some examples include but are not limited to: helping the client identify stable housing, assisting the client with accessing housing or employment resources, assisting the client with accessing mental health and/or substance use treatment, and helping to develop a release plan for the client. | ||
| PART I, Page 5, Section A | |||
| Will the cost of technology associated with professional preparation of videos & other professional presentations for risk mitigation purposes be borne by the Department, or should Bidder factor expense in to hourly rate. | If the videos are professionally prepared by another entity (i.e., not Bidder), Department could pay for those services through PDS Rule Chapter 302. If Bidder requires software for video preparation, Department may pay that as an expense in addition to the hourly rate, subject to the mutual written agreement of Bidder & Department. | ||
| PART II, Page 8, Section B.1. "Perform services at the Bidder's facilities, State facilities, or in the community as appropriate." Does Dept. anticipate providing space in PDS offices for Bidder if needed or requested to complete the tasks? | Department has several offices throughout the state. Assuming a confidential space within the office is available, Department would premit Bidder to use that space. | ||
| PART II, Page 8, Section B.1. If the Dept. provides space at PDS offices around the state to the Bidder for the purposes of carrying out tasks, does the Dept. permit individuals being served to enter PDS state facilities? | Department has several offices throughout the state. Assuming a confidential space within the office is available, Department would premit Bidder to use that space. Clients are welcome in those spaces. | ||
| PART IV, Page 15, Section II. 2. Regarding "Subcontractors", does the Dept. assume the expense of subcontracting services of a licensed professional, and is this expense to be calculated into the hourly rate? | If a Bidder chooses to engage the services of a subcontractor, that should be calculated into the rate. | ||
| PART IV, Page 15, Section II, 5. Regarding "Licensure & Certification", the second sentence of number 5 on page 15 features a colon, with no text after the colon. Please advise what the sentence should state. | There are no required licensures or certifications required as part of this RFP. Proof of bachelor’s degree in psychology, sociology, social and behavioral science, social work, or related field is required. | ||
| What is the anticipated volume of referrals per year, and how are they currently distributed across the state’s counties? Reference in RFP page # 9 | Department anticipates there being enough referrals for at least three full-time case managers. These services are not currently provided for these cases, so Department does not yet know what the geographic distribution will be. | ||
| Does the 1,500 - 2,000 annual services hour requirements apply per staff member or across the organization as a whole? Reference in RFP page # 9 | Per case manager. | ||
| What case management or documentation systems, if any, are currently used by existing providers that the Department considers best practice? Reference in RFP page # 3-4 | Unknown. | ||
| Is the single hourly rate expected to cover all service types, including mitigation, training, and travel time? Reference in RFP page # 23 | Yes. | ||
| How is travel time compensated – should it be billed at the same hourly rate as direct client services, or separately? Reference in RFP page # 23 | Travel time should be billed at the same hourly rate as providing direct client services. | ||
| Will the Department share the scoring rubric or weighted criteria within Sections II and III beyond what is stated in the RFP? Reference in RFP page # 19 | Department has no additional information to share beyond what is contained in the RFP. | ||
| Is there an incumbent vendor (or vendors) currently providing these services today? Reference in RFP page # 6 | There is no incumbent currently providing these services for these case types. | ||
| Is the minimum 1,500 required hours intended as a guaranteed minimum workload or simply a capacity requirement for contractors? Reference in RFP page # 9 | 1,500 is a minimum. | ||
| Under the training requirement, what type of attorney training is anticipated and what frequency or duration is expected? Reference in RFP page # 23 | It is anticipated that the attorney trainings would cover an overview of the case management program, how to access the program, and information about resources available to clients. It is anticipated that the trainings would last approximately one hour and be conducted not more than once per quarter, though the specifics will need to be negotiated. |
Other files
| File | Type | Posted |
|---|---|---|
| RFP 202602024 Case Management Services_ FINAL.docx | DOCX document | |
| RFP 202602024 Case Management Services_ FINAL.docx | DOCX document |
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