RFP 2026-1000-0264 East Fork Pass RRCS_final.pdf

STATE OF ALASKA

REQUEST FOR

PROPOSALS (RFP)

OFFERORS ARE NOT REQUIRED TO RETURN THIS FORM.

IMPORTANT NOTICE: IF YOU RECEIVED THIS SOLICITATION FROM THE STATE OF ALASKA’S “ONLINE PUBLIC

NOTICE” WEB SITE, YOU MUST REGISTER WITH THE PROCUREMENT OFFICER LISTED IN THIS DOCUMENT

TO RECEIVE NOTIFICATION OF SUBSEQUENT AMENDMENTS. FAILURE TO CONTACT THE PROCUREMENT

OFFICER MAY RESULT IN THE REJECTION OF YOUR OFFER.

ISSUED BY:

DEPARTMENT OF NATURAL RESOURCES

DIVISION OF MINING, LAND AND WATER

PRIMARY CONTACT:

RYAN QUIGLEY

PROCUREMENT OFFICER

RYAN.QUIGLEY@ALASKA.GOV

1 (907) 269-8517

RFP 2026-1000-0264

Surveying and Platting of East Fork Pass II RRCS Subdivision

ASLS NO. 2026-06

ISSUED MARCH 19, 2026

THE PURPOSE OF THIS RFP IS TO SOLICIT PROPOSALS FOR A PROFESSIONAL SERVICES CONTRACT FOR

THE SURVEYING AND PLATTING OF ALASKA STATE LAND SURVEY NO. 2026-06, CONSISTING OF

FOURTEEN (14) PARCELS. THIS PROJECT IS LOCATED NEAR NOME IN THE UNORGANIZED BOROUGH

(UOB).

STATE OF ALASKA – REQUEST FOR PROPOSALS (RFP) RFP 2026-1000-0264

SURVEYING AND PLATTING OF EAST FORK PASS II RRCS SUBDIVISION

SECTION 1. INTRODUCTION & INSTRUCTIONS

SEC. 1.01 PURPOSE OF THE RFP

The Department of Natural Resources, Division of Mining, Land and Water is soliciting proposals for a professional services contract for the surveying and platting of approximately 214 acres of

State-owned land. Alaska State Land Survey (ASLS) No. 2026-06 East Fork Pass II Remote

Recreational Cabin Sites consists of 14 parcels ranging from 5 to 20 acres. ASLS 2026-06 lies within the Unorganized Borough (UoB) in Sections 12, 14, 22, 23, 27 & 36, Township 9 South, Range 27

West, Kateel River Meridian, Alaska, and within the Nome Recording District; a more detailed description including scope of work is to be provided in Section 3.

SEC. 1.02 BUDGET

The Department of Natural Resources, Division of Mining, Land and Water estimates a budget of

$79,000.00 for completion of this project. Cost proposals exceeding the identified budget are contingent upon available funding

Payment for the contract is subject to funds already appropriated and identified.

SEC. 1.03 DEADLINE FOR RECEIPT OF PROPOSALS

Proposals must be received no later than 4:00 PM Alaska Time on April 9, 2026 as indicated by postmark or email timestamp and late proposals will not be considered.

SEC. 1.04 PRIOR EXPERIENCE

No specific minimums have been set for this RFP.

SEC. 1.05 REQUIRED REVIEW

Offerors should carefully review this solicitation for defects and questionable or objectionable material. Comments concerning defects and questionable or objectionable material should be made in writing and received by the procurement officer at least 10 days before the deadline for receipt of proposals. This will allow time for the issuance of any necessary amendments. It will also help prevent the opening of a defective proposal and exposure of the offeror’s proposals upon which the award could not be made.

SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF PROPOSALS

All questions must be in writing and directed to the procurement officer. The interested party must confirm telephone conversations in writing.

Two types of questions generally arise. One may be answered by directing the questioner to a specific section of the RFP. These questions may be answered over the telephone. Other questions may be more complex and may require a written amendment to the RFP. The procurement officer will make that decision.

Deadline to receive questions is March 30, 2026, by 4:00 PM Alaska Time.

PROCUREMENT OFFICER: Ryan Quigley; PHONE 1 (907) 269-8517; TDD 711 (Alaska Relay); Email:

Ryan.Quigley@alaska.gov

SEC. 1.07 RETURN INSTRUCTIONS

If submitting a proposal via email, the technical proposal must be saved as a PDF document and emailed to landsurveys@alaska.gov as clearly labeled attachments, such as “Vendor A –

Technical Proposal.pdf” (Vendor A is the name of the offeror). The email must contain the RFP number in the subject line.

The maximum size of a single email (including all text and attachments) that can be received by the State is 20mb (megabytes). If the email containing the proposal exceeds this size, the proposal must be sent in multiple emails that are each less than 20 megabytes and each email must comply with the requirements described above.

Please note that email transmission is not instantaneous. Similar to sending a hard copy proposal, if you are emailing your proposal, the State recommends sending it ahead of time to ensure the email is delivered by the deadline for receipt of proposals.

If submitting proposals using U.S. mail, or delivery service, offerors must submit one hard copy of their proposal, in writing, to the procurement officer in a sealed package. The sealed proposal package(s) must be addressed as follows:

Department of Natural Resources

Division of Mining, Land and Water

Attention: Kimra Widmer

Request for Proposal (RFP) Number: 2026-1000-0264

RFP Title: Surveying and Platting of East Fork Pass II RRCS Subdivision, ASLS No. 2026-06

550 West 7th Avenue, Suite 650

Anchorage, Alaska 99501

It is the offeror’s responsibility to contact the issuing agency at 1 (907) 269-8517 to confirm that the proposal has been received. The State is not responsible for unreadable, corrupt, or missing attachments.

