RFP 2025.26-02 Grant Writing _ Consulting Services KP Changes 8.14.pdf

County of Curry

Request for Proposals No. 2025/26-02

Grant Writing and Consulting Services

Issue Date:

September 9, 2025

Notice to Owner of Intent to Propose Due: September 23, 2025 at 5:00 PM Mountain Time

Proposal Due:

October 7, 2025 Time: 2:00 p.m.

Curry County Administration Office

417 Gidding St., Suite 100 Clovis, NM 88101

Attn: Finance Department/Procurement Office 575-763-6016

Proposals must be submitted in a sealed envelope that is clearly marked

“RFP No. 2025/26-02Do Not Open”

Curry County Administration

RFP No. 2025/26-02 Grant Writing and Consulting Services

Commodity Code #94652

The Board of County Commissioners of Curry County, State of New Mexico (hereinafter referred to as “County”) is requesting competitive sealed proposals from a qualified grant writer or firm (hereinafter referred to as” Offeror”) to perform grant writing services for local, state and federal grant funding assistance to Curry County with a focus on grant projects and applications for needed infrastructure and public spaces as well as other public service projects.

To be responsive, one (1) original and five (5) identical copies of the proposal and one

(1) electronic version on USB memory stick/flash drive must be received no later than October 7, 2025 at 2:00 p.m. Mountain Time at the Curry County Administration Office, located at 417 Gidding Street, Suite 100, Clovis, NM 88101.

Proposals will be reviewed and ranked in private by an Evaluation Committee. It is possible that the Curry County Evaluation Committee will request an oral presentation. A recommendation will then be made to the Curry County Commission for award to the Offeror whose proposal is determined to be the most advantageous to the County, based upon the specific evaluation criteria as outlined in the proposal.

IMPORTANT:

Sealed Proposal along with RFP number, the Offeror’s name and address MUST appear clearly on the sealed envelope or package of all proposals.

If there is any problem regarding the following specifications or conditions that would prevent you from submitting a proposal, contact Curry County Administration office (Procurement Agent, Melynda Crouch) immediately for clarification and/or consideration of an addendum.

Proposals may be mailed to Curry County Finance Department, 417 Gidding Street, Suite 100, Clovis, NM 88101 or hand-courier delivered to Curry County Finance Department, 417 Gidding Street, Suite 100, Curry County Administration, Clovis NM 88101.

NOTE: WHEN SHIPPING OVERNIGHT DELIVERY, IT IS RECOMMENDED THAT SHIPMENT

BE MADE TWO (2) DAYS PRIOR TO THE DEADLINE, IF POSSIBLE, TO ENSURE DELIVERY.

IT IS ALSO RECOMMENDED TO VERIFY DELIVERY PRIOR TO PROPOSAL DEADLINE.

Melynda Crouch, Procurement Agentmcrouch@currycountynm.gov mailto:mcrouch@currycountynm.gov

Commodity Code #94652

PROPOSAL FORM

MANDATORY “NOTICE TO OWNER OF INTENT TO PROPOSE”

RFP #: 2025/26-02 GRANT WRITING AND CONSULTING SERVICES

By this “Mandatory Notice to Owner of Intent to Submit a Proposal” the undersigned agrees that he/she has received a complete copy of the RFP. Proposals will only be accepted from those Offerors who sign and return this form. Only potential Offerors who elect to return this form completed with the intention of submitting a proposal will receive copies of all Offeror written questions and the Owner’s written responses to those questions, as well as any RFP amendments that may be issued.

All other responses will be rejected as non-responsive.

This Mandatory Notice to Owner shall be signed and returned to the Curry County Administration Office, 417

Gidding St., Suite 100, Clovis, New Mexico 88101, mcrouch@currycountynm.gov, Fax: 575-763-3656 no later than 5:00 pm Mountain Standard Time on: SEPTEMBER 23, 2025

FIRM: __________________________________________________________________

REPRESENTED BY: ______________________________________________________

(Printed Name & Title)

ADDRESS: _____________________________________________________________

CITY: _______________________________ STATE: ___________ ZIP: ___________

TELEPHONE: ___________________ FAX: ___________________________

E-Mail: ___________________________________________________________

Signature of Person authorized to sign for Firm

ALTERNATE CONTACT PERSON/INFORMATION: *This name and address may be used for all correspondence related to the RFP if the Representative indicates herein.

NAME: _______________________ Title: ______________________

Telephone:________________ E-Mail Address of Alternate Contact: _____________

PLACE AN ‘X’ ON THE APPROPRIATE STATEMENT BELOW AND RETURN FORM TO THE

PROCUREMENT MANAGER LISTED HEREIN:

_____ Firm DOES INTEND to respond to this RFP

_____ Firm DOES NOT INTEND to respond to this RFPTHIS PAGE MUST BE COMPLETED AND

SUBMITTED ON OR BEFORE Insert

SCOPE OF WORK

A review of all recent grant funded projects, County’s Comprehensive Plan, current planning efforts, infrastructure plans and maps for the service areas will be conducted. A review of all public services provided by the County will be performed. Meetings with key staff at the County, either virtually or in-person, will lead to the identification of vital projects which will make competitive and attractive proposals to receive funding.

