City of Hinesville RFP 2026-07 - Irene B. Thomas Park Inclusive Playground Renovation Page 1

City of Hinesville 115 East M.L. King Jr. Drive

Hinesville, Georgia 31313

REQUEST FOR PROPOSALS

IRENE B. THOMAS PARK

INCLUSIVE PLAYGROUND RENOVATION

RFP 2026-07

Mandatory Pre-Proposal Conference and Site Visit:

September 15, 2026 at 2:00 p.m. ET

Proposals Due:

September 25, 2026 at 2:00 p.m. ET

City of Hinesville RFP 2026-07 - Irene B. Thomas Park Inclusive Playground Renovation Page 2

NOTICE OF REQUEST FOR PROPOSALS

The City of Hinesville, Georgia, is requesting competitive sealed proposals from qualified firms for RFP 2026-07, Irene B. Thomas Park Inclusive Playground Renovation.

The project consists of the turnkey design and replacement of the existing playground, including demolition, site preparation, inclusive playground equipment, an integrated shade solution, accessible safety surfacing, installation and project closeout.

The City seeks an integrated, inclusive playground serving children ages 2 through 12 and caregivers of varied abilities. The City seeks a distinctive, high-quality design that will establish the renovated playground as a signature inclusive playground and community destination for children, families and caregivers. The maximum contract amount is $350,000. The project is subject to the applicable federal, state and local requirements identified in this

RFP.

All questions and correspondence concerning this RFP shall be submitted in writing to:

Shauntay Harris, Community Development Director City of Hinesville

115 East M.L. King Jr. Drive Hinesville, Georgia 31313 Telephone: 912-876-6579

Email: sharris@cityofhinesville.org

From the date this RFP is issued until a proposer is selected and the selection is announced, proposers shall not communicate for any reason regarding this RFP with any City employee, elected official or selection committee member except through the designated point of contact. Any unauthorized communication may result in the disqualification of the proposer's proposal.

The following dates apply to this solicitation:

RFP Issued: August 27, 2026

Mandatory Pre-Proposal Conference and Site Visit: September 15, 2026, at 2:00 p.m. ET, at Irene B.

Thomas Park, 700 Sharon Street, Hinesville, Georgia. An authorized representative of each proposer must attend for the proposer's proposal to be considered responsive.

Deadline for Written Questions: September 16, 2026, at 5:00 p.m. ET

Final Responses and Addenda Issued: September 18, 2026

Proposals Due and Publicly Opened: September 25, 2026, at 2:00 p.m. ET

Sealed proposals must be received by the proposal deadline at City of Hinesville, 115 East M.L. King Jr. Drive, Hinesville, Georgia 31313, Attention: Shauntay Harris, Community Development Director.

Proposals will be evaluated according to the criteria established in this RFP. Award will be made to the responsive and responsible proposer whose proposal provides the best overall value to the City, considering price and all other stated evaluation factors. Award will not be based solely on the lowest proposed price.

Late proposals will not be accepted or considered.

The City reserves the right to reject any or all proposals, waive technicalities or informalities when permitted by law, request clarification, negotiate with the highest-ranked proposer, cancel the solicitation or reissue the procurement when determined to be in the City's best interest. Any award is subject to approval by the Hinesville City Council and execution of a written contract.

1. OVERVIEW AND PROCUREMENT INFORMATION

The City will use a competitive sealed-proposal process to select a qualified contractor for this project. Proposals will be evaluated on price and all other criteria established in this RFP. The City intends to award a firm-fixed-price contract to the responsive and responsible proposer whose proposal provides the best overall value to the City.

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This RFP, its appendices and all subsequently issued addenda constitute the solicitation documents. Proposers are responsible for reviewing the complete solicitation, monitoring the City's website and the Georgia Procurement Registry for addenda, and acknowledging all addenda in their proposals. Any interpretation, clarification or modification by the City will be issued only in writing through an addendum.

Questions must be submitted in writing to the single point of contact identified in the Notice of Request for Proposals. Questions received after the stated deadline may not be answered. Responses that clarify or modify the solicitation will be distributed to all prospective proposers through an addendum. Proposers shall not rely on information obtained from any other source.

Attendance at the mandatory pre-proposal conference and site visit is required. Each proposer must ensure that its authorized representative signs the City's attendance record and examines the project site and observable conditions that may affect the proposed design, price or performance of the work. A proposal submitted by a proposer that is not represented at the entire mandatory conference and site visit will be considered nonresponsive. Failure to inspect the site or identify an observable condition will not relieve the selected contractor of its obligations under the resulting contract.

