RFP 2026-10 JSO.pdf

REQUEST FOR PROPOSALS #2026-10

FOR

OUTPATIENT JUVENILE SEX OFFENSE TREATMENT PROGRAMMING SERVICES

BOARD OF COUNTY COMMISSIONERS

CRAIG ROBERTS, Chair

PAUL SAVAS, Commissioner MARTHA SCHRADER, Commissioner

BEN WEST, Commissioner DIANA HELM, Commissioner

Gary Schmidt

County Administrator

Thomas Candelario Contract Analyst

PROPOSAL CLOSING DATE, TIME AND LOCATION

DATE: April 1, 2026

TIME: 2:00 PM, Pacific Time

PLACE: https://bidlocker.us/a/clackamascounty/BidLocker https://bidlocker.us/a/clackamascounty/BidLocker

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SCHEDULE

Request for Proposals Issued……........................... February 25, 2026

Protest of Specifications Deadline........................... March 4, 2026, 5:00 PM, Pacific Time

Deadline to Submit Clarifying Questions............... March 25, 2026, 5:00 PM, Pacific Time

Request for Proposals Closing Date and Time…. April 1, 2026, 2:00 PM, Pacific Time

Deadline to Submit Protest of Award...................Seven (7) days from the Intent to Award

TABLE OF CONTENTS

Section 1 – Notice of Request for Proposals

Section 2 – Instructions to Proposers

Section 3 – Scope of Work

Section 4 – Evaluation and Selection Criteria

Section 5 – Proposal Content (Including Proposal Certification)

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SECTION 1

NOTICE OF REQUEST FOR PROPOSALS

Notice is hereby given that Clackamas County through its Board of County Commissioners will receive sealed Proposals per specifications until 2:00 PM, April 1, 2026 (“Closing”), to provide outpatient Juvenile Sex Offense Treatment Programming services. No Proposals will be received or considered after that time.

Location of RFP documents: OregonBuys RFP Documents can be downloaded from the state of Oregon procurement website (“OregonBuys”) at the following address https://oregonbuys.gov/bso/view/login/login.xhtml, Document No. S-C01010- 00016143.

Prospective Proposers will need to sign in to download the information and that information will be accumulated for a Plan Holder's List. Prospective Proposers are responsible for obtaining any Addenda, clarifying questions, and Notices of Award from OregonBuys.

Submitting Proposals: Bid Locker Proposals will only be accepted electronically thru a secure online bid submission service, Bid Locker. Email submissions to Clackamas County email addresses will no longer be accepted.

A. Completed proposal documents must arrive electronically via Bid Locker located at https://bidlocker.us/a/clackamascounty/BidLocker.

B. Bid Locker will electronically document the date and time of all submissions. Completed documents must arrive by the deadline indicated in Section 1 or as modified by Addendum. LATE PROPOSALS

WILL NOT BE ACCEPTED.

C. Proposers must register and create a profile for their business with Bid Locker in order to submit for this project. It is free to register for Bid Locker.

D. Proposers with further questions concerning Bid Locker may review the Vendor’s Guide located at https://www.clackamas.us/how-to-bid-on-county-projects .

Contact Information Procurement Process and Technical Questions: Thomas Candelario, tcandelario@clackamas.us

The Board of County Commissioners reserves the right to reject any and all Proposals not in compliance with all prescribed public bidding procedures and requirements, and may reject for good cause any and all Proposals upon the finding that it is in the public interest to do so and to waive any and all informalities in the public interest. In the award of the contract, the Board of County Commissioners will consider the element of time, will accept the Proposal or Proposals which in their estimation will best serve the interests of Clackamas County and will reserve the right to award the contract to the contractor whose Proposal shall be best for the public good.

Clackamas County encourages proposals from Minority, Women, Veteran and Emerging Small Businesses.

https://oregonbuys.gov/bso/view/login/login.xhtml https://www.clackamas.us/how-to-bid-on-county-projects mailto:tcandelario@clackamas.us

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SECTION 2

INSTRUCTIONS TO PROPOSERS

Clackamas County (“County”) reserves the right to reject any and all Proposals received as a result of this RFP.

County Local Contract Review Board Rules (“LCRB”) govern the procurement process for the County.

2.1 Modification or Withdrawal of Proposal: Any Proposal may be modified or withdrawn at any time prior to the Closing deadline, provided that a written request is received by the County Procurement Division Director, prior to the Closing. The withdrawal of a Proposal will not prejudice the right of a Proposer to submit a new Proposal.

2.2 Requests for Clarification and Requests for Change: Proposers may submit questions regarding the specifications of the RFP. Questions must be received in writing on or before 5:00 p.m. (Pacific Time), on the date indicated in the Schedule, at the Procurement Division address as listed in Section 1 of this RFP. Requests for changes must include the reason for the change and any proposed changes to the requirements. The purpose of this requirement is to permit County to correct, prior to the opening of Proposals, RFP terms or technical requirements that may be unlawful, improvident or which unjustifiably restrict competition. County will consider all requested changes and, if appropriate, amend the RFP. No oral or written instructions or information concerning this RFP from County managers, employees or agents to prospective Proposers shall bind County unless included in an Addendum to the RFP.