Offeror will work with key staff to develop the necessary supporting materials typically needed for grant application development. This may include planning documents, i.e., masterplans, asset management plans, and risk assessments; the County's Infrastructure

Capital Improvement Plan (ICIP); any relevant and available budgetary financial information; community and County capacity information; recent external audits;

matching funds information; maps; and other critical information as needed. The Offeror may be required to obtain quotes to be included in applications if requested by the County.

This will be used to develop "boiler plate" language for future grant applications, in the form of a spreadsheet, Word or similar document that includes typically asked questions on grant applications and the answers to said questions, which will serve the County after the term of the services is completed.

Research will be conducted on each of the projects identified in the Comprehensive Plan and a calendar of opportunities will be generated. The calendar will include the estimated lead time for the preparation of grant applications to ensure competitiveness. Being mindful of the short timeframe of funding for the scope of services, the goal will be to prepare draft application narratives and information for future funding opportunities with the key staff of the County.

For funding opportunities open within the term of the grant assistance project period, a summary of each grant with the link to the grant webpage or Notice of Funding

Opportunity (NOFO) shall be sent to the County Community Services Administrator for approval prior to contacting key County staff. These applications must be submitted by the County. The Offeror is responsible for the majority of application components but not limited to, program narrative, budget, budget narrative and draft letters of support. The

Offeror shall provide the grant application components to County for submission no later than seventy-two (72) hours prior to the grant application deadline. Offeror shall provide all documentation related to submission of a grant i.e., maps, letters of support, and application in a timeframe as agreed upon by both parties.

The scope of services described herein may include both virtual and in-person meetings.

REQUIREMENTS FOR PROPOSAL

1. Offeror shall deliver one (1) original and five (5) identical copies (6 total) of their proposal and one (1) electronic version on USB memory stick/flash drive of the proposal containing all sections and all Confidential Information separated on the electronic version (must mirror the hard copy submitted) to the Procurement Agent on or before the closing date and time for receipt of proposals.

2. Potential Offerors must return the Mandatory “Notice to Owner of Intent to Propose” Form in order to submit a proposal. This form may be hand-delivered, returned by facsimile, electronic mail, registered mail, certified mail, or any other type of carrier by the deadline stated. This is to ensure your organization is placed on the Procurement Distribution List to be notified of any change or amendments to the RFP documents, and written answers to inquiries.

3. The Offeror with the successful proposal shall be prepared to enter into negotiations for projected fees, when required, for the services, before any work begins. Negotiations will follow procedures established by State Procurement Code, NMSA 1978 §§ 13-1-115 through 13-1-122.

4. Proposals shall not exceed thirty (30) pages in length exclusive of cover letter, divider sheets, Resident Certificate(s) and Campaign Contribution Disclosure pages and other attached forms.

5. Proposal shall be good for one hundred twenty days (120) days subsequent to the RFP opening date.

OTHER REQUIREMENTS

1. Professional Qualifications/Capability and Agreement to Perform Offerors must provide a detailed resume and prior experience with counties is preferred. Offeror certifies that they are capable and qualified, and have the necessary experience of grant writing to provide the products or services required by this RFP and agrees to perform the Scope of Work as specified in this RFP.

PROPOSAL PACKAGE

Each Offeror must submit the following as labeled and in the same order as follows:

1. Qualifications and References.

a. Key Personnel – Describe the background, experience and qualifications of the person(s) who will act as the grant writer and the qualifications of any staff who will assist with the preparation of grant applications. Include the following:

i. An organizational chart that identifies key personnel and their role within the organization

ii. Resumes of the Project Manager and staff that will be assigned to work on County projects to include resumes and experience record for each person, including years of experience and education

b. References – Provide the following reference information:

i. Include a list of at least three (3) agencies, other than Curry County, for which the Offeror is performing, or has performed, similar services within the last five (5) years

ii. For each agency, include:

1. Agency Name

2. Contact information (name, title, phone number, and email address)

3. Term of the contract that services are currently, or were, provided

4. Services performed and grants awarded

2. Offerors Capabilities:

a. The Offeror must provide details of their experience in the identification and preparation of grants for State, County and Municipal governments.

Specifically, detail your experience with federal and state grants for infrastructure improvement, parks, recreation, technology, community development, historic preservation, public safety capital assets, workforce development, roads and governmental services. Please also list experience with foundation grants.

b. List up to five (5) funded grants which you developed detailing the funding source, amount requested, and amount funded.

c. Include the name, telephone number, and email address of a contact person for each client who can verify the information provided.

d. Include a listing of current projects and percent complete.

