REQUEST FOR PROPOSAL

RFP #2026-01

Science Building:

Classroom Audio-Visual Equipment and Installation

RFP ISSUED:

Thursday, February 19, 2026, at 3:00 pm EST

RFP RESPONSES DUE BY:

Tuesday, March 24, 2026, at 2:00 pm EST

MAIL or DELIVER TO:

Robert Norcott, Director of Administrative Services Massasoit Community College One Massasoit Blvd.

Brockton, MA 02302

TABLE OF CONTENTS

PART II SCOPE OF SERVICES 4

PART III KEY RFP EVENTS 8

PART IV GENERAL PROVISIONS 9

PART V RFP SUBMISSION REQUIREMENTS 10

PART VI RFP EVALUATION 11

PART VII GENERAL PROVISIONS 13

REQUIRED FORMS 16

COMMONWEALTH OF MASSACHUSETTS – CONTRACTOR

AUTHORIZED SIGNATORY LISTING 17

ATTACHMENT A RFP COVER PAGE 20

AND WITH UNEMPLOYMENT COMPENSATION

REQUIREMENTS 22

ATTACHMENT D NON-COLLUSION CERTIFICATION 23

ATTACHMENT E DEBARMENT CERTIFICATION 24

ATTACHMENT F EXPERIENCE FORM 25

ATTACHMENT G BUSINESS REFERENCE FORM 26

ATTACHMENT H PRICING FORM 28

REQUIRED FORMS CHECKLIST 29

MASSASOIT COMMUNITY COLLEGE

RFP #2026-01

SCIENCE BUILDING

CLASSROOM AUDIO-VISUAL EQUIPMENT AND INSTALLATION

PART I INTRODUCTION

A. Invitation

Massasoit Community College (Massasoit), an agency of the Commonwealth of Massachusetts, invites proposals from vendors for the furnishing, installation, and configuration of all classroom audio-visual (AV) equipment in Building 1. Through the Transformation Through Renovation project, MCC is extensively renovating two academic buildings. Within each building’s exterior walls, the interior of both buildings will be completely new construction. Building 1 will be the new Science building, and this invitation seeks to outfit 11 classrooms with new AV equipment in the newly constructed interior. Building 2 will serve as the Health Sciences building. This RFP includes only the Science building (Building 1). Building 2 will be outfitted with its own AV equipment through a future RFP.

B. Background Information

Founded in 1966, Massasoit Community College is one of the largest community colleges in Massachusetts. Massasoit offers more than 60+ associate degrees, and certificate programs across arts, sciences, and applied sciences. With four locations in Brockton, Canton, Middleborough, and online, Massasoit serves students from across the metro-south region. More than 800 students graduate with an associate degree or certificate each year from Massasoit, and 1,500 students annually enroll in non-credit community education or workforce development courses. Massasoit offers a wide variety of support services to help students develop academic, technical, and holistic skills.

C. RFP Distribution

This RFP is being distributed electronically using the Commonwealth of Massachusetts’ online solicitation system COMMBUYS (https://www.commbuys.com). A notice is also being posted on the Commonwealth of Massachusetts’ Goods and Services Bulletin, in the Brockton Enterprise, on the College’s public records site, and in the College’s purchasing area.

Vendors are solely responsible for checking COMMBUYS for any amendments or modifications that are subsequently made to this RFP. The College accepts no liability and will provide no accommodation to vendors who fail to check the COMMBUYS posting after the responses to questions have been posted to ensure that they have the most recent information. Modifications to the body of the RFP, specifications, or that change the intent of this RFP are prohibited and may disqualify a response.

D. RFP Timeline

The following is the detailed timeline for this RFP, Massasoit Community College reserves the right to modify this timeline at its sole discretion.

Vendor’s Questions Due:

(No questions shall be accepted for this RFP after Friday, February 27, 2026, at 5:00 pm EST to allow the College sufficient time to respond to the questions.)

