RFP 2026-0804.pdf

REQUEST FOR PROPOSALS (RFP) NO.2026-0804

Replace Water Lines from Main to Outside of Apartment

Gunter Circle, Jefferson, Laurel Elderly

1480.9524.01 1480.9524.03

Alexander City Housing Authority

RFP Document

Part I- General Information

1.1 Introduction

1.2 Purpose

1.3 Method of Solicitation

1.4 Obtain Copies of this Solicitation

Part II- Supplemental Instructions to Respondents

2.1 Submission of Proposals

2.2 Interpretation/Questions

2.3 Addendum and Update Procedures for the RFP

2.4 Proposal Format

2.5 Submittal Forms

2.6 Acceptance of Proposals

2.7 Time for Reviewing Proposals

2.8 Withdrawal of Proposals

2.9 Award of Contract

2.10 HUD Debarment and Suspension List

2.11 Certification of Legal Entity

2.12 Cost Borne by Respondent

2.13 Best Available Data

2.14 Contact with ACHA, Staff, Board Members and Residents

2.15 Licenses and Insurance

2.16 Respondent Responsibilities

2.17 No Claim Against ACHA

Gunter Circle, Jefferson, Laurel Elderly

Part III- Submission Requirements

3.1 Staffing and Qualifications

3.2 Relevant Experience and Past Performance

3.3 References

3.4 Respondent’s Approach and Response to Scope of Service

3.5 Proposal Cost

3.6 Required Certifications/Forms

Part IV- Scope of Services

Part V- Procurement Process

5.1 Proposal Evaluation/Contract Award

5.2 Evaluation Criteria

5.3 Summary of Evaluation Criteria

PART 1- General Information

1.1 Introduction

Alexander City Housing Authority (hereinafter, “HA” or “ACHA”) is a public entity that was formed to provide federally subsidized housing and housing assistance to low-income families, within Alexander City, Alabama. The HA is headed by an Executive Director (ED) and is governed by a five-person board of commissioners and is subject to the requirements of Title 24 of the Code of Federal Regulations (hereinafter, “CFR”) and the HA’s procurement policy.

1.2 Purpose

Alexander City Housing Authority (ACHA) seeks proposals from qualified, bonded, and licensed contractors to Replace Water Lines from Main to Outside of Apartment-Gunter Circle, Jefferson, Laurel Elderly.

Gunter Circle, Jefferson, Laurel Elderly

1.3 Method of Solicitation

ACHA is soliciting competitive proposals from qualified, bonded, and licensed Contractors with a documented record of accomplishments providing the required services. The Request for Proposals (RFP) seeks to identify potential providers for the scope of services listed herein.

1.4 Obtain Copies of this Solicitation

Single copies of the RFP package may be obtained, at no cost by:

1. Visiting the ACHA’s website at: www.alexcityhousing.org

2. Downloading at the Housing Agency Marketplace (E-procurement) at https://ha.internationaleprocurement.com

3. Requesting via email to michellewingler@alexcityhousing.org

Part II-Instructions for Submitting Proposals

2.1 Submission of Proposals

Respondents should submit one (1) hard copy of their proposal. The original submission shall be dated and signed by an authorized official of the company. Proposals must be submitted in a sealed envelope that shows the Contractor’s name and address and clearly written on the outside of the sealed envelope must be the words “Replace Water Lines from Main to Outside of Apartment-Gunter Circle, Jefferson, Laurel Elderly (RFP 2026-0804)- no later than the deadline for submittal of Thursday, September 2, 2026, at 2:00 pm (CST). The Contractor’s name must be enclosed in the sealed envelope with the hard copy

Proposals received after the deadline and time may be determined unacceptable. Refer to form HUD 5369 B, Section 6, regarding late submissions and withdrawals.

All proposals must be submitted in accordance with the conditions and instructions provided herein and must remain open for acceptance for one hundred and eighty (180) days from the due date. Proposals should demonstrate detailed plans on how the Respondent intends to provide the required services in a manner http://www.alexcityhousing.org/ https://ha.internationaleprocurement.com/ mailto:michellewingler@alexcityhousing.org

Gunter Circle, Jefferson, Laurel Elderly that will result in the successful and timely completion of the service(s). In addition, the proposal should demonstrate the Respondent’s capacity and readiness to perform the Scope of Services immediately upon execution of a contract with ACHA.

Finally, the proposal should include evidence of the Respondent’s previous experience and qualifications, relative to the provision of such services.

2.2 Interpretation/Questions

During the period between issuance of this RFP and the proposal due date, no oral interpretation of the RFP’s requirements will be given to any prospective respondent. Requests for interpretation must be made, in writing, by the questions due date and time as indicated on the coversheet (first page) of the RFP and sent to: Email:

michellewingler@alexcityhousing.org

2.3 Addendum and Update Procedures for the RFP

During the period of advertisement for this RFP, ACHA may wish to amend, add to, or delete from, the contents of this RFP. In such situations, ACHA will issue an addendum to the RFP setting forth the nature of the modification(s). Interested parties may also view addenda on ACHA’s website www.alexcityhousing.org or at the Housing Agency Marketplace at https://ha.internationaleprocurement.com. It shall be the responsibility of each Respondent to ensure they have any/all addenda relative to this RFP.

