RFP 2026 _ 11 _ Little River Park Signage.pdf

12453 Highway 92, Woodstock, GA 30188

770-592-6000 ∙ www.woodstockga.gov

REQUEST FOR PROPOSALS

For

Little River Park Signage

RFP NUMBER

2026 – 11

RELEASED:

April 9, 2026

DUE:

May 12, 2026 10:00 A.M. EST

For all questions about this RFP contact:

Martyn Detz Financial Analyst: Purchasing

770-592-6000 Ext 1205 www.bidnetdirect.com//cityofwoodstock

TABLE OF CONTENTS

1.0 PURPOSE OF SOLICITATION

1.1 PURPOSE OF PROPOSAL

1.2 RFP SUBMISSION

1.3 SCHEDULE OVERVIEW

1.4 PRE-PROPOSAL / SITE VISIT

1.5 RFP COSTS

1.6 RFP QUESTIONS/COMMUNICATIONS

1.7 RFP AMENDMENTS

1.8 NON-COLLUSION AFFIDAVIT

1.9 COMPLIANCE WITH LAWS

1.10 PROPOSALS & AWARD BASIS

1.11 REQUIRED BONDS AND INSURANCE

1.12 TIME OF COMPLETION AND LIQUIDATED DAMAGES

1.13 TAXES, FEES, CODE COMPLIANCE AND LICENSING

1.14 REFERENCES AND PROPRIETARY INFORMATION

1.15 ILLEGAL IMMIGRATION REFORM AND ENFORCEMENT ACT OF 2011

1.16 ANTI-BOYCOTT OF ISRAEL

2.0 SCOPE OF WORK

2.1 TYPE OF GOOD/SERVICE AND OBJECTIVES:

2.2 BRAND NAME

2.3 DELIVERY TIME AND WARRANTY

2.4 AWARD AND PRICING INFORMATION

2.5 PAYMENT TO CONTRACTOR AND RETAINAGE

2.6 SELECTION CRITERIA

2.7 SELECTION OF SIGN CONTRACTOR

3.0 PROPOSAL FORMAT

4.0 OTHER ITEMS

4.1 TERMS AND CONDITIONS

4.2 REJECTION OF PROPOSALS/CANCELLATION OF RFP

4.3 PROPOSAL WITHDRAWAL

4.4 MISCELLANEOUS

EXHIBIT A CONTRACTOR INFORMATION FORM

EXHIBIT B E-VERIFY AFFIDAVIT WITH INSTRUCTIONS

EXHIBIT C BID PROPOSAL FORM

EXHIBIT D PRICING SCHEDULE

EXHIBIT E SIGNAGE SPECIFICATIONS

EXHIBIT F CONTRACTOR COMPLIANCE CERTIFICATIONS

EXHIBIT G VENDOR CONFLICT OF INTEREST

EXHIBIT H LEGAL AD

EXHIBIT I NOTICE TO PROCEED

EXHIBIT J SAMPLE CONTRACT

RFP Number 2026 – 11 Page 3

1.0 PURPOSE OF SOLICITATION

1.1 Purpose of Proposal

The City of Woodstock, Georgia, herein referred to as the City, is accepting proposals from qualified contractors for the purpose of building and installing signs that will be a part of the future Little River Park located at 3193 Trickum Road, 3195 Trickum Road and 25 Celandine Road Woodstock, GA 30188, herein referred to as the project. Little River Park is currently under construction and is scheduled to open in Spring of 2027. The new park will need signs to guide pedestrians and provide rules for the parks. The park will have two entrances and will need signs including but not limited to two main park entry signs, multiple hiking and multi-use trail markers, pond, dog park, and playground rule signs, and multiple information kiosks.

1.2 RFP Submission

Interested parties must submit proposals electronically through Bid Net Direct to the City of Woodstock, Georgia by the due date for their proposals to be considered. Bid Net Direct can be found directly at www.bidnetdirect.com//cityofwoodstock or by visiting the City of Woodstock’s website.

Fax and e-mail responses are not acceptable.

Responses to this RFP will be accepted until 10:00 a.m. (EST) on May 12, 2026 through Bidnet Direct

The City of Woodstock, Georgia reserves the right to reject any and all responses resulting from this RFP. Late responses will not be accepted. If company response is sent or routed to City offices, the submission requirement has not been met and any such response will not be evaluated and will be disqualified from consideration.

1.3 Schedule Overview

This Request for Proposals is scheduled as follows:

April 9, 2026 April 16, 2026, 10:00 A.M.

April 23, 2026, 12:00 P.M.

April 28, 2026, 12:00 P.M.

Release of RFP Pre-proposal/ Site Meeting Question Deadline Responses Posted

May 12, 2026, 10:00 A.M. Proposal Due Date

May 12, 2026, 10:01 A.M. Public Opening June 2026 RFP and Contract Award

RFP Number 2026 – 11 Page 4

1.4 Pre-Proposal / Site Visit

A non-mandatory pre-proposal conference will be held at the City annex, 12453 Highway 92, Woodstock, GA 30188 on Thursday, April 16, 2026, at 10:00 am. The site is currently under construction.

1.5 RFP Costs

All costs incurred in the preparation and presentation of responses to the RFP shall be completely absorbed by the RFP respondent. All documents submitted as part of the RFP will become property of the City. Requests for specific material to be returned will be considered. Any material submitted that is confidential must be clearly marked as such.

1.6 RFP Questions/Communications

All questions about this RFP and submission requirements must be submitted in writing through Bid Net Direct. The City’s representative listed in this section will serve as the primary contact for this RFP.

