STATE OF ALASKA

REQUEST FOR

PROPOSALS

ISSUED BY:

DEPARTMENT OF CORRECTIONS

DIVISION OF ADMINISTRATIVE SERVICES

PRIMARY CONTACT:

BENJAMIN BAKER

PROCUREMENT OFFICER

BENJAMIN.BAKER@ALASKA.GOV

(907) 269-5909

OFFERORS ARE NOT REQUIRED TO RETURN THIS FORM.

IMPORTANT NOTICE: IF YOU RECEIVED THIS SOLICITATION FROM THE STATE OF ALASKA’S

“ONLINE PUBLIC NOTICE” WEB SITE, YOU MUST REGISTER WITH THE PROCUREMENT OFFICER

LISTED IN THIS DOCUMENT TO RECEIVE NOTIFICATION OF SUBSEQUENT AMENDMENTS. FAILURE

TO CONTACT THE PROCUREMENT OFFICER MAY RESULT IN THE REJECTION OF YOUR OFFER.

SEX OFFENDER MANAGEMENT PROGRAM –

COMMUNITY SERVICES

JUNEAU, AK

RFP 2026-2000-0115

ISSUED OCTOBER 23, 2025

mailto:benjamin.baker@alaska.gov

STATE OF ALASKA – REQUEST FOR PROPOSALS RFP 2026-2000-0115

SOMP – COMMUNITY SERVICES

2 Rev. 8/24

TABLE OF CONTENTS

SECTION 1. INTRODUCTION & INSTRUCTIONS

SEC. 1.01 PURPOSE OF THE RFP

SEC. 1.02 BUDGET

SEC. 1.03 DEADLINE FOR RECEIPT OF PROPOSALS

SEC. 1.04 PRIOR EXPERIENCE AND QUALIFICATIONS

SEC. 1.05 REQUIRED REVIEW

SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF PROPOSALS

SEC. 1.07 RETURN INSTRUCTIONS

SEC. 1.08 ASSISTANCE TO OFFERORS WITH A DISABILITY

SEC. 1.09 AMENDMENTS TO PROPOSALS

SEC. 1.10 AMENDMENTS TO THE RFP

SEC. 1.11 RFP SCHEDULE

SEC. 1.12 ALTERNATE PROPOSALS

SEC. 1.13 NEWS RELEASES

SECTION 2. BACKGROUND INFORMATION

SEC. 2.01 BACKGROUND INFORMATION

SECTION 3. SCOPE OF WORK & CONTRACT INFORMATION

SEC. 3.01 SCOPE OF WORK

SEC. 3.02 CONTRACT TERM AND WORK SCHEDULE

SEC. 3.03 DELIVERABLES

SEC. 3.04 STATE APPROVED CURRICULUM

SEC. 3.05 CONTRACT TYPE

SEC. 3.06 PROPOSED PAYMENT PROCEDURES

SEC. 3.07 PROMPT PAYMENT FOR STATE PURCHASES

SEC. 3.08 CONTRACT PAYMENT

SEC. 3.09 LOCATION OF WORK

SEC. 3.10 TRAVEL

SEC. 3.11 ASSOCIATION FOR THE TREATMENT OF SEXUAL ABUSERS (ATSA) CONFERENCE

SEC. 3.12 RISK, NEEDS, AND RESPONSIBILITY MODEL

SEC. 3.13 SUBCONTRACTORS

SEC. 3.14 JOINT VENTURES

SEC. 3.15 RIGHT TO INSPECT PLACE OF BUSINESS

SEC. 3.16 F.O.B. POINT

SEC. 3.17 NON-EXCLUSIVE CONTRACT

SEC. 3.18 CONTRACT PERSONNEL

SEC. 3.19 INSPECTION & MODIFICATION - REIMBURSEMENT FOR UNACCEPTABLE DELIVERABLES

SEC. 3.20 CONTRACT CHANGES - UNANTICIPATED AMENDMENTS

SEC. 3.21 NONDISCLOSURE AND CONFIDENTIALITY

SEC. 3.22 INDEMNIFICATION

SEC. 3.23 INSURANCE REQUIREMENTS

SEC. 3.24 SERVICE CONTRACT DEFICIENCIES

SEC. 3.25 SECURITY SPECIFICATIONS

SEC. 3.26 SECURITY BACKGROUND INVESTIGATION AND POLICIES AND PROCEDURES

SEC. 3.27 TERMINATION FOR DEFAULT

SECTION 4. PROPOSAL FORMAT AND CONTENT

SEC. 4.01 INTRODUCTION

SEC. 4.02 PROPOSAL CONTENTS

SEC. 4.03 EXPERIENCE AND QUALIFICATIONS

SEC. 4.04 UNDERSTANDING OF THE PROJECT

SEC. 4.05 METHODOLOGY USED FOR THE PROJECT

SEC. 4.06 MANAGEMENT PLAN FOR THE PROJECT

SEC. 4.07 COST PROPOSAL

SEC. 4.08 EVALUATION CRITERIA

SECTION 5. EVALUATION CRITERIA AND CONTRACTOR SELECTION

SEC. 5.01 SUMMARY OF EVALUATION PROCESS

SEC. 5.02 EVALUATION CRITERIA

SEC. 5.03 SCORING METHOD AND CALCULATION

SEC. 5.04 EXPERIENCE AND QUALIFICATIONS (20%)

SEC. 5.05 UNDERSTANDING OF THE PROJECT (10%)

SEC. 5.06 METHODOLOGY USED FOR THE PROJECT (10%)