2.3 Protests of the RFP/Specifications: Protests must be in accordance with LCRB C-047-0730. Protests of Specifications must be received in writing on or before 5:00 p.m. (Pacific Time), on the date indicated in the Schedule, or within three (3) business days of issuance of any addendum, at the Procurement Division address listed in Section 1 of this RFP. Protests may not be faxed. Protests of the RFP specifications must include the reason for the protest and any proposed changes to the requirements.

2.4 Addenda: If any part of this RFP is changed, an addendum will be provided to Proposers that have provided an address to the Procurement Division for this procurement. It shall be Proposers responsibility to regularly check OregonBuys for any notices, published addenda, or response to clarifying questions.

2.5 Submission of Proposals: Proposals must be submitted in accordance with Section 5. All Proposals shall be legibly written in ink or typed and comply in all regards with the requirements of this RFP. Proposals that include orders or qualifications may be rejected as irregular. All Proposals must include a signature that affirms the Proposer’s intent to be bound by the Proposal (may be on cover letter, on the Proposal, or the Proposal Certification Form) shall be signed. If a Proposal is submitted by a firm or partnership, the name and address of the firm or partnership shall be shown, together with the names and addresses of the members. If the Proposal is submitted by a corporation, it shall be signed in the name of such corporation by an official who is authorized to bind the contractor. The Proposals will be considered by the County to be submitted in confidence and are not subject to public disclosure until the notice of intent to award has been issued.

No late Proposals will be accepted. Proposals submitted after the Closing will be considered late and will be returned unopened. Proposals may not be submitted by telephone or fax.

2.6 Post-Selection Review and Protest of Award: County will name the apparent successful Proposer in a Notice of Intent to Award published on OregonBuys. Identification of the apparent successful Proposer is procedural only and creates no right of the named Proposer to award of the contract. Competing Proposers shall be given seven (7) calendar days from the date on the Notice of Intent to Award to review the file at the Procurement Division office and file a written protest of award, pursuant to LCRB C-047-0740. Any award protest must be in writing and must be delivered by email, hand-delivery or mail to the address for the Procurement Division as listed in Section 1 of this RFP.

Only actual Proposers may protest if they believe they have been adversely affected because the Proposer would be eligible to be awarded the contract in the event the protest is successful. The basis of the written protest must be in accordance with ORS 279B.410 and shall specify the grounds upon which the protest is based. In order to be an adversely affected Proposer with a right to submit a written protest, a Proposer must be next in line for award, i.e. the

2026-10 Page 5 protester must claim that all higher rated Proposers are ineligible for award because they are non-responsive or non-responsible.

County will consider any protests received and:

a. reject all protests and proceed with final evaluation of, and any allowed contract language negotiation with, the apparent successful Proposer and, pending the satisfactory outcome of this final evaluation and negotiation, enter into a contract with the named Proposer; OR

b. sustain a meritorious protest(s) and reject the apparent successful Proposer as nonresponsive, if such Proposer is unable to demonstrate that its Proposal complied with all material requirements of the solicitation and Oregon public procurement law; thereafter, County may name a new apparent successful Proposer; OR

c. reject all Proposals and cancel the procurement.

2.7 Acceptance of Contractual Requirements: Failure of the selected Proposer to execute a contract and deliver required insurance certificates within ten (10) calendar days after notification of an award may result in cancellation of the award. This time period may be extended at the option of County.

2.8 Public Records: Proposals are deemed confidential until the “Notice of Intent to Award” letter is issued. This RFP and one copy of each original Proposal received in response to it, together with copies of all documents pertaining to the award of a contract, will be kept and made a part of a file or record which will be open to public inspection. If a Proposal contains any information that is considered a TRADE SECRET under ORS 192.345(2), SUCH INFORMATION MUST

BE LISTED ON A SEPARATE SHEET CAPABLE OF SEPARATION FROM THE REMAINING PROPOSAL

AND MUST BE CLEARLY MARKED WITH THE FOLLOWING LEGEND:

“This information constitutes a trade secret under ORS 192.345(2), and shall not be disclosed except in accordance with the Oregon Public Records Law, ORS Chapter 192.”

The Oregon Public Records Law exempts from disclosure only bona fide trade secrets, and the exemption from disclosure applies only “unless the public interest requires disclosure in the particular instance” (ORS 192.345).

Therefore, non-disclosure of documents, or any portion of a document submitted as part of a Proposal, may depend upon official or judicial determinations made pursuant to the Public Records Law.

2.9 Investigation of References: County reserves the right to investigate all references in addition to those supplied references and investigate past performance of any Proposer with respect to its successful performance of similar services, its compliance with specifications and contractual obligations, its completion or delivery of a project on schedule, its lawful payment of subcontractors and workers, and any other factor relevant to this RFP. County may postpone the award or the execution of the contract after the announcement of the apparent successful Proposer in order to complete its investigation.