3. Fees

a. Offeror must provide their hourly rate for the development of the competitive funding plan, grant opportunity research and grant application development.

Any research or projects must be approved by the County prior to beginning work. Fees must be at an hourly rate.

b. Travel to and from in-person meetings will be billed at the actual cost of lodging, the New Mexico per diem rates for actual expenses and mileage at the current IRS rate.

c. Reimbursable expenses would include any fees or charges associated with obtaining records needed for support of a funding application. All reimbursable expenses, include lodging and meals must be itemized. No alcoholic beverages will be reimbursed.

4. Project Approach

a. Define the methodology/approach to be used to identify the needs of the

County which would be eligible for funding through grants.

b. Detail the procedure you would utilize in identifying grants which would address the needs identified as above

c. Generally, detail the involvement and role of County staff and County resources in the grant writing process. Describe, in detail, the process you would utilize to prepare the actual grant application

EVALUATION CRITERIA

1. Qualification & References

25 Points

2. Offerors Capabilities 25 Points

3. Fees

20 Points

4. Project Approach 30 Points

Maximum Evaluation Score 100 Points

PROCEDURE

1. Procedure: Proposals will be reviewed and ranked by an Evaluation Committee.

Offerors who are deemed, on the basis of selection criteria, fully qualified and best suited among those submitting proposal, may be requested to participate in discussions or interviews regarding their proposals. Discussions may cover methods of delivery and other relevant factors. Those Offerors will then be ranked on the basis of the evaluation criteria and/or information presented during the discussion/interview(s). A recommendation will be taken before the Curry County Commission for award. Once awarded, negotiations will be conducted with Offeror at a compensation determined in writing to be fair and reasonable. If a satisfactory agreement cannot be reached, the contract will be awarded to subsequent Offeror until a satisfactory contract can be established or until the County determines the cancellation of the process is in the best interest of Curry County.

2. Method of award: Award will be made to the Offeror whose proposal is determined to be the most professional, technically complete and in the best interest of the County. The selection process may, however, include a request for additional information or an oral presentation to support the written proposal.

3. The County reserves the right to award this contract to the Offeror that demonstrates the best ability to fulfill the requirements of this request for proposal.

4. Pursuant to the New Mexico Procurement Code, prices are to be determined through formal negotiations relating to the scope of work after an award has been made with the recommended Offeror.

Sequence of Events

All parties shall make every effort to adhere to the following schedule:

Action Responsibility Date

1. Issue of RFP Curry County September 9, 2.

Mandatory “Notice to Owner of Intent to Propose”

Potential Offerors September 23, 2025 at 5:00 PM

3. Deadline to Submit Questions Potential Offerors September 30, 2025 at 5:00 PM

4. Last Response to Written Questions/RFP Amendments

Curry County October 3, 2025 at 5:00 PM

5. Submission of Proposal Offeror October 7, 2025 at 2:00 PM

6. Proposal Evaluation Evaluation Committee

October 7 – 14,

7. Selection of Finalist(s) County October 14, 2025

8. Oral Presentation by Finalist (optional)

Offeror If Needed

9. Negotiate and Finalize Contract

Curry County, Awarded Offeror

October 14, 2025

10. Approve Contract County Commission

October 21, 2025

TERM OF CONTRACT

The contract shall be awarded for a one (1) year period with the option to renew the contract for three (3) additional one (1) year periods depending on the availability of grant funding. The fee may be negotiated at the end of each one (1) year period if the County takes the option to renew. The County reserves the right to terminate the contract at any time for non-performance with no less than a thirty (30) day written notice.

PRE-PROPOSAL CONFERENCE

A Pre-Proposal conference is not scheduled. Any questions regarding any and all aspects of this RFP shall be made by email to Procurement Agent, Melynda Crouch at mcrouch@currycountynm.gov.

BIDDER’S CHECKLIST – REQUIRED FORMS

Each proposal should be prepared simply and economically, avoiding the use of elaborate promotional materials beyond those sufficient to provide a complete presentation. The cost for developing the submittal is the sole responsibility of the Offeror. The following documents are also required to be included in your proposal packet:

1. Mandatory Notice to Owner of Intent to Propose Form – Page #3

2. Cost Response Form – Page #15

3. Offeror’s Response Form – Page #16

4. Execution of Proposal Form – page #17

5. Offeror’s Reference Form – page #18

6. Offeror’s Certification and Non-Collusion Affidavit – page #19

7. Offeror’s Information Form – page #20

8. Copy of Business License – include with page #20

9. Completed W-9 – include with page #20

10. Options, Exceptions or Variations – Page #21

11. Campaign Disclosure Form – pages #22-24

12. Resident/Veterans Preference Certification – Page #25-26

13. Proof of Insurance

Contractual Provisions

The following provisions will be in any contract entered into by and between the County and the successful Offeror.

Amendment: This contract shall not be altered, changed or amended, except by instrument in writing by the parties hereto.