SEC. 1.08 ENROLLMENT IN IRIS

Offerors will be required to be enrolled in the State of Alaska’s Integrated Resource Information

System (IRIS) database prior to the award of a contract resulting from this RFP. Enrollment can be done online at the following link: https://iris-vss.alaska.gov. Offerors who are not enrolled prior to the award of a contract will be notified by DNR Procurement. Failure of an offeror to enroll in the IRIS database will delay award of the contract and may delay issuance of contract work.

SEC. 1.09 ASSISTANCE TO OFFERORS WITH A DISABILITY

Offerors with a disability may receive accommodation regarding the means of communicating this

RFP or participating in the procurement process. For more information, contact the procurement officer no later than 10 days prior to the deadline for receipt of proposals.

SEC. 1.10 AMENDMENTS TO PROPOSALS

Amendments to or withdrawals of proposals will only be allowed if acceptable requests are received prior to the deadline that is set for receipt of proposals. No amendments or withdrawals will be accepted after the deadline unless they are in response to the State's request in accordance with 2 AAC 12.290.

SEC. 1.11 AMENDMENTS TO THE RFP

If an amendment is issued before the deadline for receipt of proposals, the amendment will be posted on the State of Alaska Online Public Notice (OPN) website. The link to the posting of the amendment will be provided to all who were notified of the RFP and to those who have registered with the procurement officer after receiving the RFP from the OPN.

After receipt of proposals, if there is a need for any substantial clarification or material change in the RFP, an amendment will be issued. The amendment will incorporate clarification or change, and a new date and time established for new or amended proposals. Evaluations may be adjusted as a result of receiving new or amended proposals.

SEC. 1.12 RFP SCHEDULE

The RFP schedule set out herein represents the State’s best estimate of the schedule that will be followed. If a component of this schedule, such as the deadline for receipt of proposals, is delayed, the rest of the schedule may be shifted accordingly. All times are Alaska Time.

ACTIVITY TIME DATE

Issue Date / RFP Released March 19, 2026

Deadline for Receipt of Questions 4:00 PM March 30, 2026

Deadline for Receipt of Proposals / Proposal Due Date 4:00 PM April 9, 2026

ANTICIPATED Proposal Evaluations Complete Week of April 20, 2026

ANTICIPATED Notice of Intent to Award Week of April 20, 2026

ANTICIPATED Contract Issued Week of May 4, 2026

ANTICIPATED Task 1 & 2: Preliminary Fieldwork &

Preliminary Platting

January 15, 2027

ANTICIPATED Task 3-5: Final Monumentation & Final

Platting

September 15, 2027

End of Contract: All Deliverables Submitted October 31, 2027

This RFP does not, by itself, obligate the State. The State's obligation will commence when the contract is approved by the Commissioner of the Department of Natural Resources, or the

Commissioner's designee. Upon written notice to the Contractor, the State may set a different starting date for the contract. The State will not be responsible for any work done by the

Contractor, even work done in good faith, if it occurs prior to the contract start date set by the

State.

SEC. 1.13 PRE-PROPOSAL CONFERENCE/TELECONFERENCE

Not applicable for this RFP.

SEC. 1.14 ALTERNATE PROPOSALS

Offerors may only submit one proposal for evaluation. In accordance with 2 AAC 12.830 alternate proposals (proposals that offer something different than what is asked for) will be rejected.

SEC. 1.15 NEWS RELEASES

News releases related to this RFP will not be made without prior approval of the project manager.

SEC. 1.16 BACKGROUND INFORMATION

The Alaska Legislature has mandated the Department of Natural Resources to offer for sale, accessible, quality State land for private ownership. In order to help meet this mandate the

Department of Natural Resources has developed a Plan of Survey dated 02/11/2026 for a 14 parcel subdivision (2 applicant-staked parcels and 12 admin parcels).

Staked parcels will be available for lease through the Remote Recreational Cabin Staking

Program, while admin parcels will be sold Over the Counter (OTC) at a later date.

This project is located near Nome in the Unorganized Borough (UoB). This project lies in the Nome

Recording District and is subject to Unorganized Borough subdivision & platting regulations.

Primary summer access is via automobile and the project area is accessible via atv or foot.

SEC. 1.17 SCOPE OF WORK

The Department of Natural Resources, Division of Mining, Land and Water is soliciting proposals for survey and platting services.

Refer to the Special Survey Instructions and the Plan of Survey for Alaska State Land Survey (ASLS)

No. 2026-06 (Attachments A & C) for specific surveying and platting requirements for this project, and the Attachment for Special Surveying Instructions for additional surveying and platting requirements.

The State will provide the contractor with:

• A digital copy of known record plats and other record documents. It is the contractor’s responsibility to ensure that research is complete and accurate.

• DNR’s title report;

• DNR’s Special Survey Instructions, the Attachment for Special Survey Instructions, and the

Plan of Survey;

• Primary monuments, bearing tree tags (as applicable) and magnets. The contractor shall provide secondary monuments, witness posts and survey lath.

SEC. 1.18 CONTRACT TERM AND WORK SCHEDULE

The length of the contract will be from the date of award, approximately the week of April 27, 2026, for approximately 1 year, 6 months until completion, with all final deliverables due on

October 31, 2027.