2.10 RFP Proposal Preparation Costs and Other Costs: Proposer costs of developing the Proposal, cost of attendance at an interview (if requested by County), or any other costs are entirely the responsibility of the Proposer, and will not be reimbursed in any manner by County.

2.11 Clarification and Clarity: County reserves the right to seek clarification of each Proposal, or to make an award without further discussion of Proposals received. Therefore, it is important that each Proposal be submitted initially in the most complete, clear, and favorable manner possible.

2.12 Right to Reject Proposals: County reserves the right to reject any or all Proposals or to withdraw any item from the award, if such rejection or withdrawal would be in the public interest, as determined by County.

2.13 Cancellation: County reserves the right to cancel or postpone this RFP at any time or to award no contract.

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2.14 Proposal Terms: All Proposals, including any price quotations, will be valid and firm through a period of one hundred and eighty (180) calendar days following the Closing date. County may require an extension of this firm offer period. Proposers will be required to agree to the longer time frame in order to be further considered in the procurement process.

2.15 Oral Presentations: At County’s sole option, Proposers may be required to give an oral presentation of their Proposals to County, a process which would provide an opportunity for the Proposer to clarify or elaborate on the Proposal but will in no material way change Proposer’s original Proposal. If the evaluating committee requests presentations, the Procurement Division will schedule the time and location for said presentation. Any costs of participating in such presentations will be borne solely by Proposer and will not be reimbursed by County. Note: Oral presentations are at the discretion of the evaluating committee and may not be conducted; therefore, written Proposals should be complete.

2.16 Usage: It is the intention of County to utilize the services of the successful Proposer(s) to provide services as outlined in the below Scope of Work.

2.17 Review for Responsiveness: Upon receipt of all Proposals, the Procurement Division or designee will determine the responsiveness of all Proposals before submitting them to the evaluation committee. If a Proposal is incomplete or non-responsive in significant part or in whole, it will be rejected and will not be submitted to the evaluation committee. County reserves the right to determine if an inadvertent error is solely clerical or is a minor informality which may be waived, and then to determine if an error is grounds for disqualifying a Proposal. The Proposer’s contact person identified on the Proposal will be notified, identifying the reason(s) the Proposal is non-responsive. One copy of the Proposal will be archived and all others discarded.

2.18 RFP Incorporated into Contract: This RFP will become part of the Contract between County and the selected contractor(s). The contractor(s) will be bound to perform according to the terms of this RFP, their Proposal(s), and the terms of the Sample Contract.

2.19 Communication Blackout Period: Except as called for in this RFP, Proposers may not communicate with members of the Evaluation Committee or other County employees or representatives about the RFP during the procurement process until the apparent successful Proposer is selected, and all protests, if any, have been resolved.

Communication in violation of this restriction may result in rejection of a Proposer.

2.20 Prohibition on Commissions and Subcontractors: County will contract directly with persons/entities capable of performing the requirements of this RFP. Contractors must be represented directly. Participation by brokers or commissioned agents will not be allowed during the Proposal process. Contractor shall not use subcontractors to perform the Work unless specifically pre-authorized in writing to do so by the County. Contractor represents that any employees assigned to perform the Work, and any authorized subcontractors performing the Work, are fully qualified to perform the tasks assigned to them, and shall perform the Work in a competent and professional manner. Contractor shall not be permitted to add on any fee or charge for subcontractor Work. Contractor shall provide, if requested, any documents relating to subcontractor’s qualifications to perform required Work.

2.21 Ownership of Proposals: All Proposals in response to this RFP are the sole property of County, and subject to the provisions of ORS 192.410-192.505 (Public Records Act).

2.22 Clerical Errors in Awards: County reserves the right to correct inaccurate awards resulting from its clerical errors.

2.23 Rejection of Qualified Proposals: Proposals may be rejected in whole or in part if they attempt to limit or modify any of the terms, conditions, or specifications of the RFP or the Sample Contract.

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2.24 Collusion: By responding, the Proposer states that the Proposal is not made in connection with any competing Proposer submitting a separate response to the RFP, and is in all aspects fair and without collusion or fraud. Proposer also certifies that no officer, agent, elected official, or employee of County has a pecuniary interest in this Proposal.

2.25 Evaluation Committee: Proposals will be evaluated by a committee consisting of representatives from County and potentially external representatives. County reserves the right to modify the Evaluation Committee make-up in its sole discretion.

2.26 Commencement of Work: The contractor shall commence no work until all insurance requirements have been met, the Protest of Awards deadline has been passed, any protest have been decided, a contract has been fully executed, and a Notice to Proceed has been issued by County.

2.27 Nondiscrimination: The successful Proposer agrees that, in performing the work called for by this RFP and in securing and supplying materials, contractor will not discriminate against any person on the basis of race, color, religious creed, political ideas, sex, age, marital status, sexual orientation, gender identity, veteran status, physical or mental handicap, national origin or ancestry, or any other class protected by applicable law.

