RFP 2025-0814-001 Property Tax Notices Bid.pdf

Morgan County, Colorado is seeking proposals for a Property Tax Notices Bid (RFP 2025-0814-001) to be submitted by 4:00 p.m. MST on Wednesday, August 13, 2025. The Treasurer is soliciting bids for the preparation, printing, processing, and mailing of property tax notices for January 2026, with an estimated volume of 16,820 notices processed (17,500 estimated), 11,166 pieces to be mailed, and approximately $7,735.92 in postage. The bid will cover services including setup and data preparation, printing of notices and envelopes, preparation of inserts, and delivery of an electronic file. Bidders can submit proposals via email, hand delivery, or mail, with a public bid opening to be conducted via Zoom on August 14, 2025, at 9:00 AM Mountain Time.

The bid specifications outline detailed requirements for the tax notices, including two perforated or laser-cut payment coupons, combining household notices with identical names and addresses into one envelope, and using #10 and #9 return envelopes. The county will provide tax notice data in a text format after January 1, 2026. Bidders are expected to provide a comprehensive cost breakdown covering setup, data preparation, printing, processing, and delivery, with the Board of County Commissioners reserving the right to award the contract. The county will give a 5% preference to local bidders, and the contract appears to be for the 2026 tax year with potential for future renewals or extensions.