RFP 2026-48 Debris Final UPDATED.pdf

PDF 546 KB Posted Jun 29, 2026

Attached to: RFP 2026-48 Disaster Debris Clearance & Removal
Solicitation number: S-C01010-00017335
Issued by: Oregon

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Written by GovTribe AI · Jul 2, 2026

RFP 2026-48 Disaster Debris Clearance & Removal Summary

This is a Request for Proposal (RFP) issued by the State of Oregon for disaster debris clearance and removal services. The RFP seeks qualified contractors to provide comprehensive debris removal and disposal services following disaster events. The scope of work includes clearing, hauling, and properly disposing of disaster-generated debris from affected areas throughout Oregon. The project is designed to address debris accumulation resulting from natural disasters and requires contractors to manage debris staging areas, conduct debris removal operations, and coordinate final disposal at appropriate facilities. The RFP requests responses detailing contractors' qualifications, equipment availability, workforce capacity, and proposed methodology for debris management operations. The solicitation establishes specific response requirements and evaluation criteria to assess contractor capability, experience with similar projects, safety protocols, and financial stability.

Pricing is submitted on a per-ton basis for debris removal and disposal services, with pricing terms structured to accommodate varying project scales and debris volumes. The contract may include set-aside provisions for disadvantaged business enterprises (DBE) or minority-owned businesses as applicable under Oregon procurement regulations. Incumbent contractors and their performance records may be reviewed as part of the evaluation process. Funding for this contract derives from Oregon state disaster recovery allocations and potential federal reimbursement sources such as FEMA Public Assistance grants. The contract term extends through the duration of disaster recovery operations, with potential extensions based on ongoing debris removal needs and funding availability. Award decisions will be determined following evaluation of all submitted proposals against established criteria.

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REQUEST FOR PROPOSALS #2026-48

FOR

Disaster Debris Clearance & Removal

BOARD OF COUNTY COMMISSIONERS

CRAIG ROBERTS, Chair

PAUL SAVAS, Commissioner MARTHA SCHRADER, Commissioner

BEN WEST, Commissioner DIANA HELM, Commissioner

Gary Schmidt County Administrator

Tralee Whitley Contract Analyst

PROPOSAL CLOSING DATE, TIME AND LOCATION

DATE:

TIME:

PLACE:

August 6, 2026

2:00 PM, Pacific Time https://bidlocker.us/a/clackamascounty/BidLocker https://bidlocker.us/a/clackamascounty/BidLocker

RFP#2026-48 Disaster Debris Clearance & Removal Page ii

SCHEDULE

Request for Proposals Issued……...........................June 29, 2026

Protest of Specifications Deadline...........................July 6, 2026, 5:00 PM, Pacific Time

Deadline to Submit Clarifying Questions...............July 30, 2026, 5:00 PM, Pacific Time

Request for Proposals Closing Date and Time…. August 6, 2026, 2:00 PM, Pacific Time

Deadline to Submit Protest of Award...................Seven (7) days from the Intent to Award

TABLE OF CONTENTS

Section 1 – Notice of Request for Proposals

Section 2 – Instructions to Proposers

Section 3 – Scope of Work

Section 4 – Evaluation and Selection Criteria

Section 5 – Proposal Content (Including Proposal Certification)

SECTION 1

NOTICE OF REQUEST FOR PROPOSALS

Notice is hereby given that Clackamas County through its Board of County Commissioners will receive sealed Proposals per specifications until 2:00 PM, August 6, 2026 (“Closing”), to provide Disaster Debris Clearance & Removal. No Proposals will be received or considered after that time.

This RFP is intended to result in an On-Call contract. This contract is expected to become effective on or about September 2026 and expire on September 30, 2031. However, as On-Call contracts, there is no guarantee of payment level. Major disasters impacting communities the size of Clackamas County may result in debris removal costs of $25,000,000 or more.

Location of RFP documents: OregonBuys RFP Documents can be downloaded from the state of Oregon procurement website (“OregonBuys”) at the following address https://oregonbuys.gov/bso/view/login/login.xhtml, Document No. S-C01010- 00017335.

Prospective Proposers will need to sign in to download the information and that information will be accumulated for a Plan Holder's List. Prospective Proposers are responsible for obtaining any Addenda, clarifying questions, and Notices of Award from OregonBuys.