Martyn Detz Financial Analyst: Purchasing 12453 Highway 92 Woodstock, Georgia 30188 770-592-6000 ext. 1205 www.bidnetdirect.com//cityofwoodstock

Any unauthorized contact shall not be responded to and may result in the disqualification of the responder’s submittal. Answers to questions submitted via Bid Net Direct will be communicated to respondents via Bid Net Direct.

Communications by companies, its agents, employees, and/or representatives regarding its proposal or intention to submit a proposal in response to this RFP with any employee, agent, or representative of the City of Woodstock, other than the representative listed in Section 1.5, may be considered inappropriate communications.

If any such inappropriate communications are deemed to hinder, influence and/or alter the competitive proposal process, the City, in an effort to ensure a fair and equitable review and selection process, reserves the right to decline consideration of the offender’s sealed proposal.

1.7 RFP Amendments

It is the responsibility of respondents to check Bid Net Direct or the Georgia Procurement Registry for RFP information and addendums.

RFP Number 2026 – 11 Page 5

1.8 Non-Collusion Affidavit

By submitting a proposal, the respondent represents and warrants that no official or employee of the City has an interest, directly or indirectly, in the proposal or in the final contract award.

The respondent further understands proposals will be rejected if there is any evidence of collusion with another respondent.

Respondent certifies that this qualification, offer, or proposal is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a qualification, offer, or proposal for the same materials, supplies, services, or equipment and is in all respects fair and without collusion or fraud. Respondents understand collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards. Respondent agrees to abide by all conditions of this qualification, offer, or proposal.

Furthermore, the respondent certifies that the firm has not divulged to, discussed or compared his proposal with other respondents and has not colluded with any other respondent or parties to this proposal whatsoever. Also, respondent certifies, and in the case of a joint proposal, each party thereto certifies as to his/her own organization, that in connection with this proposal:

Any prices and/or cost data submitted have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices and or cost data, with any other respondent or with any competitor.

Any prices and/or cost data quoted for this proposal have not been knowingly disclosed by the respondent and shall not knowingly be disclosed by the respondent prior to the scheduled opening directly or indirectly to any other respondent or to any competitor.

No attempt has been made or shall be made by the qualifier to induce any other person or firm to submit a proposal for the purpose of restricting competition.

The only person or persons interested in this proposal, principal/principals is/are named therein and that no person other than therein mentioned has any interest in his proposal or in the contract to be entered into.

No person or agency has employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage, or established commercial agencies maintained by the Purchaser for the purpose of doing business

1.9 Compliance with Laws

Respondents agree to be bound by applicable Federal, State and Local laws, regulations and directives.

RFP Number 2026 – 11 Page 6

1.10 Proposals & Award Basis

The City reserves the right to accept or reject any and all proposals or any or parts of a proposal wherein its judgment, it will be in the best interest of the City; waive any technicalities/informalities in the RFP document and proposal process; and to qualify and award any or all of this contract in any manner in which the City, acting in the sole and exclusive exercise of its discretion, deems to be in the City’s best interest. If no acceptable proposal is received, the City also reserves the right to re-solicit proposals, at its sole discretion.

1.11 Required Bonds and Insurance

No proposal may be withdrawn for a period of sixty (60) days after time has been called on the date of opening. All proposals must be accompanied by a certified check or bid bond of a reputable bonding company authorized to do business in the State of Georgia, in an amount equal to at least five percent (5%) of the total amount of the proposal.

Upon the award of this RFP, the contractor shall provide the City with:

A 100% project value performance bond and a 100% payment bond pursuant to O.C.G.A. § 36-91-70 and 90 of the contract amount

General Liability - $1,000,000/ $2,000,000 aggregate, naming the City as an additional insured during the duration of the contract

Worker’s Compensation – Statutory (for the State of Georgia and the State of domicile of the Contractor).

Manufacturers’ and Contractor’s Liability, covering operations performed by or for the Contractor, with limits of not less than Bodily Injury – $500,000/$1,000,000. Property Damage - $500,000.

Contractor Liability, covering liability of others assumed by the Contractor elsewhere in the contract under “Hold Harmless” Agreements or similar assumptions of liability.

Evidence of required bonds and insurance shall be presented prior to the execution of the Contract. The Bonding Company must be licensed to do business in the State of Georgia, licensed to do business by the Georgia Secretary of State, authorized to do business in Georgia by the Georgia Insurance Department, listed in the Department of the Treasury’s Publication of Companies Holding Certificates of Authority as Acceptable Surety of Federal Bonds and as Acceptable Reinsuring Companies and have an A.M. Best rating of A-, Class VI or Higher.

Insurance policies to be carried under the agreement shall not be changed or canceled without prior written notification to the City of Woodstock, Georgia.

RFP Number 2026 – 11 Page 7

1.12 Time of Completion and Liquidated Damages

Respondent hereby agrees to commence work under this contract on or before a date to be specified in a written "Notice to Proceed" of the City and to fully complete installation of project within one-hundred twenty (120) consecutive calendar days. Respondent further agrees to pay as liquidated damages the sum of $250.00 per each consecutive calendar day that the Contractor shall be in default after the date stipulated in the Contract for completing work.

1.13 Taxes, Fees, Code Compliance and Licensing

The respondent shall be responsible for the payment of any required taxes or fees associated with the execution of this contract. The respondent shall also be responsible for compliance with all applicable codes and statutes.