Unless otherwise provided in this RFP, the State and the successful offeror/contractor agree: (1) that any extension of the contract excluding any exercised renewal options, will be considered as a month-to-month extension, and all other terms and conditions shall remain in full force and effect and (2) the procurement officer will provide notice to the Contractor of the intent to cancel such month-to-month extension at least 30 days before the desired date of cancellation. A month-to-month extension may only be executed by the procurement officer via a written contract amendment.

SEC. 1.19 DELIVERABLES

The contractor will be required to provide the following deliverables, included within the five tasks listed below:

Task 1 – Control Survey and Preliminary Fieldwork:

i. Tie control monuments.

ii. Tie applicants’ claim corners

iii. Parcels not in conflict with the staking requirements or survey instructions may be monumented at the time the claim corners are tied.

iv. As-built/locate survey of:

1. Roads, trails & etc, if any, within or adjacent to the parcels being surveyed.

2. Above & below ground utilities in the project area and within 100’ of the parent parcel boundary (none are anticipated).

3. All permanent & non-permanent improvements within the project area and within

50’ of the parent parcel boundary.

4. Navigable & public waterbodies and apparent wetland areas.

5. Eagle nest trees (if applicable).

6. Cultural Resources (if applicable).

v. Establish the ordinary high water line (OHWL) of navigable & public waterbodies.

vi. Perform sufficient measurements on an existing or set primary monument to obtain an

OPUS Shared Solution.

vii. Address any additional information required by the Unorganized Borough, if applicable.

viii. Submit a detailed field report.

Task 2 – Subdivision Design and Preliminary Platting:

i. Identify any problems or conflicts.

ii. Identify surveyed and/or protracted section line easements.

iii. Determine the positions of any controlling unmonumented corners.

iv. Provide DNR with draft preliminary subdivision design.

Deliverables include:

1. A detailed project report/narrative discussing the project, field procedures used, conditions found, proposed solutions to problems, adjustments made to the parcel boundaries, and any other pertinent data;

2. An AutoCAD drawing compatible file and a PDF document printable at scale;

3. Digital copies of field notes, computations, proposed parcel closures and areas, and georeferenced photographs of recovered monuments.

4. A design plan showing recovered monuments, proposed parcels, and proposed and/or set monuments; the first preliminary plat submitted for review shall show the boundary of the parcel as staked by the lessee depicted with light dashed lines.

5. As-built and locate information, including eagle nest trees and/or cultural resources (if applicable).

v. Draft Preliminary Plat submittal (one full size paper copy at scale) showing final parcel design. Include all information (notes, certificates, title block, etc.) required by the platting authority for a Preliminary Plat submittal. Refer to the “Preliminary Plat Submittal” section of the Special Survey Instructions for additional required supporting documentation.

vi. Written approval by DNR of the draft preliminary plat is required prior to subdivision monumentation.

Task 3 – Monumentation Survey:

i. Monument parcels.

ii. Perform additional fieldwork not completed in Task 1 (if applicable).

iii. Submit a detailed field report.

Task 4 – Final Platting:

i. Submit the draft final plat to DNR for review,

1. Include supporting documentation not previously submitted,

2. Additional plat review submittals (as needed by DNR).

ii. Upon approval from DNR, submit final plat on mylar and supporting data in electronic format.

Task 5 – Parcel Description Checklist and Associated Georeferenced Photos:

Complete the Parcel Description Checklist (Attachment F) for each lot. The checklist and representative georeferenced photographs of each item required by the checklist will be used by the DNR Appraisal Unit to supplement their appraisal. The checklist and digital format georeferenced photographs with encoded metadata shall be submitted as a separate package with the initial Final Plat submittal (Task 4, item i.) Note: The geo-referenced photographs required for monuments in the Technical Survey Requirements section of the Special Survey

Instructions may be used for some of the Checklist items.

The State of Alaska will be the sole owner of all documents produced. All documents and document attachments will be used by the State without any restrictions of any kind except as required by law.

SEC. 1.20 CONTRACT TYPE

The contract awarded as a result of this RFP will be a firm fixed fee contract based on a fixed price for certain deliverables and a negotiated price schedule for variable items. The Contractor shall complete the required tasks within the fixed costs negotiated in the contract

SEC. 1.21 PROPOSED PAYMENT PROCEDURES

The State will make payments based on a negotiated payment schedule. Each billing must consist of an invoice and progress report. No payment will be made until the progress report, and the invoice has been approved by the project manager.

SEC. 1.22 PROMPT PAYMENT FOR STATE PURCHASES

Not applicable for this RFP.

SEC. 1.23 CONTRACT PAYMENT

No payment will be made until the contract is approved by the Commissioner of the Department of Natural Resources or the Commissioner's designee. Under no conditions will the State be liable for the payment of any interest charges associated with the cost of the contract. The State is not responsible for and will not pay federal, state, or local taxes. All costs associated with the contract must be stated in U.S. currency.

Payment for agreements under $500,000.00 for the undisputed purchase of goods or services provided to a state agency, will be made within 30 days of the receipt of a proper billing or the delivery of the goods or services to the location(s) specified in the agreement, whichever is later.

A late payment is subject to 1.5% interest per month on the unpaid balance. Interest will not be paid if there is a dispute or if there is an agreement that establishes a lower interest rate or precludes the charging of interest.

Any single contract payment of $1 million or higher must be accepted by the Contractor via

Electronic Funds Transfer (EFT).