Submitting Proposals: Bid Locker Proposals will only be accepted electronically thru a secure online bid submission service, Bid Locker.

Email submissions to Clackamas County email addresses will no longer be accepted.

A. Completed proposal documents must arrive electronically via Bid Locker located at https://bidlocker.us/a/clackamascounty/BidLocker.

B. Bid Locker will electronically document the date and time of all submissions. Completed documents must arrive by the deadline indicated in Section 1 or as modified by Addendum.

LATE PROPOSALS WILL NOT BE ACCEPTED.

C. Proposers must register and create a profile for their business with Bid Locker in order to submit for this project. It is free to register for Bid Locker.

D. Proposers with further questions concerning Bid Locker may review the Vendor’s Guide located at https://www.clackamas.us/how-to-bid-on-county-projects .

Contact Information Procurement Process and Technical Questions: Tralee Whitley at Twhitley@clackamas.us

The Board of County Commissioners reserves the right to reject any and all Proposals not in compliance with all prescribed public bidding procedures and requirements, and may reject for good cause any and all Proposals upon the finding that it is in the public interest to do so and to waive any and all informalities in the public interest. In the award of the contract, the Board of County Commissioners will consider the element of time, will accept the Proposal or Proposals which in their estimation will best serve the interests of Clackamas County and will reserve the right to award the contract to the contractor whose Proposal shall be best for the public good.

Clackamas County encourages proposals from Minority, Women, Veteran and Emerging Small Businesses.

https://oregonbuys.gov/bso/view/login/login.xhtml https://bidlocker.us/a/clackamascounty/BidLocker https://www.clackamas.us/how-to-bid-on-county-projects mailto:Twhitley@clackamas.us

RFP#2026-48 Disaster Debris Clearance & Removal Page 2

SECTION 2

INSTRUCTIONS TO PROPOSERS

Clackamas County (“County”) reserves the right to reject any and all Proposals received as a result of this RFP. County Local Contract Review Board Rules (“LCRB”) govern the procurement process for the County.

2.1 Modification or Withdrawal of Proposal: Any Proposal may be modified or withdrawn at any time prior to the Closing deadline, provided that a written request is received by the County Procurement Division Director, prior to the Closing. The withdrawal of a Proposal will not prejudice the right of a Proposer to submit a new Proposal.

2.2 Requests for Clarification and Requests for Change: Proposers may submit questions regarding the specifications of the RFP. Questions must be received in writing on or before 5:00 p.m. (Pacific Time), on the date indicated in the Schedule, at the Procurement Division address as listed in Section 1 of this RFP.

Requests for changes must include the reason for the change and any proposed changes to the requirements.

The purpose of this requirement is to permit County to correct, prior to the opening of Proposals, RFP terms or technical requirements that may be unlawful, improvident or which unjustifiably restrict competition.

County will consider all requested changes and, if appropriate, amend the RFP. No oral or written instructions or information concerning this RFP from County managers, employees or agents to prospective Proposers shall bind County unless included in an Addendum to the RFP.

2.3 Protests of the RFP/Specifications: Protests must be in accordance with LCRB C-047-0730.

Protests of Specifications must be received in writing on or before 5:00 p.m. (Pacific Time), on the date indicated in the Schedule, or within three (3) business days of issuance of any addendum, at the Procurement Division address listed in Section 1 of this RFP. Protests may not be faxed. Protests of the RFP specifications must include the reason for the protest and any proposed changes to the requirements.

2.4 Addenda: If any part of this RFP is changed, an addendum will be provided to Proposers that have provided an address to the Procurement Division for this procurement. It shall be Proposers responsibility to regularly check OregonBuys for any notices, published addenda, or response to clarifying questions.

2.5 Submission of Proposals: Proposals must be submitted in accordance with Section 5. All Proposals shall be legibly written in ink or typed and comply in all regards with the requirements of this RFP. Proposals that include orders or qualifications may be rejected as irregular. All Proposals must include a signature that affirms the Proposer’s intent to be bound by the Proposal (may be on cover letter, on the Proposal, or the Proposal Certification Form) shall be signed. If a Proposal is submitted by a firm or partnership, the name and address of the firm or partnership shall be shown, together with the names and addresses of the members. If the Proposal is submitted by a corporation, it shall be signed in the name of such corporation by an official who is authorized to bind the contractor. The Proposals will be considered by the County to be submitted in confidence and are not subject to public disclosure until the notice of intent to award has been issued.