1.14 References and Proprietary Information

Submission of a proposal authorizes the City to make inquiries concerning the respondent and its officers to any persons or firms deemed appropriate by the City. Any proprietary information that the respondent does not want disclosed to the public shall be so identified on each page in which it is found. Data or information so identified will be used by the City solely for the purpose of evaluation and contract negotiations only.

1.15 Illegal Immigration Reform and Enforcement Act of 2011

By providing a qualification or proposal, qualifier/respondent certifies that he/she is in compliance with O.C.G.A. § 13-10-90 and 91, et seq. No qualification or proposal will be considered by the City unless it is accompanied with a signed, notarized affidavit (EXHIBIT B) from the qualifier/respondent attesting to the following:

a) The affiant has registered with and is authorized to use and uses the federal work authorization program

b) The user identification number and date of authorization for the affiant; and

c) The affiant will continue to use the federal work authorization program throughout the contract period; and

The affiant will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the same information required in subparagraphs (a), (b) and (c) of this paragraph.

1.16 Anti-Boycott of Israel

By signing and submitting this proposal and pursuant to O.C.G.A. § 50-5-85, qualifier/respondent certifies that it is not currently engaged in, and agrees that for the duration of this agreement, it will not engage in a boycott of Israel.

RFP Number 2026 – 11 Page 8

2.0 SCOPE OF WORK

2.1 Type of Good/Service and Objectives:

The City of Woodstock, Georgia, herein referred to as the City, is accepting proposals from qualified contractors for the purpose of building and installing signs that will be a part of the future Little River Park located at 3193 Trickum Road, 3195 Trickum Road and 25 Celandine Road Woodstock, GA 30188, herein referred to as the project. Little River Park is currently under construction and is scheduled to open in Spring of 2027. The new park will need signs to guide pedestrians and provide rules for the parks. The park will have two entrances and will need signs including but not limited to two main park entry signs, multiple hiking and multi-use trail markers, pond, dog park, and playground rule signs, and multiple information kiosks.

The signs to be made and installed consist of:

Sign Type Quantity Size Main Park Entry Sign – x2 2 60” x 96” – 6” depth Info Board/Kiosk 3 TBD – See Exhibit E Multi-Use Trail ¼ Mile Marker 24 10” x 10” – ¼” thick Hiking Trail ¼ Mile Marker 16 10” x 10” – ¼” thick Way Finding Signs 10 32” x 24” – ¼” thick Park/Trail Rules 10 40” x 18” – ¼” thick Pond Rules Boating 1 40” x 18” – ¼” thick Pond Rules Fishing 1 40” x 18” – ¼” thick Little Dog Park Rules 1 40” x 18” – ¼” thick Big Dog Park Rules 1 40” x 18” – ¼” thick Playground Rules 1 40” x 18” – ¼” thick Caution Trail Narrow 10 18” x 12” – ¼” thick Address/Emergency Location Signs 10 18” x 12” – ¼” thick Disc Golf Map/Rules 1 48” x 96” – ¼” thick

The contractor shall be responsible for furnishing all materials, labor, and equipment. For a full list of quantities see the itemized pricing sheet in Exhibit D. For more details on each sign size and materials, see the Little River Park Sign Overview in Exhibit E.

All signs shall be built according to the size and material requirements of the Park Sign Overview in Exhibit E that was prepared by Tom Cox Design. All quantities have been verified by Liz Cole of Earth Elements, the primary consultant for Little River Park construction.

2.2 Brand Name

Unless otherwise specified, the items in this proposal have been identified, described, and referenced by a brand name or trade name/mark that is intended to be descriptive, but not restrictive, and is used to indicate the quality and characteristics of products that may be offered.

RFP Number 2026 – 11 Page 9

Other products may be considered for award if such products are clearly identified in the proposal and are determined by the City to meet its needs in all respects. It shall be the responsibility of the respondent(s), including the respondent whose product is referenced, to indicate the brand name and model or series number of the product offered and to furnish with their proposal such specifications, catalog pages, brochures, or other data that will provide an adequate basis for determining the quality and functional capabilities of the product offered.

However, the City may elect to purchase brand name products or services when the goods comprise a major brand system, program, or service previously selected by the City and due to operation effectiveness, future enhancements or additions, or maintenance and storage of spare parts preclude the mixing of brands, manufactures, etc.

Any information provided should be properly labeled. The City reserves the right to request product demonstrations and/or samples from any respondents prior to proposal award. Failure to provide the requested data or product demonstrations and/or samples may be considered valid justification for rejection of proposal.

2.3 Delivery Time and Warranty

This is a time sensitive project. All work must be completed within one-hundred twenty (120) consecutive calendar days after a notice to proceed has been issued, pending any unnatural weather occurrence.

The contractor shall coordinate construction dates and times with the City of Woodstock Parks and Recreation Director.

Available work hours shall be in accordance with City ordinance; Shall conform to federal, state and local requirements and regulations.

A one-year warranty will be included as part of the contractor’s work. The warranty will begin upon satisfactory completion of the project

2.4 Award and Pricing Information

The City intends to award to a single Contractor. The City may award the entire project or portions of the project to a single Contractor.

Pricing should be itemized for the project. The Bid Proposal Form in Exhibit C and Unit Price Schedule in Exhibit D must be completed and returned with proposal submittal. Exhibit C contains the project total price. Exhibit D contains unit pricing per sign.

Pricing shall be valid for a period of 90 days after submission date.

The Contract will be awarded to the highest scored Proposal as determined by the evaluation committee and as approved by City Council.