Notice: The Procurement Code, Sections 13-1-28 through 13-1-199, NMSA 1978, imposes civil and criminal penalties for its violation. In addition, the New Mexico criminal statutes impose felony penalties for illegal bribes, gratuities and kickbacks.

Equal Opportunity Compliance: The successful Offeror agrees to abide by all Federal and State laws, rules and regulations, and executive orders of the Governor of the State of New Mexico, pertaining to equal employment opportunity. In accordance with all such laws of the State of New Mexico, the Offeror agrees to ensure that no person in the United States shall, on the grounds of race, color, national origin, sex, sexual preference, age or handicap, be excluded from employment with or participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity performed under an agreement for the services outlined in this RFP. If the Offeror is found not to be in compliance with these requirements during the life of the contract, then the institution agrees to take appropriate steps to correct these deficiencies. By signing and submitting a proposal, Offeror agrees to comply with this paragraph.

NONDISCRIMINATION STATEMENT

Curry County in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all Offerors that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit proposals in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Please refer to complete Curry County Title VI Plan, specifically Appendices A and E at http://www.currycounty.org/dr/miscellaneous.

Applicable Laws: The contract shall be governed by the laws of the State of New Mexico.

ADDITIONAL TERMS

1. The terms and conditions outlined in this RFP, unless otherwise modified, shall govern the submission of proposals and subsequent contracts. The County reserves the right to reject any proposal which takes exception to these conditions.

2. If there is any clarification, problem, ambiguity or question regarding this RFP, you must contact the Purchasing Agent, Melynda Crouch prior to the proposal opening. Clarifications and ambiguities will not be considered after the proposal opening. Answers provided regarding the specifications or RFP package must be answered by the Purchasing Agent. Questions answered by any other person or County Official shall be considered completely non-applicable to the legal provision of this proposal except as authorized by the Purchasing Agent. The County is not responsible for any errors or omissions contained in the Offeror’s proposal.

3. All information contained in the proposal must be legible. Any and all corrections and/or erasures must be initialed. Changes will not be permitted after the deadline for receipt. Proposals must be signed in ink by an authorized representative of the respondent and the required information must be provided. The contents of the proposals submitted by the Offeror of the RFP will become public record upon award and may become part of any contract approved as the result of any solicitation. If there are portions of the proposal desired to be kept confidential, such as company financial information or any data that qualifies as a trade secret in accordance with the Uniform Trade Secret Act 57-3A-1, NMSA 1978, it is necessary to provide a written request for non-disclosure of such information with the proposal. It is not acceptable under the New Mexico State Procurement Code http://www.currycounty.org/dr/miscellaneous to request that either the entire proposal or the proposed cost of services be kept confidential.

4. Addendum: All changes, additions, and/or clarifications in connection with the RFP will be issued by the Curry County Procurement Agent in the form of a written addendum. The Offeror shall acknowledge each addendum on the information form contained with the addendum. Verbal responses and/or representations are not acceptable.

5. The Offeror will perform all services indicated in the proposal in compliance with the negotiated contract.

6. Proposals that do not meet the requirements set forth may be considered non-responsible.

7. The County reserves the right to negotiate any and all elements of this RFP.

8. The County, or any of its agents, reserves the right to refuse to hold harmless or indemnify any respondent for any liability whatsoever.

9. Non-Collusion: Offerors, by submitting a signed proposal, certify that the accompanying proposal is not the result of, or affected by, any unlawful act of collusion with any other person or company engaged in the same line of business or commerce, or any other fraudulent act punishable under New Mexico or United States law.

10. Curry County reserves the right to reject any proposal from any Offeror that has previously failed to perform properly, or complete on time, contracts of similar nature, or to reject the proposal from any Offeror who is not in the position to perform such services satisfactorily. Such is at the discretion of the County.

11. If an Offeror to whom a contract is awarded refuses to accept the award, or fails to deliver in accordance with the contract terms and conditions, Curry County may, in its discretion, suspend the Offeror for a period of time from entering into any contracts with Curry County.

12. This solicitation is governed by the laws of the State of New Mexico. By signing and submitting a proposal, the parties agree that any litigation concerning this request for proposal, or subsequent contract or purchase order must be brought in the 9th Judicial District in and for Curry County, State of New Mexico, and each party shall pay its own cost and attorney fees.

13. Failure to comply with all of the Instructions and Conditions may subject the proposal to rejection. The Terms and Conditions, and the Specifications and Contractual Terms will form part of the contract between the County and the successful Offeror.

14. All Offerors submitting proposals will be notified by letter of the Board’s award which will be conditioned upon entering into a formal written contract acceptable to the County.

15. The proposal specifications indicate the minimum standard of quality, performance or other pertinent characteristics required. All variations and exceptions from minimum specifications must be listed on or attached to the proposal.

16. Contents of any proposal shall not be disclosed upon opening, so as to not be available to competing Offerors during the negotiation process.