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SEC. 5.07 MANAGEMENT PLAN FOR THE PROJECT (10%)

SEC. 5.08 CONTRACT COST (40%)

SEC. 5.09 ALASKA OFFEROR PREFERENCE (10%)

SECTION 6. GENERAL PROCESS AND LEGAL INFORMATION

SEC. 6.01 INFORMAL DEBRIEFING

SEC. 6.02 ALASKA BUSINESS LICENSE AND OTHER REQUIRED LICENSES

SEC. 6.03 SITE INSPECTION

SEC. 6.04 CLARIFICATION OF OFFERS

SEC. 6.05 DISCUSSIONS WITH OFFERORS

SEC. 6.06 EVALUATION OF PROPOSALS

SEC. 6.07 CONTRACT NEGOTIATION

SEC. 6.08 FAILURE TO NEGOTIATE

SEC. 6.09 OFFEROR NOTIFICATION OF SELECTION

SEC. 6.10 PROTEST

SEC. 6.11 APPLICATION OF PREFERENCES

SEC. 6.12 ALASKA BIDDER PREFERENCE

SEC. 6.13 ALASKA VETERAN PREFERENCE

SEC. 6.14 ALASKA MILITARY SKILLS PROGRAM PREFERENCE

SEC. 6.15 STANDARD CONTRACT PROVISIONS

SEC. 6.16 QUALIFIED OFFERORS

SEC. 6.17 PROPOSAL AS PART OF THE CONTRACT

SEC. 6.18 ADDITIONAL TERMS AND CONDITIONS

SEC. 6.19 HUMAN TRAFFICKING

SEC. 6.20 RIGHT OF REJECTION

SEC. 6.21 STATE NOT RESPONSIBLE FOR PREPARATION COSTS

SEC. 6.22 DISCLOSURE OF PROPOSAL CONTENTS

SEC. 6.23 ASSIGNMENT

SEC. 6.24 FORCE MAJEURE (IMPOSSIBILITY TO PERFORM)

SEC. 6.25 DISPUTES

SEC. 6.26 SEVERABILITY

SEC. 6.27 SUPPLEMENTAL TERMS AND CONDITIONS

SEC. 6.28 SOLICITATION ADVERTISING

SEC. 6.29 FEDERALLY IMPOSED TARIFFS

SECTION 7. ATTACHMENTS

SEC. 7.01 ATTACHMENTS

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SECTION 1. INTRODUCTION & INSTRUCTIONS

SEC. 1.01 PURPOSE OF THE RFP

The Department of Corrections, Division of Health and Rehabilitation Services (department) is soliciting proposals for the provision of community-based sex offender management and treatment services for individuals in communities in Juneau, Alaska.

The treatment provider(s) will be part of a multi-disciplinary team that will work to incorporate the principles of the Containment Model, including polygraph assessment, into the management of sex offenders.

SEC. 1.02 BUDGET

Funds are limited, and negotiations may be necessary depending upon the cost of proposals submitted.

Approval or continuation of a contract resulting from this RFP is dependent upon legislative appropriation of funding and programmatic needs.

SEC. 1.03 DEADLINE FOR RECEIPT OF PROPOSALS

Proposals must be received no later than 2:00 PM prevailing Alaska Standard Time on November 13, 2025, as indicated by postmark or email timestamp and late proposals will not be considered.

SEC. 1.04 PRIOR EXPERIENCE AND QUALIFICATIONS

In order for offers to be considered responsive offerors must meet these minimum prior experience requirements:

1. Master’s degree or higher in behavioral science or a closely related field.

2. Licenses – must be licensed in the respective clinical field. The following Alaska Professional licenses are acceptable:

a. Psychiatrist

b. Psychologist

c. Psychological Associate

d. Social Worker

e. Marital and Family Therapist

f. Professional Counselor

An offeror's failure to meet these minimum prior experience requirements may cause the proposal to be considered non-responsive and may be rejected.

Prior to contract award all individuals who provide direct treatment services within the Sex Offender Management Program (SOMP) must be approved by the department. Individuals who have been reviewed and approved are classified as “approved providers” for sex offender treatment services. See Alaska Administrative Code Title 22 Chapter 30. Sex Offender Treatment Providers.

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If the highest ranked offeror is unable to be approved as an approved provider, then the department may rescind award and work with the next highest rank offeror.

SEC. 1.05 REQUIRED REVIEW

Offerors should carefully review this solicitation for defects and questionable or objectionable material.

Comments concerning defects and questionable or objectionable material should be made in writing and received by the procurement officer at least ten days before the deadline for receipt of proposals. This will allow time for the issuance of any necessary amendments. It will also help prevent the opening of a defective proposal and exposure of offeror's proposals upon which award could not be made.

SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF

PROPOSALS

All questions must be in writing and directed to the procurement officer. The interested party must confirm telephone conversations in writing. The deadline for receipt of questions is November 10, 2025.

Two types of questions generally arise. One may be answered by directing the questioner to a specific section of the RFP. These questions may be answered over the telephone. Other questions may be more complex and may require a written amendment to the RFP. The procurement officer will make that decision.

