RFP 2026-03092026_SKMS EIFS.pdf

600 North Main Street, Suite 200 · Woodstock, VA 22664 · (540) 459-6222 · FAX (540) 459-6707

REQUEST FOR PROPOSAL

RFP #2026-03092026

ISSUE DATE:March 9, 2026

TITLE:Exterior Insulation and Finish System Repairand Recoating - Signal Knob Middle School

DUE DATE:Tuesday, March 24 2026 12:30 P.M. localtime

The Shenandoah County Public Schools (SCPS) is seeking proposals from qualified vendorsto provideexteriorinsulationandfinishsystem(EIFS)repairandrecoatingforSignalKnobMiddle SchoollocatedinStrasburg,VA.Apre-bidconferencewillbeheldatthesiteonMarch16,2026 at 2:00 P.M. local time.

All proposals must be clearly marked with the solicitation number, sealed, and delivered to:

Kailyn Campbell Director of Finance Shenandoah County Public Schools 600 North Main Street, Suite 200 Woodstock, VA 22664

Proposals will be received no later than Tuesday, March 24, 2026 at 12:30 P.M. local time.

The ShenandoahCountySchoolBoard(SCSB)reservestherighttorejectanyandallproposals in whole or in part and to waive any informality in the request for proposal. No late submissions will be accepted. It is the sole responsibility of the proposer to ensure that proposals are delivered to the Director of Finance by the designated date and hour. Nothing herein is intended to exclude any responsible firm or in any way restrain or restrict competition.

Any revisions to this solicitation will be made only by written addendum issued by Shenandoah County Public Schools.

The Shenandoah County School Board does not discriminate against faith-based organizations or against a bidder because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state or federal law relating to discrimination in employment.

Shenandoah County Public Schools RFP 2026-03092026

I. TERMS AND CONDITIONS

These general terms, conditions andinstructionsapplytoallpurchasesandareapartofeach solicitationandeverycontractawardedbySCPS,unlessotherwisespecifiedinsuchsolicitation orcontract.Bysubmittingaproposal,thebidder/offeroragreestoallthetermsandconditions of this RFP. Bidder/Offeror or their authorized representatives are expected to inform themselves fully as to the conditions, requirements, and specifications before submitting proposals: failure to do so will be at the bidder’s/offeror’s own risk.

Thesegeneralterms,conditionsandinstructionsaresubjecttoallapplicableFederal,Stateand local statutes, policies, resolutions, and regulations (collectively “laws”), and are to be interpreted so as to be consistent with such laws. In the case of irreducible conflict, these general terms and conditions are preempted by applicable laws.

ACCEPTANCE PERIOD: The response shall be binding upon the offeror for a minimum of 110 calendar days following the bid receipt and opening date.AnyresponseonwhichtheOfferor shortens the acceptance period may be rejected as determined by the Director of Finance.

ADMINISTRATIVEAPPEALSPROCEDURE:Anyprotesttoawardacontractshallbeinwritingand shallbedeliveredsothatitisreceivedbytheSuperintendentofSchools,ordesignee,notlater than ten (10) businesses days after announcement of the award or award, whichever comes first.

ANTITRUST: By enteringintoacontract,theContractorconveys,sells,assigns,andtransfersto SCPSallrights,titleandinterestinandtoallcausesoftheactionitmaynowhaveorhereafter acquire under the antitrust laws of the United States and the Commonwealth of Virginia, relating to the particular goods or services purchased or acquired by SCPS under said contract.

APPLICABLELAWSANDCOURTS:Thissolicitationandanyresultingcontractshallbegovernedin allrespectsbythelawsoftheCommonwealthofVirginia,includingbutnotlimitedtothePublic Procurement Act, and any litigation with respect theretoshallbebroughtinthecourtsofthe ShenandoahCounty,Virginia.ThesuccessfulfirmshallabidebyallFederal,StateandLocallaws andregulationsgoverningtheprovisionoftheservicescalledforinthecontract.Thesuccessful firmshallgivenoticeandcomplywithalllaws,ordinances,rules,regulations,andlawfulorders of any public authority bearing on the performance of the work.

ASSIGNMENTOFCONTRACT:AcontractshallnotbeassignablebytheContractorinwholeorin partwithoutthewrittenconsentofSCPS.Thesubmissionofaproposalandparticipatinginthe process as outlined in this RFP does not constitute a contract of any kind.

AUDIT:TheContractorherebyagreestoretainallbooks,records,andotherdocumentsrelative to this contract for five (5) years after final payment, or until audited by SCPS, whichever is sooner. SCPS, its authorized agents, and/or auditors reserve the right to perform or have performedanauditoftherecordsoftheContractorandthereforeshallhavefullaccesstoand the right to examine any of said materials within a reasonable period of time during said period.

AUTHORITY: The Director of Finance has the sole responsibility and authority for issuance of invitationstobid,invitationforbids,requestsforproposal,requestsforproposals,negotiations, placingandmodifyinginvitations,requests,purchaseordersandawardsissuedbyandforSCPS.

Inthedischargeoftheseresponsibilities,theDirectorofFinancemaybeassistedbydelegating to other staff. No other School Board officers or employee is authorized to order supplies or services,enterintopurchasenegotiationsorcontracts,orinanywayobligatetheSchoolBoard for any indebtedness. Any purchase order or contract made which is contrary to these provisions and authorities shall be of no effect and void, and the School Board shall not be bound thereby.

AVAILABILITYOFFUNDS:ItisunderstoodandagreedbetweenthepartieshereinthatSCPSshall be bound hereunderonlytotheextentofthefundsavailableorwhichmayhereafterbecome available for the purpose of this contract. Furthermore, if funds are notappropriatedforany succeeding fiscal year subsequent to the one in which this contract is entered into, for the purposeofthiscontract,thenSCPSmayreduceorterminatethiscontractuponthirty(30)days priorwrittennoticetotheContractor.Shouldterminationbeaccomplishedinaccordancewith this Section, SCPS shall be liable only for payments due through June 30 of the calendar year.