17. Proposals shall be evaluated according to factors set forth on Evaluation Criteria.

Each factor shall be given the weight indicated.

18. The County reserves the right to waive any technical irregularities in the form of the proposal which do not alter the quality, quantity, or time of performance of the services, and the County may reject any and all proposals when it is in the best interest of the County to do so.

19. The Curry County Procurement Policy and the New Mexico Procurement Code 13- 1-28 through 199, NMSA, 1978 shall apply to this procurement and prevail over any inconsistent terms and govern all interpretations of contract documentation.

20. In submitting this proposal, the Offeror represents that the Offeror has familiarized themselves with the nature and extent of the Request for Proposals dealing with Federal, State and local requirements which are part of the Request for Proposals.

21. In signing this proposal, the Offeror certifies that there has been no direct or indirect action in restraint of free competition in connection with this proposal submitted to Curry County.

22. The County shall negotiate a contract with the highest qualified Offeror as selected by the selection committee for the services contemplated under this RFP at compensation determined in writing to be fair and reasonable (“Contract”).

23. The RFP and the Contract are or will be subject to New Mexico law, including but not limited to, the Procurement Code, the New Mexico Public Works Minimum Wage Act and all federal and state laws, rules and regulations pertaining to equal employment opportunity. The right and obligations set forth herein are to be construed and interpreted according to said laws, regardless of whether they are expressly set forth herein. Should any provision herein be found to be legally unenforceable, it shall not affect the legality or enforceability of the remainder of this Contract, so long as the basic intent and object of this agreement is not undermined by the elimination of the objectionable provision(s).

The Offeror agrees to comply with state laws and rules applicable to Workers’ Compensation benefits for its employees. If the Offeror fails to comply with the Workers’ Compensation Act and applicable rules when required to do so, this agreement may be terminated by the contracting agency.

24. The Offeror will save and hold the County harmless from all suits, actions, claims, losses and expenses, including attorney’s fees brought on account of any injuries or damages sustained by an employee or person, including wrongful death, or damage to property as a result of any negligent act or omission by the Offeror or employee or agent thereof connected in any way with Offeror’s performance under this RFP or Contract.

25. The Offeror, its agents and employees, by virtue of any award of the RFP will not be employees of Curry County and will not be entitled to any fringe benefits available to the employees of Curry County.

26. The Contract will provide that the County will be allowed to prematurely terminate the Contract if the County Manager and/or County Commission determine that the Offeror has inadequately or unsatisfactorily met its obligation under the Contract.

The Contract will provide it may be terminated by any party for cause upon thirty

Commodity Code #94652

(30) days’ written notice to the other parties to the Contract. As used herein, the term “cause” will mean a material breach of the Contract by a non-terminating party, or acts or conduct by a non-terminating party that substantially alters the terminating party’s ability to benefit from the Contract, which breach, acts, or conduct are not cured or remedied within the thirty (30) day period following the giving of notice by the terminating party (which notice shall detail the nature of the breach, acts, or conduct constituting the case for termination and specify the effective date of termination in the event such breach, acts, or conduct constituting the case for termination and specify the effective date of termination in the event such breach, acts, or conduct are not cured or remedied within thirty (30) days following the giving of such notice).

27. The Offeror agrees not to assign any rights or privileges under this RFP or the Contract, or any part thereof, to any other person or business entity, without first receiving prior written consent of the County.

28. After award, proposals are subject to public inspection. Any confidential or proprietary information should be marked as such with a brief explanation as to why. Entire proposals may not be marked as proprietary.

29. The County’s policy on requests for copies of proposal information after award is as follows:

Submit a written request detailing what information you would like to receive.

a) There will be a charge of $1.00 per page by cash or check / money order made payable to Curry County at the following address:

Curry County, Finance Department 417 Gidding Street, Suite 100 Clovis, NM 88101

The fee must be paid before the information is released.

30. According to state procurement regulations, any protest of the award must be submitted in writing within fifteen (15) days of written notice of award to:

Purchasing Agent Curry County Administration 417 Gidding Street, Suite 100 Clovis, NM 88101

In order to receive resident or resident veteran preference, a copy of the Offeror’s current Resident/Resident Veteran Contractor Preference Certificate must be included in the Proposal in addition to the Veteran Preference Certification page found in the following Request for Proposals for Grant Writing and Consulting Services. For additional information regarding obtaining a Resident/Resident Veteran Contractor Preference

Commodity Code #94652

Certificate please visit http://www.tax.newmexico.gov/ Businesses/in-state-veteran-preference-certification.aspx.

PROJECT CONTACTS

Any questions regarding this Request for Proposal must be submitted by email to the Purchasing Agent listed below. The County will only consider questions submitted in writing by Offerors regarding the RFP, including requests for clarification and request to correct errors.