Procurement Officer: Benjamin Baker – Phone: 907-269-5909 – Email: benjamin.baker@alaska.gov

SEC. 1.07 RETURN INSTRUCTIONS

Offerors must submit one hard copy of their proposal, in writing, to the procurement officer in a sealed package. The cost proposal included with the package must be sealed separately from the rest of the proposal and must be clearly identified. The sealed proposal package(s) must be addressed as follows:

Department of Corrections Attention: Benjamin Baker

Request for Proposal (RFP) Number: 2026-2000-0115 SOMP Community Services 550 W 7th Ave, Suite 1800

Anchorage, AK 99501

If submitting a proposal via email, the technical proposal and cost proposal must be saved as separate PDF documents and emailed to benjamin.baker@alaska.gov as separate, clearly labeled attachments, such as “Vendor A – Technical Proposal.pdf” and “Vendor A – Cost Proposal.pdf” (Vendor A is the name of the offeror). The email must contain the RFP number in the subject line.

The maximum size of a single email (including all text and attachments) that can be received by the state is 20mb (megabytes). If the email containing the proposal exceeds this size, the proposal must be sent in multiple emails that are each less than 20 megabytes, and each email must comply with the requirements described above.

Please note that email transmission is not instantaneous. Similar to sending a hard copy proposal, if you are emailing your proposal, the state recommends sending it with enough time to ensure the email is delivered by the deadline for receipt of proposals.

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It is the offeror’s responsibility to contact the issuing agency at 907-269-5909 to confirm that the proposal has been received. The state is not responsible for unreadable, corrupt, or missing attachments.

SEC. 1.08 ASSISTANCE TO OFFERORS WITH A DISABILITY

Offerors with a disability may receive accommodation regarding the means of communicating this RFP or participating in the procurement process. For more information, contact the procurement officer no later than ten days prior to the deadline for receipt of proposals.

SEC. 1.09 AMENDMENTS TO PROPOSALS

Amendments to or withdrawals of proposals will only be allowed if acceptable requests are received prior to the deadline that is set for receipt of proposals. No amendments or withdrawals will be accepted after the deadline unless they are in response to the state's request in accordance with 2 AAC 12.290.

SEC. 1.10 AMENDMENTS TO THE RFP

If an amendment is issued before the deadline for receipt of proposals, the amendment will be posted on the State of Alaska Online Public Notice (OPN) website. The link to the posting of the amendment will be provided to all who were notified of the RFP and to those who have registered with the procurement officer after receiving the RFP from the OPN.

After receipt of proposals, if there is a need for any substantial clarification or material change in the RFP, an amendment will be issued. The amendment will incorporate the clarification or change, and a new date and time established for new or amended proposals. Evaluations may be adjusted as a result of receiving new or amended proposals.

SEC. 1.11 RFP SCHEDULE

RFP schedule set out herein represents the state’s best estimate of the schedule that will be followed. If a component of this schedule, such as the deadline for receipt of proposals, is delayed, the rest of the schedule may be shifted accordingly. All times are Alaska Standard Time.

ACTIVITY TIME DATE

Issue Date / RFP Released 10/23/2025 Deadline for Receipt of Questions 11/10/2025 Deadline for Receipt of Proposals / Proposal Due Date 2:00 PM 11/13/2025 Proposal Evaluations Complete 11/20/2025 Notice of Intent to Award 11/21/2025 Contract Start 1/1/2026

This RFP does not, by itself, obligate the state. The state's obligation will commence when the contract is approved by the Commissioner of the Department of Corrections, or the Commissioner's designee. Upon written notice to the contractor, the state may set a different starting date for the contract. The state will not be responsible for any work done by the contractor, even work done in good faith, if it occurs prior to the contract start date set by the state.

SEC. 1.12 ALTERNATE PROPOSALS

Offerors may only submit one proposal for evaluation. In accordance with 2 AAC 12.830 alternate proposals (proposals that offer something different than what is asked for) will be rejected.

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SEC. 1.13 NEWS RELEASES

News releases related to this RFP will not be made without prior approval of the project manager.

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SECTION 2. BACKGROUND INFORMATION

SEC. 2.01 BACKGROUND INFORMATION

The Alaska Department of Corrections (department) provides a variety of services to sex offenders that are focused on enhancing public safety. The department recognizes that optimum management of sex offenders occurs along a continuum of care, beginning with assessment after sentencing for institutional treatment. Comprehensive assessment of risk and needs is a critical element in managing and treating sex offenders.

It is essential that the department enhances specialized management and supervision of sex offenders. By including caseload caps for sex offender probation officers, sex offender-specific treatment and the use of polygraph examination, the department will be adhering to best practices in the field of sex offender management. A thorough assessment of sex offenders, including risk assessment, is a critical part of enhancing sex offender management within the communities in Alaska. Regulation, supervision, and management of sex offenders in the community are inherently high-risk endeavors and it is critical that the maximum amount of information be available regarding these offenders upon release to the community.

Sex offenders are an extremely heterogeneous group. Treatment and management issues are specific to the individual offender. Comprehensive sex offender assessment can identify the particular indicators of a potential re-offense and the potential harm of a re-offense, providing a picture of the risk that each offender presents as well as a template for managing the offender. Sex offenders with lower risk may require less intense treatment and management. An accurate and timely assessment will identify indicators of likely re-offense, the degree of harm a sex offender may be expected to cause, and the maladaptive ways the offender may attempt to manipulate the system. The assessment will also identify specific treatment and supervision targets as well as provide information relevant to polygraph assessment.

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SECTION 3. SCOPE OF WORK & CONTRACT INFORMATION

SEC. 3.01 SCOPE OF WORK

The department is seeking the services of a contractor(s) to provide sex offender treatment and management services in Juneau, Alaska. The existing program offers cognitive behavioral specific sex offender treatment to individuals (male and female) convicted of a sexual offense. This intense treatment program can take from 18 to 24 months for participants to complete. The contractor is projected to have a case load of approximately 12 offenders.