2.5 Payment to Contractor and Retainage

All work must be approved prior to the release of payment.

RFP Number 2026 – 11 Page 10

2.6 Selection Criteria

The City will determine the lead contractor and team believed to be the most qualified to provide full sign creation and installation services for this project as described in section 2.1.

Responses to the RFP will be ranked in order by the selection committee using an evaluation process based on the criteria set forth.

Expertise & Past Performance 40 points Price 30 points Approach & Sign Creativity 20 points References 10 points Total points possible 100 points

All responses received will be reviewed by the Financial Analyst: Purchasing to ensure that all administrative requirements of the RFP have been met by the Respondents. Failure to meet the requirements provided in the RFP may be cause for rejection of a submittal. All respondents that meet the administrative requirements will then be turned over to the evaluation team members for further evaluation. Exclusion of any requested information may be grounds for rejection of a submittal at the discretion of the City.

2.7 Selection of Sign Contractor

Upon completion of the review period, the City may notify the respondent(s) whose proposal will be considered for further evaluation and consideration. All respondents so notified may be asked to make presentations in an interview. The successful respondent will be selected in accordance with City procurement policies based on qualifications and anticipated costs. The City reserves the right to reject any and all proposals at its discretion, and to waive any irregularity.

3.0 PROPOSAL FORMAT

Responses to this RFP will consist of specific information subject areas which must be completed and returned in the order indicated below with each section appropriately titled with the section title. Additional forms are provided in the Exhibits. For areas that do not require a form, the respondent shall provide specific information directly addressing the information requested in that section. The City may, during the course of the evaluation process, request additional information to supplement and/or clarify the information provided.

The response should be one (1) pdf. Responses should be ideally 10 pages. Responses must include the contractor information page, W9, E-Verify, and Certificate of Insurance, which will not count toward the page limit. Also, the pricing sheets in Exhibit C and D do not count against ideal page limit.

RFP Number 2026 – 11 Page 11

1. Cover Letter

a. The cover letter shall provide a summary of the information presented in the proposal, names and contact information of persons authorized to provide any clarification required, and a statement accepting the terms of this solicitation or noting specific exceptions taken to any of the terms and conditions specified in this document. The cover letter shall also include the name of the person(s) authorized to conduct final contract negotiations on behalf of the firm. Any addenda shall be acknowledged in the cover letter.

2. Table of Contents

a. The consultant’s proposal should include a table of contents referencing each information section of this RFP. The table of contents should be further subdivided to describe information included within each section of the proposal.

3. Expertise and Performance (40 points)

a. Provide a description of the qualifications and experience of the contractor, size, area of expertise. Describe the experience of the contractor regarding similar projects and include any special experience.

4. Pricing (30 points)

Pricing should be itemized as specified on the pricing sheet for the City in Exhibit D. The Bid Proposal Form in Exhibit C and Unit Price Schedule in Exhibit D must be completed and returned with proposal submittal.

5. Approach & Sign Creativity (20 points)

Describe the respondent’s approach and plan for providing signs throughout Little River Park. Describe in detail the respondent’s approach to info board/kiosk. See City’s current kiosk structure and possible prototype available on page 4 of Exhibit E.

6. References (10 points)

a. Annotated list of references (3) with addresses and telephone numbers, including current contract name for similar projects.

7. Exhibit A: Contractor Information Sheet - If the firm has branch offices, state the office that will have management responsibility for the work to be carried out.

8. Completed Exhibit B: E-Verify Affidavit with Instructions.

9. A copy of the firm’s W9

10. A copy of the firm’s Public Liability Insurance, Workers’ Compensation and Commercial General Liability Insurance.

11. Contractor Compliance Certifications Exbibit F: Certification of Non-Collusion (F1).

Certification of Non-Segregated Facilities (F2). Certification of Drug-Free Workplace (F3).

Debarment and Suspension Form (F4).

12. Copy of Georgia Business License

13. Bid bonds (5% of total proposal amount)

a. 100% project value performance and 100% payment bond (pending contract)

RFP Number 2026 – 11 Page 12

A clear, concise proposal in the specified proposal format is requested with all the necessary information included. Responses to this RFP will be accepted until 10:00 a.m. (EST) on May 12, 2026 through Bid Net Direct. Proposals will be publicly opened and read aloud virtually via GoTo Meetings on May 12, 2026, 10:01 A.M.

RFP 2026 - 11 - Proposal Opening

May 12, 2026, 10:00 – 10:15 AM (America/New_York)

Please join my meeting from your computer, tablet or smartphone.

https://meet.goto.com/571815733

You can also dial in using your phone.

Access Code: 571-815-733 United States: +1 (224) 501-3412

Join from a video-conferencing room or system.

Meeting ID: 571-815-733 Dial in or type: 67.217.95.2 or inroomlink.goto.com Or dial directly: 571815733@67.217.95.2 or 67.217.95.2##571815733

Get the app now and be ready when your first meeting starts:

https://meet.goto.com/install

4.0 OTHER ITEMS

4.1 Terms and Conditions

1. The City of Woodstock, Georgia hereby requests proposals for the goods and services inclusive of the services requested in the RFP.

2. City of Woodstock, Georgia reserves the right to evaluate the firm’s proposals. Only those firms who, in the opinion of the City, meet the minimum necessary proposals will have their price and contract/agreement evaluated.

3. All proposals, fee schedules and other documents furnished to the City of Woodstock, Georgia are subject to the Georgia Open Records Act.