Proposals and supporting materials are subject to the Georgia Open Records Act.

2. PROJECT INTENT AND OBJECTIVES

The City intends to replace the existing playground and swing area at Irene B. Thomas Park with a complete, integrated and inclusive playground serving children ages 2 through 12 and caregivers of varied abilities. The completed project should create opportunities for children with and without disabilities to play together through a combination of accessible elevated activities, ground-level experiences, sensory play, movement, climbing, sliding, swinging and social interaction.

The City's intent is to create a signature inclusive playground that serves as a community destination - a place children of varying ages and abilities, families and caregivers choose to visit, return to and enjoy together. The design should be visually engaging, offer meaningful variety and play value, encourage interaction and shared experiences, and remain durable, maintainable and appropriate for the existing park setting.

The project is intended to achieve the following objectives:

Provide meaningful and varied play opportunities that address mobility, sensory, cognitive, social and physical development.

Integrate inclusive features throughout the playground rather than separating accessible equipment from the primary play experience.

Provide an accessible route into and throughout the playground, including access to meaningful elevated and ground-level activities.

Maximize play value, user capacity, variety and age-appropriate challenge within the established project budget.

Provide durable, commercial-grade equipment and surfacing suitable for intensive use in a municipal park environment.

Create a cohesive design that fits the existing site, connects appropriately to the established walkway and makes efficient use of the available playground area and existing natural features.

Provide an attractive color scheme that complements the park's natural setting, existing pavilion and surrounding improvements.

Create a cohesive and memorable playground design with broad community appeal and sufficient variety, challenge and play value to encourage continued engagement and extended visits.

Replace the existing playground equipment, swings, borders and surfacing through one complete and accountable turnkey contract.

Deliver a safe, fully installed and operational playground with all required design, demolition, site preparation, equipment, surfacing, installation, inspection, restoration and closeout activities completed by the selected contractor.

The City is seeking performance-based design proposals and is not requiring a particular manufacturer, product line, model, color scheme or proprietary equipment arrangement. Proposers are encouraged to use their professional

City of Hinesville RFP 2026-07 - Irene B. Thomas Park Inclusive Playground Renovation Page 4 expertise to propose the strongest inclusive playground that meets the requirements of this RFP and provides the best overall value to the City.

Proposers shall provide a color rendering of the proposed playground and identify the manufacturer's available standard color options. Proposed equipment and surfacing colors should complement the park's natural setting and existing improvements. The City reserves the right to approve the final equipment color scheme and surfacing colors and patterns before fabrication or installation. Selection of alternative standard manufacturer colors shall not increase the contract price.

3. SCOPE OF WORK

The selected contractor shall provide a complete, turnkey renovation of the existing playground at Irene B. Thomas Park. The contractor shall be responsible for coordinating all labor, materials, equipment, freight and services necessary to deliver a safe, fully installed and operational playground.

The work shall include:

Field verification of site dimensions, grades, drainage, utilities, accessible routes and observable conditions affecting the proposed design or construction.

Preparation of the proposed playground layout, equipment plans, use zones, surfacing limits, shade solution, color renderings, manufacturer drawings and any site-specific sealed documents required for permitting and installation.

Removal and lawful disposal of the existing playground equipment, swings, borders, surfacing, anchors and foundations necessary for the new work.

Site preparation, grading, drainage adjustments, foundations, accessible connections and restoration required for the completed installation.

Furnishing and installation of the inclusive playground equipment, swing area, proposed shade solution and accessible unitary safety surfacing described in this RFP.

Obtaining applicable permits and coordinating required inspections and surfacing testing.

Before final acceptance, providing a post-installation inspection report signed by a current Certified

Playground Safety Inspector. The inspector may be employed by the contractor, installer, equipment manufacturer or an independent firm but shall not be the individual who directly supervised the installation. All identified deficiencies shall be corrected before final acceptance.

Delivery of warranties, maintenance information, final inspection and testing reports, approved plans and other required closeout documentation.

Proposers shall identify any tree removal or substantial pruning required by their proposed designs. No tree may be removed or substantially pruned without prior written approval from the City. Existing trees and park improvements designated to remain shall be protected during construction.