The offeror will work directly with the Probation Officer IIIs in the Juneau Probation Office, other department staff at the probation office, and the Sex Offender Management Program (SOMP) Project Manager (Anchorage Central Office) retains overall responsibility for establishing and monitoring contract funding, referrals for sex offender treatment, and program priorities. Services will be provided in person. The contractor will also provide sex offender treatment services to sex offenders who have been released on electronic monitoring/furlough from incarceration (EM). For those sex offenders on EM, the EM/Institutional Probation Officer will work directly with the contractor and SOMP Project Manager.

Telehealth (preferred format is Microsoft Teams, but other platforms may be utilized) will be authorized on a case-by-case basis with extenuating circumstances and must be approved prior to enrollment in treatment by the SOMP Project Manager.

The successful offeror will be part of a multi-disciplinary team that has incorporated principles of the Containment Model, including polygraph assessment, into treatment plans. A trained professional under a separate contract will provide polygraph assessments. The contractor will be expected to be an expert on sex offender treatment and make recommendations on sex offenders in the program regarding amenability to treatment, need for further treatment, and risk to reoffend.

Treatment services are to be provided as specified in the DOC Standards of Sex Offender Management (Standards). These services may include intake/assessment, individual and family counseling, group counseling, high risk educational classes, denial groups, and program consultation services as needed or as required by statute(s) or the department. In addition to the basic assessment and treatment services specified in the Standards, the contract treatment provider will be expected to provide clinical expertise in consultations with the polygraph examiner and to incorporate knowledge gained through the polygraph into treatment.

Offerors must propose to provide services that meet the minimum requirements in this RFP. Services in excess of those established by the department (or in excess of those approved under the finalized contract) must be approved in writing and in advance by the department.

Contractors are allowed to provide services to more than the number of individuals stated above if such services meet the minimum requirements established in the Standards of Sex Offender Management and will not result in a cost overrun of the contractual agreement.

Program Participation:

Referrals will be made through the SOMP program manager in Anchorage, working collaboratively with the Probation Officer III in the Juneau probation office. For sex offenders on EM, referrals will be made through the SOMP program manager after consultation with the EM/Institutional Probation Officer.

10 Rev. 8/24

Final Decision on Program Participation: The contractor will be required to accept all program participants referred to the programs for treatment services unless the decision not to allow participation is based on specific clinical justification. If the successful offeror refuses to treat a specific participant (or elect to have a specific participant removed from treatment), a program discharge report must be completed and forwarded to the SOMP program manager in Anchorage within thirty (30) days of discharge.

• All cases of program discharge and/or refusal to admit to treatment program will be reviewed and a decision rendered by the treatment team. If the treatment team determines that refusal/discharge is inappropriate, the contractor will be required to admit/readmit the participant into the treatment program. The contractor may appeal the decision of the treatment team by preparing a detailed justification and submitting the appeal to the SOMP project manager located at the department Anchorage Central Office.

Individual treatment shall be held at least once per month, with time periods of 30-60 minutes. The amount of individual treatment may be adjusted with the prior approval of the SOMP project manager.

Group treatment shall be held once per week with time periods of 90 minutes. Groups size shall not be less than 10 offenders and not exceed 12 offenders.

Reporting Requirements:

Reporting and coordination requirements for community program participants are delineated in the Standards. The successful offeror will be required to provide reports on standardized forms (as available) provided by the department. The required reports include:

• Intake Summaries – will be completed on all program participants within 60 days of admission into the treatment program.

• Progress Summaries – will be completed on all active program participants on a monthly basis.

• Discharge Summaries – will be completed on all program participants at the conclusion of treatment, upon termination from the program, or when a transfer occurs. Discharge summaries must be submitted to the SOMP project manager within thirty (30) days of discharge from treatment.

• Monthly Attendance Reports – will be submitted to the supervising probation officer and the SOMP project manager for all program participants.

• Contractors will provide all required data for offender follow-up and program evaluation on forms developed by the department.

Coordination Requirements:

• Case review meetings will take place with appropriate probation office personnel and the SOMP project manager a minimum of once per month.

• Contract staff will promptly contact the appropriate probation officer whenever they perceive that a program participant is at immediate risk of re-offense or has violated conditions of probation or parole (including no-shows).

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• The contractor will coordinate with the polygraph examiner to provide information required for polygraph assessment.

• In addition to the above specified requirements, the contractor will ensure a team approach is maintained with department staff and contract agents who also provide program/rehabilitative services to program participants. The successful offeror will develop and maintain any other mechanisms necessary to share information relating to program participants with pertinent department staff and contract agents.

Statutory Requirements:

The contractor will be required to assist in the department's compliance with provisions of AS 12.55.015(a) (10); AS 12.55.100(a)(2)(E); and AS 33.30.011(a)(5) as they apply to the provision of sex offender treatment services under the terms of this contract. Specifically, the successful contractor will be required to:

• Provide a written explanation to the probation officer and SOMP Project Manager, in the case of an individual who has been denied admittance to a court-ordered rehabilitation program by the treatment provider, even though the individual meets the written eligibility criteria and has requested to enter the program;

• Develop a written, individualized treatment plan for each offender who participates in the program or treatment;

• Provide an on-going roster of the names of offenders currently participating in the program or treatment to the SOMP project manager monthly;

• Provide a discharge summary to the offender's probation officer and SOMP project manager within thirty (30) days of the discharge from treatment. The discharge summary shall describe the status of the offender's discharge as one of the following:

o Treatment complete o Administrative discharge (due to numerous factors including, but not limited to, release to the community, treatment noncompliance, violating conditions of probation leading to re- incarceration) o Transfer from the program (because of separate orders; physical incapacitation; etc.)

o Maximum Benefit gained

• Provide the offender with a non-compliance discharge notice if the offender is discharged for non-compliance;

• Ensure that copies of the treatment plan, discharge summary, and non-compliance discharge notice are placed in the offender's case record.