2.4 Proposal Format

All proposals shall be submitted in 8 ½ x 11-inch format, preferably in three (3) ring binders. Larger size pages or inserts may be used, provided they fold into 8 ½ x 11 inches. Inserts shall not be stapled together. All copies of the submittal must be identical in content and organization. The format of the Respondent’s proposal should be structured the same as the format of the RFP. Proposals should be organized into sections and tabbed for ease of review. Respondents must provide a comprehensive Table of Contents at the front of the proposal. The proposal also must be organized in response to the mailto:michellewingler@alexcityhousing.org http://www.alexcityhousing.org/

Gunter Circle, Jefferson, Laurel Elderly

Submission Requirements. The front cover of the proposal should bear the name and number of the RFP, the date, and the Respondent’s name, address, phone number and email address.

2.5 Submittal Forms

Provided, as a part of the proposal, all required certifications and HUD forms, ACHA forms, licenses, and proof of insurance. All forms that require a signature or initials must bear an original initial or signature.

2.6 Acceptance of Proposals

Proposals must be signed, sealed, and received in complete form at ACHA, no later than the proposal’s closing date and time. Proposals submitted after the designated closing date and time could potentially not be accepted and could potentially be returned unopened to the originator.

ACHA reserves the right to accept or reject any or all proposals, to take exception to these RFP specifications or to waive any formalities. Respondents may be excluded from further considerations for failure to comply with the specifications of this

RFP.

ACHA reserves the right to reject the proposal of Respondents, who have previously failed to perform properly or to complete a contract on time of a similar nature. ACHA also reserves the right to reject proposals of Respondents who habitually, without just cause, neglect the payment of bills, or disregard their obligations to subcontractors, providers of materials, or employees.

2.7 Time for Reviewing Proposals

Proposals received prior to the closing date and time will be securely kept unopened until the closing date and time. Proposals received after the closing date and time could potentially not be considered. ACHA’s Evaluation Committee, appointed by the Executive Director, will evaluate all proposals properly received.

Gunter Circle, Jefferson, Laurel Elderly

The Evaluation Committee will analyze proposals within 180 days of the date and time due and make a recommendation for the award of contract or not to award, to the ACHA Executive Director.

2.8 Withdrawal of Proposals

Proposals may be withdrawn by written notice received any time before the contract award. Proposals may be withdrawn in person by Respondent or its authorized representative if the identity of such representative is established and a signed receipt of the withdrawn proposal is received by ACHA prior to the contract award.

2.9 Award of Contract

ACHA reserves the right to make an award based solely on the proposals or to negotiate further with the Respondent(s). The Respondent(s) selected for the award will be chosen based on an assessment of the greatest benefit to the ACHA, not necessarily based on lowest cost. ACHA also reserves the right to negotiate and award any element of the RFP, make multiple awards, reject any or all proposals or waive any minor irregularities or technicalities in proposal received as in the best interest of ACHA. Contract shall be awarded to the Respondent(s) submitting a proposal according to the evaluation criteria contained herein. ACHA reserves the right to interview or receive demonstrations of products/services from one or more Respondent(s) whose submittals are evaluated above the acceptable 75 points as detailed in Section 5.1 Proposal Evaluation/Contract Award. The Respondent(s) to whom the award is made will be notified at the earliest practical date.

Contract Terms

ACHA anticipates the award of the contract for a suitable period to complete the scope of services listed in this RFP.

2.10 HUD Debarment and Suspension List

The Respondent and all subcontractors’ names or businesses must not appear on the HUD’s Debarment and Suspension list.

Gunter Circle, Jefferson, Laurel Elderly

2.11 Certification of Legal Entity

Prior to execution of the contract agreement, the Respondent shall certify that joint ventures, partnerships, team agreements, new corporations, or other entities that either exist or will be formal structures are, or will be, legal and binding under the Alabama State Law.

2.12 Cost Borne by Respondent

All costs related to the preparation of this RFP and any related activities are the responsibility of the Respondent. ACHA assumes no liability for any costs incurred by the Respondent throughout the entire selection process.

2.13 Best Available Data

All information contained in the RFP is the best data available to ACHA at the time the RFP was prepared. The information given in the RFP is not intended as representation having binding legal effect. This information is furnished for the convenience of Respondents and ACHA assumes no liability for any errors or omissions.

2.14 Contact with ACHA Staff, Board Members and Residents

Beyond the above referenced written communications, Respondents and their representatives may not make any other form of contact with ACHA staff, Board members, or residents. Any improper contact by or on behalf of Respondents may be grounds for disqualification.

2.15 Licenses and Insurance

The awarded individual/firm shall have and maintain all required licenses necessary to conduct business in the City of Alexander City and the State of Alabama. All licenses must be kept up to date for the duration of any ensuing contract. Copies of all licenses must be in the Procurement/Contract office prior to contract execution.

Gunter Circle, Jefferson, Laurel Elderly

Prior to contract award and for the duration of the contract, the successful proposer will be required to provide proof of insurance (as outlines) and the GHA/ACHA shall be named as an additional insured.