4. Termination: The contract will be subject to the terms and conditions included in the Service Agreement. The City of Woodstock, Georgia reserves the right to cancel the agreement with cause, due to nonperformance and/or violation of contract terms.

5. The City shall be notified of business name change(s) in writing within thirty (30) days of changes.

6. The City shall be notified and approve of key personnel change(s) in writing prior to any changes.

RFP Number 2026 – 11 Page 13

4.2 Rejection of Proposals/Cancellation of RFP

The City of Woodstock, Georgia reserves the right to reject any or all proposals, to waive any irregularity or informality in a proposal, and to accept or reject any item or combination of items, when to do so would be to the advantage of the City.

It is also within the right of the City to reject proposals that do not contain all elements and information requested in this document. The City reserves the right to cancel this RFP at any time. The City will not be liable for any cost/losses incurred by the Offerors throughout this process.

4.3 Proposal Withdrawal

A submitted proposal may be withdrawn prior to the due date by a written request to the City representative listed in Section 1.5. A request to withdraw a proposal must be signed by an authorized individual of the submitting company.

4.4 Miscellaneous

This RFP and any agreements related thereto must comply, inter alia, with all City laws and charters and are subject to all requisite City approvals including, but not limited to, City Management and City Council.

The City reserves the right to release modifications to this RFP or supplements to it from time to time. Firms are responsible for periodically checking Bid Net Direct or the Georgia Procurement Registry for such modifications or supplements.

RFP Number 2026 – 11 Page 14

EXHIBIT A CONTRACTOR INFORMATION FORM

See following page.

City of Woodstock

12453 Hwy 92 • Woodstock, GA • 30188 • 770-592-6000 • www.woodstockga.gov

CONTRACTOR INFORMATION

Firm Name:

Contact Person:

Firm Address:

Phone:

Fax:

Email:

With this packet, please also provide a W-9 and Certificate of Insurance for the company/firm.

Signature – Authorized Officer or Agent Date http://www.woodstockga.gov/

RFP Number 2026 – 11 Page 15

EXHIBIT B E-VERIFY AFFIDAVIT WITH INSTRUCTIONS

See following page(s).

INSTRUCTIONS

CONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13- 10-91, stating affirmatively that the individual, firm, or corporation which is contracting with the City of Woodstock, Georgia (the “City”) has registered with and is participating in a federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontract who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

Name of Project Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on __________________, 201____ in ________________ (city), ______ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

Subscribed and Sworn before me this the________ day of _______________, 201____, Notary Public My Commission Expires INSTRUCTIONS ONLY - C

OM

PLE

TE

FOLLOWING PAGE

E-Verify/Company ID Issued by the E-Verify Program

Date E-Verify/Company ID was issued by E-Verify

Contractor's Company/Firm Name

Name of project or type of service provided

City of Woodstock, Georgia http://www.woodstockga.gov/ welchcl Highlight welchcl Highlight

CONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13- 10-91, stating affirmatively that the individual, firm, or corporation which is contracting with the City of Woodstock, Georgia (the “City”) has registered with and is participating in a federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontract who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _______________, 202____ in ________________ (city), _________ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

Subscribed and Sworn before me this the________ day of _______________, 202____, Notary Public My Commission Expires

RFP Number 2026 – 11 Page 16

EXHIBIT C BID PROPOSAL FORM

Proposal of_________________________ (hereinafter called "Respondent") a contractor organized and existing under the laws of the State of ______________ , * an individual, a corporation, or a partnership doing business as __________________________.

TO: City of Woodstock, Georgia (Hereinafter referred to as "City")

The Respondent, in compliance with your invitation for proposals for the work as described in Section 2.0 of

RFP 2026 – 11

having examined the scope of work with related documents and the site of the proposed work, and being familiar with all of the conditions surrounding the scope of work of the proposed Project, including the availability of materials and labor, hereby proposes to furnish all labor, materials, and supplies, and to construct the Project in accordance with the Contract Documents, within the time set forth herein, and at the prices stated in the proposal submission. These prices are to cover all expenses incurred in performing the work required under this Contract, of which this proposal is a part.

Amount shall be shown in figures. The prices in the proposal submittal shall include all labor, materials, removal, overhead, profit, insurance, etc., to cover the finished work of the project as stated in the contract.

Total Price: $ _____________________________

Respondent hereby agrees to commence work under this Contract on or before a date to be specified in a written "Notice to Proceed" of the City and to fully complete the Project within ONE- HUNDRED TWENTY (120) consecutive calendar days; respondent further agrees to pay as liquidated damages the sum of $250 per each consecutive calendar day that the Contractor shall be in default after the date stipulated in the contract for completing the work.

Respondent understands that the City reserves the right to reject any or all proposals and to waive any informalities in the bidding.

The Respondent agrees that this proposal shall be good and may not be withdrawn for a period of 60 calendar days after the scheduled closing time for receiving proposals.

RFP Number 2026 – 11 Page 17

The Respondent declares that he understands that the quantities shown on the proposal are subject to adjustment by either increase or decrease, and that should the quantities of any of the items of work be increased, the undersigned proposes to do the additional work at the unit prices stated herein; and should the quantities be decreased, he also understands that payment will be made on actual quantities at the unit price proposal and will make no claim for anticipated profits for any decrease in the quantities and that actual quantities will be determined upon completion of work, at which time adjustment will be made to the Contract amount by direct increase or decrease.

The Respondent agrees to provide a one-year warranty all on all goods and services provided within this scope upon satisfactory completion of the project.

The full name and residence of persons or parties interested in the foregoing proposals, as principals, are named as follows:

The____ day of_______________ , 20____ .