4. MINIMUM PERFORMANCE REQUIREMENTS

The completed playground shall be a commercial-grade, inclusive play environment serving children of varying ages and abilities and supporting participation by caregivers with disabilities.

Proposed designs shall, at minimum, provide:

An accessible, ramped play structure.

Inclusive motion or seesaw equipment.

At least one wide or multi-user slide suitable for assisted, side-by-side or caregiver-child use and accessible from the ramped play structure or an appropriate transfer system.

Ground-level play and sensory elements.

A swing area containing multiple swing experiences, including at least one no-transfer, roll-on inclusive swing that accommodates a user while remaining in a wheelchair or other mobility device. The remaining swing options should serve a range of ages and abilities.

A variety of physical, sensory, social, imaginative and cooperative play experiences.

Accessible routes connecting the playground entrance, play components, surfacing and existing park walkways.

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Unitary accessible safety surfacing throughout required use zones.

An integrated shade solution appropriate to the proposed playground design. Shade may be provided through equipment-integrated roofs, canopies or shade panels; freestanding manufactured shade structures;

or a combination of these features. Proposers shall determine the type, placement and extent of shade that best supports the proposed equipment layout, play areas, user comfort, visibility, existing trees and available project budget.

The proposed shade solution shall be included in the complete proposed design and total proposed price and shall not be presented solely as an alternate or optional enhancement.

Additional opportunities for children and caregivers to participate together, including intergenerational or face-to-face play components, will be considered favorably.

The overall playground shall present a cohesive, visually engaging design rather than a collection of unrelated components. It should provide sufficient variety, challenge, social interaction and play value to appeal to children and families across repeated and extended visits.

The playground design, equipment, surfacing, layout, use zones and installation shall comply with all applicable accessibility requirements, current U.S. Consumer Product Safety Commission guidelines and recognized industry safety standards for public playground equipment and impact-attenuating accessible surfacing. Equipment shall be independently certified to applicable safety standards where such certification is available.

Equipment shall be new, commercial grade, durable, vandal resistant and suitable for year-round public use in the coastal Georgia climate. Materials and finishes shall resist corrosion, fading, moisture and routine wear.

Proposed layouts shall preserve existing trees to the greatest extent practicable, avoid interference with existing park facilities, maintain appropriate visibility and supervision, and accommodate all manufacturer-required use zones.

The selected contractor shall correct, at no additional cost to the City, any equipment, surfacing, accessibility, safety or installation deficiencies identified before final acceptance.

5. BUDGET, PRICE AND CONTRACT TERMS

The total project budget shall not exceed $350,000. Proposals exceeding this amount may be deemed nonresponsive.

The proposed price shall be a complete, fixed price for the turnkey project and shall include all costs necessary to complete the work, including design, project management, equipment, materials, demolition, disposal, site preparation, freight, delivery, labor, installation, surfacing, shade, permits, inspections, testing, site restoration, warranties, closeout documentation, overhead and all other associated expenses.

Proposers shall use the Price Proposal Form included as Appendix C. Proposals should maximize the quality, inclusivity, play value and range of experiences provided within the $350,000 maximum project budget.

The selected contractor shall complete all work, including final inspection, correction of deficiencies, site restoration and required closeout documentation, within 180 calendar days after issuance of the Notice to Proceed.

The City anticipates awarding one contract for the complete project. The resulting contract shall be subject to approval by the Hinesville City Council, completion of applicable federal environmental-review requirements and execution of all required contract documents.

No work may begin, equipment may be ordered or project costs incurred until the City issues a written Notice to Proceed. Costs incurred before the Notice to Proceed shall be the contractor's responsibility.

Payments shall be based on completed and accepted work in accordance with the resulting contract. Final payment will not be issued until the project has received final acceptance and the contractor has submitted all required warranties, inspection reports, testing results, certifications, manuals and closeout documentation.

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6. PROPOSAL CONTENT AND SUBMISSION REQUIREMENTS

Proposals should be clear, complete and organized in the following order:

Proposal Cover and Certifications Submit the completed Proposal Cover and Certifications included as Appendix B, signed by an authorized representative of the proposer.

Project Understanding and Design Approach Provide a concise narrative describing the proposer's understanding of the project and its approach to creating a signature inclusive playground and community destination. Explain how the design promotes accessibility, inclusive play, caregiver participation, visual appeal, continued engagement over time and long-term value.