Professional Liability (and/or Errors & Omissions) Coverage

$1,000,000 each occurrence General Liability Coverage

$1,000,000 each occurrence Comprehensive Automobile Liability Coverage

$1,000,000 each occurrence Workers’ Compensation with Statutory Limits of the State of AL

2.16 Respondent Responsibilities

Each Respondent is presumed by ACHA to have thoroughly studied this RFP and become familiar with the contents, locations, and nature of requests. Any failure to understand completely any aspect of this RFP is the responsibility of the Respondent.

2.17 No Claim Against ACHA

The Respondent shall not obtain, by submitting a proposal in response to this RFP, any claim against ACHA’s property for reason of all or any part of any of the following: the selection process; the rejection of any or all offers; the acceptance of any offer; entering into any agreements or the failure to enter any agreements; any statement, representations, acts or omissions of ACHA or any person or entity acting on its behalf; the exercise of any discretion set forth in or concerning any of the foregoing; and any other matters arising out of the foregoing.

PART III- SUBMISSION REQUIRMENTS

3.1 Tabbed Proposal Submittal

The Agency intends to retain the Contractor pursuant to a “Best Value” basis, not a “Low Bid “basis (“Best Value”, in that the Agency will, as detailed within the following Section 5.2, consider factors other than cost in making the award decision). Therefore, so that the Agency can properly evaluate the offers received, all proposals

Gunter Circle, Jefferson, Laurel Elderly submitted in response to this RFP must be formatted in accordance with the sequence noted within the table below. Each category must be separated by numbered index dividers, which number extends so that each tab can be located without opening the proposal and labeled with the corresponding tab reference also noted below. Inserts shall not be stapled together. None of the proposed services may conflict with any requirement the Agency has published herein or has issued by addendum.

RFP

Section

Tab No.

Description

3.1.1 1 Form of Proposal. This 2-page Form must be fully completed. Executed where provided thereon and submitted under this tab as a part of the proposal submittal.

3.1.2 2 Form HUD-5369-C Certifications and Representations of Offers Non-Construction, Form HUD SF-LLL Disclosure of Lobbying Activities, Form HUD 50071 Certification of Payments to Influence Federal Transactions, Form HUD 50070 Certification for a Drug-Free Workplace, Form HUD 2530 Previous Participation Certification, Certificate as to Corporate Principle Form, Non-Collusive Form These forms must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal, where applicable.

3.1.3 3 Profile of Firm Form. This 2-page Form must be fully completed, executed, and submitted under this tab as a part of the proposal submittal.

3.1.4 4 Proposed Services. Respondent shall place under this tab documentation further explaining the firm’s services and showing how the firm intends to fulfill the requirements of the Scope of Services listed in the preceding Section Part IV herein, including, but not limited to:

3.1.4.1 The proposer’s DEMONSTRATED UNDERSTANDING of the

AGENCY’S REQUIREMENTS and REQUESTED SERVICES.

3.1.4.2 APPROPRIATE TECHNICAL APPROACH and the QUALITY of

the SERVICES PROPOSED. Provide a detailed narrative that demonstrates the approach and the ability of the

Gunter Circle, Jefferson, Laurel Elderly

Contractor to complete the services outlined in the Scope of Work.

3.1.4.3 TECHNICAL CAPABILITIES (in terms of personnel) and the

MANAGEMENT PLAN.

3.1.4.4 The proposer DEMONSTRATED EXPERIENCE in performing

similar work and DEMONSTRATED SUCCESSFUL PAST PERFORMANCE. Identify similar or related work performed for public housing authorities or other companies that has been completed to date or is currently active.

3.1.4.5 If appropriate, how staff are retained, screened, trained and monitored.

3.1.4.6 Approach to QUALITY CONTROL

3.1.4.7 An explanation and copies of forms that will be used and reports that will be submitted and the method of such reports (i.e., written; fax; internet; etc.)

3.1.4.8 A complete description of the products and services the firm provides.

3.1.5 5 Managerial Capacity/Financial Viability/Staffing Plan. The proposer’s entity must submit under this tab a concise description of its managerial and financial capacity to deliver the proposed services, including brief professional resumes for the persons identified within areas (5) and (6) of the Profile of Firm Form.

3.1.6 6 Client Information. The proposer shall submit a listing of former or current clients, including any other Public Housing Authority, for whom the proposer has performed similar or like services to those being proposed herein.

The listing shall, at a minimum, include:

3.1.6.1 The client’s name;

3.1.6.2 The client’s contact name;

3.1.6.3 The client’s telephone number and email address;

3.1.6.4 A brief description and scope of the service(s) and the dates the services were provided inclusive of duration of projects or projected completion date of current/active projects and dollar value of contracted services.

3.1.7 7 Equal Employment Opportunity/Supplier Diversity. The proposer must submit under this tab a copy of its Equal Opportunity Employment Policy and a complete description of the positive steps it will take to ensure supplier diversity (e.g., small, minority, and women-

Gunter Circle, Jefferson, Laurel Elderly owned businesses).