CARE OF DATA: The selected firm shall take all steps necessary to safeguard any data, files, reports, or other information from loss, destruction or erasure. Any costs or expenses of replacing, or damages resulting from the loss of such data shall be borne by the contractor when such loss or damage occurred through its negligence.

CHANGES TO THE CONTRACT: SCPS may, upon mutual agreement with the Contractor, issue written modifications to the scope of work/specifications of this contract, and within the generalscopethereof,exceptthatnomodificationscanbemadewhichwillresultinanincrease oftheoriginalcontractpricebyacumulativeamountofmorethan$50,000or25%,whichever is greater, without the advance written approval of SCPS. In making any modification, the resulting increase or decrease in cost for the modification shall be determined by oneofthe following methods as selected by the Director of Finance:

● The written modification shall stipulate the mutually-agreed price for the specific additiontoordeletionfromthescopeofwork/specificationswhichshallbeaddedtoor deducted from the contract amount.

● The written modification shall stipulate the number of unit quantities added to or deleted from the contract and multiplied by the unit price which shallbeaddedtoor deducted from the contract amount.

● The written modification shall direct the Contractor to proceed with the work and to keep,andpresentinsuchformasSCPSmaydirect,acorrectaccountofthecostofthe change together with all vouchers therefore. The cost shall include an allowance for overhead and profit to be mutually agreed upon by SCPS and the Contractor.

Changes can be made to the contract in any one of the following ways:

● SCPSmayorderchangeswithinthegeneralscopeofthecontractatanytimebywritten notice to the Contractor.Changeswithinthescopeofthecontractinclude,butarenot limited to things such as the method of packing or shipment, place of delivery, installation or performance of work, etc. The Contractor shall comply with the notice upon receipt. The Contractor shall be compensated for anyadditionalcostincurredas the result of such order and shall give SCPS a credit or any resulting savings. Said compensation shall be determined by one of the following methods:

● By mutual agreement between the parties in writing; or

● Byagreeinguponaunitpriceorusingaunitpricesetforthinthecontract,iftheworkto bedonecanbeexpressedinunits,andtheContractoraccountsforthenumberofunits of work performed, subject to SCPS’s right to audit the Contractor'srecordsand/orto determine the correct number of units independently; or

● By ordering the Contractor to proceed with the work andtokeeparecordofallcosts incurred and savings realized. A markup for overhead and profit may be allowed if providedbythecontract.Thesamemarkupshallbeusedfordeterminingadecreasein price as the result of savings realized. The Contractor shall present SCPS with all vouchers and records of the Contractor as it deems necessary to determine costs of savings. Any claim for an adjustment inpriceunderthisprovisionmustbeassertedby written notice to SCPS within thirty (30) days from the date of receipt of the written orderfromSCPS.Ifthepartiesfailtoagreeonanamountofadjustment,thequestionof an increaseordecreaseinthecontractpriceortimeforperformanceshallberesolved in accordance with the procedures for resolving disputes provided by the Disputes Clauseofthiscontract.Neithertheexistenceofaclaimoradisputeresolutionprocess, litigation or any other provision of this contract shall excuse the Contractor from promptly complying with thechangesorderedbySCPSorwiththeperformanceofthe contract generally.

Thepartiesmayagreeinwritingtomodifythescopeofthecontract.Anincreaseordecreasein thepriceofthecontractresultingfromsuchmodificationshallbeagreedtobythepartiesasa part of their written agreement to modify the scope of the contract, and must beconsistent with the limits otherwise specified in the Public Procurement Act.

CLARIFICATION OF TERMS: If anyprospectiveofferorhasquestionsaboutthespecificationsor other solicitation documents, the prospective offeror should contact in writing the individual whose name appears on the face of the solicitation by the time specified on the faceofthis solicitation. Any revisions tothesolicitationwillbemadeonlybywrittenaddendumissuedby the Director of Finance.

COMPLIANCE WITHPROCEDURES:TheContractorshallcomplywithallproceduralinstructions that may be issued from time to time by SCPS. However, the terms and conditions of the contract will not change.

CONTRACT DOCUMENTS/PURCHASE ORDERS: The Contract entered into by the parties shall consist of the Request for Proposal, the signed bid/proposalsubmittedbytheContractor,the Notice of Award or Purchase Order/Contract, these General Terms and Conditions and any Special Terms and Conditions, and the listed specifications and drawings, if any, including all modifications thereof, all ofwhichshallbereferredtocollectivelyastheContractDocuments.

AlltimelimitsstatedintheContractDocumentsareoftheessenceoftheContractunlessstated otherwise. Orders against contracts will be placed with the Contractor on a Purchase Order.

CONTRACTUALDISPUTES:Anydisputeconcerningaquestionoffactincludingclaimsformoney orotherreliefasaresultofacontractwithSCPSwhichisnotdisposedofbyagreementshallbe declaredbytheDirectorofFinancewhoshallreduceadecisiontowritingandmailorotherwise forward a copy thereof to the Contractorwithinten(10)days.ThedecisionoftheDirectorof Finance shall be final and conclusive unless the Contractor appeals within ten (10) days of receipt of the written decision by formal protest.

Contractual claims, whether for money or other relief, shall be submitted in writing no later thansixty(60)daysafterfinalpayment,however,writtennoticeoftheContractor'sintentionto file such a claimshallhavebeengivenatthetimeoftheoccurrenceorbeginningofthework uponwhichtheclaimisbased.Pendencyofclaimsshallnotdelaypaymentofamountsagreed dueinthefinalpayment.ContractualdisputesshallalsobesubjecttotheprovisionsofVirginia Code § 2.2-4363 Contractual Disputes and §2.2-4364 Legal Actions.