Friday, February 27, 2026, at 5:00 pm EST

PART II SCOPE OF SERVICES

The successful Vendor shall furnish, install, and configure all necessary AV equipment in Building 1, pursuant to each of the criteria listed and described in the following requirements. The Proposal should not exceed 100 double-spaced pages with at least one-inch margins and a font size of 11 or larger.

A. General Requirements

1. Proposed solutions must meet the following criteria:

a. Support centralized management through the Extron GlobalViewer® Enterprise (GVE) management platform, which the College currently utilizes

b. Integrate seamlessly with instructional teaching podiums

c. Utilize projector-based display technology, including laser 3LCD projector delivering 6,500 lumens, native WUXGA resolution with 4K enhancement, display sizes up to 500 inches, and multiple supported aspect ratios (16:10, 16:9, 16:6, 21:9). Connectivity must include HDBaseT, HDMI inputs/outputs, USB, RS-232, and RJ-45 for system integration.

d. Incorporate an OFE desktop document camera connected via HDMI into the lectern equipment rack

e. Include a professional auto-tracking HD ePTZ camera (30x zoom, 70.2° FOV, intelligent framing, and USB/HDMI/IP streaming), installed on the rear wall of each classroom

f. Deliver consistent, user-friendly AV systems across all instructional spaces

g. The proposal should include all equipment for the following eleven (11) classrooms (see diagram below):

· S202

· S206

· S301

· S303

· S403

· S407

· S501

· S502

· S505

· S506

· S509

2. General standards:

a. All equipment shall be new, current production models

b. Systems shall comply with all applicable ANSI, UL, FCC, and local code requirements

c. AV systems shall be designed for a minimum service life of 7-10 years

B. Equipment Furnishing

1. Furnish all AV equipment required for complete and operational system

2. All control, monitoring, and AV-over-IP components shall be Extron compatible and fully supported within Extron GlobalViewer

3. Display systems shall utilize projectors as the primary display technology (proposals shall consider that projector screens and projector mounts are already installed)

4. Teaching stations shall be integrated into teaching podiums

5. OFE classroom PC, OFE document camera, and HDMI laptop cables will include video inputs

C. Teaching Podiums

1. Podiums shall house AV control interfaces, input connections, and required equipment

2. Podiums shall be connected to electrical, data, and AV wiring at the wall through umbilical tethering

3. Optional 16RU removable rack cube

4. Removable audience-side panel for service access

5. 3” swivel castors with two locking wheels

6. Surround-style worksurface for privacy

7. Two optional flip-up shelves

8. Factory cutouts for Cable Cubby 500 and FT2-500

9. Dual 2” grommets for cable passes

10. Optional under-worksurface keyboard tray

11. Locking instructor door

12. Integrated ventilation for airflow

13. Gooseneck condenser microphone

14. Optional toe-kick panel for built-in look and anchoring

15. Optional customizable logo panel for Massasoit emblem

16. Requested color pattern for teaching podiums is Wilsonart Empire Mahogany (7122) with dark grey metal finish

D. Audio Systems

E. Installation Requirements

F. Control, Programming, and Management

1. Provide Extron-based control systems for all instructional and presentation spaces

2. Configure all rooms for centralized monitoring and management via Extron GlobalViewer Enterprise

3. Provide standardized room control interfaces with consistent user experience

4. Enable remote monitoring, alerts, usage reporting, and asset management

G. Contractor Qualifications

1. Proposers must:

a. Have at least five (05) years of experience in higher education or science facility AV installation

b. Provide references for a minimum of three (03) comparable projects

c. Have experience with Extron GlobalViewer Enterprise deployments

d. Employ manufacturer-certified technicians and programmers

TRAINING

On-site training for the faculty, staff, and Information Technology Services personnel will be provided at no additional charge to the College. Further, Vendor will deliver complete system documentation, including as-built drawings, control system source code, equipment inventories, and warranty and support information.

ALL PRICING FIRM

All pricing set forth on the Pricing Form will remain firm throughout the term of the Contract.