3.1.8 8 Subcontractor/Joint Venture Information. The proposer shall identify hereunder whether he/she intends to use any subcontractors for this job, if awarded, and/or if the proposal is a joint venture with another firm. Please remember that all information required from the proposer under the preceding tabs must also be included for any major subcontractors (10% or more) or from any joint venture. If the Respondent is a joint venture, or another entity formed solely for responding to this RFP, provide evidence of prior successful collaborations. Proposer will submit under tab 3 a Profile of Firm for each subcontractor /joint venture that he/she intends on utilizing.

3.1.9 9 Section 3 Plan, Clause Compliance Commitment Form and Participation Election Form Documentation. All respondents must read the attached Section 3 Plan (Exhibit A). All respondents must read, sign, and submit the Section 3 Clause Compliance Commitment Form and Section 3 Participation Election Form. Any respondent who is Certified Section 3 Business must include the certification, along with the Section 3 Business Concern Certification Form. These forms shall be included under this tab and be fully completed and executed. These forms are attached hereto as Exhibit A1.

3.1.10 10 Other Information. The proposer may include hereunder any other general information that the proposer believes is appropriate to assist the Agency in its evaluation.

3.1.11 No Information Placed under a Tab. If no information is to be placed under any of the above noted tabs, please place there under a statement such as “NO INFLRMATION IS BEING PLACED UNDER THIS TAB” or “THIS TAB LEFT INTENTIONALLY BLANK”. DO NOT eliminate any of the tabs

3.1.12 Proposal Submittal Binding Method. It is preferable and recommended that the proposer bind the proposal submittals in such a manner that the Agency can, if needed, remove the binding (i.e., “comb-type;” etc.) or remove the pages from the cover (i.e., 3-ring binder; etc.) to make copies, and then conveniently return the proposal submittal to its original condition.

Gunter Circle, Jefferson, Laurel Elderly

3.2 Proposal Pricing/Cost

Respondents shall provide a fixed proposed cost for the completion of the items listed in the Scope of Work. This price shall be placed on the Form of Proposal.

3.3 Required Certifications/Forms

Each proposal shall contain an executed copy, if applicable, of the following HUD and ACHA forms, which are attached herein. If a form does not apply, please state ‘not applicable’ and include in the proposal submission:

Form of Proposal Profile of Firm Form Certificate as to Corporate Principle Form Non-Collusive Form

Form HUD 5369-B Instructions to Offerors-Non-Construction Form HUD 5369-C Certifications and Representations of Offerors- Non-Construction Contract Form HUD SF-LLL Disclosure of Lobbying Activities Form HUD 50071 Certification of Payments to Influence Federal Transactions Form HUD 50070 Certification for a Drug-Free Workplace Form HUD 2530 Previous Participation Certification

PART IV- SCOPE OF SERVICES

The Respondent shall perform such services as required by ACHA to complete the work as defined herein and shall provide labor, equipment, and services necessary to perform and complete, in an acceptable manner, the tasks contemplated or otherwise required herein in accordance with.

Scope of Work is as follows:

• A site visit is required

• Replace water lines that are leaking at the following sites:

Gunter Circle, Jefferson, Laurel Elderly o Gunter Circle o Jefferson o Laurel Elderly

• There will be a flat rate repair cost of $1227.72 based on ongoing contracted repairs

• All tools and equipment (i.e. sump pump, safety barricades, generator, trash dumpster and toilet Facilities) will be provided by contractor

• All material will be provided by ACHA

• Replacement water lines will be ¾ in type-K soft copper

• Fittings will be compression type, and adaptable to NPT fittings on existing main line, water meter, and cut valve

• Install new plumbing with the least number of fittings as possible

• System will consist of compression adapter to main, soft copper to municipal style cut-off valve, meter, check valve, soft copper to house copper to be joined with compression coupling

• Ensure all underground utilities are properly marked before digging

• When concrete walks or parking areas are encountered, they may be cut or tunneled under. If the concrete is cut, it must be replaced in a professional way using proper reinforcement thickness. Attention must be giving to grade so as not to create a safety hazard or trap water

• Dig all water supply lines to each building before cutting water off to prevent long water outages for tenants

• Use available site cut-offs that cause the least amount of impact to tenants. Verify that these adequately isolate lines as a preliminary process before starting contract

Gunter Circle, Jefferson, Laurel Elderly

• Have adequate sump pumps to handle any water bypass or backflow from higher elevations

• Use care to keep residuals out of new water lines which may cause issues in the apartments. Any plumbing issues that result from trash in the lines will be the responsibility of the contractor, including clogged aerators, damaged flush valves, etc

• Ensure that new lines are properly supported to prevent stress to lines when covered with dirt

• Before restoring pressure to lines, open an adequate number of outside faucets to prevent shocking older lines still existing and to help remove residual trash in lines

• Pressure-test all new lines and check for leaks before covering with dirt

• Ensure that a photograph is taken of all lines before covering.

Attach an apartment number to each photo

• If leaks are found repair immediately

• Ensure water valves are installed properly, and meter boxes are level or slightly above ground. Water meters are new and recently installed. Any damaged or leaking water meters will be replaced with the exact meter by the contractor.