COOPERATIVE PURCHASING: SCPS may participate in, sponsor, conduct or administer a cooperative procurement agreement on behalf of or in conjunction with one or more other publicbodies,orpublicagenciesorinstitutionsorlocalitiesoftheseveralstates,oftheUnited Statesoritsterritories,ortheDistrictofColumbia,forthepurposeofcombiningrequirements toincreaseefficiencyorreduceadministrativeexpensesinanyacquisitionofgoodsorservices.

Exceptforcontractsforprofessionalservices,apublicbodymaypurchasefromanotherpublic body’s contract even if it didnotparticipateintherequestforproposal(RFP)orInvitationfor Bid (IFB), if the RFP or IFB specified that the procurement was being conducted onbehalfof other public bodies. Nothing herein shall prohibit the assessment or payment by direct or indirect means of any administrative fee that will allow for participation in any such arrangement.

CRIMINAL BACKGROUND CHECK CERTIFICATION: To protect the safety of students and school employees, Contractor certifies to the School Board that none of Contractor’s employees, whether new or current, full-time or part-time,permanentortemporary,whowillbepresent on school property and will have direct contact with students or school employees, (i) have been convicted of a felony, or of any offense involving sexual molestation, physical or sexual abuse or rape of a child; or (ii) have been the subject of a founded case of child abuse or neglect.

The contractor shall not send any employee or agent who is a registered sexoffendertoany schoolproperty.Monthly,thecontractorshallchecktheregistrytodetermineifanyemployee is registered.

Contractorshallconductaninvestigationofthecriminalhistory,sexoffenderstatusandagency determinationsofchildabuseofeachemployeewhowillbepresentonotherschoolproperty and will have direct contact with students or school employees. Contractor shall conduct all such investigations with the written consentofaffectedemployeesandincompliancewithall applicable laws. Contractor certifies that it has conductedsuchaninvestigationforallcurrent employeeswhowillbeinvolvedintheworktobeperformedpursuanttothisAgreement,and willconductsuchaninvestigationforanyfutureemployeeswhowillbeinvolvedintheworkto be performed pursuant to this Agreement. Contractor shall keep records of all investigations and shall make such records available to the School Board upon request.

If any employee of Contractor who will be present on school property and will have direct contact with students or school employees is arrested for, charged with, or convicted of any suchoffense,orbecomesthesubjectofachildabuseinvestigation,Contractorshallnotifythe Superintendent of the arrest, charge, conviction or investigation within forty-eight (48) hours after Contractor is made aware of the arrest, charge, conviction or investigation. The School Board reserves the right to exclude such employees from positions that may involve contact betweensuchemployeesandstudentsorschoolemployees,ortoexcludesuchindividualsfrom school property entirely.

Contractor shall include the provisions of this section in all contracts with its subcontractors whowillprovidegoodsorservicesfortheProject,ifany,sothatsuchprovisionsarebindingon all such subcontractors of Contractor.

Failure by Contractor or one of its subcontractors to conduct investigations or to make the certificationsrequiredbythisprovisionmayconstituteabreachofthisAgreementandgrounds for termination or rescission of the Agreement (Code of Virginia § 22.1-296.1).

DEBARMENT STATUS:Bysubmittingtheirproposals,offerorscertifythattheyarenotcurrently debarred bytheCommonwealthofVirginiafromsubmittingbidsorproposalsoncontractsfor the type of goods and/or services covered by this solicitation, nor are they an agent of any person or entity that is currently so debarred.

DEFAULT: In case of failure to deliver goods orservicesinaccordancewiththecontractterms and conditions, SCPS, after due oral or written notice, may procure them fromothersources and hold the contractor responsible for any resulting additional purchase and administrative costs. This remedy shall be in addition to any other remedies which SCPS may have.

DRUG-FREEWORKPLACE:PursuanttoVirginiaCode§2.2-4312,duringtheperformanceofthis contract, the contractor agrees to (i) provide a drug-free workplace for the contractor's employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the contractor's workplace and specifying the actions that will be takenagainst employees for violations ofsuchprohibition;(iii)stateinallsolicitationsoradvertisementsfor employees placed by or on behalf of the contractorthatthecontractormaintainsadrug-free workplace, and (iv) include the provisions of the foregoing clauses in every subcontract or purchaseorderofover$10,000,sothattheprovisionswillbebindinguponeachsub-Consultant or vendor. Successful consultants shall not use, possess,manufacture,ordistributealcoholor illegaldrugsduringtheperformanceofthecontractorwhileonSCPSpremisesordistributeitto

SCPS employees. Successful contractor understands that a violation of these prohibitions constitutes a breach of the contract and that SCPS has the right cancel the contract

For the purposes of this section, "drug free workplace" means a site for the performance of work done in connection with a specific contract awarded to acontractorinaccordancewith this chapter, the employees of whom are prohibited from engaging in the unlawful manufacture, sale,distribution,dispensation,possessionoruseofanycontrolledsubstanceor marijuana during the performance of the contract.

ETHICS IN PUBLIC CONTRACTING: By submitting their proposal, offerors certify that their proposals are made without collusionorfraudandthattheyhavenotofferedorreceivedany kickbacks or inducements from any other offeror, supplier, manufacturer or subcontractor in connection with their proposal, and that they have not conferred on any public employee having official responsibility for thisprocurementtransactionanypayment,loan,subscription, advance, deposit of money, services or anything of more than nominal value, present or promised unless consideration of substantially equal or greater value was exchanged.

EXTRA CHARGES NOT ALLOWED: The proposed costs/fees shall be for providing complete services and shall include any costs or fees incidentaltoprovidingthegoodsorservices;e.g., travel, hourly rates, supplies, printing, misc. support services, etc. Extra charges will not be allowed.

FAILURE TO DELIVERORMEETDEADLINES:Failuretocomplywiththetermsandconditionsof this solicitation or to deliver services and meet deadlines identified in the solicitation and contract at the costsquotedwillvoidthecontractaward.TheContractorshallinthisinstance be responsible for any and all costs incurred by SCPS to procure such products or services elsewhere.

FEES/COSTS: Negotiated costs shall be firm and fixed throughout the initial contract period.