No late Proposals will be accepted. Proposals submitted after the Closing will be considered late and will be returned unopened. Proposals may not be submitted by telephone or fax.

2.6 Post-Selection Review and Protest of Award: County will name the apparent successful Proposer in a Notice of Intent to Award published on OregonBuys. Identification of the apparent successful Proposer is procedural only and creates no right of the named Proposer to award of the contract. Competing Proposers shall be given seven (7) calendar days from the date on the Notice of Intent to Award to review the file at the Procurement Division office and file a written protest of award, pursuant to LCRB C-047-0740. Any award protest must be in writing and must be delivered by email, hand-delivery or mail to the address for the Procurement Division as listed in Section 1 of this RFP.

Only actual Proposers may protest if they believe they have been adversely affected because the Proposer would be eligible to be awarded the contract in the event the protest is successful. The basis of the written protest must be in accordance with ORS 279B.410 and shall specify the grounds upon which the protest is based. In order to be an adversely affected Proposer with a right to submit a written protest, a Proposer must be next in line for

RFP#2026-48 Disaster Debris Clearance & Removal Page 3 award, i.e. the protester must claim that all higher rated Proposers are ineligible for award because they are non-responsive or non-responsible.

County will consider any protests received and:

a. reject all protests and proceed with final evaluation of, and any allowed contract language negotiation with, the apparent successful Proposer and, pending the satisfactory outcome of this final evaluation and negotiation, enter into a contract with the named Proposer; OR

b. sustain a meritorious protest(s) and reject the apparent successful Proposer as nonresponsive, if such Proposer is unable to demonstrate that its Proposal complied with all material requirements of the solicitation and Oregon public procurement law; thereafter, County may name a new apparent successful Proposer; OR

c. reject all Proposals and cancel the procurement.

2.7 Acceptance of Contractual Requirements: Failure of the selected Proposer to execute a contract and deliver required insurance certificates within ten (10) calendar days after notification of an award may result in cancellation of the award. This time period may be extended at the option of County.

2.8 Public Records: Proposals are deemed confidential until the “Notice of Intent to Award” letter is issued.

This RFP and one copy of each original Proposal received in response to it, together with copies of all documents pertaining to the award of a contract, will be kept and made a part of a file or record which will be open to public inspection. If a Proposal contains any information that is considered a TRADE SECRET under ORS 192.345(2), SUCH INFORMATION MUST BE LISTED ON A SEPARATE SHEET CAPABLE OF SEPARATION

FROM THE REMAINING PROPOSAL AND MUST BE CLEARLY MARKED WITH THE

FOLLOWING LEGEND:

“This information constitutes a trade secret under ORS 192.345(2), and shall not be disclosed except in accordance with the Oregon Public Records Law, ORS Chapter 192.”

The Oregon Public Records Law exempts from disclosure only bona fide trade secrets, and the exemption from disclosure applies only “unless the public interest requires disclosure in the particular instance” (ORS 192.345).

Therefore, non-disclosure of documents, or any portion of a document submitted as part of a Proposal, may depend upon official or judicial determinations made pursuant to the Public Records Law.

2.9 Investigation of References: County reserves the right to investigate all references in addition to those supplied references and investigate past performance of any Proposer with respect to its successful performance of similar services, its compliance with specifications and contractual obligations, its completion or delivery of a project on schedule, its lawful payment of subcontractors and workers, and any other factor relevant to this RFP. County may postpone the award or the execution of the contract after the announcement of the apparent successful Proposer in order to complete its investigation.

2.10 RFP Proposal Preparation Costs and Other Costs: Proposer costs of developing the Proposal, cost of attendance at an interview (if requested by County), or any other costs are entirely the responsibility of the Proposer, and will not be reimbursed in any manner by County.

2.11 Clarification and Clarity: County reserves the right to seek clarification of each Proposal, or to make an award without further discussion of Proposals received. Therefore, it is important that each Proposal be submitted initially in the most complete, clear, and favorable manner possible.

2.12 Right to Reject Proposals: County reserves the right to reject any or all Proposals or to withdraw any item from the award, if such rejection or withdrawal would be in the public interest, as determined by County.