PRICING

Vendors shall provide proposals to Massasoit Community College in response to the required Scope of Services and shall certify that all pricing listed on the RFP Form shall be firm for the entirety of the term of this Contract. Vendor confirms that no additional costs, other than those identified on the RFP Form, or clearly identified in its proposal, will be incurred by Massasoit Community College to meet the various specifications and other technical requirements of this RFP. An incomplete price proposal may result in Massasoit Community College deeming the Proposal as non-responsive.

Vendor will identify the name(s) of any companies that will be utilized as subcontractors under the proposal(s) as submitted. If any subcontractors are being proposed, please explain the type of work each subcontractor will be performing. In addition, the name of any third-party leasing partner, if applicable, shall also be clearly stated.

PART III KEY RFP EVENTS

A. Questions

1. General Instructions: It is the responsibility of all Vendors to examine the entire RFP and to seek clarification, in writing, if they do not understand any information or instructions.

a. The questions must be submitted by email and received by Robert Norcott, Director of Administrative Services at rnorcott@massasoit.mass.edu as soon as possible but no later than the date and time specified in the RFP timeline. Attempts to submit questions via phone or personal contact are not appropriate and will not be answered. Vendors are prohibited from obtaining information about this RFP from any other college personnel. Violation of this provision may lead to disqualification from the RFP process, at Massasoit’s sole discretion. Inquiries received after the specified date and time will not be accepted.

b. Submitted questions must include the RFP Number and Title in the subject line of the email. Massasoit assumes no liability for assuring accurate/complete/on time email transmission and receipt.

2. Questions and Responses: Responses to all questions will be compiled in writing and posted on COMMBUYS, https://www.commbuys.com. It is the responsibility of all interested parties to go to the website to obtain a copy of the responses to the questions. Only those responses issued in writing on this website will be considered binding.

B. Addenda

Massasoit reserves the right to amend or alter the RFP at any time prior to the deadline for submission. All addenda released in regard to the RFP will also be posted on COMMBUYS, https://www.commbuys.com It is the responsibility of all interested parties to go the website to obtain addenda. Only those addenda posted on this website are considered binding. All addenda shall be covered in the RFP and shall be part of the contract.

C. Submitting the RFP

1. RFP Responses: RFP responses will be due by Tuesday, March 24, 2026, at 2:00 pm EST, when they will be opened and registered in the President’s Conference Room, Administration Building, Brockton Campus. The contents of the proposals will be registered publicly but will be kept confidential and not disclosed until the evaluation process is completed.

RFPs submitted after this date and time will not be considered. Sole responsibility rests with the Vendor to ensure that Massasoit receives the Vendor’s Proposal prior to the RFP due date and time. Massasoit shall not be responsible for any delays or missed deliveries caused by common carriers. Any risks associated with physical delivery of the Vendor’s Proposal are borne by the Vendor.

If, at the time of the scheduled RFP opening, the College is closed due to uncontrolled events such as fire, snow, ice, wind, building evacuation or some other unforeseen circumstance, the scheduled RFP opening will be postponed until 2:00 pm EST on the next normal business day. RFPs will be accepted until that date and time.

2. Delivery Instructions: One (1) original and three (3) hard copies of each Proposal shall be submitted along with (1) electronic copy on a flash drive. The original shall be marked “Original”. The electronic copy shall be submitted in Word or .PDF format. Proposal should be submitted in a sealed envelope and clearly marked on the outside:

RFP #2026-01 NEW SCIENCE BUILDING: CLASSROOM AUDIO-VISUAL EQUIPMENT AND INSTALLATION – DO NOT OPEN and mailed or delivered to:

Robert Norcott, Director of Administrative Services Massasoit Community College One Massasoit Blvd.

Brockton, MA 02302

Please note that Fax and Email RFP Responses will not be accepted.

PART IV GENERAL PROVISIONS

A. General Information

1. RFP Format: All Proposals must adhere to the instructions and format requirements outlined in the RFP and all written addenda issued by Massasoit.