HAZARDOUSMATERIALS:Iftheitemsorproductsrequestedbythissolicitationare“Hazardous Substances” as definedbySection1261ofTitle15oftheUnitedStatesCode(U.S.C),thenthe Bidder/Offeror, by submitting his/her bid/proposal, certifies and warrants that the items or products to be delivered under this contract shall be properly labeled as required by the foregoing sections and that by delivering the items or products the Bidder/Offeror does not violate any of the prohibitions of Title 14 of the U.S.C. or Section 1263

IMMIGRATION REFORM AND CONTROL ACT OF 1986:Byenteringintoawrittencontractwith SCPS, the Contractor certifies that the Contractor does not, and shall not during the performanceofthecontractforgoodsandservicesknowinglyemployanunauthorizedalienas defined in the Federal Immigration Reform and Control Act of 1986.

INCLEMENT WEATHER/CLOSURE OF SCPS OFFICES: If SCPS is closed for business at the time scheduled for proposal opening, for whatever reason, sealed proposals will be accepted and opened on the next scheduled business day, at the originally scheduled time.

INDEMNIFICATION: The Contractor shall indemnify, save and hold harmless SCPS, its officers, agents, employees and volunteers against and from any and all injuries, death,loss,damage, claims, patent claims, suits, liabilities, judgments, costs of investigation, attorney fees,costof appeals arising out of any such claims or suits, and other expenses which may or otherwise accrue in consequence of the granting of a contract or which may or otherwise result in connection with work thereof, if it shall be determined that the act was caused through negligence, omission or commission of the Contractor, including its agents, subcontractors, employees, and volunteers. The Contractor expressly understands and agrees that any performance bond or insurance shall innowaylimittheresponsibilitytoindemnify,keepand save harmless and defend theSchoolBoardashereinprovided.Furthermore,itisunderstood and agreed that the Contractor is at all times herein acting as an independent contractor.

INSURANCE: The Contractor shall maintain such personal injury andpropertydamageliability insurance as necessary to protect itself from claims arising out of the performance of any resulting contract. By signing and submitting a proposal under this solicitation, the offeror certifies that ifawardedthecontract,itwillhavethefollowinginsurancecoverageatthetime theworkcommences.Additionally,itwillmaintaintheseduringtheentiretermofthecontract and that all insurance coverage will be provided by insurance companies authorized to sell insurance in Virginia by the Virginia State Corporation Commission. During the period of the contractSCPSreservestherighttorequiretheContractortofurnishcertificatesofinsurancefor the coverage required by SCPS and the Commonwealth as indicated below:

Insurance Coverage and Limits Required:

Worker's Compensation - Statutory requirements and benefits.

Employer’s Liability - $100,000.

General Liability - $1,000,000 combined single limit with SCPS named as additional insuredwithrespecttothe services being procured. This coverage is to include Premises/OperationsLiability,Products,andCompleted Operations Coverage, Independent Contractor's Liability, Owner's and Contractor's Protective Liability and Personal Injury Liability.

Automobile Liability - $500,000.

Professional Liability - $1,000,000 per occurrence

The firm shall be responsible for its work and every part thereof, and for allmaterials,tools, equipment, appliances, and property of any and alldescriptionusedinconnectiontherewith.

The firm assumes all risks of direct and indirect damage or injury to the propertyorpersons usedoremployedonorinconnectionwiththeworkcontractedfor,andofalldamageorinjury toanypersonorpropertywhereverlocated,resultingfromanyaction,omission,commissionor operation under the contract, or in connection in any way whatsoever with the contracted work.

Certificate - The firm will provide an original, signed Certificate of Insurance and such endorsementsasprescribedherein,andshallhaveitfiledwithSCPSFinanceOfficebeforeany work is started.

InsuranceCancellation-Nochange,cancellation,ornon-renewalshallbemadeinanyinsurance coverage without a sixty day written notice to SCPS Finance Office.

Contract Control of All Tasks - Contractual and other Liability insurance provided under this contractshallnotcontainasupervision,inspectionorengineeringservicesexclusionthatwould precludeSCPSfromsupervisingand/orinspectingtheprojectastotheendresult.Thefirmshall assumeallon-the-jobresponsibilitiesastothecontrolofpersonsdirectlyemployedbyitandof the subcontractors and any persons employed by the subcontractors.

SubcontractorLiabilityInsurance-Nothingcontainedinthespecificationsshallbeconstruedas creatinganycontractualrelationshipbetweenanysubcontractorandSCPS.Thecontractorshall beasfullyresponsibletoSCPSfortheactsandomissionsofthesubcontractorsandofpersons employed by them as it is for acts and omissions of persons directly employed by it.

Safety and Health Regulations - The contractor and all subcontractors are tocomplywiththe Occupational Safety and Health Act of 1970, Public Law 91-956, as it may apply to this Contract.

INVOICES: Invoices for items/services ordered, delivered and accepted shall be submitted in duplicate by the Contractor directly to the payment address shown on the purchase order/contract. Allinvoicesshallreferencesaidpurchaseorder/contractnumber.Invoicesshall beforworkcompletedandstoredtodatewithnomiscellaneousormobilizationcharges,front loading of cost is strictly prohibited.

LATE RESPONSES: To beconsideredforselection,responsesmustbereceivedbySCPSFinance Department by the designated date and hour. ResponsesreceivedintheFinanceDepartment after the date and hour designated are automatically disqualified and willnotbeconsidered.

SCPS is not responsible for delays in the delivery of mail by the U.S. Postal Service, private couriers, or the intra-school mail system, or any other method of delivery. It is the sole responsibilityoftheofferortoensurethatitsresponsereachestheFinanceDepartmentbythe designated date and hour.

LAWS AND REGULATIONS:

LICENSE: Any bidder not licensed as may be required byfederal,state,orcountylawshallbe determined a non-responsive bidder.