• Once new lines are covered with dirt and area is properly leveled, cover with straw to prevent washout of soil

• Any settlement of fill within 3 months of installation will need to be refilled and leveled by contractor

• Keep area barricaded and safe at all times and ensure that are is clean once work is complete

• Any issues or questions that arise during process, should be immediately brought to the attention of ACHA

Gunter Circle, Jefferson, Laurel Elderly

PART V-PROCUREMENT PROCESS

5.1 Proposal Evaluation/Contract Award

Proposals received in response to this solicitation will be evaluated using the following evaluation process.

a. The evaluation process will be used to determine the Contractors that will comprise the short list, from which final selection for contract award will ultimately be made.

1) During the evaluation process, technical proposals will be evaluated and scored by an Evaluation Committee.

2) Each member of the Evaluation Committee will score each proposal.

3) Scoring will be based on predetermined Evaluation Criteria. The available points associated with each area of consideration are shown below in item 5.2.

4) The results of the evaluation, of both technical and cost proposals, will be used to determine those proposals to be considered in the competitive range.

5) Proposals will be considered acceptable if they have a minimum score of 75 points and above.

6) Cost proposals will be considered acceptable if the proposed cost is clearly not excessive compared to the proposed costs of other Contractors with acceptable technical proposals.

b. Scoring will be based upon how well the proposal meets the criteria established in this RFP.

c. ACHA reserves the right to make no award or decline to enter negotiations should it believe that no Contractor to this RFP would be capable of delivering the necessary level of service within an acceptable price range and/or the time.

Gunter Circle, Jefferson, Laurel Elderly

d. The Evaluation Committee will evaluate the merits of proposals received in accordance with the criteria stated in the RFP and formulate a recommendation. However, while a numerical rating system may be used to assist the Evaluation Committee in selecting the competitive range (if necessary) and making an award recommendation decision, the award decision is ultimately a business decision that will reflect an integrated assessment of the relative merits of the proposal using the criteria and their relative weights disclosed in the RFP.

5.2 Evaluation Criteria

a. Organizational Capacity/Staffing and Qualifications: 35 Points

1) Evidence of the Contractors ability to perform the work, as indicated in the RFP. The appropriateness of the Technical Approach (including labor categories, estimated hours and skill mix) and the quality of the work plan. Overall quality and professional appearance of the submitted proposal, based upon the opinion of the evaluators.

b. Relevant Experience and Past Performance: 25 Points

1) Relevant experience and past performance will be evaluated through an assessment of previous similarly related projects completed to date.

2) Additional consideration will be given to those Respondents who demonstrate a documented track record of successfully completing projects of the same type required by this RFP.

3) The Contractors demonstrated experience in performing similar work and the proposer’s demonstrated successful past performance (including meeting costs, schedules, and performance requirements) of contract work substantially similar to that required by this solicitation as verified by reference checks and other means. Any Special License Obtained.

Gunter Circle, Jefferson, Laurel Elderly

c. Understanding of the Required Scope of Service: 30 Points

1) The Contractors demonstrated understanding of the requirement- .

d. Proposal Pricing and Fees: 20 Points

1) The proposed cost will be evaluated through a careful analysis of cost compared to the other Respondents proposals and fair market rates for such services.

5.3 Summary of Evaluation Criteria

Evaluation Criteria Points______________________________________

Technical and Cost:

Staffing and Qualifications 35 Points

Relevant Experience and Past Performance 25 Points

Understanding of the Required Scope of Service 30 Points

Proposal Pricing and Fees 20 points

Total 110 Points

Gunter Circle, Jefferson, Laurel Elderly

COST PROPOSAL FORM

TYPE OF PROJECT: The Alexander City Housing Authority (“ACHA”) seeks proposals from qualified, bonded and licensed Contractors to Replace Water Lines From Main to Outside of Apartment-Gunter Circle, Jefferson, Laurel Elderly

DATE ISSUED: Wednesday, August 5, 2026 CONTACT PERSON: Michelle Wingler, Procurement/Contract

Manager michellewingler@alexcityhousing.org

SUBMISSION DEADLINE: Thursday, September 2, 2026 at 2:00 pm (CST)

FILL IN BELOW AND SIGN. PRICES ARE GUARANTEED FOR A MINMUM

OF 180 DAYS FROM PROPOSAL DEADLINE DATE.

COMPANY NAME:

CONTACT:

Signature Printed Name Title

ADDRRESS:

Street/POB City State Zip

PHONE:____________________FAX:____________________EMAIIL:_____________

Date Signed: _______________________________________ mailto:michellewingler@alexcityhousing.org

Gunter Circle, Jefferson, Laurel Elderly

FORM OF PROPOSAL

(This Form must be fully completed and placed under Tab No. 1 of the “hard copy” tabbed proposal submittal.)

Instructions: Unless otherwise specifically required, the items listed below must be completed and included in the proposal submittal.

Please complete this form by marking an “X,” where provided, to verify that the referenced completed form or information has been included within the proposal submittal submitted by the proposer.

Also, complete the Section 3 Statement and the Proposer’s Statement as noted below:

X=ITEM

INCLUDED

Tab No.