Melynda Crouch Procurement Agent 417 Gidding St. Suite 100 Clovis, NM 88101 Email: mcrouch@currycountynm.gov

Written questions/request must be submitted no later than 2:00 PM (Mountain Daylight Time) on September 30, 2025 and must include the requestor’s name, mailing address, email address, telephone and firm he/she represents.

Only written questions/requests that are sent to the above email address will be considered. Oral questions/requests will not be considered. Written or oral questions/requests submitted to any other Department or employee will not be considered.

http://www.tax.newmexico.gov/%20Businesses/in-state-veteran-preference-certification.aspx http://www.tax.newmexico.gov/%20Businesses/in-state-veteran-preference-certification.aspx mailto:thall@currycounty.org

Commodity Code #94652

PROPOSAL FORM

COST RESPONSE FORM

RFP #2025/26-02 GRANT WRITING AND CONSULTING SERVICES

DUE DATE: OCTOBER 7, 2025 2:00 PM MOUNTAIN TIME

OFFEROR NAME: _____________________________________________________________

OPTION 1:

PROPOSED HOURLY FEES: $___________________

State gross receipts and local option taxes (if any) shall not be included in the proposed fees.

Such taxes shall be separately reimbursed by the County. Billing must be in 15-minute increments

Hourly rate for travel, if not residing in Curry County, for travel time to and from Curry County.:

Please list all other additional costs to the County not included above or in the Hourly fees:

*All proposed fees may be subject to negotiation after an award has been made with the recommended offeror. Curry County will negotiate with the highest-ranking offeror.

Authorized Representative (Signature) Date

Authorized Representative/Title (Print or Type

Commodity Code #94652

PROPOSAL FORM

OFFEROR’S RESPONSE FORM

RFP #2025/26-02GRANT WRITING AND CONSULTING

SERVICES

DUE DATE: OCTOBER 7, 2025 2:00 PM MOUNTAIN TIME

The services offered meet specifications: Yes No

Completed and attached campaign disclosure form: Yes No

Completed & attached veteran’s preference form (if applicable): Yes No

If the services offered do not meet specifications, all exceptions or variations are set forth on the following page.

I have read and understand the Terms & Conditions and Specifications and Contractual Terms. I agree to comply with such and warrant that the services offered are as represented in this Proposal.

Signature Name (Typed/Printed)

Company Position

Address Telephone Number FAX Number

City, State, Zip Tax ID # E-mail Address

State of )

County of )

(name), being duly sworn, deposes and says that he/she is

(title) of (company) and all foregoing questions and all statements herein contained are true and correct.

Subscribed and sworn to before me this day of , 2023.

Notary Public

My commission expires:

THIS PAGE MUST BE COMPLETED AND SUBMITTED AS A PART OF YOUR PROPOSAL

Commodity Code #94652

PROPOSAL FORM

EXECUTION OF PROPOSAL FORM

RFP #2025/26-02GRANT WRITING AND CONSULTING

SERVICES

DUE DATE: OCTOBER 7, 2025 2:00 PM MOUNTAIN TIME

DATE:

The potential Contractor certifies the following by placing an “X” in all blank spaces:

That this proposal was signed by an authorized representative of the offeror.

That the potential offeror has determined the cost and availability of all materials and supplies associated with performing the services outlined herein.

That all labor costs associated with this project have been determined, including all direct and indirect costs.

That the potential offeror agrees to the conditions as set forth in this Request for Proposal with no exceptions.

Therefore, in compliance with the foregoing Request for Proposals, and subject to all terms and conditions thereof, the undersigned offers and agrees, if this proposal is accepted within ninety

(90) days from the date of the opening, to furnish the services for the prices quoted within the timeframe required.

Business Name

Authorized Signature Date

Typed Name & Title

Commodity Code #94652

PROPOSAL FORM

OFFEROR’S REFERENCE FORM

RFP #2025/26-02 GRANT WRITING AND CONSULTING

SERVICES

DUE DATE: OCTOBER 7, 2025 2:00 PM MOUNTAIN TIME

All references must be from customers for whom your company has completed work similar to the specifications of this bid and have a valid email address. Attach additional page if necessary. Must have a valid email address.

References for:

(Company Name)

1. Company

Street Address

City, State & Zip

Contact Person Name

Phone FAX Email

Describe Scope of Work and dates of project/service:

2. Company

Street Address

City, State & Zip

Contact Person Name

Phone FAX Email

Describe Scope of Work and dates of project/service:

3. Company

Street Address

City, State & Zip

Contact Person Name

Phone FAX Email

Describe Scope of Work and dates of project/service:

Commodity Code #94652

PROPOSAL FORM

OFFERORS’S CERTIFICATION AND STATEMENT OF NON-COLLUSION FORM

RFP #2025/26-02 GRANT WRITING AND CONSULTING SERVICES

DUE DATE: OCTOBER 7, 2025 2:00 PM MOUNTAIN TIME

I certify that this proposal is made without prior understanding, agreement or connection with any corporation, firm or person submitting a proposal for the same services and is in all respects fair and without collusion or fraud. I understand that collusive bidding is a violation of state and Federal law and can result in fines, prison sentences and civil damages awards.