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Compliance with Standards:

The successful offeror will be required to adhere to contract conditions and program requirements cited in the Standards of Sex Offender Management. Contractor compliance with any revisions to the Standards as currently presented will also be required.

Operational Requirements

The successful offeror must describe how the community treatment program will be structured including, but not limited to:

• Where and when treatment services will be provided;

• How offenders will contact the treatment provider, if necessary, for routine and/or emergency treatment services;

How the offeror will coordinate with department employees and notify department employees of any ongoing treatment issues.

SEC. 3.02 CONTRACT TERM AND WORK SCHEDULE

The length of the contract will be from the date of award, approximately January 1, 2026, to June 30, 2026, with optional 1-year renewals up to December 31, 2028. All optional renewals are at the State’s sole discretion.

Juneau: The agreement is projected to cover approximately 12 offenders not to exceed 40 hours per month. Services are expected to be provided on a weekly basis. The contractor shall not provide more than 480 hours of work per year.

SOMP – Community Services – Juneau

Treatment Category Hours/Month Hours/Year

Intake 5 60

Individual Treatment 12 144

Group Treatment 6 72

Family Treatment/Safety Net 5 60

Education Classes 5 60

Consultation (program development, polygraph consultation, paperwork, notes, staff meetings, emails, and other correspondence)

Total 40 480

Unless otherwise provided in this RFP, the State and the successful offeror/contractor agree: (1) that any extension of the contract excluding any exercised renewal options, will be considered as a month-to-month extension, and all other terms and conditions shall remain in full force and effect and (2) the procurement

13 Rev. 8/24 officer will provide notice to the contractor of the intent to cancel such month-to-month extension at least 30 days before the desired date of cancellation. A month-to-month extension may only be executed by the procurement officer via a written contract amendment.

SEC. 3.03 DELIVERABLES

The contractor will be required to provide the following deliverables:

• Intake

• Individual treatment

• Group treatment

• Family treatment/safety net

• Education classes

• Consultation (program, polygraph, etc.)

• Discharge summary

SEC. 3.04 STATE APPROVED CURRICULUM

Contractor agrees to use the department's designated sex offender curriculum. The curriculum is in accordance with the evidence-based training developed by the University of Cincinnati Research Institute.

SEC. 3.05 CONTRACT TYPE

This contract is a firm fixed-price contract.

SEC. 3.06 PROPOSED PAYMENT PROCEDURES

The department will make payments based on a negotiated payment schedule. Each billing must consist of an invoice, offender roster, and progress reports on each offender. No payment will be made until all required documents and invoice has been approved by the project manager.

SEC. 3.07 PROMPT PAYMENT FOR STATE PURCHASES

The state is eligible to receive a 5% discount for all invoices paid within 15 business days from the date of receipt of the commodities or services and/or a correct invoice, whichever is later. The discount shall be taken on the full invoice amount. The state shall consider payment being made as either the date a printed warrant is issued or the date an electronic funds transfer (EFT) is initiated.

SEC. 3.08 CONTRACT PAYMENT

No payment will be made until the contract is approved by the Commissioner of the Department of Corrections or the Commissioner's designee. Under no conditions will the state be liable for the payment of any interest charges associated with the cost of the contract. The state is not responsible for and will not pay local, state, or federal taxes. All costs associated with the contract must be stated in U.S. currency.

Payment for agreements under $500,000 for the undisputed purchase of goods or services provided to a state agency will be made within 30 days of the receipt of a proper billing or the delivery of the goods or

14 Rev. 8/24 services to the location(s) specified in the agreement, whichever is later. A late payment is subject to 1.5% interest per month on the unpaid balance. Interest will not be paid if there is a dispute or if there is an agreement that establishes a lower interest rate or precludes the charging of interest.

Any single contract payment of $1 million or higher must be accepted by the contractor via Electronic Funds Transfer (EFT).

SEC. 3.09 LOCATION OF WORK

The location the work is to be performed, completed, and managed is in Juneau, Alaska.

The contractor must provide their own workspace and equipment such as laptops and other computer equipment.

By signature on their proposal, the offeror certifies that all services provided under this contract by the contractor and all subcontractors shall be performed in the United States.

If the offeror cannot certify that all work will be performed in the United States, the offeror must contact the procurement officer in writing to request a waiver at least 10 days prior to the deadline for receipt of proposals.

The request must include a detailed description of the portion of work that will be performed outside the United States, where, by whom, and the reason the waiver is necessary.

Failure to comply with these requirements may cause the state to reject the proposal as non-responsive or cancel the contract.

SEC. 3.10 TRAVEL

The contractor shall ensure any travel conducted under the resulting contract will be in accordance with the Alaska Administrative Manual, Section 60 Travel:

http://doa.alaska.gov/dof/manuals/aam/resource/60t.pdf

Travel frequency, Alaska location and duration are dependent upon the needs of the department. The department will not pay for travel to and from the location of work for the successful contractor.