SEC. 1.24 CONTRACT PRICE ADJUSTMENTS

Not applicable for this RFP.

SEC. 1.25 LOCATION OF WORK

ASLS No. 2026-06, East Fork Pass II Remote Recreational Cabin Sites lies in the Unorganized Borough and is near Nome in the Unorganized Borough (UoB). This project lies in the Nome Recording District and is subject to Unorganized Borough subdivision & platting regulations. Primary summer access is via automobile and the project area is accessible via atv or foot. This project is within Sections 12, 14, 22, 23, 27, and 36 Township 9 South, Range 27 West, Kateel River Meridian, Alaska.

The Contracting Officer is located in Anchorage, Alaska.

The state will not provide workspace for the contractor. The contractor must provide its own workspace.

By signature on their proposal, the offeror certifies that all services provided under this contract by the contractor and all subcontractors shall be performed in the United States.

If the offeror cannot certify that all work will be performed in the United States, the offeror must contact the procurement officer in writing to request a waiver at least 10 days prior to the deadline for receipt of proposals.

The request must include a detailed description of the portion of work that will be performed outside the

United States, where, by whom, and the reason the waiver is necessary.

Failure to comply with these requirements may cause the state to reject the proposal as non-responsive, or cancel the contract.

SEC. 1.26 THIRD-PARTY SERVICE PROVIDERS

Not applicable for this RFP.

SEC. 1.27 SUBCONTRACTORS

Subcontractors may be used to perform work under this contract. If an offeror intends to use subcontractors, the offeror must identify in the proposal the names of the subcontractors and the portions of the work the subcontractors will perform.

Subcontractor experience SHALL be considered in determining whether the offeror meets the requirements set forth in SEC. 1.04 PRIOR EXPERIENCE.

If a proposal with subcontractors is selected, the offeror must provide the following information concerning each prospective subcontractor within five working days from the date of the State's request:

• complete name of the subcontractor;

• complete address of the subcontractor;

• type of work the subcontractor will be performing;

• percentage of work the subcontractor will be providing;

• evidence that the subcontractor holds a valid Alaska business license;

If a subcontractor on the list did not have a valid Alaska business license at the close of the

RFP, the Offeror may not use the subcontractor in the performance of the contract and shall replace the subcontractor with a subcontractor who had a valid Alaska business license at the close of the RFP.

• a written statement, signed by each proposed subcontractor, that clearly verifies that the subcontractor is committed to rendering the services required by the contract.

An offeror's failure to provide this information, within the time set, may cause the State to consider their proposal non-responsive and reject it. The substitution of one subcontractor for another may be made only at the discretion and prior written approval of the project manager.

Note that if the subcontractor will not be performing work within Alaska, they will not be required to hold an Alaska business license.

SEC. 1.28 JOINT VENTURES

Joint ventures will not be allowed.

SEC. 1.29 RIGHT TO INSPECT PLACE OF BUSINESS

At reasonable times, the State may inspect those areas of the Contractor's place of business that are related to the performance of a contract. If the State makes such an inspection, the Contractor must provide reasonable assistance.

SEC. 1.30 F.O.B. POINT

Not applicable for this RFP.

SEC. 1.31 CONTRACT PERSONNEL

Any change of the project team members or subcontractors named in the proposal must be approved, in advance and in writing, by the project manager or procurement officer. Changes that are not approved by the State may be grounds for the State to terminate the contract.

SEC. 1.32 INSPECTION & MODIFICATION - REIMBURSEMENT FOR

UNACCEPTABLE DELIVERABLES

The Contractor is responsible for the completion of all work set out in the contract. All work is subject to inspection, evaluation, and approval by the project manager. The State may employ all reasonable means to ensure that the work is progressing and being performed in compliance with the contract. The project manager or procurement officer may instruct the Contractor to make corrections or modifications if needed in order to accomplish the contract’s intent. The Contractor will not unreasonably withhold such changes.

The substantial failure of the Contractor to perform the contract may cause the State to terminate the contract. In this event, the State may require the Contractor to reimburse monies paid (based on the identified portion of unacceptable work received) and may seek associated damages.

SEC. 1.33 LIQUIDATED DAMAGES

Not applicable for this RFP.

SEC. 1.34 CONTRACT CHANGES - UNANTICIPATED AMENDMENTS

During the course of this contract, the Contractor may be required to perform additional work.

That work will be within the general scope of the initial contract. When additional work is required, the project manager will provide the Contractor a written description of the additional work and request the Contractor to submit a firm time schedule for accomplishing the additional work and a firm price for the additional work. Cost and pricing data must be provided to justify the cost of such amendments per AS 36.30.400.

The Contractor will not commence additional work until the procurement officer has secured any required State approvals necessary for the amendment and issued a written contract amendment, approved by the Commissioner of the Department of Natural Resources or the Commissioner's designee.

SEC. 1.35 NONDISCLOSURE AND CONFIDENTIALITY

The Contractor agrees that all confidential information shall be used only for purposes of providing the deliverables and performing the services specified herein and shall not disseminate or allow dissemination of confidential information except as provided for in this section. The Contractor shall hold as confidential and will use reasonable care (including both facility physical security and electronic security) to prevent unauthorized access by, storage, disclosure, publication, dissemination to and/or use by third parties of, the confidential information. “Reasonable care” means compliance by the Contractor with all applicable federal and state law, including the Social

Security Act and HIPAA. The Contractor must promptly notify the State in writing if it becomes aware of any storage, disclosure, loss, unauthorized access to or use of the confidential information.