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SECTION 3

SCOPE OF WORK

3.1. INTRODUCTION

Clackamas County Juvenile Department (CCJD) is seeking proposals from qualified organizations to provide direct outpatient Juvenile Sex Offense (JSO) Treatment Programming services to adjudicated and non-adjudicated youth ages 10-20 (referral age of youth will not exceed 18 years of age) referred by CCJD who have engaged in sexually abusive behavior. The provider will demonstrate a history of, and have the ability to, provide comprehensive assessments with appropriate treatment recommendations, along with individual, group, and family counseling utilizing Masters-level therapists who have been certified by the Oregon Sex Offender Treatment Board (SOTB).

CCJD is committed to the philosophical approach of Restorative Justice, which ensures that youth are held meaningfully accountable, victims are heard and empowered, and communities are engaged as stakeholders that have been negatively impacted. The CCJD seeks to provide community safety through accountability, appropriate application of community-based treatment interventions, and the development of interpersonal skills which lead to successful integration and re-integration into the community. Juvenile Sex Offense Treatment programming provides an opportunity for youth to recognize the harm they have caused in the community through their choices and take meaningful steps to change their problematic behaviors and choices.

Please direct all Technical/Specifications or Procurement Process Questions to the indicated representative referenced in the Notice of Request for Proposals and note the communication restriction outlined in Section 2.19.

3.2 BACKGROUND

The mission of the Clackamas County Juvenile Department is to provide equitable, effective juvenile justice services to support youth and family success, honor victim rights, and create opportunities for youth to experience positive change, contributing to a safe, secure, healthy community.

CCJD is dedicated to providing developmentally appropriate intervention, services, and supervision that align with the following objectives of the CCJD’s Strategic Business Plan:

Accountability and Reformation - provide individualized evaluation, intervention, rehabilitative, and supervision services to youth so they be accountable to victims and the community, and repair the harm they have caused while building essential skills needed to transition into adulthood, and be contributing members of their community, living a crime free life.

Youth, Family, Stakeholder and Community Collaboration - the Juvenile Department works with youth, families, system, and community stakeholders to provide youth and families services which may include prevention, early intervention, family navigation and engagement, intake, assessments and custody services which offer opportunities to divert youth from juvenile justice involvement support for families, community connection, and public safety.

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3.3. SCOPE OF WORK

3.3.1. Scope:

The outcome of this RFP process is to secure providers of outpatient Juvenile Sex Offense Treatment programming for pre and post adjudicated youth

3.3.1. Program Goal

CCJD supports a system of early interventions that addresses a youth’s risk factors and supports success for youth by identifying and building upon their strengths, competencies, and natural supports to prevent further system involvement. Youth will be assisted in creating greater connections within their community. Youth are to be served in the most developmentally appropriate, least restrictive, and most cost-effective level of intervention. All proposals submitted must include a description of how the provider will achieve each of the goals set forth.

• Family First: The family drives the plan.

o We respect and honor family voice and guarantee safety for its expression throughout the process o We assure that youth and families are empowered to shape the plan based on what they understand as their strengths and needs o We understand that building trust with families is our job o We protect families by honoring confidentiality

• Engagement and Motivation: We help families discover what will work for them o We use effective strategies to help families find their own motivation for trying new strategies (e.g., what’s in it for us?)

o If a family is not engaging we ask ourselves what we can do differently o We stay balanced and avoid taking sides between family members

• Effective Collaboration: We communicate and collaborate with each other to o Keep youth from unnecessarily penetrating further into the Juvenile Justice System o Demonstrate commitment to restorative justice practices, and o Have trained supervisor(s) who provide oversight, supervision and quality assurance of the staff providing direct service o Use individually responsive and relevant services (including language) with youth and families

The provider selected for this program will provide all direct service delivery.

3.3.2. Service Components:

1) All proposals submitted must include a description of how the provider will achieve each of the service components set forth for Juvenile Sex Offense Treatment: Provide a continuum of services specific to Juvenile Sex Offense Treatment for sex-related offenses referred by CCJD.

a) Responders shall utilize Master’s Level therapists licensed through the State of Oregon who are certified by the State of Oregon Sex Offender Treatment Board (SOTB) to provide comprehensive assessments and sex offense specific treatment services to youth referred by the Juvenile Department. Therapist functioning in this capacity will:

i) Provide comprehensive assessments as requested using the Juvenile Sex Offender Assessment

Protocol (JSOAP II), the PROFESOR, or other assessment instruments as prescribed.