Proposed Playground Design Provide sufficient information for the City to understand and evaluate the complete proposed design, including a full-color site plan and overall playground rendering; proposed equipment layout, use zones, surfacing limits and accessible routes; equipment descriptions, age ranges, intended capacity and proposed color scheme; identification of each required inclusive play component and any other inclusive play experiences included in the proposed design and total proposed price; identification of the proposed shade solution, including its type, location, approximate coverage and relationship to equipment, use zones, accessible routes and existing trees; explanation of how the design relates to existing walkways, trees, facilities and site conditions; and the completed Proposed Features Matrix included as Appendix D. Proposal drawings may be conceptual but must accurately represent the equipment, layout, surfacing, shade and other features included in the proposed design and price.

Project Team, Experience and References Identify the project manager, designer, installer, proposed subcontractors and other key personnel. Describe the proposer's experience completing comparable commercial and inclusive playground projects and provide the references requested in Appendix E. Identify relevant installer, safety and professional credentials available to the project team. Confirm the proposer's ability to provide the required post-installation CPSI inspection and signed report.

Project Schedule and Work Plan Provide a proposed schedule demonstrating the ability to complete the project within 180 calendar days after the Notice to Proceed. Briefly describe the anticipated sequence for design finalization, approvals, equipment ordering, demolition, site preparation, installation, surfacing, inspections, correction of deficiencies and closeout.

Warranties, Maintenance and Support Describe applicable equipment, shade, surfacing, installation and workmanship warranties. Include information concerning routine maintenance, replacement-part availability, warranty-service procedures and anticipated long-term maintenance needs.

Price Proposal Submit the completed Price Proposal Form included as Appendix C. The proposed price shall include the complete turnkey project and shall not exceed $350,000.

M/WBE Participation Documentation Submit the completed Non-Discrimination Statement and Proposed Schedule of M/WBE Participation included in Appendix H. If the proposer does not meet the project-specific participation goal, include documentation of its good-faith efforts. Place these documents in a separate sealed envelope marked M/WBE DOCUMENTS inside the primary proposal package.

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Required Forms and Documentation Include all required affidavits, certifications, licenses, insurance information, proposal bond and federal, state and local compliance forms identified in this RFP and its appendices. The proposal shall comply with the requirements of this RFP. Any proposed deviation from a requirement must be clearly identified in the proposal and may cause the proposal to be deemed nonresponsive. Questions or requests for interpretation must be submitted by the established deadline and will not be considered through the proposal submission.

Submit one signed original, four printed copies and one searchable electronic copy on a USB drive. Place the complete proposal and required forms in a sealed package labeled RFP 2026-07 - Irene B. Thomas Park Inclusive Playground Renovation, with the proposer's name and address and September 25, 2026 - 2:00 p.m. ET.

Place the Price Proposal Form in a separate sealed envelope marked PRICE PROPOSAL inside the primary proposal package. The required proposal bond shall be included in the primary proposal package and shall not be placed in the separately sealed Price Proposal envelope.

Place the M/WBE documents required by Appendix H in a separate sealed envelope marked M/WBE DOCUMENTS inside the primary proposal package. Failure to submit the required M/WBE documentation may cause the proposal to be deemed nonresponsive in accordance with the City's M/WBE Policy.

7. EVALUATION AND SELECTION

Proposals will first be reviewed for completeness and responsiveness to the requirements of this RFP. Responsive proposals will be evaluated by a selection committee using the following criteria:

EVALUATION CRITERION MAXIMUM

POINTS

Proposed playground design, inclusivity and play value 40

Price and overall value 20

Qualifications, experience and references 15

Project schedule and work plan 10

Warranties, maintenance and long-term support 10

Responsiveness to project intent 5

TOTAL 100

The evaluation of the proposed playground design will consider how effectively the proposal:

Meets all minimum performance requirements.

Creates a cohesive, visually engaging and inclusive playground.

Provides meaningful variety, age-appropriate challenge and continued engagement over time.

Supports participation by children and caregivers of varying abilities.

Incorporates the required no-transfer, roll-on inclusive swing and other inclusive play experiences.

Provides an effective shade solution coordinated with the proposed playground and site.

Responds appropriately to existing site conditions, trees, walkways and surrounding park improvements.

Maximizes quality, durability, play value and community appeal within the project budget.

Advances the City's goal of establishing the playground as a signature community destination.