SEC. 3.11 ASSOCIATION FOR THE TREATMENT OF SEXUAL ABUSERS

(ATSA) CONFERENCE

It is recommended that all SOMP contractors attend the annual Association for the Treatment of Sexual Abusers (ATSA) conference. For all SOMP contractors who are willing to utilize this valuable resource, the department will repay actuals for the cost of the conference for up to a maximum of

$1,200.00. Contractors who have less than 6 months left on their contract term will not be reimbursed unless approved by the project manager.

Contractors will not be paid an hourly rate for the actual time spent in classes at the ATSA conference.

Allowable reimbursement costs for the ATSA conference are listed below.

All contractors interested in attending the conference must give as much notice as possible and contact the SOMP project manager in writing within 60 days prior to the start of the conference. The contractor http://doa.alaska.gov/dof/manuals/aam/resource/60t.pdf

15 Rev. 8/24 will be required to take all recommended classes as prescribed by the department to be reimbursed. The department will inform the contractor which classes are required in advance of the conference. Required classes may be adjusted based on the contractor’s approved SOMP level.

All contractors who attend the ATSA conference will be required to provide proof of attending the required classes. Copies of certificate of completion for each required class would be sufficient proof of attendance. Cancellation of any required ATSA classes prior to or during the conference will be considered if it can be verified by the ATSA. To be reimbursed the following is required to be submitted with billings, but not limited to:

• Proof of Registration – maybe required prior to the conference;

• Copies of Certificates of Completion for each required class;

• Flights – provide all receipt/s;

• Transportation – provide all receipt/s;

• Accommodations– provide all receipt/s.

The contractor will be required to make all arrangements for the annual conference and will pay all costs out of pocket up front. The State will not pre-pay any costs. Travel costs related to the ATSA conference will be paid in accordance with AAM 60. Per Sec. 3.08 TRAVEL. The state reserves the right not to reimburse any or part of the costs if the contractor fails to meet all requirements, and the provider will be responsible for all costs incurred.

SEC. 3.12 RISK, NEEDS, AND RESPONSIBILITY MODEL

Providers must adhere to the Risk, Needs and Responsivity (RNR) model when providing sex offender treatment. Each provider shall base the dosage of treatment on the offender’s risk to reoffend using the STATIC or Stable risk assessment tool. The time spent in treatment and the frequency of treatment should be higher for high-risk offenders and taper down for lower risk offenders. Additionally, each provider should have a low-risk sex offender treatment track to allow them to be treated separately from higher risk offenders for a shorter duration.

Sex offender treatment contracts provide services primarily to male offenders but will include services to female offenders if needed. Gender numbers are not fixed but may vary throughout the term of the contract. If provided, services to female offenders must be provided separately from services to male offenders.

Assessments are an essential component in the treatment of sexual offenders. Static assessments are a tool utilized to evaluate risk of sexual and violent recidivism amongst sexual offenders. Static assessments predict sexual, violent, and any recidivism as well as other actuarial risk tools commonly used with sexual offenders. The contractor will attend STATIC training, either in person or virtually, provided by the department biennially. Travel costs are not reimbursed through this contract. Actual time in Static training is billable at the contractor’s hourly rate.

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SEC. 3.13 SUBCONTRACTORS

Subcontractors may be used to perform work under this contract. If an offeror intends to use subcontractors, the offeror must identify in the proposal the names of the subcontractors and the portions of the work the subcontractors will perform.

Subcontractor experience shall be considered in determining whether the offeror meets the requirements set forth in SEC. 1.04 PRIOR EXPERIENCE AND QUALIFICATIONS.

If a proposal with subcontractors is selected, the offeror must provide the following information concerning each prospective subcontractor within five working days from the date of the state's request:

• complete name of the subcontractor;

• complete address of the subcontractor;

• type of work the subcontractor will be performing;

• percentage of work the subcontractor will be providing;

• evidence that the subcontractor holds a valid Alaska business license;

If a subcontractor on the list did not have a valid Alaska business license at the close of the RFP, the Offeror may not use the subcontractor in the performance of the contract and shall replace the subcontractor with a subcontractor who had a valid Alaska business license at the close of the RFP.

• a written statement, signed by each proposed subcontractor that clearly verifies that the subcontractor is committed to render the services required by the contract.

An offeror's failure to provide this information, within the time set, may cause the state to consider their proposal non-responsive and reject it. The substitution of one subcontractor for another may be made only at the discretion and prior written approval of the project manager.

Note that if the subcontractor will not be performing work within Alaska, they will not be required to hold an Alaska business license.

SEC. 3.14 JOINT VENTURES

Joint ventures will not be allowed.

SEC. 3.15 RIGHT TO INSPECT PLACE OF BUSINESS

At reasonable times, the state may inspect those areas of the contractor's place of business that are related to the performance of a contract. If the state makes such an inspection, the contractor must provide reasonable assistance.

SEC. 3.16 F.O.B. POINT

All goods purchased through this contract will be F.O.B. final destination. Unless specifically stated otherwise, all prices offered must include the delivery costs to any location within the State of Alaska.

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SEC. 3.17 NON-EXCLUSIVE CONTRACT

The department reserves the right to seek services from other vendors if the successful offeror is unable to provide services.

SEC. 3.18 CONTRACT PERSONNEL

Any change of the project team members or subcontractors named in the proposal must be approved, in advance and in writing, by the project manager or procurement officer. Changes that are not approved by the state may be grounds for the state to terminate the contract.