Signature:

Printed:

Title:

RFP Number 2026 – 11 Page 18

EXHIBIT D PRICING SCHEDULE

Please use ‘Exhibit D’ as provided in a separate document file.

Sign Type Size

(Subject to Change after Award) Quantity Unit Price Install Total Unit Cost Notes/Comments

Main Park Entry Sign

Fabricated Aluminum Cabinet 60" x 96" - 6" depth Painted finish on all surfaces Cut vinyl text & rule line on 1 side Fabricated Aluminum "Seal Disc" @ 32" diameter, 12" depth Painted finish; digitally printed vinyl "seal graphic" applied Stacked Stone Base @ 18" x 124" (overall). Include masonry.

2 $ -

Information Board / Kiosk

Submit proposal for evaluation. See suggested prototype pg 4.

3 $ -

Multi-Use Trail 1/4 Mile Marker

24 $ -

Hiking Trail 1/4 Mile Marker

16 $ -

Way Finding Signs

Aluminum Panel @ 32" x 24" - 1/4" thick Painted finish on all surfaces Cut vinyl arrows & texts applied 1st surface Notification Sign @ 15"x12" - 1/4" thick Western Red Cedar Post 4" x 4" @ 114" length (clear coat finish) Mounting, into softscape, via direct burial, into a poured-in-place concrete footing.

10 $ -

Park/Trail Rules 10 $ -

Pond Rules Boating 1 $ -

Pond Rules Fishing 1 $ -

Little Dog Park Rules 1 $ -

Big Dog Park Rules 1 $ -

Playground Rules 1 $ -

Caution Trail Narrow 10 $ -

Address/Emergency Location Signs

10 $ -

Disc Golf Map/Rules

Aluminum Panel @ 48" x 96" - 1/4" thick Painted finish on all surfaces Cut vinyl text & rule line on 1 side Digitally printed "Map Graphic Panel" applied 1st surface

(2) Western Red Cedar Post 4" x 4" @ 120" length (clear coat finish) Mounting, into softscape, via direct burial, into a poured-in-place concrete footing.

1 $ -

Miscellaneous Expenses (Engineering, Design, Travel)

NA NA NA NA $ -

Aluminum Panel @ 10" x 10" - 1/4" thick Painted finish on all surfaces Cut vinyl text applied on 1st surface Western Red Cedar Post 4" x 4" @ 72" length (clear coat finish) Mounting, into softscape, via direct burial, into a poured-in-place concrete footing.

Aluminum Panel @ 40" x 18" - 1/4" thick Painted finish on all surfaces Digitally printed vinyl "graphic overlay" applied on 1st surface Western Red Cedar Post 4" x 4" @ 100" length (clear coat finish) Mounting, into softscape, via direct burial, into a poured-in-place concrete footing.

RFP 2026 - 11

Little River Park Signage

Total Cost $ -

Aluminum Panel @ 18" x 12" - 1/4" thick Painted finish on all surfaces Digitally printed vinyl "graphic overlay" applied on 1st surface Western Red Cedar Post 4" x 4" @ 102" length (clear coat finish) Mounting, into softscape, via direct burial, into a poured-in-place concrete footing.

RFP Number 2026 – 11 Page 19

EXHIBIT E SIGNAGE SPECIFICATIONS

NEW PARK SIGNAGE

Updated Project Overview w/ Design & Visual References

A Guide for Pricing Signage Fabrication and Install

LITTLE RIVER PARK

◦ Main Park Entry Sign QTY 2

◦ Info Board/Kiosk QTY 3

◦ Multi-Use Trail 1/4 Mile Marker QTY 24

◦ Hiking Trail 1/4 Mile Marker QTY 16

◦ Way Finding Signs QTY 10

◦ Park/Trail Rules QTY 10

◦ Address/Emergency Location Signs QTY 10

◦ Disc Golf Map/Rules QTY 1

◦ Pond Rules Boating QTY 1

◦ Pond Rules Fishing QTY 1

◦ Caution Trail Narrow QTY 10

◦ Little Dog Park Rules QTY 1

◦ Big Dog Park Rules QTY 1

◦ Playground Rules QTY 1

3193 Trickum Rd Woodstock, GA 30188

LITTLE RIVER PARK

25 Celadine Place Woodstock, GA 30188

SCOPE OF WORK:

2 Entrances:

CITY OF WOODSTOCK • NEW PARK SIGNAGE

Main Signs QTY 2

Fabricated Aluminum Cabinet 60" x 96" - 6" depth Painted finish on all surfaces Cut vinyl text & rule line on 1 side Fabricated Aluminum "Seal Disc" @ 32" diameter, 12" depth Painted finish; digitally printed vinyl "seal graphic" applied

Stacked Stone Base @ 18" x 124" (overall). Include masonry.