Confidential information, as used herein, means any data, files, software, information or materials

(whether prepared by the State or its agents or advisors) in oral, electronic, tangible or intangible form and however stored, compiled or memorialized that is classified confidential as defined by

State of Alaska classification and categorization guidelines provided by the State to the Contractor or a contractor agent or otherwise made available to the Contractor or a contractor agent in connection with this contract, or acquired, obtained or learned by the Contractor or a contractor agent in the performance of this contract. Examples of confidential information include, but are not limited to: technology infrastructure, architecture, financial data, trade secrets, equipment specifications, user lists, passwords, research data, and technology data (infrastructure, architecture, operating systems, security tools, IP addresses, etc.).

If confidential information is requested to be disclosed by the Contractor pursuant to a request received by a third party and such disclosure of the confidential information is required under applicable federal or state law, regulation, governmental or regulatory authority, the Contractor may disclose the confidential information after providing the State with written notice of the requested disclosure (to the extent such notice to the State is permitted by applicable law) and giving the State opportunity to review the request. If the Contractor receives no objection from the State, it may release the confidential information within 30 days. Notice of the requested disclosure of confidential information by the Contractor must be provided to the State within a reasonable time after the Contractor’s receipt of notice of the requested disclosure and, upon request of the State, shall seek to obtain legal protection from the release of the confidential information.

The following information shall not be considered confidential information: information previously known to be public information when received from the other party; information freely available to the general public; information which now is or hereafter becomes publicly known by other than a breach of confidentiality hereof; or information which is disclosed by a party pursuant to subpoena or other legal process and which as a result becomes lawfully obtainable by the general public.

SEC. 1.36 INDEMNIFICATION

The Contractor shall indemnify, hold harmless, and defend the Contracting Agency from and against any claim of, or liability for error, omission, or negligent act of the Contractor under this agreement. The Contractor shall not be required to indemnify the Contracting Agency for a claim of, or liability for, the independent negligence of the Contracting Agency. If there is a claim of, or liability for, the joint negligent error or omission of the Contractor and the independent negligence of the Contracting Agency, the indemnification and hold harmless obligation shall be apportioned on a comparative fault basis. “Contractor” and “Contracting Agency,” as used within this and the following article, include the employees, agents and other contractors who are directly responsible, respectively, to each. The term “independent negligence” is negligence other than in the Contracting Agency’s selection, administration, monitoring, or controlling of the Contractor and in approving or accepting the Contractor’s work.

SEC. 1.37 INSURANCE REQUIREMENTS

Without limiting Contractor's indemnification, it is agreed that Contractor shall purchase at its own expense and maintain in force at all times during the performance of services under this agreement the following policies of insurance. Where specific limits are shown, it is understood that they shall be the minimum acceptable limits. If the Contractor's policy contains higher limits, the State shall be entitled to coverage to the extent of such higher limits.

Certificates of Insurance must be furnished to the procurement officer prior to beginning work and must provide a notice of cancellation, non-renewal, or material change of conditions in accordance with policy provisions. Failure to furnish satisfactory evidence of insurance or lapse of the policy is a material breach of this contract and shall be grounds for termination of the

Contractor's services. All insurance policies shall comply with and be issued by insurers licensed to transact the business of insurance under AS 21.

Workers' Compensation Insurance: The Contractor shall provide and maintain, for all employees engaged in work under this contract, coverage as required by AS 23.30.045, and where applicable, any other statutory obligations including but not limited to Federal U.S.L. &

H. and Jones Act requirements. The policy must waive subrogation against the State.

Commercial General Liability Insurance: Covering all business premises and operations used by the Contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per claim.

Commercial Automobile Liability Insurance: Covering all vehicles used by the Contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per claim.

Professional Liability Insurance: Covering all errors, omissions or negligent acts in the performance of professional services under this agreement. Limits required per the following schedule:

Contract Amount Minimum Required Limits

Under $100,000 $300,000 per Claim / Annual Aggregate

$100,000-$499,999 $500,000 per Claim / Annual Aggregate

$500,000-$999,999 $1,000,000 per Claim / Annual Aggregate

$1,000,000 or over Refer to Risk Management

SEC. 1.38 TERMINATION FOR DEFAULT

If the project manager or procurement determines that the Contractor has refused to perform the work or has failed to perform the work with such diligence as to ensure its timely and accurate completion, the State may, by providing written notice to the Contractor, terminate the

Contractor's right to proceed with part or all of the remaining work.

This clause does not restrict the State's termination rights under the contract provisions of

Appendix A, attached in SECTION 5. ATTACHMENTS.

SECTION 2. PROPOSAL FORMAT AND CONTENT

SEC. 2.01 INTRODUCTION

Proposals must include the complete name and address of the offeror’s firm and the name, mailing address, and telephone number of the person the State should contact regarding the proposal.

Proposals must confirm that the offeror will comply with all provisions in this RFP; and, if applicable, provide notice that the firm qualifies as an Alaskan bidder. Proposals must be signed by a company officer empowered to bind the company. An offeror's failure to include these items in the proposals may cause the proposal to be determined to be non-responsive and the proposal may be rejected.

The State discourages overly lengthy and costly proposals, however, in order for the State to evaluate proposals fairly and completely, offerors must follow the format set out in this RFP and provide all information requested.