2. RFP Interpretation: Interpretation of the wording of this document shall be the responsibility of Massasoit and that interpretation shall be final.

3. RFP Materials: All materials submitted in response to the RFP shall become the property of Massasoit upon submission and will be considered as part of this RFP.

4. RFP Expenses: Issuance of the RFP does not commit Massasoit to issue an award or to pay expenses incurred by a Vendor in the preparation of a response to the RFP.

5. RFP Modifications and Withdrawals: A Vendor may modify or withdraw their Proposal by email notice to Robert Norcott, Director of Administrative Services at rnorcott@massasoit.mass.edu prior to the date and time of the RFP deadline. Each modification must be numbered in sequence and must reference the original RFP. Once the RFP deadline has passed all Proposals become the property of Massasoit Community College.

6. RFP Minor Informalities and Irregularities: Massasoit, at its sole discretion, reserves the right to recognize and waive minor informalities and irregularities found in Proposals received in response to the RFP.

7. RFP Authorization, Pricing and Validity: The Vendor’s Proposal must be signed by a person authorized to legally bind the Vendor and must contain a statement that the Proposal and the pricing contained therein will remain valid and binding for a period of 180 days from the date and time of the RFP opening.

8. RFP Non-Appropriation Clause: Vendor’s Proposal must include non-appropriation clause language for state agencies. If the Vendor does not have an existing standard non-appropriation clause for state agencies, please provide language that addresses this issue.

9. RFP Cancellation: Massasoit reserves the right to cancel this RFP at any time before a contract has been executed and approved, in which event the College will reject all Proposals received in response to this RFP. Should the RFP be canceled, all expenses related to preparation of response to this RFP remain the responsibility of the Vendor.

10. RFP Evaluation: Vendor will take careful note that in evaluating a Proposal submitted in response to the RFP, Massasoit will consider materials provided in the Proposal, and internal information of previous contract history with the Vendor, if any. Massasoit also reserves the right to consider other reliable references and publicly available information in evaluating a Vendor’s experience and capabilities.

11. Massachusetts Public Records Law: All responses and information submitted in response to this RFP are subject to the Massachusetts Public Records Law, M.G.L., Chapter 66, Section 10, and to Chapter 4, Section 7, Subsection 26(h). Any statements reserving confidentiality or privacy rights in submitted responses or otherwise inconsistent with these statues will be void and disregarded.

12. Applicable Laws: All applicable laws, whether herein contained, are included by reference. It is the Vendor’s responsibility to determine the applicability and requirements of any such laws and to abide by them.

PART V RFP SUBMISSION REQUIREMENTS

The Vendor’s Proposal must follow the outline used below. Failure to use the outline specified in PART V, or failure to respond to all questions and instructions throughout the RFP, may result in the Proposal being disqualified as non-responsive or receiving a reduced score. Massasoit and its evaluation team has sole discretion to determine whether a variance from the RFP specifications will result either in disqualification or reduction in scoring of a proposal. Rephrasing of the content provided in the RFP will, at best, be considered minimally responsive.

Vendors are not to provide additional information beyond those specified in the RFP for the purpose of extending their response. Additional materials not requested will not be considered part of the RFP and will not be evaluated. Include any forms provided in the submission package or reproduce those forms as closely as possible. All information should be presented in the same order and format as described in the RFP.

RFP Format and Contents

The following forms must be completed, signed by a person authorized to enter contracts on behalf of the Vendor and must be submitted with the Proposal.

1. Commonwealth of Massachusetts – Contractor Authorized Signatory Listing

2. Attachment A: RFP Cover Page

3. Attachment B: Statement of Financial Strength

4. Attachment C: Certificate of Compliance with State Tax Laws and with Unemployment Compensation Contribution Requirements

5. Attachment D: Non-Collusion Certification

6. Attachment E: Debarment Certification

7. Attachment F: Experience Form

8. Attachment G: Business Reference Form

9. Attachment H: Pricing Form

PART VI RFP EVALUATION

Proposals will be evaluated based on the following criteria:

1. Pricing

2. Technology Requirements (Proposal should include all the information requested in this section of the RFP)

3. Experience

4. References

Evaluation of the submitted Proposals will be accomplished as follows:

A. Evaluation Process – General Information

1. An evaluation team including the Director of Administrative Services, Chief Information Officer, and Director of IT Service Delivery will judge the merits of the Proposals received in accordance with the criteria defined in the RFP.