LICENSESANDPERMITS:Thesuccessfulfirmshallsecureandpayforallpermits,governmental fees and licenses necessary for the proper execution and completion of the work which are legally required prior to and during the work.

MANDATORY USE OF SCPSFORMANDTERMSANDCONDITIONS:Failuretosubmitaresponse ontheofficialSCPSformprovidedforthatpurposemaybecauseforrejectionoftheresponse.

Returnofthecompletedocumentisrequired.ModificationoforadditionstotheGeneralTerms and Conditions of this solicitation may be cause for rejection of the response; however, the

Director of Finance reserves the right to decide, on a case by case basis, in his/her sole discretion, whether to reject such a response.

METHOD OF PAYMENT: The Contractor shall be paidonthebasisofinvoicessubmitted,tobe paidnetthirty(30)daysfromreceiptandapprovalbyauthorizedSCPSofficial,uponcompletion ofservices.Paymentshallbemadeaftersatisfactoryperformanceofthecontractinaccordance withalloftheprovisionsthereofanduponreceiptofaproperlycompletedinvoice.TheSchool Board reserves the right to withhold any or all payments or portions thereof for contractor's failure to perform in accordance with the provisions of the contract or any modifications thereto.

NON-DISCRIMINATION:Bysubmittingtheirproposal,theofferorcertifiestoSCPSthattheywill conform to the provisions of the Federal Civil Rights Act of 1964, asamended,aswellasthe Virginia Fair Employment Act of 1975, as amended, where applicable, and Code of Virginia Section2.2-4311.Iftheawardismadetoafaith-basedorganization,theorganizationshallnot discriminate against any recipient of goods, services, or disbursements made pursuanttothe contract on the basis of the recipient’s religion, religious belief, refusal to participate in a religious practice, or on the basis of race, age, color, gender or national origin and shall be subjecttothesamerulesasotherorganizationsthatcontractwithpublicbodiestoaccountfor theuseofthefundsprovided;however,ifthefaith-basedorganizationsegregatespublicfunds into separate accounts, only the accounts and programs funded with public funds shall be subject to audit by the public body. (Virginia Code 2.2.4343.1).

If the resultant contract exceeds $10,000, during the performance of the contract, the successful firm agrees as follows:

1) The successful firm will not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin, except where religion, sex or national origin is a bona fide occupational qualification reasonably necessary to thenormaloperationofthesuccessfulfirm.Thesuccessfulfirmagreesto post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this non-discrimination clause.

2) Thesuccessfulfirm,inallsolicitationsoradvertisementsforemployeesplacedbyoron behalfofthesuccessfulfirm,willstatethatsuchsuccessfulfirmisanequalopportunity employer.

3) Notices, advertisements andsolicitationsplacedinaccordancewithfederallaw,ruleor regulation shall be deemed sufficient for the purpose of meeting the requirementsof this section.

4) Thesuccessfulfirmwillincludetheprovisionsoftheforegoingparagraphs1,2and3in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontracted firm or vendor.

NON-DISCRIMINATION OF CONTRACTORS: A bidder, offeror, or contractor shall not be discriminatedagainstinthesolicitationorawardofthiscontractbecauseofrace,religion,color, sex,nationalorigin,age,disability,faith-basedorganizationalstatus,anyotherbasisprohibited bystatelawrelatingtodiscriminationinemploymentorbecausethebidderorofferoremploys ex-offenders unlesstheCountyhasmadeawrittendeterminationthatemployingex-offenders on the specific contract is not in its best interest. If the award of this contract is made to a faith-based organization and an individual, who applies for or receives goods, services, or disbursements provided pursuant to this contract objects to the religious character of the faith-based organization from which the individual receives or would receive the goods, services,ordisbursements,thepublicbodyshalloffertheindividual,withinareasonableperiod of time after the date of hisobjection,accesstoequivalentgoods,services,ordisbursements from an alternative provider.

NOTICEOFAWARD:SCPSreservetherighttoawardthecontractasitdeemswillbestserveits interests.Unlessotherwisespecified,allnoticesofawardand/ornoticeofintenttoawardwill be posted on the SCPS webpage.

OBLIGATIONOFOFFEROR:Bysubmittingaresponse,theofferorcovenantsandagreesthatthey are satisfied, from their own investigation of the conditions to be met, that they fully understand their obligation and that they will not make any claim for, or have right to cancellation or relief from the contract because of any misunderstanding or lack of information.

OFFICIALNOTTOBENEFIT:Offerorshallcertifyuponsigningaresponsethattothebestoftheir knowledge no SCPS official or employee having official responsibility for the procurement transactionormemberofhisorherimmediatefamilyhasreceivedorwillreceiveanyfinancial benefitofmorethannominalorminimalvaluerelatingtotheawardofthiscontract.Ifsucha benefithasbeenreceivedorwillbereceivedthisfactshallbedisclosedwiththeresponseoras soon thereafter as it appears that such a benefit will be received. Failure to disclose the information prescribed above may result in suspension or debarment or recession of the contract made or could affect payment pursuant to the terms of the contract.

Whenever thereisreasontobelievethatbenefitofthesortdescribedintheparagraphabove has been or will be received in connection with response, bid or contract and that the Contractor has failed to disclose such benefit or has inadequately disclosed it, SCPS, as a prerequisite to payment pursuant to the contractor, or at any time require the contractor to furnish, under oath, answers to any interrogatories related to such possible benefit.

Intheeventtheofferorhasknowledgeofbenefitsasoutlinedabove,thisinformationshouldbe submitted with the response. If the above does not apply at time of award of contract and becomes known after inception of a contract the offeror shall address the disclosure of such factsto:DirectorofFinance,ShenandoahCountyPublicSchools,600N.MainStreet,Suite200, Woodstock, VA 22664. The Request for Proposal Number should be referenced in the disclosure.

OWNERSHIP OF MATERIAL: Ownershipofalldata,materialanddocumentationoriginatedand preparedbytheOfferorandsuccessfulContractorforSCPSpursuanttothissolicitationandany resulting contract shall belong exclusively to SCPS and be subject to public inspection in accordance with the Virginia Freedom of Information Act.