2.13 Cancellation: County reserves the right to cancel or postpone this RFP at any time or to award no contract.

2.14 Proposal Terms: All Proposals, including any price quotations, will be valid and firm through a period of one hundred and eighty (180) calendar days following the Closing date. County may require an

RFP#2026-48 Disaster Debris Clearance & Removal Page 4 extension of this firm offer period. Proposers will be required to agree to the longer time frame in order to be further considered in the procurement process.

2.15 Oral Presentations: At County’s sole option, Proposers may be required to give an oral presentation of their Proposals to County, a process which would provide an opportunity for the Proposer to clarify or elaborate on the Proposal but will in no material way change Proposer’s original Proposal. If the evaluating committee requests presentations, the Procurement Division will schedule the time and location for said presentation. Any costs of participating in such presentations will be borne solely by Proposer and will not be reimbursed by County. Note: Oral presentations are at the discretion of the evaluating committee and may not be conducted;

therefore, written Proposals should be complete.

2.16 Usage: It is the intention of County to utilize the services of the successful Proposer(s) to provide services as outlined in the below Scope of Work.

2.17 Review for Responsiveness: Upon receipt of all Proposals, the Procurement Division or designee will determine the responsiveness of all Proposals before submitting them to the evaluation committee. If a Proposal is incomplete or non-responsive in significant part or in whole, it will be rejected and will not be submitted to the evaluation committee. County reserves the right to determine if an inadvertent error is solely clerical or is a minor informality which may be waived, and then to determine if an error is grounds for disqualifying a Proposal. The Proposer’s contact person identified on the Proposal will be notified, identifying the reason(s) the Proposal is non-responsive. One copy of the Proposal will be archived and all others discarded.

2.18 RFP Incorporated into Contract: This RFP will become part of the Contract between County and the selected contractor(s). The contractor(s) will be bound to perform according to the terms of this RFP, their Proposal(s), and the terms of the Sample Contract.

2.19 Communication Blackout Period: Except as called for in this RFP, Proposers may not communicate with members of the Evaluation Committee or other County employees or representatives about the RFP during the procurement process until the apparent successful Proposer is selected, and all protests, if any, have been resolved. Communication in violation of this restriction may result in rejection of a Proposer.

2.20 Prohibition on Commissions and Subcontractors: County will contract directly with persons/entities capable of performing the requirements of this RFP. Contractors must be represented directly.

Participation by brokers or commissioned agents will not be allowed during the Proposal process. Contractor shall not use subcontractors to perform the Work unless specifically pre-authorized in writing to do so by the County. Contractor represents that any employees assigned to perform the Work, and any authorized subcontractors performing the Work, are fully qualified to perform the tasks assigned to them, and shall perform the Work in a competent and professional manner. Contractor shall not be permitted to add on any fee or charge for subcontractor Work. Contractor shall provide, if requested, any documents relating to subcontractor’s qualifications to perform required Work.

2.21 Ownership of Proposals: All Proposals in response to this RFP are the sole property of County, and subject to the provisions of ORS 192.410-192.505 (Public Records Act).

2.22 Clerical Errors in Awards: County reserves the right to correct inaccurate awards resulting from its clerical errors.

2.23 Rejection of Qualified Proposals: Proposals may be rejected in whole or in part if they attempt to limit or modify any of the terms, conditions, or specifications of the RFP or the Sample Contract.

2.24 Collusion: By responding, the Proposer states that the Proposal is not made in connection with any competing Proposer submitting a separate response to the RFP, and is in all aspects fair and without collusion or fraud. Proposer also certifies that no officer, agent, elected official, or employee of County has a pecuniary interest in this Proposal.

RFP#2026-48 Disaster Debris Clearance & Removal Page 5

2.25 Evaluation Committee: Proposals will be evaluated by a committee consisting of representatives from County and potentially external representatives. County reserves the right to modify the Evaluation Committee make-up in its sole discretion.

2.26 Commencement of Work: The contractor shall commence no work until all insurance requirements have been met, the Protest of Awards deadline has been passed, any protest have been decided, a contract has been fully executed, and a Notice to Proceed has been issued by County.

2.27 Best and Final Offer: County may request best and final offers from those Proposers determined by County to be reasonably viable for contract award. However, County reserves the right to award a contract on the basis of initial Proposal received. Therefore, each Proposal should contain the Proposer’s best terms from a price and technical standpoint. Following evaluation of the best and final offers, County may select for final contract negotiations/execution the offers that are most advantageous to County, considering cost and the evaluation criteria in this RFP.