Proposals must be limited to 12 pages maximum. All pages having any content will be counted towards the total number of pages. This includes any title page or cover page, cover letter, table of contents, body of the proposal, any dividers with content, and any attachments. Copies of business licenses, professional land surveyor licenses, and proof of insurance are not required within the body of the proposal or as attachments, and, if included, these documents will be counted as additional pages towards the maximum page limit. Proposals must be printed on 8.5 inch x 11 inch paper, must use a standard MS Word font, and must use a minimum size of 10 point font. Proposals not conforming to these requirements will be determined non-responsive and will be rejected.

SEC. 2.02 PROPOSAL CONTENTS

The following information must be included in all proposals.

(a) AUTHORIZED SIGNATURE

All proposals must be signed by an individual authorized to bind the offeror to the provisions of the RFP. Proposals must remain open and valid for at least 90-days from the date set as the deadline for receipt of proposals.

(b) OFFEROR'S CERTIFICATION

By signature on the proposal, offerors certify that they comply with the following:

A. the laws of the State of Alaska;

B. the applicable portion of the Federal Civil Rights Act of 1964;

C. the Equal Employment Opportunity Act and the regulations issued thereunder by the federal government;

D. the Americans with Disabilities Act of 1990 and the regulations issued thereunder by the federal government;

E. all terms and conditions set out in this RFP;

F. a condition that the proposal submitted was independently arrived at, without collusion, under penalty of perjury; and

G. that the offers will remain open and valid for at least 90 days.

If any offeror fails to comply with [a] through [g] of this paragraph, the State reserves the right to disregard the proposal, terminate the contract, or consider the Contractor in default.

(c) VENDOR TAX ID

A valid Vendor Tax ID must be submitted to the issuing office with the proposal or within five days of the State's request.

(d) CONFLICT OF INTEREST

Each proposal shall include a statement indicating whether or not the firm or any individuals working on the contract has a possible conflict of interest (e.g., currently employed by the State of Alaska or formerly employed by the State of Alaska within the past two years) and, if so, the nature of that conflict. The procurement officer reserves the right to consider a proposal non-responsive and reject it or cancel the award if any interest disclosed from any source could either give the appearance of a conflict or cause speculation as to the objectivity of the contract to be performed by the offeror.

(e) FEDERAL REQUIREMENTS

The offeror must identify all known federal requirements that apply to the proposal, the evaluation, or the contract.

(f) PROPOSAL CONTENT- INTRODUCTION

Proposals must include a cover letter as an introduction.

The cover letter must:

a. Contain a statement indicating whether or not the firm or any individuals working on the contract has a possible conflict of interest and, if so, the nature of that conflict.

b. Be signed by a company officer empowered to bind the company.

c. Include the complete name and address of the offeror and the name, address, and telephone number of the primary contact regarding the proposal.

d. Contain a statement as to whether or not the offeror qualifies as an “Alaska

Bidder”.

e. Confirm that the offeror will comply with all provisions in this RFP.

An offeror’s failure to include Items a. through e. above in the proposal’s cover letter may cause the proposal to be determined non-responsive and be rejected.

The cover letter should also contain:

f. All operational information under the RFP, including offeror’s Alaska business license number; Alaska Professional Land Surveyor license number(s).

g. A statement as to whether or not subcontractors or a joint venture will be used, and if so, fully identifies them.

h. A statement of commitment to the project and a statement acknowledging that the project completion date, as stated in this RFP, is a fixed date and that the offeror is committed to completing the project by the final date specified in Sec. 1.12 RFP Schedule.

i. A statement that the offeror, if selected, will be available to conduct contract negotiations within the schedule described in this RFP.

Failure to include or fully address Items f. through i. above in the proposal’s cover letter will result in reduced points in the proposal evaluation.

SEC. 2.03 EXPERIENCE AND QUALIFICATIONS

To achieve the highest possible scores, proposals must clearly demonstrate the offeror’s relevant experience performing project fieldwork, computations, preparing plats, platting board representation, and any other pertinent proficiencies. At a minimum, the proposal should contain:

1. Statement of Qualifications, within the body of the proposal, for all key personnel, including subcontractors, designated to perform work under this RFP. At a minimum, it should identify the individuals who will perform the following functions:

• Contract Management (contract compliance)

• Project Management (single point-of-contact directly engaged in contract performance)

• Professional Land Surveying (in responsible charge)

• Field Surveying

• Computations

• Plat Preparation

The Statement of Qualifications should clearly describe experience, education, and degrees held, and include all dates thereof. A statement of expected availability for all personnel over the term of the contract should be included.

2. Examples, described within the body of the proposal, of no more than three (3) projects similar to the work defined by this RFP that have been completed by the offeror within the last ten (10) years. (If copies of example plats are included in or attached to the proposal, they will be counted as part of the overall page total. If recorded plats are referenced, please provide the plat number and recording district.)

SEC. 2.04 UNDERSTANDING OF THE PROJECT

Offerors must provide comprehensive narrative statements that illustrate their understanding of the requirements of the project and the project schedule. At a minimum, the proposal should address:

1. The key project personnel;

2. The goals and deliverables;

3. The platting requirements;

4. The proposed logistics; and

5. Potential problems and proposed solutions.

SEC. 2.05 METHODOLOGY USED FOR THE PROJECT

To achieve the highest possible scores, offerors must provide specific narrative statements that set out the methodology they intend to employ and illustrate how the methodology will serve to accomplish the work and meet the State’s project schedule, including a detailed work plan that illustrates how they intend to accomplish the tasks described in SECTION 1.17 SCOPE OF WORK and SECTION 1.19 DELIVERABLES within this RFP. At a minimum, the proposal should address:

1. The proposed specific methodology for this project;

2. Safety protocols;

3. A proposed work plan and estimated time to complete the fieldwork for this project;

4. A proposed work plan and estimated time to complete computations, platting, and other office work for this project;

5. A proposed work plan and estimated time for project management;

6. The planned method of transportation and lodging for the on-site field crew;

7. If any subcontractors are proposed to be used and, if so, their expected level of involvement; and

8. Quality control and quality assurance procedures to be used, both in the field and in the office.

SEC. 2.06 MANAGEMENT PLAN FOR THE PROJECT

The management plan and proposed work plan are to be addressed as described in SECTION 2.05

METHODOLOGY USED FOR THE PROJECT.