SUBMITTAL ITEMS

(one original signature copy of each document)

1 Form of Proposal 2 Form HUD-5369-C and other required forms 3 Profile of Firm Form 4 Proposed Services 5 Managerial Capacity/Financial Viability/Staffing Plan 6 Client Information 7 Equal Employment Opportunity Statement/ Supplier

Diversity 8 Subcontractor/Joint Venture Information 9 Section 3 Plan, Clause Compliance & Participation Election 10 Other Information

Debarred Statement. Has this firm, or any principal(s) thereto, ever been debarred from providing any services by the Federal Government, any state government, the State of Alabama, or any local government agency within or without the State of Alabama?

YES or NO . If “YES,” please attach a full detailed explanation, including dates, circumstances, and status.

Disclosure Statement. Does this firm or any principals thereof have any current, past personal or professional relationship with any Commissioner or Officer of the Agency?

Yes No If "Yes," please attach a full detailed explanation, including dates, circumstances, and status.

Signature Date Printed Name Company

Gunter Circle, Jefferson, Laurel Elderly

FORM OF PROPOSAL

(This Form must be fully completed and placed under Tab No. 1 of the “hard copy” tabbed proposal submittal.)

Felony Disclosure. Has any principal(s) or any person(s) proposed to perform the work ever been convicted of a felony?

Yes No . If “Yes,” please attach a full detailed explanation, including dates, circumstances, and status. PLEASE NOTE: The Agency reserves the right to not make award to any proposer that has staff who has been convicted of a felony if the Agency feels that doing such is in its best interests.

Non-Collusive Affidavit. The undersigned party submitting this proposal hereby certifies that such proposal is genuine and not collusive, and that said proposer entity has not colluded, conspired, or connived or agreed, directly or indirectly, with any proposer or person, to put in a sham proposal or to refrain from proposing, and has not in any manner, directly or indirectly sought by agreement or collusion, or communication or conference, with any person, to fix the proposal price or affiant or of any other proposer, to fix overhead, profit or cost element of said proposed price, or that of any other proposer or to secure any advantage against the Agency or any person interested in the proposed contract; and that all statements in said proposal are true.

Proposer’s Statement. The undersigned proposer hereby states that by completing and submitting this Form and all other documents within this proposal submittal, he/she is verifying that all information provided herein is, to the best of his/her knowledge, true and accurate, and that if the Agency discovers that any information entered herein to be false, such shall entitle the Agency to not consider or make award or to cancel any award with the undersigned party. Further, by completing and submitting the proposal submittal, the undersigned proposer thereby agrees to abide by all terms and conditions pertaining to this RFP as issued by the Agency. Pursuant to all RFP documents, this Form of Proposal, and all attachments, and pursuant to all

Gunter Circle, Jefferson, Laurel Elderly completed Documents submitted, including these forms and all attachments, the undersigned proposal to supply the Agency with the services described herein for the fee(s) entered within the areas provided pertaining to this RFP.

Signature Date Printed Name Company

Gunter Circle, Jefferson, Laurel Elderly

Prime _______________Sub-contractor________________ (Proposer must also identify his sub-contractors (if any) by providing Profile of Firm form for each)

1) Name of Firm:

2) Street Address, City, State, Zip:

3) Telephone: Fax:

4) Email:

5) Proposer Diversity Statement: You must check all of the following that apply to the ownership of this Firm and enter where the correct percentage

(%) of ownership of each:

Caucasian Public -Held _ Government Non-Profit

Resident-(RBE), Minority-(MBE), or Woman-Owned-(WBE) Business Enterprise (Qualifies by virtue of 51% or more ownership and active management by one or more of the following):

____Resident- ___African Native Hispanic Asian/Pacific Asian/Indian Owned American American American American American Woman-Owned Woman-Owned Disabled Other

(MBE) (Caucasian) Veteran (Specify)

PROFILE OF FIRM

FORM

Gunter Circle, Jefferson, Laurel Elderly

WMBE Certification Number: _____________________

Certified by:

(NOTE: A CERTIFICATION/ NUMBER NOT REQUIRED TO PROPOSE-ENTER

IF AVAILABLE)

Federal Tax ID No. ____ DUNS No.

Business License No._________ State

General Liability Insurance Carrier:

Policy No. Expiration Date

Gunter Circle, Jefferson, Laurel Elderly

PROFILE OF FIRM FORM

Worker’s Compensation Insurance Carrier:

Policy No. Expiration Date

Professional Liability Insurance Carrier:

Policy No. Expiration Date

Debarred Statement: Has this firm or any principal(s) ever been debarred from providing any services by the Federal Government, any State Government, the State of Alabama, or any local government agency within or without the State of Alabama? Yes No

If “YES” please attach a full detailed explanation, including dates, circumstances, and status.

Disclosure Statement: Does this firm or any principals thereof have any current past personal or professional relationship with any Commissioner or Officer of ACHA? Yes No

If “YES” please attach a full detailed explanation, including dates, circumstances, and status.