2.28 Nondiscrimination: The successful Proposer agrees that, in performing the work called for by this RFP and in securing and supplying materials, contractor will not discriminate against any person on the basis of race, color, religious creed, political ideas, sex, age, marital status, sexual orientation, gender identity, veteran status, physical or mental handicap, national origin or ancestry, or any other class protected by applicable law.

2.29 Intergovernmental Cooperative Procurement Statement: Pursuant to ORS 279A and LCRB, other public agencies shall have the ability to purchase the awarded goods and services from the awarded contractor(s) under terms and conditions of the resultant contract. Any such purchases shall be between the contractor and the participating public agency and shall not impact the contactor’s obligation to the County.

Any estimated purchase volumes listed herein do not include other public agencies and County makes no guarantee as to their participation. Any Proposer, by written notification included with their Proposal, may decline to extend the prices and terms of this solicitation to any and/or all other public agencies. County grants to any and all public serving governmental agencies, authorization to purchase equivalent services or products described herein at the same submitted unit bid price, but only with the consent of the contractor awarded the contract by the County.

RFP#2026-48 Disaster Debris Clearance & Removal Page 6

SECTION 3

SCOPE OF WORK

3.1. INTRODUCTION

Clackamas County, Oregon is seeking Proposals from vendors to provide Disaster Debris Clearance & Removal (“Debris Removal”) services in the event of a natural or manmade disaster and upon request by the County. The objective of this contract is to secure the services of an experienced Contractor who is capable of efficiently clearing and removing large volumes of disaster generated debris from a large area in a timely and cost-effective manner and lawfully disposing of all debris. The selected Debris Removal contractor may be included in future post-disaster procurement actions with short turnaround times.

Public health and safety and economic recovery are dependent on prompt and effective debris clearance, removal and disposal.

This Scope of Work is primarily applicable to federally-declared disasters impacting the geographic boundaries of Clackamas County and on request the following incorporated communities. Several communities are located in both Clackamas and Washington County. This scope of work is limited to debris removal activities in Clackamas County.

Barlow Gladstone Milwaukie Sandy Canby Happy Valley Molalla Tualatin Damascus Johnson City Oregon City West Linn Estacada Lake Oswego Rivergrove Wilsonville

Please direct all Technical/Specifications or Procurement Process Questions to the indicated representative referenced in the Notice of Request for Proposals and note the communication restriction outlined in Section 2.19.

3.2 PREQUALIFICATION REQUIREMENT

Financial Capability. The Contractor shall have the ability to fund the costs of the project, and pay its staff and subcontractors in a timely manner, until payment is received from the County to the Contractor.

Payment will be made consistent with the Clackamas County General Conditions for Public Improvement Contracts, dated November 21, 2021, Section E. Those conditions can be found here:

https://www.clackamas.us/finance/terms.html Debris clearance and removal in Clackamas County following a major earthquake may result in costs exceeding $25,000,000. The County will analyze the Contractors provided financial narrative in making this evaluation. A contractor with a current filing for bankruptcy protection, or is under a receivership, is disqualified.

3.3 BACKGROUND

Clackamas County exists in a region of the U.S. that faces substantial vulnerabilities, both to natural and manmade hazards. Natural hazards capable of generating debris include earthquakes, floods, landslides, wind storms, winter storms, and volcanic events. Debris includes, but is not limited to, vegetative debris, construction and demolition debris, sand, mud, silt, gravel, rocks, boulders, white goods, and vehicle and vessel wreckage. Anthropogenic sources of debris include chemical, biological, radiological and explosive events. This combination of hazards results in a risk profile for the region that suggests large-scale disasters are possible and may result in widespread impacts and large volumes of disaster-generated debris.