I certify that this proposal has been prepared independently and the price submitted will not be disclosed to another person.

I certify that there has been no contract or communication by the proposer or the proposer’s associates with any County staff, or elected officials since the date this RFP #2023/24-01 Grant Writing And Consulting Services was issued except: 1) through the Purchasing Department 2) as provided by existing work agreement(s). The County reserves the right to reject the proposal submitted by any proposer violating this provision.

I agree to abide by all conditions of this proposal and certify that I am authorized to sign this proposal.

COMPANY NAME:

Authorized Representative (Signature) Date

Authorized Representative/Title (Print or Type)

Commodity Code #94652

PROPOSAL FORM

OFFEROR’S INFORMATION FORM

RFP #2025/26-02 GRANT WRITING AND CONSULTING

SERVICES

DUE DATE: OCTOBER 7, 2025 2:00 PM MOUNTAIN TIME

1. Legal Business Name: ______

2. Street Address

3. City, State & Zip

4. Type of Business State of Registration

(Association, Corporation, Partnership, Limited Liability Company, etc.)

5. Name & Title of Authorized Signer:

6. Primary Contact

7. Phone FAX

8. Email

9. Company Website

10. Has your company ever been debarred from doing business with any federal, state or local agency?

Yes No If Yes, please state the agency name, dates and reason for debarment.

ATTACH COPY OF BUSINESS LICENSE AND A COMPLETED W-9 FORM

Commodity Code #94652

PROPOSAL FORM

OPTIONS, EXCEPTIONS OR VARIATIONS FORM

RFP #2025/26-02 GRANT WRITING AND CONSULTING

SERVICES

DUE DATE: OCTOBER 7, 2025 2:00 PM MOUNTAIN TIME

Please state each and every option, exception, or variation to the specifications (if any) for the services offered. Please sign below and return with your offer.

(Use additional pages if necessary.)

1. THERE ARE OPTIONS, EXCEPTIONS OR VARIATIONS

Signature

2. THERE ARE NO OPTIONS, ETC. LISTED. The services offered on this Request For Proposal meet or exceed all specifications, terms and conditions as described in said Request For Proposal without exceptions. I understand services not meeting all specifications, terms and conditions will be rejected.

Signature

Commodity Code #94652

CAMPAIGN CONTRIBUTION DISCLOSURE FORM

RFP #2025/26-02 GRANT WRITING AND CONSULTING SERVICES

DUE DATE: OCTOBER 7, 2025 2:00 PM MOUNTAIN TIME

Pursuant to the Procurement Code, Sections 13-1-28, et seq., NMSA 1978 and NMSA 1978, § 13-1-191.1 (2006), as amended by Laws of 2007, Chapter 234, any prospective contractor seeking to enter into a contract with any state agency or local public body for professional services, a design and build project delivery system, or the design and installation of measures the primary purpose of which is to conserve natural resources must file this form with that state agency or local public body. This form must be filed even if the contract qualifies as a small purchase or a sole source contract. The prospective contractor must disclose whether they, a family member or a representative of the prospective contractor has made a campaign contribution to an applicable public official of the state or a local public body during the two years prior to the date on which the contractor submits a proposal or, in the case of a sole source or small purchase contract, the two years prior to the date the contractor signs the contract, if the aggregate total of contributions given by the prospective contractor, a family member or a representative of the prospective contractor to the public official exceeds two hundred and fifty dollars ($250) over the two year period.

Furthermore, the state agency or local public body may cancel a solicitation or proposed award for a proposed contract pursuant to Section 13-1-181 NMSA 1978 or a contract that is executed may be ratified or terminated pursuant to Section 13-1-182 NMSA 1978 of the Procurement Code if: 1) a prospective contractor, a family member of the prospective contractor, or a representative of the prospective contractor gives a campaign contribution or other thing of value to an applicable public official or the applicable public official’s employees during the pendency of the procurement process or 2) a prospective contractor fails to submit a fully completed disclosure statement pursuant to the law.

The state agency or local public body that procures the services or items of tangible personal property shall indicate on the form the name or names of every applicable public official, if any, for which disclosure is required by a prospective contractor.

THIS FORM MUST BE INCLUDED IN THE REQUEST FOR PROPOSALS AND MUST

BE FILED BY ANY PROSPECTIVE CONTRACTOR WHETHER OR NOT THEY, THEIR

FAMILY MEMBER, OR THEIR REPRESENTATIVE HAS MADE ANY CONTRIBUTIONS

SUBJECT TO DISCLOSURE.

The following definitions apply:

“Applicable public official” means a person elected to an office or a person appointed to complete a term of an elected office, who has the authority to award or influence the award of the contract for which the prospective contractor is submitting a competitive sealed proposal or who has the authority to negotiate a sole source or small purchase contract that may be awarded without submission of a sealed competitive proposal.