SEC. 2.07 COST PROPOSAL

Not applicable for this RFP.

SEC. 2.08 BID BOND – PERFORMANCE BOND – SURETY DEPOSIT

Not applicable for this RFP.

SEC. 2.09 EVALUATION CRITERIA

All proposals will be reviewed to determine if they are responsive. Proposals determined to be responsive will be evaluated using the criterion that is set out in SECTION 3. EVALUATION CRITERIA

AND CONTRACTOR SELECTION.

SECTION 3. EVALUATION CRITERIA AND CONTRACTOR SELECTION

THE TOTAL NUMBER OF POINTS USED TO SCORE THIS PROPOSAL IS 1000

SEC. 3.01 SUMMARY OF EVALUATION PROCESS

The State will use the following steps to evaluate and prioritize proposals:

1) Proposals will be assessed for overall responsiveness. Proposals deemed non-responsive will be eliminated from further consideration.

2) A Proposal Evaluation Committee (PEC), made up of at least three State employees or public officials, will evaluate the Technical portion of all responsive proposals.

3) Each responsive Technical Proposal will be sent to the PEC. No cost information will be shared or provided to the PEC.

4) The PEC will independently evaluate and score the proposals based on the degree to which they meet the stated evaluation criteria.

5) After independent scoring, the PEC will have a meeting, chaired by the procurement officer, where the PEC may have a group discussion prior to finalizing their scores.

6) The PEC will submit their final individual scores to the procurement officer, who will then compile the scores and calculate awarded points as set out in Section 3.

7) The procurement officer may ask for best and final offers from offerors susceptible for award and revise the cost scores accordingly.

8) The State will then conduct any necessary negotiations with the highest scoring offeror and award a contract if the negotiations are successful.

SEC. 3.02 EVALUATION CRITERIA

Proposals will be evaluated based on their overall value to the State considering the factors as described below. Note: An evaluation may not be based on discrimination due to the race, religion, color, national origin, sex, age, marital status, pregnancy, parenthood, disability, or political affiliation of the offeror.

Before evaluation, all responses will initially be reviewed to determine if they meet the following minimum responsiveness requirements:

1. Was the proposal received not later than the deadline for receipt of proposals?

2. Is the proposal cover letter signed by an authorized company representative?

3. Is there any conflict of interest or appearance of conflict that may result in the proposal being declared non-responsive?

4. Does the proposal stay within the formatting requirements, including maximum page limit, page size, and font requirements?

Proposals that fail to meet the above requirements will be rejected as non-responsive and will not be evaluated. Proposals determined to be responsive will be evaluated using the criterion that is set out in SECTION 3. EVALUATION CRITERIA AND CONTRACTOR SELECTION and in

ATTACHMENT G: PROPOSAL EVALUATION SCORE SHEET.

All responsive proposals received will be reviewed and evaluated by a committee that will be made up of three representatives from the Division of Mining, Land & Water, with a majority of the Evaluation Committee being Registered Land Surveyors. Each member shall exercise independent judgment and no member’s vote or score will be weighted more than any other.

PLEASE NOTE that when evaluating proposals, an emphasis is put on detailed discussion of project specific understanding and methodology. Full points are not awarded for a general discussion of surveying methods. See Attachment G: Proposal Evaluation Score Sheet for additional information, including the specific questions the proposal will be evaluated against and point totals for each question.

SEC. 3.03 SCORING METHOD AND CALCULATION

Each Proposal Evaluation Committee (PEC) member will individually evaluate and score each responsive proposal using the criteria set out in SECTION 3. EVALUATION CRITERIA AND

CONTRACTOR SELECTION and in ATTACHMENT G: PROPOSAL EVALUATION SCORE SHEET. Each one-percent weight equates to one point per evaluator. Whole numbers will be used when scoring proposals. The maximum points (score) obtainable for any proposal is equal to 1000.

SEC. 3.04 EXPERIENCE AND QUALIFICATIONS (25%)

See Attachment G: Proposal Evaluation Score Sheet for specific evaluation questions.

SEC. 3.05 UNDERSTANDING OF THE PROJECT (25%)

See Attachment G: Proposal Evaluation Score Sheet for specific evaluation questions.

SEC. 3.06 METHODOLOGY USED FOR THE PROJECT (40%)

See Attachment G: Proposal Evaluation Score Sheet for specific evaluation questions.

SEC. 3.07 MANAGEMENT PLAN FOR THE PROJECT - DELETED

The management plan and proposed work plan are to be evaluated as described in SECTION 3.06

PROPOSED METHODOLOGY FOR THE PROJECT

SEC. 3.08 CONTRACT COST

Not applicable for this RFP.