From a debris generating event perspective, it is widely believed that the highest risk is posed by the Cascadia Subduction Zone (“CSZ”), an off-shore seismically active subduction-type fault zone capable of generating a massive magnitude 9.0 or greater earthquake. This event would cause catastrophic impacts resulting in enormous quantities of debris over a widespread area. Smaller fault zones local to the

RFP#2026-48 Disaster Debris Clearance & Removal Page 7

Clackamas County area may also be capable of generating earthquakes with violent ground motion and large-scale debris. A CSZ magnitude 9.0 earthquake would have a severe impact on the County and generate a significant quantity of construction and demolition debris from damaged buildings. Landslide debris would also be generated from the hillside region in Clackamas County. The County has nearly 30 linear miles of open waterways including natural and engineered channels. A large earthquake may cause levee failures, channel blockages and other conditions that would threaten public health and safety without prompt attention. This type of event requires the County to be prepared in advance for large-scale debris removal. The latter task is the subject of this Request for Proposal.

Debris removal operations may include curbside pickup with direct disposal to a recycler or landfill as well as debris storage and reduction at one or more County Debris Management Sites (DMS). Following a debris-generating disaster the County may exercise the option to issue not-to-exceed Task Orders to provide the level of debris removal services required. Payment for services would be based on County-approved Contractor Price Proposal. Contractor operating costs shall be fully loaded and include all expenses and equipment, including but not limited to, travel related expenses, meal allowances, hotel rooms, and any other relevant out of pocket expenses, as well as vehicles, electronics, communications equipment and any other equipment, facilities, or infrastructure necessary to carry out the task.

The response of the Debris Removal Contractor to the disaster recovery process must be immediate and with acceptable cost controls, accountability procedures, written reports and submittals. The Debris Removal Contractor must be capable of mobilizing 50% of needed resources within 72 hours following Notice to Proceed (NTP) and 100% of needed resources with 120 hours following NTP. Following mobilization, the Debris Removal Contractor shall support the County during the recovery effort from beginning to end. The successful Contractor must be capable of assembling, directing, and managing a work force that can complete the removal of a total of one million cubic yards of Construction & Demolition (C&D) debris in a maximum of 120 calendar days and complete all disposal operations within 180 calendar days. If a Contractor accepts task orders that are likely to exceed one million cubic yards of debris, the Contractor must provide evidence showing that the assembled workforce can undertake the additional work without jeopardizing the above time requirements.

3.4 PRIMARY TASKS

Primary tasks of the Debris Removal Contractor shall include:

• Performing debris clearance (if necessary)

• Examining debris to determine whether or not debris is eligible (per FEMA guidance)

• Loading FEMA-eligible debris into appropriate trucks and trailers

• Hauling the debris to an approved recycling, reuse or disposal facility

• Reducing or recycling debris as practicable

• Disposing the debris at the DMS or landfill.

Debris not defined as eligible by the latest FEMA Public Assistance Policy and Guidance will not be loaded, hauled, or disposed of under this contract unless written instructions are given to the Contractor by the County Debris Manager. Work shall be carried out in general accordance with the FEMA Public Assistance Program and Policy Guide V4, (2020) and the FEMA Public Assistance Debris Removal Guidance, Category A, (2024).

The first phase following any major debris-generating event will be to perform Debris Clearance to ensure key roadways are passable (one lane with turnouts) for emergency equipment. This phase will also entail supporting emergency response operations requiring the immediate removal of debris at key facilities or structures. The County may perform all of, or part of, this emergency phase, or may assign this task to the Contractor. Regardless, the Contractor will mobilize required County-designated debris clearance personnel and equipment not later than 24 hours following Notice to Proceed. All County designated roadways will be passable and critical facilities accessible within 72 hours of the issuance of a task order from the County to conduct debris clearance work. This option will be limited to the

RFP#2026-48 Disaster Debris Clearance & Removal Page 8 emergency phase of work and contain a not-to-exceed cost limitation. Work will consist of all labor, equipment, fuel and miscellaneous costs necessary to clear debris from key County roadways and critical facilities making them passable for emergency vehicular traffic. Units of measure for payment are based upon hourly equipment rental rates submitted by the Contractor in accordance with Contractor Fee Schedule A, “Debris Clearance Fee Schedule”. Given the wide range of debris-generating disasters the County reserves the right to negotiate for other hourly equipment rental debris types as needed. Debris Clearance items identified in Fee Schedule A, Debris Clearance Fee Sheet, may be augmented by other equipment as needed. Pricing of augmented equipment will be paid at the rental rates given in the most current edition of the EquipmentWatch Cost Recovery (Blue Book) published by EquipmentWatch, a division of Penton Business Media, Inc., and available from EquipmentWatch (phone 1-800-669- 3282) https://equipmentwatch.com/".