2. Massasoit reserves the right to communicate with Vendor, if needed, to obtain an explanation concerning information contained in the Proposals received.

Changes to Proposals, including updating or adding information, will not be permitted during this communication, and therefore, Vendors must submit Proposals and other requested information as clearly and completely as Possible.

B. Award

Rule for Award

1. The College reserves the right to accept the Proposal deemed the best value for the Commonwealth of Massachusetts and the College. Best value is the result of common-sense procurement decision-making consistent with the Commonwealth’s procurement principles, which are to balance and support the achievement of required outcomes, best quality economic value, timely performance, minimizing the burdens on administrative resources, expediting simple or routine purchases, flexibility in developing alternative procurement and business relationships, encouraging competition, encouraging the continuing participation of quality Vendors and supporting the Commonwealth and the College’s procurement planning and implementation process.

The awarded Contract, if any, will be made within 30 calendar days after the RFP deadline to the Vendor(s) whose proposal(s) Massasoit deems to be the best value for the Commonwealth of Massachusetts and the College. The successful Vendor(s) will be notified by email or letter that they have been awarded the Contract. The awarded Vendor(s) must negotiate a mutually acceptable contract, covering any or all items included in this RFP, within ten (10) days of this notification.

2. Issuance of the RFP in no way constitutes a commitment by Massasoit to award a contract, to pay costs incurred in the preparation of a response to the RFP, or to pay costs incurred in procuring or contracting for services, supplies, physical space, personnel or any other costs incurred by the Vendor.

Method of Award

Notice of award will be in the form of an email or letter.

Acquisition Method

Outright purchase.

Single or Multiple Vendors

Single.

Use by Single or Multiple Departments

The award of this RFP will be for Massasoit Community College only. Massachusetts state higher education institutions have the option to engage the competitively selected vendor for a similar service but through a separate and independent contract. Massasoit Community College will have no responsibility for other agency agreements or payments.

PART VII GENERAL PROVISIONS

Indemnification

The Vendor shall indemnify and hold harmless the College, its employees and agents from all claims, actions or demands arising from the acts or omissions of the Vendor, its employees, or agents in the performance of its obligations under this or any subsequent Contract or agreement and doing business as authorized herein, including costs, attorney fees and expenses incurred by reason thereof.

Insurance

Vendor agrees to obtain and maintain in full force and effect a policy or policies of public liability and property damage insurance, in form and substance satisfactory to Massasoit Community College, under which Massasoit Community College is a named certificate holder and additionally insured party, and under which the insurer agrees to indemnify and hold harmless the College, its employees and agents from any and all claims, actions or demands arising from the acts or omissions of the Vendor, its employees or agents in the performance of its obligations for the entire term of the Contract. Each such policy shall be non-cancelable without thirty (30) days written notice to Massasoit Community College.

Certificate of insurance shall be delivered to the College within ten (10) days of award of contract. Massasoit Community College reserves the right to refuse performance under this contract if such certificate is not provided as specified above. If any policy is canceled, Vendor must obtain and provide the College with evidence of a replacement policy on equivalent terms as a condition to Vendor’s right hereunder to continue performance of the contract. The minimum limits of liability of such insurance shall be $1,000,000 bodily injury, personal injury and property liability combined single limit.

Vendor shall also obtain and provide the College with evidence of motor vehicle insurance with $1,000,000 bodily injury and property damage liability coverage and worker’s compensation insurance covering the work of Vendor hereunder or otherwise undertaken by Vendor in connection with the Contract. Vendor shall be responsible for obtaining evidence of motor vehicle insurance with $1,000,000 bodily injury and property damage liability coverage with respect to each agent and sub-Vendor employed in connection with the Contract. Massasoit Community College shall have no responsibility or liability for any loss (by theft or otherwise) of or damage to fixtures or other property of Vendor, its agents, employees, vendors, licensees, visitors, or invitees.