The City may verify references and qualifications, request written clarification of information contained in a proposal, or invite one or more highly ranked proposers to participate in an interview or presentation. Interviews or presentations will not constitute a separate evaluation criterion. The selection committee may consider information provided during an authorized interview or clarification when applying the stated evaluation criteria.

A clarification may explain or confirm information already submitted but shall not be used to cure a material omission or replace the proposed playground with a substantially different design after the proposal deadline.

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The City may negotiate with the highest-ranked proposer concerning the final scope, price, schedule and contract terms. If an agreement cannot be reached, the City may discontinue negotiations and proceed with the next-highest-ranked proposer.

The selection committee's evaluation and recommendation are advisory. Final award is subject to approval by the Hinesville City Council. Award will be made to the responsive and responsible proposer whose complete proposal provides the best overall value to the City based on the stated evaluation criteria and successful completion of any authorized negotiations.

8. CONTRACT REQUIREMENTS AND GENERAL CONDITIONS

The selected proposer shall enter into a written agreement with the City for the complete project. The RFP, issued addenda, selected proposal, negotiated revisions, required federal provisions and approved project documents will be incorporated into or made part of the resulting contract.

Proposals shall remain valid for 90 calendar days after the proposal deadline unless extended by written agreement.

Each proposal shall be accompanied by a proposal bond in an amount not less than five percent of the total proposed price. The bond shall be issued by an acceptable surety and shall guarantee that the proposer will honor its proposal, execute the contract if selected and provide the required performance and payment bonds.

Before execution of the contract, the selected proposer shall provide:

A performance bond equal to 100 percent of the contract amount.

A payment bond equal to 100 percent of the contract amount.

Certificates of insurance demonstrating the coverage required by the City.

Required licenses, affidavits, certifications and other contract documents.

The performance and payment bonds shall be issued by a surety authorized to conduct business in Georgia and acceptable to the City. Bond coverage shall be increased as required to reflect approved increases in the contract amount.

The contractor shall procure and maintain, at its own expense, the following minimum insurance until final acceptance of the project:

Workers' compensation insurance at Georgia statutory limits and employer's liability insurance of at least $1,000,000 for each accident, $1,000,000 for disease for each employee and $1,000,000 disease policy limit.

Commercial general liability insurance of at least $1,000,000 per occurrence and $2,000,000 general aggregate, including premises and operations, contractual liability, independent contractors, personal and advertising injury, and products and completed operations. The aggregate shall apply separately to this project.

Automobile liability insurance of at least $1,000,000 combined single limit covering owned, hired and non-owned vehicles.

Commercial umbrella or excess liability insurance of at least $1,000,000 per occurrence and aggregate.

Professional liability insurance of at least $1,000,000 per claim and aggregate when the contractor or a subcontractor provides professional engineering or other professional design services.

The proposer shall certify its ability to obtain the required coverage. Before contract execution or issuance of the Notice to Proceed, the selected contractor shall provide certificates and endorsements acceptable to the City. The City of Hinesville and its elected and appointed officials, officers and employees shall be named as additional insureds on commercial general liability and automobile liability coverage for ongoing and completed operations.

Coverage shall be primary and noncontributory, and applicable policies shall include waivers of subrogation in favor of the City where commercially available. Certificates and endorsements shall identify this project and provide for 30 days' prior written notice of cancellation or material modification, except as otherwise permitted by the policy or law.

The contractor shall maintain required coverage through final acceptance and shall maintain products and completed-operations coverage for at least two years thereafter. The contractor shall ensure that all subcontractors maintain coverage appropriate to their work, incorporate the applicable insurance requirements into every

City of Hinesville RFP 2026-07 - Irene B. Thomas Park Inclusive Playground Renovation Page 9 subcontract and remain responsible for any subcontractor's failure to maintain required coverage. All equipment, materials and installed work shall remain at the contractor's risk of loss until final acceptance by the City.

To the fullest extent permitted by Georgia law, the contractor shall defend, indemnify and hold harmless the City of Hinesville and its elected and appointed officials, officers and employees from and against claims, damages, losses and expenses, including reasonable attorney fees, arising out of or resulting from the contractor's or any subcontractor's performance of the work, but only to the extent caused by the negligent acts or omissions, breach or willful misconduct of the contractor, a subcontractor or anyone directly or indirectly employed by them or for whose acts they may be liable. This obligation shall not be construed to require indemnification for the City's sole negligence and shall not be limited by the insurance required under the contract.