Info Boards Front & Back QTY 3

NEED TO DISCUSS OPTIONS

WITH SIGN COMPANIES

CURRENT SIGNAGE:

PROTOTYPE PREFERENCE:

** Not Final Signage Text **

Multi-Use Trail 1/4 Mile Marker QTY 24 Hiking Trail 1/4 Mile Marker QTY 16

FITNESS

TRAIL

3 LAPS

1 MILE

Aluminum Panel @ 10" x 10" - 1/4" thick Painted finish on all surfaces Cut vinyl text applied on 1st surface Western Red Cedar Post 4" x 4" @ 72" length (clear coat finish) Mounting, into softscape, via direct burial, ** Not Final Signage Text **

CITY OF WOODSTOCK • NEW PARK SIGNAGE

Pets on Leash No Motorized Vehicles

Be Kind, Have Fun Trail Closed Dusk to Dawn

TOWNE

LAKE PASS

IN

MEMORY OF

TESSA BASFORD

WOOFSTOCK PARK

DOWNTOWN

WOODSTOCK 0.75 mi

RESTROOMS

2 WAY WALK, RUN, BIKE & ROLL

Way Finding Signs QTY 10

Aluminum Panel @ 32" x 24" - 1/4" thick Painted finish on all surfaces Cut vinyl arrows & texts applied 1st surface Notification Sign @ 15"x12" - 1/4" thick Western Red Cedar Post 4" x 4" @ 114" length (clear coat finish)

Park/Trail Rules QTY 10 Pond Rules Boating QTY 1 Pond Rules Fishing QTY 1 Small Dog Park Rules QTY 1 Big Dog Park Rules QTY 1 Playground Rules QTY 1

DUPREE PARK

KEEP

WILDLIFE

WILD

PLEASE REPORT WILDLIFE ISSUES TO THE

770-517-6788

CONTROL PETS AT ALL TIMES

CONSIDER LEAVING PETS AT HOME WHEN POTENTIALLY ENGAGING WILDLIFE.

STAY AWAY FROM ANIMALS WHILE RAISING YOUNG,

IN WINTER, DURING MATING OR NESTING SEASON.

AVOID AT SENSITIVE TIMES

ALWAYS WATCH OR PHOTOGRAPH ANIMALS FROM A

SAFE DISTANCE. DO NOT FOLLOW OR APPROACH THEM.

OBSERVE

FROM A DISTANCE

FEEDING WILDLIFE DAMAGES THEIR HEALTH, ALTERS

NATURAL BEHAVIORS, AND EXPOSES THEM TO PREDATORS.

NEVER FEED ANIMALS

Aluminum Panel @ 40" x 18" - 1/4" thick Painted finish on all surfaces Digitally printed vinyl "graphic overlay" applied on 1st surface Western Red Cedar Post 4" x 4" @ 100" length (clear coat finish) Mounting, into softscape, via direct burial, into a poured-in-place concrete footing.

Not Final

Signage Text

CAUTION

CAUTION

TRAIL

NARROW

LITTLE RIVER PARK

CITY OF WOODSTOCK • NEW PARK SIGNAGE

Address/Emergency Location Signs QTY 10 Caution Trail Narrow QTY 10

Not Final

Signage Text

Not Final

Signage Text

Aluminum Panel @ 18" x 12" - 1/4" thick Painted finish on all surfaces Digitally printed vinyl "graphic overlay" applied on 1st surface Western Red Cedar Post 4" x 4" @ 102" length (clear coat finish) Mounting, into softscape, via direct burial, into a poured-in-place concrete footing.

30188

25 Celadine Place Woodstock, GA

LOCATION

TO REPORT:

LITTLE RIVER

PARK

30188

3193 Trickum Rd Woodstock, GA

LOCATION

TO REPORT:

LITTLE RIVER

PARK

DISC GOLF COURSE MAP

18 HOLES

7AM - 11 PM

ALL HOLES

PAR 2

DUPREE PARK

Disc Golf Map Sign QTY 1

Aluminum Panel @ 48" x 96" - 1/4" thick Painted finish on all surfaces Cut vinyl text & rule line on 1 side Digitally printed "Map Graphic Panel" applied 1st surface

(2) Western Red Cedar Post 4" x 4" @ 120" length (clear coat finish)

Change what you see.

Change what people see.

TomCoxDesign.com

(770) 827-4469

©2025 TOM COX DESIGN

Brand Strategy

Creative Direction

Design

Tom Cox Design prepared by

RFP Number 2026 – 11 Page 20

EXHIBIT F CONTRACTOR COMPLIANCE CERTIFICATIONS

F1 ____ NON-COLLUSION AFFIDAVIT OF PRIME CONTRACTOR

F2 ____ CERTIFICATION BY CONTRACTOR REGARDING NON-SEGREGATED FACILITIES

F3 ____ DRUG FREE WORKPLACE CERTIFICATION

F4 ____ DEBARMENT AND SUSPENSION FORM

EXHIBIT F1

NON-COLLUSION AFFIDAVIT OF PRIME CONTRACTOR

State of _

County of _

, being first duly sworn, deposes and says that:

(1) He is (Owner, Partner, Officer, Representative, or Agent) of the CONTRACTOR that has submitted the attached Bid;

(2) He is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid;

(3) Such Bid is genuine and is not a collusive or sham Bid;

(4) Neither the said CONTRACTOR nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived, or agreed, directly or indirectly, with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted to or refrain from bidding in connection with such Contract, or has in any collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or to fix any overhead, profit or cost element of the Bid price or the Bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against The City of Woodstock, Georgia or any person interested in the proposed Contract; and,

(5) The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the CONTRACTOR or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

Signed

Name

Title __

Subscribed and Sworn to before me this day of , 20 .

(SEAL)

Title

My Commission expires Date

EXHIBIT F2

CERTIFICATION BY CONTRACTOR REGARDING NON-SEGREGATED FACILITIES

The CONTRACTOR certifies that he does not, and will not, provide and maintain segregated facilities for his employees at his establishments and, further that he does not, and will not, permit his employees to perform their services at those locations, under his control, where segregated facilities are provided and maintained. Segregated facilities include, but are not necessarily limited to, drinking fountains, transportation, parking, entertainment, recreation, and housing facilities; waiting, rest, wash, dressing, and locker rooms, and time clock, work, storage, restaurant, and other eating areas which are set apart in fact, or by explicit directive, habit, local custom, or otherwise, on the basis of color, creed, national origin, and race.