Non-Collusive Affidavit: The undersigned party submitting this proposal or bid hereby certifies that such proposal or bid is genuine and not collusive and that said proposer entity has not colluded, conspired, connived, or agreed, directly or indirectly, with any proposer or person to put in a sham proposal or bid or to refrain from proposing or bidding, and has not in any manner, directly or indirectly sought by agreement or collusion or communication or conference with any person, to fix the proposal or bid price, or that any other proposer or bidder or to secure any advantage against the Housing Authority or any person interested in the proposed contract; and that all statements in said proposal or bids are true.

Verification Statement: The undersigned proposer hereby states that by completing and submitting this form he/she is verifying that all information provided herein is, to the best of his/her knowledge, true and accurate, and agrees that if ACHA discovers that any information entered herein if false, that shall entitle ACHA to not consider nor make or to cancel any award with the undersigned party.

Code of Alabama § 11-93-2. Maximum number of damages recoverable against governmental entities; settlement or compromise of claims not to exceed maximum amounts.

The recovery of damages under any judgement against a governmental entity shall be limited to $100,00.00 for bodily injury or death for one person in any single occurrence. Recovery of damages under any judgement or judgements against a governmental entity shall be limited to $300,000.00 I the

Gunter Circle, Jefferson, Laurel Elderly aggregate where more than two persons have claims or judgements on account of bodily injury or death arising out of any single occurrence.

Recovery of damages under any judgement against a governmental entity shall be limited to $100,000.00 for damage or loss of property arising out of any single occurrence. No governmental entity shall settle or compromise any claim for bodily injury, death, or property damage more than the amounts herein above set forth. (Acts 1977, No.

673, p.1161, §2.)

Signature Date

Printed Name Title

CERTIFICATE AS TO CORPORATE PRINCIPAL

I, , certify that I am the of the corporation

Named as the Principle in the within bond; that , who signed the said bond on behalf of the Principle was then of said corporation; that I know his signature, and his signature thereto is genuine, and that said bond was duly signed, sealed, and attested to for and in behalf of said corporation by authority of its governing body.

(Affix Corporate Seal)

Gunter Circle, Jefferson, Laurel Elderly

NON-COLLUSIVE AFFIDAVIT

(Prime Bidder/Respondent)

State of

County of

, Being first duly sworn, deposes and says that he/she is

, (a partner of officer of the firm of, etc.) the party making the foregoing proposal or bid, that such proposal or bid is genuine and mot collusive or sham; that said respondent/bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any respondent/bidder or person, to put in a sham bid/cost or to refrain from bidding or submitting cost proposal, and has not in any manner, directly or indirectly, sought by agreement to collusion, or communication or conference, with any person, to fix the bid/cost price of affiant or of any other respondent/bidder, or to fix overhead, profit or cost element of said bid/cost price, or of that of any other respondent/bidder, or to secure any advantage against the City of Alexander City Housing Authority of any person interested in the proposed contract:

And that all statements in said proposal or bid are true.

(Respondent/Bidder, if the respondent/bidder is an individual; Partner, if the respondent/bidder is a Partnership; officer, if the respondent/bidder is a corporation)

Subscribed and sworn to before me this

Day of , 20

My commission expires , 20

Section 3

Section 3 Participation Election Form

The purpose of Section 3 of the Housing and Urban Development Act of 1968, as in the Federal Register at 85 FR 61524 (codified at 24 CFR Part 75), is to ensure that employment and other economic opportunities generated by certain HUD financial assistance shall, to the greatest extent feasible, and consistent with existing Federal, State, and local laws and regulations, be directed toward low and very low-income persons, and to businesses that provide economic opportunities to low and very low-income persons. ACHA’s Section 3 Policy, which is consistent with the federal Section 3 requirements, has procedures to assist grant recipients, contractors and sub-contractors in understanding and complying with Section 3 requirements. Undersigned certifies that he/she has received a copy of such policy, reviewed such policy, and is familiar with the requirements set forth therein.

How will your company fulfill its Section 3 Requirement?

__________ Certified Section 3 Business (Include Certification)

__________ Priority I- Employment/Training of Section 3 Workers in the priority set forth in ACHA’s Section 3 Policy, Section 3C

__________ Priority II-Contracting with Section 3 Businesses in the priority set forth in ACHA’s Section 3 Policy, Section 3C

By signing below, the contractor hereby agrees to comply with the selected Section 3 requirements indicated above.

Name: ____________________________________________________________

Company: ____________________________________________________________

Address: ____________________________________________________________

Phone No.: ____________________________________________________________

Email Address: ____________________________________________________________

Authorized By: ____________________________________________________________

Section 3 Clause Compliance Commitment

All Section 3 covered contracts shall include the following clause (referred to as the Section 3 Clause, 24

CFR § 75.38):

A. The work to be performed under this contract is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C 1701u (section 3). The purpose of section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by Section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing.

B. The parties to this contract agree to comply with HUD’s regulations in 24 CFR part 75, which implement section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with part 75 regulations.

C. The Contractor agrees to send to each labor organization or representative of workers with which the contractor has a collective bargaining agreement or other understanding, if any , a notice advising the labor organization or workers’ representative of the contractor’s commitments under this section 3 clause, and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe section 3 preferences, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each; and the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin.

D. The contractor agrees to include this section 3 clause in every subcontract subject to compliance with regulations in 24 CFR part 75, and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this section 3 clause, upon finding that the subcontractor is in violation of the regulations in 24 CFR part 75.