PAYMENT TERMS: Anypaymenttermsrequiringpaymentinlessthan30dayswillberegarded asrequiringpayment30daysafterinvoiceordelivery,whicheveroccurslast.However,thisshall not affect offers of discounts for payment in less than 30 days.

PRIME CONTRACTOR RESPONSIBILITIES: The Contractor shall be responsible for completely supervising and directing the work under this contract and all subcontractors that they may utilize,usingtheirbestskillandattention.Subcontractorswhoperformworkunderthiscontract shall be responsible to the prime contractor. The contractoragreestobefullyresponsiblefor theactsandomissionsoftheirsubcontractorsandofpersonsemployedbythemastheyarefor the acts and omissions of their own employees.

PROTESTOFAWARDORDECISIONTOAWARD:Anyofferormayprotesttheawardordecisionto awardacontractbysubmittingaprotestinwritingtotheDirectorofFinancenolaterthanten (10)daysaftertheNoticeofAwardortheNoticeofIntenttoAward,whicheveroccursfirst.The written protest shall include the basis for the protest and the relief sought. The Director of Finance,ordesignee,shallissueadecisioninwritingwithinten(10)daysofthereceiptofthe protest stating the reasons for the action taken.

If prior toawarditisdeterminedthatthedecisiontoawardisarbitraryorcapriciousthenthe sole relief shall be a finding to that effect. The Director of Finance shall cancel theproposed awardorreviseittocomplywiththelaw.If,afteranaward,itisdeterminedthatanawardofa contractwasarbitraryorcapricious,thenthesolereliefshallbeashereinafterprovided.Where the award hasbeenmadebutperformancehasnotbegun,thecontractmaybedeclaredvoid bySCPS.Wheretheawardhasbeenmadeandperformancehasbegun,theDirectorofFinance may declare the contract void upon a finding that this action is in the best interest of SCPS.

Whereacontractisdeclaredvoid,theperformingContractorshallbecompensatedforthecost of performance at the rate specified in the contract up tothetimeofsuchdeclaration.Inno event shall the performing Contractor be entitled to lost profits.

Pending final determination of a protest or appeal, the validity of a contract awarded and acceptedingoodfaithinaccordancewiththisparagraphshallnotbeaffectedbythefactthata protest or appeal has been filed.

AnawardneednotbedelayedfortheperiodallowedanOfferortoprotest,butintheeventofa timely protest, no further action to award the contract will betakenunlessthereisawritten determination that proceeding without delay is necessary to protect the public interest or unless the response would expire.

QUALIFICATIONS OF OFFERORS: SCPS may make such reasonable investigations as deemed proper and necessary to determine the ability of the offerortoperformthework/furnishthe item(s) and the offeror shall furnish to SCPS allsuchinformationanddataforthispurposeas may be requested. SCPS reserves the right to inspect the offeror’s physical facilities prior to awardtosatisfyquestionsregardingtheofferor’scapabilities.SCPSfurtherreservestherightto reject any proposal if the evidence submitted about, or investigations of, such offerorfailsto satisfy SCPS that such offeror is properly qualified to carryouttheobligationsofthecontract and to complete the work/furnish the item(s) contemplated therein.

TERM OF CONTRACT

The successful offeror(s) shall execute a contract with Shenandoah County Public Schools, incorporating all terms and conditions included in this RFP and the contractor’s proposal.

Any contractawardedpursuanttothisRFPisconditioneduponanannualappropriationmade by the Shenandoah County Board of Supervisors of funds sufficienttopaycompensationdue theContractorunderthecontract. Ifsuchanappropriationisnotmadeinanyfiscalyear,and the County lacks funds from other sources to pay the compensation due under thecontract, SCPSisentitled,atthebeginningoforduringsuchfiscalyear,toterminatethecontract. Inthat event,SCPSwillnotbeobligatedtomakeanypaymentsunderthecontractbeyondtheamount properly appropriated for contract payments in the immediate prior fiscal year. SCPS will providetheContractorwithwrittennoticeofcontractterminationduetothenon-appropriation offundsatleastthirty(30)calendardaysbeforetheeffectivedateofthetermination. However, theDistrict’sfailuretoprovidesuchnoticewillnotextendthecontractintoafiscalyearinwhich funds for contract payments have not been appropriated.

Thiscontractshallbeafive(5)monthagreement,commencingafterthedateofawardandthe issuanceofaverifiedpurchaseorder,toAugust31,2026withtheintentforworktocommence aftertheconclusionoftheschoolyearonMay23,2026andtobecompletedpriortothestart ofthenewschoolyearonAugust12,2026. Thiscontractcanbeterminatedforjustcauseafter a 30 day notification period, by the contracting agent.

RECEIPT OF PROPOSALS: It is the responsibility of the offeror to assure that the proposal is delivered to the place designated for receipt of proposals prior to the time set forreceiptof proposals. No proposal received after the time designated for receipt of proposals shall be considered.

RIGHT TO ACCEPT OR REJECT OFFERORS: SCPSreservestherighttoacceptorrejectanyorall proposalsinwholeorinpart.SCPSreservestherighttowaiveanyinformalityandtoreissueany RFP or IFB.

SEXUAL HARASSMENT: SCPS does not and will not tolerate any form of sexual harassment, including but not limited to physical, verbal, implied or any other context that shall be interpreted as harassment.

SMALLANDMINORITYBUSINESSENTERPRISES:ItisthepolicyofSCPStoundertakeeveryeffort to increase opportunity for utilization of small and minority businesses in all aspects of procurement to the maximum extent feasible. In connection with the performance of this contract, theContractoragreestousetheirbestefforttocarryoutthispolicyandensurethat SmallandMinorityBusinessesshallhavethemaximumpracticableopportunitytocompetefor subcontractworkunderthiscontractconsistentwiththeefficientperformanceofthiscontract.