The contractor shall be responsible for the performance of the complete project and for the work, conduct and compliance of all subcontractors, suppliers and personnel under its control. City review or approval of a subcontractor shall not relieve the contractor of that responsibility.

No work may begin, equipment may be ordered or project costs incurred until the contract is fully executed and the City issues a written Notice to Proceed. The contractor shall obtain all required permits and approvals and complete the project within the contract time established in this RFP.

Changes to the contract scope, price or time must be authorized through a written change order executed by the City before the changed work is performed. The City will not be responsible for unauthorized work or costs.

Payments will be based on properly documented, completed and accepted work in accordance with the contract.

The City may withhold payment for defective or incomplete work, unresolved labor-standards violations, missing compliance documentation or other failure to meet contract requirements. Final payment will not be made until all work has been accepted and all required closeout documentation has been submitted.

The contractor shall correct defective or noncompliant work and honor all equipment, shade, surfacing, installation and workmanship warranties. The resulting contract will include applicable provisions concerning indemnification, termination, dispute resolution, governing law and other protections required by the City.

9. FEDERAL AND FUNDING REQUIREMENTS

This project will be funded in part with Community Development Block Grant funds and is subject to applicable federal requirements. The selected contractor and all subcontractors shall comply with the federal provisions incorporated into this RFP and the resulting contract.

Applicable requirements include, but are not limited to:

Davis-Bacon and Related Acts prevailing-wage requirements.

Submission of weekly certified payroll records and cooperation with required labor-standards monitoring.

Applicable equal employment opportunity and nondiscrimination requirements.

Federal suspension and debarment restrictions.

Federal restrictions concerning lobbying and conflicts of interest.

Applicable contract provisions required under 2 CFR Part 200.

Maintenance and availability of required project, payroll and compliance records.

All other federal requirements identified in this RFP, its appendices and the resulting contract.

The applicable federal wage determination, HUD-4010 Federal Labor Standards Provisions and lobbying certification are included in Appendix G. The contractor shall include all required federal provisions in its subcontracts and shall be responsible for the compliance of its subcontractors.

The proposed price shall include all labor, administrative effort, documentation and other costs associated with compliance. Failure to comply with applicable federal requirements may result in withholding of payment, corrective action, termination or other remedies available to the City.

9.1 M/WBE PARTICIPATION

The City has established a project-specific Minority and Women Business Enterprise participation goal of 13 percent, consisting of a 10 percent Minority Business Enterprise goal and a 3 percent Women Business Enterprise

City of Hinesville RFP 2026-07 - Irene B. Thomas Park Inclusive Playground Renovation Page 10 goal. Proposers shall make good-faith efforts to meet or exceed the goal in accordance with the City of Hinesville M/WBE Policy included as Appendix H.

Each proposer shall submit the Appendix H Non-Discrimination Statement and Proposed Schedule of M/WBE Participation in the separately sealed M/WBE DOCUMENTS envelope. A proposer that does not meet the goal shall submit documentation of its good-faith efforts in the same envelope. The City will determine responsiveness in accordance with its M/WBE Policy. M/WBE participation will not be separately scored under the evaluation criteria.

M/WBE firms identified for participation must be certified by the proposal deadline through an agency recognized by the City. Participation commitments become contractual obligations. Substitution of an identified M/WBE requires prior City approval, and the contractor must document payments and submit required participation reports through project closeout.

The contractor shall pay each subcontractor for satisfactory performance no later than 10 days after receiving the corresponding payment from the City. Any delay or postponement requires good cause and prior written City approval. This requirement applies to M/WBE and non-M/WBE subcontractors.

APPENDICES

The appendices listed below are part of this RFP. Proposers shall complete and submit the forms identified as required proposal forms.

APPENDIX A - SITE MAP AND PHOTOGRAPHS

The following site map and photographs are provided for general reference and to assist proposers in understanding the existing playground area and surrounding park improvements. They do not constitute a survey or a complete representation of existing conditions.

Irene B. Thomas Park is open to the public, and prospective proposers may visit and visually examine the publicly accessible project area before the mandatory pre-proposal conference and site visit. Any independent visit is for general observation only and does not authorize testing, excavation, activities that interfere with park use, entry into restricted areas or contact with City personnel regarding the solicitation. Questions arising from an independent visit must be submitted through the RFP's designated written-question process. An independent visit does not satisfy the mandatory attendance requirement.