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ii) Schedule Intake Meetings with all new youth referred and accepted for treatment, develop a safety plan, and provide a written treatment plan and goals within 30 days of the intake meeting.

iii) Provide developmentally appropriate individual, group, and family treatment using evidence based practices and interventions for youth who have engaged in sexually abusive behavior, to include:

Cognitive behavioral treatment addressing cognitive distortions leading to sexually abusive behavior, emotional self-regulation, recognition of sexually abusive behavior cycles, development of social/familial relationships and natural supports, interpersonal and social/life skill development, Establishing and maintaining safe/healthy boundariesand victim clarification and reunification (when deemed appropriate).

iv) Work in close collaboration with CCJD Juvenile Counselors regarding the supervision and case management of youth in the program, having a minimum of monthly contact to report treatment progress relative to each youth. In addition, participate in monthly meetings with the CCJD Juvenile Counselor 2 (JC2) team.

v) As part of the treatment process, prepare youth for full disclosure and maintenance polygraph examinations and consult with the Juvenile Counselor regarding any polygraph failures or disclosures of law or probation violations discovered during polygraphs. Any disclosures of previously unknown victims shall be reported to the appropriate agencies. The Juvenile Department is responsible for scheduling polygraph examinations.

vi) Participate in and provide progress updates for quarterly treatment review meetings that include the youth, parents/guardians, and the Juvenile Counselor.

vii) Monitor and track completion of treatment, to be completed within 12 to 18 months of referral unless otherwise agreed to by CCJD on a cases by case basis, and provide treatment progress reports and discharge summaries to CCJD in a timely manner.

2) Provider will have the capacity to adapt treatment to meet the special needs of youth including, but not limited to, youth with developmental delays, mental illness, substance abuse issues and physical disabilities.

3) Provider must be able to accommodate the developmental needs through a continuum of services for youth in a wide range of ages.

4) Provider will have the capacity to adapt treatment to meet the individual needs of youth. See section 3.3.4 for details.

5) Provider must be able to accommodate any changes in SOTB standards as they occur and remain in compliance with the ethical standards as identified by the Association for the Treatment of Sexual Abusers

(ATSA).

6) Provider will demonstrate success when the treatment team has determined the youth has successfully completed all treatment goals as determined by the treatment team. The treatment team includes therapist(s), Juvenile Counselor(s), parent(s)/guardian(s), and youth.

7) Provider will ensure that the youth involved in treatment receive the following (unless prior approval of changes is given by CCJD Management):

a) Provider will complete one (1) comprehensive assessment prior to treatment starting, if applicable or if not previously completed.

b) Provider will complete an individual therapy session once per week.

c) Provider will complete a group therapy session once per week.

d) Provider will complete family therapy sessions twice per month. Family therapy sessions will address any arising crises and keep the family on track with the treatment plan.

e) Provider will prepare each youth for one (1) full disclosure polygraph within the first four (4) months of treatment and prepare each youth for a maintenance polygraph every 4-6 months thereafter.

f) Provider will complete a written review for discussion at youth’s quarterly treatment review.

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g) Provider will participate and present written review in the quarterly treatment reviews involving the youth, parents/guardian, Juvenile Counselor, and treatment provider.

h) Provider will offer parent education and support groups that provide accurate information about the treatment process, facilitate supportive dialogue regarding the challenges of parenting youth who have engaged in sexually abusive behavior, and encourage the sharing of constructive ideas to maintain the safety and wellbeing of their child.

i) Provider will complete a comprehensive reassessment every six (6) months using CCJD-approved risk assessment tools.

j) Provider will complete a written discharge summary for each youth provided to CCJD within 30 days of completion of treatment. Youth’s treatment will not be considered complete until CCJD is in receipt of a discharge summary.

8) Provider will provide the services in Clackamas County and will be family-focused in the provision of services by:

a) Ensuring all services are accessible by public transportation.

b) Offering sufficient availability for evening and weekend appointments to accommodate youth and family schedules, encourage school attendance, and encourage prosocial activities.

9) Have trained supervisor(s) who provide qualified clinical oversight, supervision and quality assurance of the staff providing direct services.

a) Ensure quality customer service.

b) Supervision of all program processes, casework management and required documentation.

c) Ensure therapist are Master’s Level therapists licensed through the State of Oregon who are certified by the State of Oregon Sex Offender Treatment Board (SOTB) to provide comprehensive assessments and sexually abusive behavior specific treatment services.

d) Ensure staff participate and complete additional training including, but not limited to:

i) Restorative Justice

ii) Trauma Informed Care

iii) Responsivity and Meeting Individual Needs

iv) Ongoing training regarding best practices in the supervision and treatment of youth who have engaged in sexually abusive behavior.

v) Continuing Education Units as required by SOTB-Certification and State licensing standards

vi) Other training as designated by CCJD

e) Be able to provide documentation of license and training by staff upon request.

f) Ensure reports and case notes accurately reflect and follow the approved treatment plans and are delivered pursuant to section 7.

g) Provide verbal and written communication in the most appropriate language for the youth and families.

3.3.3. Historical Information and Data on Referrals and Target Population:

Below is historic JSO disposition referral data for the calendar years of 2020-2025 \

Referrals % of total referrals with disposition

Formal Accountability Agreement

7 3%

Probation 39 19% Probation/Commit to OYA community placement

12 6%

Commit to OYA-YCF 5 2% Total 63 NA

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3.3.4. Additional Requirements:

Responsivity and meeting individualized needs: Services shall be competently delivered and responsive to the youth’s individual needs and identity(s). Competence is defined as the development of behaviors, attitudes and policies that enable the contract agency to deliver services in ways that meet the individual needs of the youth and their families. For the youth to understand and appreciate their individual identity(s), provider shall schedule activities on an individual or small group basis for the purpose of:

1) Teaching youth constructive ways to express and appreciate their own culture/heritage and identity.