Force Majeure

The parties agree that, if by reason of strike or other labor disputes, civil disorders, inclement weather, pandemics, acts of God or other unavoidable cause, either party is unable to entirely perform its obligations, such non-performance shall not be considered a breach of the Contract.

Nondiscrimination in Employment

Nondiscrimination in Employment: The Vendor shall not discriminate against any qualified employee or applicant for employment because of race, color, national origin, age, sex, sexual orientation, gender identity, religion, genetic information, maternity leave, military service, marital status or disability. The Vendor agrees to comply with applicable federal and state statutes, rules and regulations prohibiting discrimination in employment, including Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act of 1967, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, Massachusetts General Laws, Chapter 151B and all administrative and executive orders, where applicable.

Massasoit Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies.

Massasoit prohibits sexual harassment including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the Massasoit Affirmative Action and/or Title IX Coordinator, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education’s Office for Civil Rights.

Employees

The Vendor will provide adequate staff for the efficient operation of all aspects of the Contract with Massasoit Community College.

All workers performing services shall be employees of the Vendor and shall not under any circumstances be considered employees of Massasoit Community College. The Vendor shall provide and be responsible for all required services and benefits to its employees, including Massachusetts prevailing wage, workers’ compensation and unemployment insurance.

Massasoit’s premises. The Vendor shall be responsible for all damages to persons or property caused by the Vendor or any of its agents or employees. The Vendor shall promptly repair to the specifications of Massasoit, any damage that it or its employees or agents, may cause to Massasoit’s premises or equipment; on Vendor’s failure to do so, Massasoit may repair such damage and the Vendor shall reimburse Massasoit promptly for the cost of the repair.

Prevailing Wage Rates

The Awarded Contract will be subject to prevailing wage rates. A copy of the Massachusetts Department of Labor and Workforce Development, Department of Labor Standards prevailing wage rates are posted on COMMBUYS. Labor rates for functions not covered under prevailing wage laws must, at a minimum, meet and include the minimum wage rates established by the Massachusetts Department of Labor.

Digital Technology Accessibility Requirements

The service provided by the Vendor shall be accessible, functional, and usable for all individuals with disabilities and shall at a minimum comply with the standards and principles of the World Wide Web Consortium’s Web Content Authoring Guidelines, 2.0, level AA.

As part of its response (if applicable), Vendor will provide a VPAT or accessibility testing results for any pre-existing software, including third party software, that Vendor is delivering to the College.

Approval Requirements for College’s Data Systems and Processes

Governing Law

The Contract, if awarded, shall be governed by, and construed in accordance with the laws of the Commonwealth of Massachusetts.

It is understood that Massasoit Community College is a state institution and derives its operating funds from annual appropriations by the Legislature of the Commonwealth of Massachusetts. Multiple year contracts are subject to annual appropriations.

The Commonwealth of Massachusetts, shall be the proper venue for any litigation involving this Contract. The Contract specifications may not be varied unless specified in writing and signed by both parties.

All Vendors and their employees must be aware of and comply with the requirements of the Commonwealth of Massachusetts Conflict of Interest Law, and all other provisions of the Commonwealth of Massachusetts Law and resultant codes, rules, and regulations from Commonwealth laws establishing the standards for business with the Commonwealth. In provisions for any dealings, transactions, sales contracts, services, offers, relationships, etc. involving the Commonwealth and/or Commonwealth employees. Failure to comply with those provisions may result in disqualification from the RFP process and in other civil criminal proceedings as required by law.

Paragraph headings are for convenience only and are not intended to expand or restrict the scope or substance of the provisions of this Contract.

REQUIRED FORMS

In addition to the RFP as described in the Scope of Services, all the required forms must be submitted with the Proposal materials to be considered a responsive vendor.