Proposers are responsible for examining the project site and verifying dimensions, grades, drainage, utilities, construction access, existing improvements and other observable conditions that may affect the proposed design, price or performance of the work.

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City GIS Aerial - Irene B. Thomas Park (general reference only)

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Existing Pavilion, Walkway and Playground Area

Existing Walkway, Trees and Surrounding Site

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Existing Playground Entrance and Walkway Connection

Open Area, Trees and Adjacent Park Improvements

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Existing Playground Structure, Borders and Surfacing

Existing Swing Frame, Seats, Borders and Surfacing

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APPENDIX B - PROPOSAL COVER AND CERTIFICATIONS

FIELD PROPOSER RESPONSE

Legal name

Business address

Primary contact

Email and telephone

Georgia license information, if applicable

Equipment manufacturer(s)

Authorized installer

Federal Unique Entity Identifier (UEI)

The undersigned certifies that the proposer has examined the complete RFP, issued addenda and project site; that the information submitted is true and complete; that the signer is authorized to bind the proposer; that the proposal will remain valid for 90 calendar days; that the proposer can furnish the required bonds and insurance; that the proposer is not debarred, suspended or otherwise excluded from federal contracting; and that the proposal may be incorporated into a City contract.

Addenda acknowledged: ________________________________________________________________

Authorized signature: __________________________________________

Printed name and title: ________________________________________

Date: __________________________

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APPENDIX C - PRICE PROPOSAL FORM

Place this completed form in the separately sealed PRICE PROPOSAL envelope. Include the proposal bond in the primary proposal package. The total proposed price may not exceed $350,000.

COST CATEGORY AMOUNT

Design, manufacturer drawings and permitting $

Demolition, disposal and site preparation $

Playground equipment, swings and integrated shade $

Accessible surfacing, base, drainage and borders $

Freight, delivery, unloading and storage $

Installation, testing, inspections, restoration and closeout $

Bonds, insurance, overhead, profit and all other costs $

TOTAL TURNKEY PROPOSAL $

The cost breakdown is requested for evaluation and contract administration only. It does not create separately awardable items or limit the proposer's responsibility for the complete turnkey project. If a cost relates to more than one category, include it once in the category that most closely reflects the proposer's pricing structure. The total turnkey proposal controls and must include every cost necessary to complete the required work.

Proposer: __________________________________ Authorized signature: ______________________

Date: __________________________

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APPENDIX D - PROPOSED FEATURES MATRIX

Identify the principal components and events included in the complete proposed design. Enter N/A where a field does not apply. Use the additional rows or attach additional pages if needed.

COMPONENT / EVENT MANUFACTURER /

MODEL

QT

Y.

GROUND /

ELEVATED /

BOTH

AGE

RANGE

CAPACI

TY ACCESSIBILITY / INCLUSIVE PLAY VALUE

Primary ramped play structure

Accessible elevated route

Wide or multi-user slide

Inclusive motion or seesaw equipment

Ground-level sensory and interactive play

No-transfer roll-on inclusive swing

Other swing experiences

Caregiver-child or intergenerational play

Integrated shade solution

Other proposed component/event 1

Other proposed component/event 2

Other proposed component/event 3

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APPENDIX E - PROJECT REFERENCES

Complete this form for three comparable projects. Proposers may also include photographs, project profiles or other supporting information elsewhere in the proposal. Supplemental materials do not replace the completed reference form.

FIELD REFERENCE 1 REFERENCE 2 REFERENCE 3

Firm represented

Owner or agency

Project name and location

Completion date

Contract amount

Contact name and title

Telephone and email

Comparable features

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APPENDIX F - CITY AND GEORGIA AFFIDAVITS

F.1 Contractor E-Verify Affidavit

Irene B. Thomas Park Inclusive Playground Renovation

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of the City of Hinesville has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number/E-Verify User Number Date of Authorization Date of Contract Between Contractor and Public Employer Legal Name of Contractor (please print) Legal Address of Contractor, City, State and Zip Code Irene B. Thomas Park Inclusive Playground Renovation Name of Project City of Hinesville Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _______ of ________________, 20____, in ____________________ (city), ____________________ (state).

Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ______ DAY OF ________________, 20____.