2) Allowing youth to identify and participate in activities that extend beyond their own immediate personal experiences.

3) Helping youth utilize community resources to advance their awareness and improve their social network.

4) Helping youth to recognize the relationships between various value systems.

5) Increasing awareness and acceptance for the different experiences and needs of others in the community;

and

6) Having bi-lingual staff and/or resources to communicate with youth, families, victims, and community members with limited English proficiency.

7) Reporting: CCJD will establish performance, process and outcome measures as well as data collection strategies relative to the services being provided to youth and families in order to accomplish programmatic and departmental goals listed above. Service provider will submit specific output measures on a regular basis (monthly, quarterly, and/or semi-annually) to CCJD and will be periodically reviewed with CCJD. Output data may include dosage but is not limited to:

a) Written reviews for discussion at youth’s quarterly treatment review.

b) Quarterly report including youth, age, number of months in treatment, total number of months on treatment plan, any changes since the last report, and progress relative to program treatment goals and objectives.

c) A written discharge summary for each youth provided to CCJD within 30 days of completion of treatment. Youth’s treatment will not be considered complete until CCJD is in receipt of a discharge summary.

3) Quarterly/Semi-Annual Review: A Quarterly/Semi-Annual review will be conducted by CCJD supervisor(s).

4) Quality Assurance: Applicants should have existing processes and procedures in place for quality assurance of their program. Applicants should be equipped to accurately monitor and track reliable measures of program implementation and delivery of services. It is expected applicants will also comply with data collection and reporting requirements established by CCJD regarding a variety of quality assurance and evaluation processes. It is also the responsibility of the applicant to respond accordingly to any possible program drift or performance improvement issues identified in an effort to ensure program fidelity and performance.

Budget:

Depending on program costs, program need, funding priorities and funding availability, the estimated maximum amount of the contract resulting from this RFP is approximately $99,700.00 per year over five (5) years for an estimated total contract value of $498,500.00.

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Upon making a selection and reviewing the proposed Budgets and Fees submitted according to Section 5.3 of this RFP, the County may negotiate a fee, payment structure, and payment amounts according to the process in Section 4 of this RFP.

3.3.3. Term of Contract:

The term of the contract is anticipated to become effective on July 1, 2026 and expire on June 30, 2031.

3.3.4 Sample Contract: Submission of a Proposal in response to this RFP indicates Proposer’s willingness to enter into a contract containing substantially the same terms (including insurance requirements) of the sample contract identified below. No action or response to the sample contract is required under this RFP. Any objections to the sample contract terms should be raised in accordance with Paragraphs 2.2 or 2.3 of this RFP, pertaining to requests for clarification or change or protest of the RFP/specifications, and as otherwise provided for in this RFP. This RFP and all supplemental information in response to this RFP will be a binding part of the final contract.

The applicable Sample Personal Services Contract can be found at https://www.clackamas.us/finance/terms.html.

Personal Services Contract (unless checked, item does not apply)

The following paragraphs of the Professional Services Contract will be applicable:

Article I, Paragraph 5 – Travel and Other Expense is Authorized Article II, Paragraph 28 – Confidentiality Article II, Paragraph 29 – Criminal Background Check Requirements Article II, Paragraph 30 – Key Persons Article II, Paragraph 31 – Cooperative Contracting Article II, Paragraph 32 – Federal Contracting Requirements Exhibit A – On-Call Provision

The following insurance requirements will be applicable:

Commercial General Liability: combined single limit, or the equivalent, of not less than $1,000,000 per occurrence, with an annual aggregate limit of $2,000,000 for Bodily Injury and Property Damage.

Professional Liability: combined single limit, or the equivalent, of not less than $1,000,000 per occurrence, with an annual aggregate limit of $2,000,000 for damages caused by error, omission or negligent acts.

Automobile Liability: combined single limit, or the equivalent, of not less than $1,000,000 per occurrence for Bodily Injury and Property Damage.

Abuse & Molestation: combined single limit, or the equivalent, of not less than $1,000,000 per occurrence, with an annual aggregate limit of $2,000,000.

https://www.clackamas.us/finance/terms.html

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SECTION 4

EVALUATION PROCEDURE

4.1 An evaluation committee will review all Proposals that are initially deemed responsive and they shall rank the Proposals in accordance with the below criteria. The evaluation committee may recommend an award based solely on the written responses or may request Proposal interviews/presentations.

Interviews/presentations, if deemed beneficial by the evaluation committee, will consist of the highest scoring Proposers. The invited Proposers will be notified of the time, place, and format of the interview/presentation. Based on the interview/presentation, the evaluation committee may revise their scoring.

Written Proposals must be complete and no additions, deletions, or substitutions will be permitted during the interview/presentation (if any). The evaluation committee will recommend award of a contract to the final County decision maker based on the highest scoring Proposal. The County decision maker reserves the right to accept the recommendation, award to a different Proposer, or reject all Proposals and cancel the RFP.