1. COMMONWEALTH OF MASSACHUSETTS – CONTRACTOR AUTHORIZED SIGNATORY LISTING

2. ATTACHMENT A: RFP COVER PAGE

3. ATTACHMENT B: STATEMENT OF FINANCIAL STRENGTH

4. ATTACHMENT C: CERTIFICATE OF COMPLAINCE WITH STATE TAX LAWS AND WITH UNEMPLOYMENT COMPENSATION CONTRIBUTION REQUIREMENTS

5. ATTACHMENT D: NON-COLLUSION CERTIFICATION

6. ATTACHMENT E: DEBARMENT CERTIFICATION

7. ATTACHMENT F: EXPERIENCE FORM

8. ATTACHMENT G: BUSINESS REFERENCE FORM

9. ATTACHMENT H: PRICING FORM

ATTACHMENT A – RFP COVER PAGE

Massasoit Community College

RFP #2026-01

Science Building: Classroom Audio-Visual Equipment & Installation

Vendor’s Organization Name:

Chief Executive - Name/Title:

Years of Operation:

Tel:

E-mail:

Headquarters Street Address:

Headquarters City/State/Zip:

(Provide information requested below if different from above)

Lead Point of Contact for Proposal - Name/Title:

Tel:

E-mail:

Headquarters Street Address:

Headquarters City/State/Zip:

· This RFP and the pricing structure contained herein will remain firm for a period of 180 days from the date and time of the RFP opening.

· No personnel currently employed by MCC participated, either directly or indirectly, in any activities relating to the preparation of the Vendor’s Proposal.

· No attempt has been made, or will be made, by the Vendor to induce any other person or firm to submit or not to submit a Proposal.

· The above-named organization is the legal entity entering into the resulting contract with MCC if they are awarded the contract.

· The undersigned is authorized to enter into contractual obligations on behalf of the above-named organization.

To the best of my knowledge, all information provided in the enclosed Proposal is complete and accurate at the time of submission.

Name (Print):

Title:

Authorized Signature:

Date:

ATTACHMENT B – STATEMENT OF FINANCIAL STRENGTH

RFP #2026-01

Vendor’s Organization Name:

Under penalty and perjury of law, I ___________________________________, certify that (Print Name)

________________________________ is financially solvent and has been operating in the . (Business Name) black for at least the preceding three (3) years.

Name (Print):

Title:

Authorized Signature:

Date:

ATTACHMENT C – CERTIFICATE OF COMPLIANCE WITH STATE TAX LAWS AND

WITH UNEMPLOYMENT COMPENSATION CONTRIBUTION REQUIREMENTS

Massasoit Community College

RFP #2026-01

Vendor’s Organization Name:

Pursuant to M.G.L. Chapter 62C, S 49A, and M.G.L. Ch. 151 A, s. 19A, I ________________________________________ authorized signatory for (Name & Title)

______________________________________ whose principal place of business is at (Contracting Party)

(Address) do hereby certify under the pains and penalties of perjury that _________________________ (Contracting Party) has filed all state tax returns and paid all taxes required by law and has complied all state laws pertaining to contributions to the unemployment compensation fund and to payments in lieu of contributions.complied with all laws of the Commonwealth of Massachusetts relating to taxes.

Contracting Party's Social Security or Federal I.D. Number: _________________________

Name (Print):

Title:

Authorized Signature:

Date:

ATTACHMENT D – NON-COLLUSION CERTIFICATION

RFP #2026-01

Vendor’s Organization Name:

The undersigned certifies under penalties of perjury that this Proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

Name (Print):

Title:

Authorized Signature:

Date:

ATTACHMENT E – DEBARMENT CERTIFICATION

RFP #2026-01

Vendor’s Organization Name:

The Vendor certifies, to the best of their knowledge and belief, that the company and its principals: are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal or state department or agency; have not within a three (3) year period preceding the Contract been convicted of, or had a civil judgment rendered against them from commission of fraud, or a criminal offense in connection with obtaining or attempting to obtain, or performing a public (federal, state or local) transaction or grant under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification, or destruction of records, making false statements, or receiving stolen property; are not presently indicted for or otherwise criminally or civilly charged by a government entity (federal, state or local) with commission of any of the offenses listed above; and have not within a three (3) year period preceding this Contract had one or more public transactions (federal, state or local) terminated for cause or default.