SEC. 3.19 INSPECTION & MODIFICATION - REIMBURSEMENT FOR

UNACCEPTABLE DELIVERABLES

The contractor is responsible for the completion of all work set out in the contract. All work is subject to inspection, evaluation, and approval by the project manager. The state may employ all reasonable means to ensure that the work is progressing and being performed in compliance with the contract. The project manager or procurement officer may instruct the contractor to make corrections or modifications if needed in order to accomplish the contract’s intent. The contractor will not unreasonably withhold such changes.

Substantial failure of the contractor to perform the contract may cause the state to terminate the contract.

In this event, the state may require the contractor to reimburse monies paid (based on the identified portion of unacceptable work received) and may seek associated damages.

SEC. 3.20 CONTRACT CHANGES - UNANTICIPATED AMENDMENTS

During the course of this contract, the contractor may be required to perform additional work. That work will be within the general scope of the initial contract. When additional work is required, the project manager will provide the contractor a written description of the additional work and request the contractor to submit a firm time schedule for accomplishing the additional work and a firm price for the additional work. Cost and pricing data must be provided to justify the cost of such amendments per AS 36.30.400.

The contractor will not commence additional work until the procurement officer has secured any required state approvals necessary for the amendment and issued a written contract amendment, approved by the Commissioner of the Department of Corrections or the Commissioner's designee.

SEC. 3.21 NONDISCLOSURE AND CONFIDENTIALITY

Contractor agrees that all confidential information shall be used only for purposes of providing the deliverables and performing the services specified herein and shall not disseminate or allow dissemination of confidential information except as provided for in this section. The contractor shall hold as confidential and will use reasonable care (including both facility physical security and electronic security) to prevent unauthorized access by, storage, disclosure, publication, dissemination to and/or use by third parties of, the confidential information. “Reasonable care” means compliance by the contractor with all applicable federal and state law, including the Social Security Act and HIPAA. The contractor must promptly notify the state in writing if it becomes aware of any storage, disclosure, loss, unauthorized access to or use of the confidential information.

Confidential information, as used herein, means any data, files, software, information or materials (whether prepared by the state or its agents or advisors) in oral, electronic, tangible or intangible form and

18 Rev. 8/24 however stored, compiled or memorialized that is classified confidential as defined by State of Alaska classification and categorization guidelines provided by the state to the contractor or a contractor agent or otherwise made available to the contractor or a contractor agent in connection with this contract, or acquired, obtained or learned by the contractor or a contractor agent in the performance of this contract.

Examples of confidential information include, but are not limited to: technology infrastructure, architecture, financial data, trade secrets, equipment specifications, user lists, passwords, research data, and technology data (infrastructure, architecture, operating systems, security tools, IP addresses, etc.).

If confidential information is requested to be disclosed by the contractor pursuant to a request received by a third party and such disclosure of the confidential information is required under applicable state or federal law, regulation, governmental or regulatory authority, the contractor may disclose the confidential information after providing the state with written notice of the requested disclosure ( to the extent such notice to the state is permitted by applicable law) and giving the state opportunity to review the request.

If the contractor receives no objection from the state, it may release the confidential information within 30 days. Notice of the requested disclosure of confidential information by the contractor must be provided to the state within a reasonable time after the contractor’s receipt of notice of the requested disclosure and, upon request of the state, shall seek to obtain legal protection from the release of the confidential information.

The following information shall not be considered confidential information: information previously known to be public information when received from the other party; information freely available to the general public; information which now is or hereafter becomes publicly known by other than a breach of confidentiality hereof; or information which is disclosed by a party pursuant to subpoena or other legal process and which as a result becomes lawfully obtainable by the general public.

SEC. 3.22 INDEMNIFICATION

The contractor shall indemnify, hold harmless, and defend the contracting agency from and against any claim of, or liability for error, omission, or negligent act of the contractor under this agreement. The contractor shall not be required to indemnify the contracting agency for a claim of, or liability for, the independent negligence of the contracting agency. If there is a claim of, or liability for, the joint negligent error or omission of the contractor and the independent negligence of the contracting agency, the indemnification and hold harmless obligation shall be apportioned on a comparative fault basis.

“Contractor” and “contracting agency”, as used within this and the following article, include the employees, agents and other contractors who are directly responsible, respectively, to each. The term “independent negligence” is negligence other than in the contracting agency’s selection, administration, monitoring, or controlling of the contractor and in approving or accepting the contractor’s work.

SEC. 3.23 INSURANCE REQUIREMENTS

Without limiting contractor's indemnification, it is agreed that contractor shall purchase at its own expense and maintain in force at all times during the performance of services under this agreement the following policies of insurance. Where specific limits are shown, it is understood that they shall be the minimum acceptable limits. If the contractor's policy contains higher limits, the state shall be entitled to coverage to the extent of such higher limits.

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Certificates of Insurance must be furnished to the procurement officer prior to beginning work and must provide for a notice of cancellation, non-renewal, or material change of conditions in accordance with policy provisions. Failure to furnish satisfactory evidence of insurance or lapse of the policy is a material breach of this contract and shall be grounds for termination of the contractor's services. All insurance policies shall comply with and be issued by insurers licensed to transact the business of insurance under

AS 21.

Workers' Compensation Insurance: The contractor shall provide and maintain, for all employees engaged in work under this contract, coverage as required by AS 23.30.045, and where applicable, any other statutory obligations including but not limited to Federal U.S.L. & H. and Jones Act requirements. The policy must waive subrogation against the State.