As used in this contract, the following definitions apply:

Contractorsmayrelyonoralorwrittenrepresentationbysubcontractorsregardingtheirstatus as small and/or minority business enterprises in lieu of independent investigation.

Where Federal grants or monies are involved, it is the policy of the School Boardthroughits agents and employees to comply with the requirements setforth-StandardsgoverningState and Local Grantee Procurement - of the U.S. Office of Management and Budget Circular No.

A-102,UniformAdministrativeRequirementsforGrants-in-AidtoStateandLocalGovernments, as they pertain to small and minority business utilization.

STUDENT INFORMATION CONFIDENTIALITY: Under no circumstances may a firm release, disclose, sell, or otherwise use student names and addresses. Firms may only use this informationforpurposesrequiredbythiscontract.Failuretocomplywiththisrequirementwill result in immediate cancellation of the contract.

SUBCONTRACTING:Ifoneormoresubcontractorsarerequired,thecontractorisencouragedto utilize small, minority-owned, and women-owned business enterprises. Upon award of a contract, the prime contractor agrees to make maximum effort to provide the names and addressesofeachsubcontractor,thesubcontractor’sstatusaswellasthetypeanddollarvalue of the subcontracted goods/services provided.

TAX EXEMPTION: SCPS is exemptfromthepaymentoffederalexciseorVirginiaSalesandUse Tax.Theproposalpricemustbenet,exclusiveoftaxes.Whenunderestablishedtradepractice, anyfederalexcisetaxisincludedinthelistprice;theofferormayquotethelistpriceandshall showseparatelytheamountoffederalexcisetax,eitherasaflatsumorasapercentageofthe list price,whichshallbedeductedbySCPS.ContractorslocatedoutsidetheCommonwealthof VirginiaareadvisedthatwhenmaterialsarepickedupbySCPSattheirplaceofbusiness,they may charge and collect their own local/state sales tax.

TERMINATION FOR CAUSE/DEFAULT: In case of failure to deliver goods or provide services in accordancewiththecontracttermsandconditions,SCPS,afterdueoralorwrittennotice,may procure them from other sources and hold the Contractor responsible for any resulting additional purchase and administrative costs. This remedy shall be in addition to any other remedies which SCPS may have.

If, through any cause, the Contractor fails to fulfill in a timely and proper manner their obligationsunderthiscontract,oriftheContractorviolatesanyofthecovenants,agreements, or stipulations of this contract, the School Board shall thereuponhavetherighttoterminate, specifying the effective date thereof, at leastthirty(30)daysbeforetheeffectivedateofsuch termination. In such event, all finished or unfinished documents, data, studies, surveys, drawings,maps,models,andreportspreparedbytheContractorunderthecontractshallatthe optionoftheSchoolBoardbecomeitspropertyandtheContractorshallbeentitledtoreceive just and equitable compensation for any satisfactory work completed on such documents.

Notwithstandingtheabove,theContractorshallberelievedofliabilitytotheSchoolBoardfor damages sustained by the School Board by virtueofanybreachofcontractbytheContractor forthepurposeofsettingoffuntilsuchtimeastheexactamountofdamagesduetotheSchool Board from the Contractor is determined.

TERMINATIONFORCONVENIENCE:SCPSreservestherighttocancelandterminateanyresulting contract,inpartorinwhole,withoutpenalty,whenevertheDirectorofFinancedeterminesthat such a termination is in the best interest of SCPS. Any such termination shall be effected by delivery to the Contractor, at least ninety (90) days prior to theterminationdate,aNoticeof Termination specifying the extent to which performance shall be terminated and date upon which such termination becomes effective. After receipt of a notice of termination, the Contractormuststopallworkordeliveriesunderthepurchaseorder/contractonthedateand to the extent specified; however, any contract termination notice shall not relieve the Contractoroftheobligationtodeliverand/orperformonalloutstandingordersissuedpriorto the effective date oftermination.Anequitableadjustmentinthecontractpriceshallbemade for completed service, but no amount shall be allowedforanticipatedprofitonunperformed services.

TESTINGANDINSPECTION:SCPSreservestherighttoconductanytest/inspectionitmaydeem advisable to assure goods and services conform to the specifications.

TRANSPORTATION AND PACKAGING: All prices submitted must be FOB Destination - Freight Prepaid and Allowed. By submitting their proposals, all offerors certify and warrant that the price offered for FOB destination includes only the actual freight rate costsatthelowestand bestrateandisbasedupontheactualweightofthegoodstobeshipped.Exceptasotherwise specifiedherein,standardcommercialpackaging,packingandshippingcontainersshallbeused.

All shipping containers shall be legibly marked or labeled on theoutsidewithpurchaseorder number, commodity description, and quantity.

VIRGINIA FREEDOM OF INFORMATION ACT: Except as otherwise provided, and in accordance with Virginia Code § 2.2-4342, all proceedings, records, contracts and other public records relatingtotheCounty’sprocurementtransactionsshallbeopentotheinspectionofanycitizen, or any interested person, firm or corporation, in accordance with the Virginia Freedom of Information Act (Virginia Code § 2.2-3700 et seq).

Costestimatesrelatingtoaproposedtransactionpreparedbyorforapublicbodyshallnotbe open to public inspection.

Any offeror, upon requestshallbeaffordedtheopportunitytoinspectproposalorbidrecords withinareasonabletimeaftertheopening/receiptofallproposals,butpriortoaward,exceptin the event that SCPS decides not to accept any of the proposals and to re-solicit. Otherwise proposal records shall be open to public inspection only after award of the contract. Any inspectionofprocurementtransactionrecordsunderthissectionshallbesubjecttoreasonable restrictions to ensure the security and integrity of the records.