SEC. 3.09 ALASKA OFFEROR PREFERENCE (10%)

Per 2 AAC 12.260, if an offeror qualifies for the Alaska Bidder Preference, the offeror will receive an Alaska Offeror Preference. The preference will be 10% of the total available points, which will be added to the offeror’s overall evaluation score.

Example:

Step 1

Determine the number of points available to qualifying offerors under this preference:

100 Total Points Available in RFP x 10% Alaska Offeror preference = 10 Points for the preference.

Step 2

Determine which offerors qualify as Alaska bidders and thus, are eligible for the Alaska Offeror preference. For the purpose of this example, presume that all proposals have been completely evaluated based on the evaluation criteria in the RFP. The scores at this point are:

Offeror #1 83 points No Preference 0 points

Offeror #2 74 points Alaska Offeror Preference 10 points

Offeror #3 80 points Alaska Offeror Preference 10 points

Step 3

Add the applicable Alaska Offeror preference amounts to the offerors’ scores:

Offeror #1 83 points

Offeror #2 84 points (74 points + 10 points)

Offeror #3 90 points (80 points + 10 points)

Offeror #3 is the highest scoring offeror and would get the award, provided their proposal is responsive and responsible.

SEC. 3.10 OFFEROR SELECTION

Upon completion of the evaluations, the Department of Natural Resources Procurement Officer will review the evaluation process to assure procedures were followed in accordance with this

RFP and existing State of Alaska statutes and regulations. This process may include reviewing score sheets, proposals, discussions, or any other materials presented to the Evaluation

Committee. The Procurement Officer may recommend that proposals be reevaluated prior to beginning negotiations if there is reason to suspect an error was committed during the evaluation process.

The Evaluation Committee will request concurrence from the Procurement Officer to negotiate a contract with the most qualified, responsive offeror. The entire evaluation process, including the final decision of the Evaluation Committee, will be documented in writing and made a part of the contract file.

The apparent successful offeror will be notified of their selection. A date and time of the contract negotiations will be determined. To assist in the negotiation process, the offeror will be required to provide the following additional information:

1. To be provided five business days prior to contract negotiations:

a. A detailed Cost Proposal listed by the Tasks identified in Section 3.03 of this RFP, including the following:

i. Labor; including employee hours and charge out rates that include benefits, overhead and profit.

ii. Direct expenses such as equipment, supplies, travel, per diem and other itemized expenses.

iii. Overhead rate.

iv. Profit rate.

v. Total lump sum fee for the surveying and platting, with subtotals for each of the five tasks identified in Section 3.03 Deliverables of this RFP

b. Fee Schedule

2. To be provided at the time of contract negotiations:

a. Certificate of insurance

b. Subcontractor information (if applicable)

SECTION 4. GENERAL PROCESS AND LEGAL INFORMATION

SEC. 4.01 INFORMAL DEBRIEFING

When the contract is completed, an informal debriefing may be performed at the discretion of the project manager or procurement officer. If performed, the scope of the debriefing will be limited to the work performed by the Contractor.

SEC. 4.02 ALASKA BUSINESS LICENSE AND OTHER REQUIRED LICENSES

Prior to the award of a contract, an offeror must hold a valid Alaska business license. However, in order to receive the Alaska Bidder Preference and other related preferences, such as the Alaska

Veteran Preference and Alaska Offeror Preference, an offeror must hold a valid Alaska business license prior to the deadline for receipt of proposals. Offerors should contact the Department of

Commerce, Community and Economic Development, Division of Corporations, Business, and

Professional Licensing, PO Box 110806, Juneau, Alaska 99811-0806, for information on these licenses. Acceptable evidence that the offeror possesses a valid Alaska business license may consist of any one of the following:

• copy of an Alaska business license;

• certification on the proposal that the offeror has a valid Alaska business license and has included the license number in the proposal;

• a canceled check for the Alaska business license fee;

• a copy of the Alaska business license application with a receipt stamp from the State's occupational licensing office; or

• a sworn and notarized statement that the offeror has applied and paid for the Alaska business license.

You are not required to hold a valid Alaska business license at the time proposals are opened if you possess one of the following licenses and are offering services or supplies under that specific line of business:

• fisheries business licenses issued by Alaska Department of Revenue or Alaska Department of Fish and Game,

• liquor licenses issued by Alaska Department of Revenue for alcohol sales only,

• insurance licenses issued by Alaska Department of Commerce, Community and Economic

Development, Division of Insurance, or

• Mining licenses issued by Alaska Department of Revenue.

Prior to the deadline for receipt of proposals, all offerors must hold any other necessary applicable professional licenses required by Alaska Statute.

SEC. 4.03 SITE INSPECTION

The State may conduct on-site visits to evaluate the offeror's capacity to perform the contract. An offeror must agree, at risk of being found non-responsive and having its proposal rejected, to provide the State reasonable access to relevant portions of its work sites. Individuals designated by the procurement officer at the State’s expense will make site inspection.

SEC. 4.04 CLARIFICATION OF OFFERS

In order to determine if a proposal is reasonably susceptible for award, communications by the procurement officer or the proposal evaluation committee (PEC) are permitted with an offeror to clarify uncertainties or eliminate confusion concerning the contents of a proposal. Clarifications may not result in a material or substantive change to the proposal. The evaluation by the procurement officer or the PEC may be adjusted as a result of a clarification under this section.

SEC. 4.05 DISCUSSIONS WITH OFFERORS

The State may conduct discussions with offerors in accordance with AS 36.30.240 and 2 AAC

12.290. The purpose of these…