Commercial General Liability Insurance: covering all business premises and operations used by the Contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per claim.

Commercial Automobile Liability Insurance: covering all vehicles used by the contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per claim.

Professional Liability Insurance: covering all errors, omissions, or negligent acts in the performance of professional services under this agreement. Limits required per the following schedule:

Contract Amount Minimum Required Limits Under $100,000 $300,000 per Claim/Annual Aggregate $100,000-$499,000 $500,000 per Claim/Annual Aggregate $500,000-$999,999 $1,000,000 per Claim/Annual Aggregate $1,000,000 or over Refer to Risk Management

SEC. 3.24 SERVICE CONTRACT DEFICIENCIES

The contractor’s failure to provide a service required by this contract will be grounds for the state to issue a Service Deficiency Claim (SDC) to the contractor. The SDC will be provided to the contractor in writing.

The contractor will advise the state, in writing, of the corrective action being taken.

If a deficiency is not corrected within 7.5 working hours from the time it is issued, the state may issue another SDC and procure the services necessary to correct the problem from another contractor. The contractor must then reimburse the state for the amount required to correct the problem.

If a contractor gets more than one (1) substantiated SDC in 30 days or two (2) substantiated SDCs in 60 days, it will be grounds for the state to declare the contractor in default.

SEC. 3.25 SECURITY SPECIFICATIONS

Security:

Security at all Alaska correctional facilities is the first priority. Contractors can expect delays in conducting business within the facility and/or its grounds. “Contractor” is defined as: delivery personnel, couriers, or service providers. Prisoner counts, emergencies of any type, prisoner movement, other

20 Rev. 8/24 deliveries, or other factors may delay or restrict contractor entry or movement within the perimeter.

Security staff will facilitate contractors in conducting their business, but contractors must at all times respect security staff instructions. Contractors must follow all lawful instructions and directives of any staff member while on facility grounds. The State will at all times retain the exclusive right to restrict contractor access to the facility, or portions of the facility, for any reason.

Contractors must at all times have in their possession a valid Alaska Driver’s License or State provided identification card and be prepared to provide it to any staff whenever requested. Contractors must never leave their tools or personal effects unattended or unsecured. Knives, cellular telephones, toxic/hazardous chemicals, alcohol, tobacco, drugs and paraphernalia, weapons of any kind, and explosives are prohibited at all times. All other items (i.e. tools, repair parts, cameras, paperwork, boxes) entering the facility are subject to inspection and must be approved by security staff. Contractor tools and other items may be inventoried upon entering and exiting the facility. Giving prisoners access to driver’s licenses, credit cards, telephone numbers, family pictures, etc. is a breach of security. Contractors must fully cooperate with facility staff to prevent escape, sabotage, assault, any disturbance, or the importation of contraband. There is no confidentiality when it comes to security at one of the correctional facilities. Information regarding impending riots, escape plans, assaults, and other such matters that come to you in what would otherwise be considered a confidential exchange must be passed on to security staff immediately. To withhold information such as this could endanger you and others as well as lead to criminal charges. Nothing within this section limits a specific facility’s superintendent or security staff member from modifying or imposing alternate security requirements for contractors and their staff.

Security Check:

All personnel (both contractor and Subcontractors) will be required to undergo a security check prior to commencement of work. A mandatory security briefing will be provided to the contractor staff prior to start of on-site work.

1. The contractor will complete a Request for Clearance form to submit to the facility security staff for review at least 48 hours prior to commencement of work. The form requires the following information from each person working on site:

a. Full name.

b. Residence address.

c. Telephone Number.

d. Date of birth.

e. Social Security Number.

f. Valid driver's license and state of issue, or other photo identification bearing social security number.

g. The names of any relatives, friends or acquaintances that are currently incarcerated within the facility.

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2. The security check will look for recent or frequent past convictions or for outstanding warrants.

Security staff reserve the right to disqualify anyone from access to the work site. A past conviction will not automatically disqualify.

3. Once a Request for Clearance has been approved and is on file it is not necessary for the contractor to complete a new form each time they request to enter the facility grounds.

Personnel Access:

1. Access to the work site, which is within a correctional facility, will be monitored and controlled by the Department of Corrections in order to prevent importation of contraband and escape of inmates. At no time will contractor staff enter areas of the facility that are off-limits to them, nor drive vehicles along the perimeter fence or other unauthorized areas unless directed to do so by security staff.

2. Contractor staff will report to the visitor’s reception area at the beginning of each shift to obtain their identification badge or visitor’s badge and sign in on the contractor’s log. At the end of each shift, contractor staff will return their badges to this area and sign out of the contractor’s log. If workers leave the compound at lunch, they will all leave at the same time. Contractors should encourage their staff to bring a lunch and to eat within the designated work area or cafeteria.

3. Contractors, Subcontractors, Employees may be denied access or be removed from the facility for the following reasons:

a. Contractors or workers that are incompetent, careless or otherwise detrimental to the work or the security of the facility.

b. Security requirements.

c. Disruptive, abrasive, and/or argumentative conduct.

d. Being under the influence of Alcohol, Drugs and/or any substance that is considered contraband by the Facility (including use of Tobacco Products).

e. Refusal to submit to search of personal property/belongings or themselves.

f. Health problems.

g. Failure to show proper identification.

h. Failure to follow the direction of Correctional Officers and/or staff members.

i. Having any unauthorized contact or interaction with inmates.

j. Failure to pass security check.

k. Failure to secure tools and work areas. (If no personnel are physically present in the work area, the work area and/or tools…