Proposers are not permitted to directly communicate with any member of the evaluation committee during the evaluation process. All communication will be facilitated through the Procurement representative.

4.2 Evaluation Criteria

Category Points available:

Service Delivery 0-30 Demonstration of Ability to Provide Services 0-30 Responsivity and Meeting Individualized Needs 0-25 Staff Descriptions and Qualifications 0-15 Available points 0-100

4.3 Once a selection has been made, the County will enter into contract negotiations. During negotiation, the County may require any additional information it deems necessary to clarify the approach and understanding of the requested services. Any changes agreed upon during contract negotiations will become part of the final contract. The negotiations will identify a level of work and associated fee that best represents the efforts required. If the County is unable to come to terms with the highest scoring Proposer, discussions shall be terminated and negotiations will begin with the next highest scoring Proposer. If the resulting contract contemplates multiple phases and the County deems it is in its interest to not authorize any particular phase, it reserves the right to return to this solicitation and commence negotiations with the next highest ranked Proposer to complete the remaining phases.

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SECTION 5

PROPOSAL CONTENTS

5.1. Vendors must observe submission instructions and be advised as follows:

5.1.1. Proposals will only be accepted electronically thru Equity Hub’s Bid Locker. Email submissions to Clackamas County email addresses will no longer be accepted.

5.1.2. Completed proposal documents must arrive electronically via Equity Hub’s Bid Locker located at https://bidlocker.us/a/clackamascounty/BidLocker.

5.1.3. County reserves the right to solicit additional information or Proposal clarification from the vendors, or any one vendor, should the County deem such information necessary.

5.1.4. Proposal may not exceed a total of 20 pages (single-sided), inclusive of all exhibits, attachments, title pages, pages separations, table of contents, or other information. The Proposal Certification Page will NOT count towards the final page count. Pages shall be 8-1/2” x 11” standard sheet size, 11 point font, single-spaced.

Provide the following information in the order in which it appears below:

5.2. Proposer’s General Background and Qualifications:

• Description of the firm.

• Credentials/experience of key individuals that would be assigned to this project.

• Description of providing similar services to public entities of similar size within the past five (5) years.

• Description of the firm’s ability to meet the requirements in Section 3.

• Description of what distinguishes the firm from other firms performing a similar service.

5.3. Scope of Work

SERVICE DELIVERY (0-30 points)

1. Explain how your agency proposes to deliver the services described in this solicitation. Include in your description a schedule of events, family-focused availability (i.e. evening and weekend appointments), the program structure that facilitates service delivery, and the types of services a youth will expect to receive while placed in your program.

2. Provide all information requested in section 3.3.2 of this RFP

3. Describe your experience providing treatment for adolescents who have engaged in sexually abusive behavior and juvenile justice involved youth including data on your agency’s rate of Juvenile Sex Offense Treatment completion over the past 2 years. Treatment completion is defined as: completion of all treatment goals as determined by the treatment team.

4. Describe how you tailor your organization’s services to meet the specific needs of individuals and the community. Please provide specific examples, including a description of how you worked with specific communities you serve and how your agency used that learning to inform future services and staffing.

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DEMONSTRATION OF ABILITY TO PROVIDE SERVICES (0-30 points)

1. Describe how long your agency/organization has been delivering these services.

2. Describe any contracts your agency has had with any organization(s) for these services within the last two (2) years and your experience providing these services. Include in your description any challenges, successes, and any program development or service-delivery issues you have experienced. Include any corrective action measures that had to be taken, if applicable to comply with those contracts.

3. What key strengths, resources and/or abilities does your agency/organization have that it can bring in providing these services?

4. If your agency/organization is new to this service area, describe your capacity and capability to deliver the required services and your plan to be fully competent and functioning as a service provider by the time of the contract execution.

5. Describe your maximum capacity (the number of youth receiving treatment at any given time) and the average length of time a youth is in treatment.

6. Provide certifications and qualifications to conduct treatment for adolescents who have engaged in sexually abusive behavior.

RESPONSIVITY AND MEETING INDIVIDUALIZED NEEDS (0 – 25 points)

1. Describe how you will deliver services in a non-discriminatory and responsive way to youth and families that meets their individualized needs.

2. Describe the initial training and ongoing training staff receive related to delivering individualized services in a responsive manner. Please describe the delivery method of the training, the content of the training, and how many hours of training each staff receives annually.

3. Describe how your programming welcomes all members of the community needing these services.

4. Describe your ability to provide linguistically appropriate services to youth and families with limited English proficiency.

STAFF DESCRIPTIONS AND QUALIFICATIONS (0-15 points)

1. Describe the duties and qualifications (e.g., education, training, experience, length of time providing juvenile sexually abusive behavior treatment, license/certification/accreditation) of key staff positions that will be directly involved with the delivery of these services.

2. Describe the administrative management supervision structure of your agency/organization as it relates to the operation of these services and discuss any existing operational policies and procedures you have developed and would use to effectively deliver these services.

3. Describe how staff is supervised to ensure competency and appropriate delivery of service is being performed. Include in your description how staff problems are resolved and corrective action taken.