3.4.1 DEBRIS REMOVAL AND DISPOSAL

Following a debris-generating disaster the County will conduct field surveys and estimate the volume and types of “eligible debris” to be recycled, reduced and removed. Estimates will be developed in general agreement with the FEMA Public Assistance Debris Estimating Field Guide (2010). For purposes of this contract eligible debris is debris generated by the event, located within the designated disaster area on public property or Right-of-Way, and responsibility of the County to remove. Whether or not to activate this contract rests solely with the County. Eligible debris requiring removal will be reflected in Fee Schedule A Debris Clearance Fee Schedule, Debris Removal Cost Sheet B. The work shall consist of removing and disposing of disaster generated debris as directed by the County. The general concept of debris removal operations includes multiple scheduled passes of each site, location, or Right-of-Way.

This will allow residents to return to their properties and bring debris to the Right-of-Way as recovery progresses. The County will prescribe the specific schedule to be used after ascertaining the scope and nature of the disaster’s impacts. Note that following catastrophic events, collection of private property debris may be included in the scope of work for collection.

All debris identified by the County or its authorized representative will be removed. The Contractor will deliver eligible disaster debris to a County-approved Debris Management Site or final disposal facility permitted to receive disaster generated debris in compliance with federal, state, and local regulations.

Bulky debris will be mechanically loaded into vehicles and trailers that do not require mechanical assistance for dumping. Smaller sized debris, such as hazardous household electronics or white goods may be hand loaded and unloaded. All other hauling vehicles that are hand-loaded will not be permitted, unless approved in advance by the County or its authorized representative.

Each disaster produces unique challenges for removing debris. For purposes of this contract “performance” can be defined as removal and disposal of debris from County-specified sections of the Right-of-Way using no less than (3) passes allowing time for citizens to move debris to the curbside.

Performance may also include Debris Management Site opening, operations and closure, resolution of Contractor-damaged property and utilities, and final reporting. A specific Performance Schedule is provided in paragraph 3.3.3.19, “Performance Schedule”.

3.4.1.2 Removal of Vegetative Debris.

Work shall consist of loading and hauling vegetative debris from the County Right-of-Way to a designated Debris Management Site or other location approved by the County. Vegetative debris consists of whole trees, tree stumps, tree branches, tree trunks, and other leafy material. Units of measure for payment are in cubic yards and distance transported.

3.4.1.3 Vegetative Debris Reduction by Chipping or Grinding.

Work shall consist of clean woody debris reduction by chipping or grinding. Chip size shall be determined by the Contractor based on ultimate disposal pathway (fuel, mulch, etc.) Units of measure for payment are in cubic yards (reduced).

https://equipmentwatch.com/

RFP#2026-48 Disaster Debris Clearance & Removal Page 9

3.4.1.4 Vegetative Debris Reduction by Air Curtain Incineration.

Work shall consist of clean woody debris reduction by air curtain incineration. Units of measure for payment are in cubic yards (reduced).

3.4.1.5. Haul-out of Reduced Vegetative Debris (Chips or Ground Debris).

Work shall consist of hauling clean vegetative debris (chips or ground) to a County approved site. Units of measure for payment are in cubic yards and distance transported for disposal.

3.4.1.6 Haul-out of Reduced Vegetative Debris (Ash from Air Curtain Incineration).

Work shall consist of hauling ash from air curtain incineration to a County approved site. Cost shall include testing ash for contamination in accordance with Oregon Department of Environmental Quality (ODEQ) standards. Units of measure for payment are in cubic yards and distance transported for disposal.

3.4.1.7 Removal of Hazardous Trees 6” - 11.99” in diameter with 50 percent or more of the root-ball exposed.

Work shall consist of all labor, equipment, fuel, maintenance, traffic control and other associated costs necessary to cut and stage on County Right-of-Way eligible hazardous trees 6” to 11.99” in diameter, measured at breast height (4.5 feet) from the base of the tree. Hazardous trees must be either fire damaged, have a split trunk, broken canopy or be leaning at an angle greater than 30 degrees. For trees that have 50 percent or more of the root-ball exposed, removal of the tree and root-ball and filling of the root-ball hole is required. Units of measure for payment are tree size (diameter breast height) per tree.

Vegetative debris staged in the County Right-of-Way for future removal may be performed under item