E. The contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR part 75 require employment opportunities to be directed, were not filled to circumvent the contractor’s obligations under 24 CFR part 75.

F. Noncompliance with HUD’s regulations in 24 CFR part 75 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts.

G. With respect to work performed in connection with Section 3 covered Indian housing assistance, section 7(b) of the Indian Self-Determination and Education Assistance Act (25 U.S.C. 450e) also applies to the work to be performed under this contract. Section 7(b) requires that to the greatest extent feasible (i) preference and opportunities for training and employment shall be given to Indians, and (ii) preference in the award of contracts and subcontracts shall be given to Indian Organizations and Indian-owned Economic Enterprises. Parties to this contract that are subject to the provisions of section 3 and section 7(b) agree to comply with Section 3 to the maximum extent feasible, but not in derogation of compliance with section 7(b).

Acknowledged:

For: __________________________________ Company Name

By: ___________________________________

Date: ___________________________________

Section 3 Business Concern Certification Form

The purpose of this form is to comply with Section 3 of the HUD Act of 1968 Business Certification requirements. To count as a Section 3 Business your company/firm must meet one of the categories listed below. Each category will require additional documentation to support the election. You must provide that supporting documentation with this form properly completed to be confirmed as a Section 3 business. If this form is submitted without the required supplemental data, your certification will not be processed.

Category Documentation Required Your Election

A business at least 51 percent owned by low- or very low-income persons:

Proof of ownership showing all owners and their percentages and a completed Section 3 individual Self-Certification form for all low- and very low-income owners

Over 75 percent of the labor hours performed for the business are performed by low- or very low-income persons; or

Provide the last 90 days full payrolls for the entire company, make a list of the names from the payrolls of the Section 3 workers, and provide a completed Section 3 Individual Self-Certification for all low- and very low- income workers you list

It is a business at least 51 percent owned by current public housing residents or residents who currently live in Section 8-assisted housing

Proof of ownership showing all owners and their percentages and a Section 3 Individual Self-Certification form for all public housing and/or Section 8 owners.

I hereby certify to the US Department of Housing and Urban Development (HUD) that all of the information on this form is true and correct. I attest under penalty of perjury that my business meets the elected definition and understand proof of this information may be requested. If found to be inaccurate, I understand that I may be disqualified as a certified Section 3 business.

Full Name: _______________________________________________________________

Company Name:__________________________________________________________

Street Address: ___________________________________________________________

City: _________________________________________State:_________Zip:__________

Signature:_____________________________________ Date: _____________________

OMB Approval No. 2577-0157 (Exp. 1/31/2027) U.S. Department of Housing and Urban DevelopmentCertification of Payments to Influence Federal Transactions Office of Public and Indian Housing

Applicant Name

Program/Activity Receiving Federal Grant Funding

The undersigned certifies, to the best of his or her knowledge and belief, that:

(1) No Federal appropriated funds have been paid or will be (3) The undersigned shall require that the language of this paid, by or on behalf of the undersigned, to any person for certification be included in the award documents for all subawards influencing or attempting to influence an officer or employee of at all tiers (including subcontracts, subgrants, and contracts an agency, a Member of Congress, an officer or employee of under grants, loans, and cooperative agreements) and that all Congress, or an employee of a Member of Congress in connec- sub recipients shall certify and disclose accordingly.

tion with the awarding of any Federal contract, the making of any

This certification is a material representation of fact upon whichFederal grant, the making of any Federal loan, the entering into reliance was placed when this transaction was made or enteredof any cooperative agreement, and the extension, continuation, into. Submission of this certification is a prerequisite for makingrenewal, amendment, or modification of any Federal contract, or entering into this transaction imposed by Section 1352, Titlegrant, loan, or cooperative agreement.

31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than(2) If any funds other than Federal appropriated funds have $10,000 and not more than $100,000 for each such failure.been paid or will be paid to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, Disclosure Form to Report Lobbying, in accordance with its instructions.

I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate.

Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802)

Name of Authorized Official Title

Signature Date (mm/dd/yyyy)

Previous edition is obsolete form HUD 50071 (01/14)

Public reporting burden for this information collection is estimated to average 30 minutes,including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The information requested is required to obtain a benefit. This form is used to ensure federal funds are not used to influence members of Congress. There are no assurances of confidentiality. HUD may not conduct or sponsor, and an applicant is not required to respond to a collection of information unless it displays a currently valid OMB control number. Comments regarding the accuracy of this burden estimate and any suggestions for reducing this burden can be sent to the Reports Management Officer, Office of Policy Development and Research, REE, Department of Housing and Urban Development, 451 7th St SW, Room 4176, Washington, DC 20410-5000. When providing comments, please refer to OMB Approval No. 2577-0157.

Certification for a Drug-Free Workplace

Public reporting burden. Public reporting burden for this collection of information is estimated to average 3 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information.

Comments regarding the accuracy of this burden estimate and any suggestions for reducing this burden can be sent to: U.S.

Department of Housing and Urban Development, Office of the Chief Data Officer, R, 451 7th St SW, Room 8210, Washington, DC 20410-5000.