Trade secrets or proprietary information submitted by an offeror or contractor in connection with a procurement transaction shall not be subject to public disclosure under the Virginia Freedom of Information Act,however,theofferororContractormustinvoketheprotectionof this section in writing prior to or upon submission of the data or other materials, and must identify the dataorothermaterialstobeprotected,andstatingthereasonswhyprotectionis necessary. The offeror shall submit trade secrets or proprietary information under separate coverinasealedenvelopeclearlymarkedPROPRIETARY.SCPSreservestherighttosubmittoits attorney any information an offeror designates as proprietaryforconcurrenceoftheofferor’s claim that it is in fact proprietary.

Nothing contained in this section shallbeconstruedtorequireSCPStofurnishastatementof the reasons why a particular proposal was not deemed to be the most advantageous to SCPS.

OTHER:

The terms and conditions set forth above within this Request for Proposal shall be deemed incorporatedintoanycontractresultingfromthisprocurementtransaction,asifsetforthherein verbatim.

II. SCOPE OF WORK

Thesuccessfulfirmshallprovideexteriorinsulationandfinishsystem(EIFS)repairandrecoating for Signal Knob Middle School located in Strasburg, VA. It is the priority of the Shenandoah CountySchoolBoardthatallworkbecompletedpriortothestartofthe2026-2027schoolyear on August 12, 2026.

Proposed work shall meet all requirements and specifications as outlined below.

1. REQUIREMENTS SUMMARY:

a. Workincludes,butisnotlimitedto,cleaning,repairandrecoatingofALLexisting

EIFS cladding. Repairs are to be executed to all distressed, stained, discolored, damaged and/or indented existing EIFS cladding.

b. EIFS locations requiring repairs include but are not limited to any and all locations, surface and/or edge damage, and erosion.

c. ALL existing EIFS sealant joints are to be repaired.

d. Repair nonstructural EFS base coat and finish.

i. Note:thecombinationofEIFSbasecoat,reinforcingmeshandfinishmay be referred to as "EIFS lamina" and, for purposes of this specification, treated as a single construction element.

e. Repair waterproofing deficiencies at EIFS terminations.

f. ResurfaceallexistingEIFSsurfacestoprovideuniformappearanceinaccordance with specified requirements.

2. QUALITY ASSURANCE:

a. Manufacturer’s requirements

i. EIFSmaterialmanufacturershallbeexperiencedproviderofcementitious and polymer-based materials for use in EIFS construction and repairfor minimum 25 years.

ii. EIFSmanufacturershallhaveamanufacturingqualitycontrolsystemthat is certified to comply with ISO 9001 and an environmental quality management system certified to comply with ISO 14001.

iii. EIFSmanufacturershallhavecurrentvalidcodeevaluationreportswhich list the EIFS materials to be used.

b. Contractor Requirements

i. Contractor shall belicensedandinsuredandshallhavebeenengagedin

EIFS installation, EIFS repair, and ElFS cleaning for minimum three years.

ii. Contractor shall be knowledgeable in the proper handling, use and installation of EIFS and EIFS repair materials.

iii. Contractor shall employ skilled mechanics who are experienced and knowledgeable in the repair and cleaning procedures andrequirements of the specified products.

iv. Contractor shall have completed a minimum ofthreeprojectsofsimilar size, scope and complexity to the project being specified.

v. Contractor shall provide the proper equipment, manpower and supervisiononthejobsitetoperformtherepairandcleaningprocedures in accordance with the manufacturer's published repair specifications, applicable details and the contract documents.

3. DELIVERY, STORAGE AND HANDLING

a. Deliver all materials in their original sealed containers bearing manufacturer's name and product identification.

b. Protectliquidproductsfromfreezingandtemperaturesgreaterthan90degrees

F (32 degrees C). Do not store in direct sunlight.

c. Protect portland cement based materials (bag products) from moisture and humidity. Store under cover and off of the ground in a dry location.

4. PROJECT/SITE CONDITIONS

a. Apply materials only when surface and ambient temperatures are above 40 degrees F (4 degrees C) and are expected to remain above 40 degrees F (4 degrees C) for 24 hours after application.

b. Providesupplementaryheatforinstallationintemperatureslessthanorequalto 40 degrees F (4 degrees C).

c. Provide protection of surrounding areas and adjacent surfaces from spillageor splatter.

d. Mixing

i. Mix in accordance with manufacturer’s printed instructions

ii. Mix cementitious products with clean, potable water.

5. WARRANTY

a. Provide manufacturer’s standard warranty for all products used.

6. PRODUCTS

a. Contractor will provide EIFS component materials, coatings and accessories (as applicable) from a single manufacturer:

i. Basis of Design: Sto Corporation;www.stocorp.com

ii. Dryvit

iii. Finestone

iv. Equal products from qualified manufacturers meeting or exceeding the specified requirements may be considered.

b. Insulation Board

i. Nominal 1.0 pcf (16/kg/cu.m.) Expanded Polystyrene (EPS) insulation board in compliance with ASTM E 2430 and ASTM C 578 Type I requirements.Thicknessistomatchexistingand/orasrequiredforrepair to provide a smooth, monolithic completed surface.

c. Base Coat

i. Cementitious base coats: Manufacturer’s enhanced Primer/Adhesive

d. Glass Fiber Mesh Reinforcement

i. Provide alkali resistant, open weave glass fiber mesh reinforcing for surface leveling and waterproof base coat.

1. impact resistance 4 oc. per sq. yard alkali resistant, glass-fiber reinforcing mesh.

e. Primer

i. Provideacrylicprimertomatchexistingprimerandmatchexistingsurface finish.

http://www.stocorp.com/

f. Polymeric finish

i. Provide polymeric acrylic EIFS finish.

1. Color and texture to match existing.

2. Acrylic finish products- acrylic textured finish with maximum waterrepellency,significantlyreducedcleaningrequirementsover time.

g. Acrylic crack filler

i. Provide acrylic crack filler

1. Acrylic based crack filler packaged in sealant tube for use (unreinforced) in repair of cracks not wider than 1/16in (1.6mm and up to 1/8in (3.2mm) wide with mesh reinforcement.

h. Portland cement

i.…