The CONTRACTOR agrees that, except where he has obtained identical certifications from proposed subcontractors for specific time periods, he will obtain identical certifications from proposed subcontractors prior to the award of subcontracts exceeding $10,000.00 which are not exempt from the provisions of the Equal Opportunity clause, and that he will retain such certifications in his files.

The CONTRACTOR agrees that a breach of this certification is a violation of the Equal Opportunity clause in this Contract. The penalty for making false statements is prescribed in 18 U.S.C. 1001.

Contractor

Signature

Printed Name and Title of Signer

EXHIBIT F3

DRUG FREE WORKPLACE CERTIFICATION

CONTRACTOR certifies that they are a drug free workplace as described below and will maintain compliance with such for the duration of the agreement.

In order to have a drug-free workplace, a business shall:

1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of controlled substances is prohibited in the workplace and specifying the actions that shall be taken against employees for violation of such prohibition.

2) Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3) Give each employee engaged in providing the commodities of contractual services that are under proposal a copy of the statement specified in the subsection (1).

4) In the statement specified in subsection (1), notify the employee that, as a condition of working on the commodities or contractual services that are under proposal, the employee shall abide by the terms of the statement and shall notify the employer of any conviction of, or plea of guilty or nolo contender to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

5) Impose a sanction on or require that satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee’s community, by any employee who is so convicted.

6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

As the person authorized to sign this statement, I certify that this firm complies fully with the above requirements.

Contractor Authorized Representative Signature

The undersigned Proposer certifies on behalf of itself, and all Participating Members, Major Non- Participating Members and Contractors identified by such Proposer as of the date hereof, as follows:

The undersigned certifies to the best of its knowledge and belief, that it and its principals:

a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency.

b. Have not within a 3-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, State or local) transaction or contract under a public transaction; violation of federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, State or local) with commission of any of the offenses enumerated in paragraph 1b of this certification; and

d. Have not within a three (3) year period preceding this application/proposal had one or more public transactions (federal, State or local) terminated for cause or default.

Where the Proposer is unable to certify to any of the statements in this certification, it shall attach a certification to its proposal or bid stating that it is unable to provide the certification and explaining the reasons for such inability.

Signature of Contractor’s Authorized Official

Name and Title of Contractor’s Authorized Official

Date

EXHIBIT F4

DEBARMENT AND SUSPENSION CERTIFICATION

RFP Number 2026 – 11 Page 21

EXHIBIT G VENDOR CONFLICT OF INTEREST

City of Woodstock, Georgia

PROCUREMENT USE ONLY

___ Yes, named employee was involved in Bid/ Proposal process.

___ No, named employee was not involved in procurement process or decision.

VENDOR CONFLICT OF INTEREST DISCLOSURE FORM

All vendors interested in conducting business with the City of Woodstock, Georgia must complete and return the Vendor Conflict of Interest Disclosure Form in order to be eligible to be awarded a contract. Please note that all vendors are subject to comply with the City’s conflict interest policies as stated within the certification section below. If a vendor has a relationship with a City official or employee, an immediate family member of a City official or employee, the vendor shall disclose the information required below.

Certification: I hereby certify that to my knowledge, there is no conflict of interest involving the vendor named below:

1. No City official or employee or City employee’s immediate family member has an ownership interest in vendor’s company or is deriving personal financial gain from this contract.

2. No retired or separated City official or employee who has been retired or separated from the City for less than one (1) year has an ownership interest in vendor’s Company.

3. No City employee is contemporaneously employed or prospectively to be employed with the vendor.

4. Vendor hereby declares it has not and will not provide gifts or hospitality of any dollar value or any other gratuities to any City employee or elected official to obtain or maintain a contract.

5. Please note any exceptions below:

Vendor Name Vendor Phone Number

Conflict of Interest Disclosure*

Name of City of Woodstock, Georgia employees, elected officials, or immediate family members with whom there may be a potential conflict of interest.

( ) Relationship to employee __________________________ ( ) Interest in vendor’s company _______________________ ( ) Other __________________________________________

*Disclosing a potential conflict of interest does not disqualify vendors. In the event vendors do not disclose potential conflicts of interest and they are detected by the City; vendor will be exempt from doing business with the City.

I certify that the information provided is true and correct by my signature below.

Signature of Authorized Representative Date Printed Name and Title of Authorized Representative

RFP Number 2026 – 11 Page 22

EXHIBIT H LEGAL AD

City of Woodstock, GA · Finance Department 12453 Highway 92 · Woodstock, GA 30188

(770) 770-592-6000

REQUEST FOR ADVERTISEMENT

ATTN: Legal Advertising, Cherokee Tribune FROM: Martyn Detz, Financial Analyst: Purchasing CC: Crystal L. Welch, Deputy CFO DATE: April 6, 2026

ACCT #: 110581

TYPE OF AD: LEGAL/REGULAR

RUN DATE: Thursday, April 9, 2026 Thursday, April 16, 2026 Thursday, April 23, 2026

REF. NO.: RFP 2026 – 11 – LITTLE RIVER PARK SIGNAGE

CITY OF WOODSTOCK, GEORGIA

RFP 2026 – 11 – LITTLE RIVER PARK SIGNAGE

BID ADVERTISEMENT

The City of…