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Describe any training provided to staff to strengthen skills and personal development

5.4. Fees

Fees should appear as a fixed fee cost and be sufficiently descriptive to facilitate acceptance of a Proposal. The fee schedule/budget shall include the following:

1) Provide a program budget that includes the County’s total cost for Proposer to provide the

Program (“Budget”). If the Proposer will supplement non-County Program costs with non- County revenue, the Proposer shall note on the Budget both the amount and source(s) of such revenue. The Budget shall categorize all Program costs into the following three line items:

a) Staffing Costs

b) Miscellaneous Costs

c) Administrative/Indirect Costs

2) Please provide a per youth*, per month cost based on required services below and the maximum capacity of youth provider has the ability to serve:

a) Complete a comprehensive assessment prior to treatment starting.

b) Individual therapy session – 1 time per week.

c) Group sessions: 1 time per week.

d) Family therapy sessions- 2 times per month. Family therapy sessions will address any arising crises and keep the family on track with the treatment plan.

e) Provide preparation for full disclosure polygraphs within the first 4 months of treatment and prepare each youth for a maintenance polygraph every 4-6 months thereafter.

f) Provide written review for discussion at youth’s quarterly treatment review.

g) Participate and present written review in quarterly treatment reviews involving the youth, parents/guardian, Juvenile Counselor, and treatment provider. The therapist will also attend, participate and present a written review.

h) In addition to family therapy sessions, provider will offer parent education support group(s) at least once every 8 weeks.

i) Complete a comprehensive reassessment every 6 months using CCJD-approved risk assessment tools.

j) Complete a written discharge summary for each youth and provide to CCJD within 30 days of completion of treatment. Youth’s treatment will not be considered complete until CCJD is in receipt of a discharge summary.

k) Provider (the therapist) will attend and participate in a monthly meeting with CCJD..

*The per youth fee structure may be changed to a different fee structure during contract negotiations at the County’s sole discretion.

List the not-to-exceed amount you propose for the service.

5.5. References

Provide at least three (3) references from clients your firm has served similar to the County in the past three (3) years, including one client that has newly engaged the firm in the past thirty-six (36) months and one (1) long-term client. Provide the name, address, email, and phone number of the references. Please note the required three references may not be from County staff, but additional references may be supplied.

5.6. Completed Proposal Certification (see the below form)

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PROPOSAL CERTIFICATION

RFP #2026-10

Submitted by:

(Must be entity’s full legal name, and State of Formation)

Each Proposer must read, complete and submit a copy of this Proposal Certification with their Proposal. Failure to do so may result in rejection of the Proposal. By signature on this Proposal Certification, the undersigned certifies that they are authorized to act on behalf of the Proposer and that under penalty of perjury, the undersigned will comply with the following:

SECTION I. OREGON TAX LAWS: As required in ORS 279B.110(2)(e), the undersigned hereby certifies that, to the best of the undersigned’s knowledge, the Proposer is not in violation of any Oregon Tax Laws. For purposes of this certification, “Oregon Tax Laws” means the tax laws of the state or a political subdivision of the state, including ORS 305.620 and ORS chapters 316, 317 and 318. If a contract is executed, this information will be reported to the Internal Revenue Service. Information not matching IRS records could subject Proposer to 24% backup withholding.

SECTION II. NON-DISCRIMINATION: That the Proposer has not and will not discriminate in its employment practices with regard to race, creed, age, religious affiliation, sex, disability, sexual orientation, gender identity, national origin, or any other protected class. Nor has Proposer or will Proposer discriminate against a subcontractor in the awarding of a subcontract because the subcontractor is a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a business that a service-disabled veteran owns or an emerging small business that is certified under ORS 200.055.

SECTION III. CONFLICT OF INTEREST: The undersigned hereby certifies that no elected official, officer, agent or employee of Clackamas County is personally interested, directly or indirectly, in any resulting contract from this RFP, or the compensation to be paid under such contract, and that no representation, statements (oral or in writing), of the County, its elected officials, officers, agents, or employees had induced Proposer to submit this Proposal. In addition, the undersigned hereby certifies that this proposal is made without connection with any person, firm, or corporation submitting a proposal for the same material, and is in all respects fair and without collusion or fraud.

SECTION IV. COMPLIANCE WITH SOLICITATION: The undersigned further agrees and certifies that they:

1. Have read, understand and agree to be bound by and comply with all requirements, instructions, specifications, terms and conditions of the RFP (including any attachments); and

2. Are an authorized representative of the Proposer, that the information provided is true and accurate, and that providing incorrect or incomplete information may be cause for rejection of the Proposal or contract termination; and

3. Will furnish the designated item(s) and/or service(s) in accordance with the RFP and Proposal; and

4. Will use recyclable products to the maximum extend economically feasible in the performance of the contract work set forth in this RFP.

Name:_______________________________________ Date:______________________________________

Signature:____________________________________ Title:______________________________________

Email:_______________________________________ Telephone:_________________________________

Oregon Business Registry Number:________________ OR CCB # (if…