Notary Public My Commission Expires: ______________________________ SEAL

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F.2 Subcontractor E-Verify Affidavit

Irene B. Thomas Park Inclusive Playground Renovation

Subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(3)

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with the contractor identified below on behalf of the City of Hinesville has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period and will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10- 91(b). The subcontractor will forward notice of the receipt of any sub-subcontractor affidavit to the contractor within five business days of receipt. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number/E-Verify User Number Date of Authorization Legal Name of Subcontractor (please print) Legal Address of Subcontractor, City, State and Zip Code Name of Contractor Irene B. Thomas Park Inclusive Playground Renovation Name of Project City of Hinesville Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _______ of ________________, 20____, in ____________________ (city), ____________________ (state).

Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ______ DAY OF ________________, 20____.

Notary Public My Commission Expires: ______________________________ SEAL

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F.3 Lawful Presence/SAVE Affidavit

Irene B. Thomas Park Inclusive Playground Renovation

CITY OF HINESVILLE-LAWFUL PRESENCE AFFIDAVIT

Pursuant to O.C.G.A. § 50-36-1, all persons who, either on behalf of themselves or on behalf of an individual, business, corporation, partnership or other private entity, apply for certain public benefits must (1) be eighteen years of age or older and

(2) submit an affidavit that they are lawfully present in the United States. Public benefits, as defined by O.C.G.A. § 50-36-1(a) (3)(A), include any grant, contract, loan, professional license or commercial license provided by an agency of state or local government or by appropriated funds of a state or local government.

I, ________________________________________, swear or affirm under penalty of perjury under the laws of the State of Georgia that I am 18 years of age or older and (check one):

____ I am a United States citizen; or

____ I am a legal permanent resident of the United States; or

____ I am a qualified alien (other than as a permanent resident) or nonimmigrant in the United States pursuant to federal law.

The secure and verifiable document provided with this affidavit can best be classified as:

I understand that this sworn statement is required by law because I have applied for a public benefit and/or a business license on my behalf as an individual or on behalf of a business, corporation, partnership or other private entity. I understand that state law requires me to provide proof that I am lawfully present in the United States prior to receipt of this public benefit as listed above. I further acknowledge that making a false, fictitious or fraudulent statement or representation in this sworn affidavit is punishable under the criminal laws of Georgia under O.C.G.A. § 16-10-20, and it shall constitute a separate criminal offense each time a public benefit is fraudulently received.

Signature

Date

Title

*Alien Registration # for Non-citizens

Business Name

TIN or SSN

If this affidavit is not presented in person, the applicant must submit a notarized copy of this affidavit.

Notarized this ______ day of ____________________, in the State of __________________________, County of ________________________________ Notary: ________________________________ Commission Expires: ________________________________

*Note: O.C.G.A. § 50-36-1(e)(2) requires aliens under the federal Immigration and Nationality Act, Title 8 U.S.C., as amended, to provide their alien registration number. Because legal permanent residents are included in the federal definition of “alien,” legal permanent residents must also provide their alien registration number. Qualified aliens who do not have an alien registration number may provide another identifying number below:

Another Identifying Number

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APPENDIX G - FEDERAL LABOR STANDARDS AND CERTIFICATION

G.1 Certification Regarding Lobbying This certification is required for a contract exceeding $100,000 that is funded in whole or in part with federal funds.

Standard Form LLL is required only when a disclosure of lobbying activities is applicable.

The undersigned certifies, to the best of its knowledge and belief, that:

No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant or loan, the entering into of any cooperative agreement or the extension, continuation, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement.

If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence any person identified above in connection with this contract, the undersigned shall complete and submit Standard Form LLL, Disclosure of Lobbying Activities, in accordance with its instructions.

The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers, including subcontracts, subgrants and contracts under grants, loans and cooperative agreements, and that all subrecipients certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission is a prerequisite for making or entering into this transaction under 31 U.S.C. § 1352. Failure to file the required certification may result in the civil penalties provided by law.

Proposer: __________________________________________________________________________

Name and title of authorized representative: ______________________________________________

Signature: ________________________________________________ Date: _____________________

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G.2 HUD-4010 - Federal Labor Standards Provisions HUD-4010 is incorporated into this RFP and the resulting contract. The following pages reproduce the HUD-issued form provided with this solicitation.

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G.3 Davis-Bacon Wage Determination General Decision Number GA20260300, dated May 18, 2026, for Heavy construction in Liberty and Long Counties, Georgia, is incorporated into this solicitation. Any modification required to be applied before award will be issued by addendum or otherwise incorporated as required by federal law.

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City of Hinesville RFP 2026-07 - Irene B.