Commodity Code #94652

“Campaign Contribution” means a gift, subscription, loan, advance or deposit of money or other thing of value, including the estimated value of an in-kind contribution, that is made to or received by an applicable public official or any person authorized to raise, collect or expend contributions on that official’s behalf for the purpose of electing the official to statewide or local office. “Campaign Contribution” includes the payment of a debt incurred in an election campaign, but does not include the value of services provided without compensation or unreimbursed travel or other personal expenses of individuals who volunteer a portion or all of their time on behalf of a candidate or political committee, nor does it include the administrative or solicitation expenses of a political committee that are paid by an organization that sponsors the committee.

“Family member” means spouse, father, mother, child, father-in-law, mother-in-law, daughter-in-law or son-in-law of (a) a prospective contractor, if the prospective contractor is a natural person; or (b) an owner of a prospective contractor.

“Pendency of the procurement process” means the time period commencing with the public notice of the request for proposals and ending with the award of the contract or the cancellation of the request for proposals.

“Prospective contractor” means a person or business that is subject to the competitive sealed proposal process set forth in the Procurement Code or is not required to submit a competitive sealed proposal because that person or business qualifies for a sole source or a small purchase contract.

“Representative of a prospective contractor” means an officer or director of a corporation, a member or manager of a limited liability corporation, a partner of a partnership or a trustee of a trust of the prospective contractor.

Name(s) of Applicable Public Official(s) if any: Commissioners Fidel Madrid, Brad Bender, Dusty Leatherwood, Seth Martin and Kyle Cain; Treasurer Ben McDaniel, Assessor Sam Kelley, Clerk Anastasia Hogland, or Probate Judge Hollie Barnett.

DISCLOSURE OF CONTRIBUTIONS BY PROSPECTIVE CONTRACTOR:

Contribution Made By:

Relation to Prospective Contractor: ___

Date Contribution(s) Made:

Amount(s) of Contribution(s)

Commodity Code #94652

Nature of Contribution(s) _____

Purpose of Contribution(s)

(Attach extra pages if necessary)

Signature Date

Title (position)

--OR—

NO CONTRIBUTIONS IN THE AGGREGATE TOTAL OVER TWO HUNDRED FIFTY

DOLLARS ($250) WERE MADE to an applicable public official by me, a family member or representative.

Signature Date

Title (Position)

THIS PAGE MUST BE COMPLETED AND SUBMITTED AS A PART OF YOUR

PROPOSAL

Commodity Code #94652

PROPOSAL FORM

RESIDENT/VETERANS PREFERENCE CERTIFICATION FORM

RFP #2025/26-02 GRANT WRITING AND CONSULTING SERVICES

DUE DATE: OCTOBER 7, 2025 2:00 PM MOUNTAIN TIME

(NAME OF CONTRACTOR) hereby certifies the following in regard to application of the resident veterans’ preference to this procurement:

Please check one box only

Resident Veterans:

I declare under penalty of perjury that my business prior year revenue starting January 1 ending December 31 is less than $3M allowing me the 10% preference discount on this bid or proposal.

I understand that knowingly giving false or misleading information about this fact constitutes a crime

Resident Businesses:

I declare under penalty of perjury that my business is a New Mexico resident business allowing me the 8% preference discount on this bid or proposal. I understand that knowingly giving false or misleading information about this fact constitutes a crime.

“I agree to submit a report, or reports, to the State Purchasing Division of the General Services Department declaring under penalty of perjury that during the last calendar year starting January 1 and ending on December 31, the following to be true and accurate:

“In conjunction with this procurement and the requirements of this business’ application for a Resident Veteran Business Preference/Resident Veteran Contractor Preference under Sections 13-1-21 or 13-1-22 NMSA 1978, when awarded a contract which was on the basis of having such veteran’s preference, I agree to report to the State’s Division of the General Services Department the awarded amount involved. I will indicate in the report the awarded amount as a purchase from a public body or as a public works contract from a public body as the case may be.

“I understand that knowingly giving false or misleading information on this report constitutes a crime.”

I declare under penalty of perjury that this statement is true to the best of my knowledge. I understand that giving false or misleading statements about material fact regarding this matter constitutes a crime.

Native American

Under the law, Native American-owned companies will receive either an 8% or 10% equivalent based on whether they are also a veteran-owned business. I understand that knowingly giving false or misleading information about this fact constitutes a crime.

The representations made in checking the boxes constitutes a material representation by the business that is subject to protect and may result in denial of an award or un-award of the procurement involved if the statements are proven to be incorrect.

I do not claim New Mexico Resident Business, New Mexico Veteran’s Resident Business or Native American preference on this bid.

Commodity Code #94652

(Signature of Business Representative) * (Date)

*Must be an authorized signatory for the Business.

A valid New Mexico Resident Business, New Mexico Veteran’s Resident Business or Native American Certificate must be provided in order to receive preference.