Name (Print):

Title:

Authorized Signature:

Date:

ATTACHMENT F – EXPERIENCE FORM

RFP #2026-01

Vendor’s Organization Name:

Present a brief statement of qualifications. Describe the history of the Vendor’s organization, especially regarding skills pertinent to the specific work required by the RFP and any special or unique characteristics of the organization which would make it especially qualified to perform the required work activities.

Vendor should have five (5) or more years’ experience in furnishing, installing, and configuring audio-visual systems in higher education (or similar) settings.

ATTACHMENT G – BUSINESS REFERENCE FORM

RFP #2026-01

Science Building: Classroom Audio-Visual Equipment & Installation

Vendor shall provide five (5) current higher education references. References will be checked.

Vendor’s Organization Name:

Company name: __________________________________ Contact:

Address: _________________________________________Phone: # ( ) Email:

Description and date(s) of commodities and services provided:

Company name: __________________________________ Contact:

Address: _________________________________________Phone: # ( ) Email:

Description and date(s) of commodities and services provided:

Company name: __________________________________ Contact:

Address: _________________________________________Phone: # ( ) Email:

Description and date(s) of commodities and services provided:

Company name: __________________________________ Contact:

Address: _________________________________________Phone: # ( ) Email:

Description and date(s) of commodities and services provided:

Company name: __________________________________ Contact:

Address: _________________________________________Phone: # ( ) Email:

Description and date(s) of commodities and services provided:

ATTACHMENT H – PRICING FORM

RFP #2026-01

Vendor’s Organization Name:

THIS PRICING SHEET MUST BE SUBMITTED ALONG WITH YOUR DETAILED PROPOSAL.

Proposals should include details of equipment and services.

Other (details below)

Total

Lead Time:

Please describe in detail other costs not captured in the above categories.

Proposal acknowledges addenda number and date (if applicable): ___________

Name (Print):

Title:

Authorized Signature:

Date:

REQUIRED FORMS CHECKLIST

_____ PROPOSAL, ONE ORIGINAL (1) AND THREE (3) HARD COPIES ALONG WITH ONE

(1) ELECTRONIC COPY ON A FLASH DRIVE

_____ COMMONWEALTH OF MASSACHUSETTS – CONTRACTOR AUTHORIZED

SIGNATORY LISTING, ONE (1) ORIGINAL

_____ ATTACHMENT A – RFP COVER PAGE, ONE (1) ORIGINAL

_____ ATTACHMENT B – STATEMENT OF FINANCIAL STRENGTH, ONE (1) ORIGINAL

_____ ATTACHMENT C – CERTIFICATE OF COMPLIANCE WITH STATE TAX LAWS AND

WITH UNEMPLOYMENT COMPENSATION CONTRIBUTION REQUIREMENTS, ONE

(1) ORIGINAL

_____ ATTACHMENT D – NON-COLLUSION CERTIFICATION, ONE (1) ORIGINAL

_____ ATTACHMENT E – DEBARMENT CERTIFICATION, ONE (1) ORIGINAL

_____ ATTACHMENT F – EXPERIENCE FORM, ONE (1) ORIGINAL

_____ ATTACHMENT G – BUSINESS REFERENCE FORM, ONE (1) ORIGINAL

_____ ATTACHMENT H – PRICING FORM, ONE (1) ORIGINAL

The awarded Vendor will be required to sign/acknowledge and submit the following forms within ten (10) days of the date of award.

Certificate of Liability Insurance

Mass W-9 Form

Please note that any changes to this document may result in a Vendor being considered non-responsive and disqualified from the process.

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