RFP-2025-07_Milton_Marina_Waterfront_Development_Opportunity_-_Solicitation.pdf

Page 1 of 6 Company Name_________________________________

City of Milton 6738 Dixon Street, Milton, FL 32570

Phone: (850) 983-5438

M E M O R A N D U M

TO: Interested Parties

FROM: Michele Williams, Purchasing Officer

RE: RFP 2025.07 Milton Marina, Waterfront Development Opportunity

DATE: May 22, 2025

Notice is hereby given that the City of Milton will receive sealed proposals for RFP 2025.07 Milton Marina, Waterfront Development Opportunity. The documents contain the necessary information for preparing and submitting your bid for this effort.

Information is available on the City’s web page at https://MiltonFL.org/322/Purchasing. There you may also register thru BidNetDirect.com/florida/city-of-milton (there is no charge to join); and/or thru DemandStar.com

(there is no charge to join); and/or Office of Supplier Diversity.

All must review the Scope of Services and Project Description as described in this document to ensure their ability to perform as indicated.

The deadline for submitting your sealed bid/proposal is:

Wednesday, July 30, 2025 at 2:00 p.m., (CST)

Delivered: City of Milton, 6738 Dixon Street, Milton, Florida, 32570

Bids will be opened on Wednesday, July 30, 2025 at 2:00 p.m. (CST), at the City of Milton Council

Chamber located at 6738 Dixon Street, Milton, Florida 32570.

Questions should be submitted in writing and directed to the Purchasing Department at (850) 983-5480 or by e-mail to mwilliams@miltonfl.org by Wednesday, July 9, 2025 at 2:00 p.m. Answers will be posted in an addendum by Wednesday, July 16, 2025 at 2:00 p.m. (CST). This project is assigned to

Economical Development, Stephen Prestesater, Economic Development Director.

Interpretations, clarification of specifications, and requirements or changes to the documents which have a material effect will be documented and communicated only by written addendum posted on the City web page, Vendor Registry, Bid Net Direct, and DemandStar. All are responsible for checking for any addendums that may be issued, and to obtain such addendums.

Michele Williams Michele Williams, Purchasing Officer https://miltonfl.org/322/Purchasing file:///C:/Users/espears/AppData/Local/Microsoft/Windows/INetCache/Content.Outlook/AMVX10HC/www.bidnetdirect.com/florida https://network.demandstar.com/ https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd mailto:mwilliams@miltonfl.org

Page 2 of 6 Company Name_________________________________

INSTRUCTIONS

RFP 2025.07 Milton Marina, Waterfront Development Opportunity

I. Deadlines/Dates:

▪ Request for Proposal Published: Thursday, May 22, 2025

▪ Questions Deadline: Wednesday, July 09, 2025 @ 2:00 p.m. (CST)

▪ Answers Posted by: Wednesday, July 16, 2025 @ 2:00 p.m. (CST)

▪ Proposals Due: Wednesday, July 30, 2025 @ 2:00 p.m. (CST)

II. Purchasing Contact Information:

Contact: Michele Williams, Purchasing Officer

Phone: (850)983-5480

Email: mwilliams@miltonfl.org

III. Proposals Must be Complete and Include:

1. Bidder’s/Proposer’s Declaration (page 3-4)

2. Proposal items as listed in Attachment “A” pages 7-10

3. Public Entity Crime Form F.S. 287.133(3)(A) (City Website)

4. Drug-Free Workplace Form F.S. 287.087 (City Website)

5. Non-Collusion Affidavit (City Website)

6. Conflict of Interest Disclosure Form (City Website)

7. E-Verify Statement of Compliance (City Website)

City Website address: https://MiltonFL.org/322/Purchasing-Bids

IV. Copies: Please provide one (1) electronic copy, one (1) original, and fourteen (14) copies of your bid/proposal.

V. Faxed or emailed submittals are not accepted.

Submittals can be delivered to:

City of Milton

Purchasing Department

6738 Dixon Street

Milton, FL 32570

Submittals must be sealed and marked:

To: CITY OF MILTON

VENDOR Name:

SEALED PROPOSAL * DO NOT OPEN

Sealed RFP# 2025.07

Title: Milton Waterfront Marina Development Opportunity

DUE DATE/TIME: July 30, 2025 / 2:00 p.m. (CST) https://www.miltonfl.org/322/Purchasing-Bids

Page 3 of 6 Company Name_________________________________

BIDDER’S/PROPOSER’S DECLARATION

The bidder/proposer understands, agrees, and warrants:

1. These items apply to and become a part of the terms and conditions of the bid/proposal submitted. Any exceptions must be in writing.

2. All bids submitted shall be subject to acceptance or rejection. The City of Milton specifically reserves the right to accept or reject any or all bids, to waive any technicalities and formalities in the bid process, and to award the bid in part or in any manner deemed to be in the best interest of the City.

3. All proposals submitted shall be subject to acceptance or rejection. The City of Milton specifically reserves the right to accept or reject any or all proposals, to waive any technicalities and formalities in the proposal process, and to award the proposal in part or in any manner deemed to be in the best interest of the City.

4. The City of Milton is exempt from sales tax.

5. Contractors are responsible for any sales tax on purchases for the project.

6. The City of Milton will receive sealed bids/proposals from interested parties at its offices located at

City Hall, Milton, Florida. Any submittal received after the deadline will not be considered.

7. Bids/proposals will be publicly opened and read at the City of Milton, City Hall on the day and at the hour specified.

8. The City of Milton may consider as non-responsive, any bid/proposal in which there is an alteration of, or departure from the bid/proposal form hereto attached.

9. The bid/proposal will be awarded to the lowest most responsive reliable firm complying with the conditions of the bid/proposal. The firm to whom award is made will be notified as soon as possible.

The City of Milton reserves the right to reject the bid/proposal of a firm who has previously failed to perform properly or complete on time, contracts of a similar nature, or the bid/proposals of a firm who, in the sole opinion and discretion of the City of Milton is not in a position to perform the contract, or whose name appears on the United States Comptroller General’s list of ineligible contractors.

10. The City of Milton reserves the right to award to multiple vendors.

11. Interested Parties shall submit all required forms and information simultaneously with their sealed bid/proposal. Forms and information become a part of the property of the City of Milton and will not be returned to the firm unless a written request to withdraw is received prior to opening of bids/proposals.

12. For Bids-Additional Quantities: For a period not exceeding twelve (12) months from the day of the solicitation opening, the right is reserved to purchase any number of additional items at the prices offered in this solicitation. If additional quantities are not acceptable, the bid form shall be noted “offer is for specified quantity only.”

13. For Bids/NOTE: Unless stated on the bid form, the bid submitted will assume all specifications will be met. Please note all exceptions on the bid form.

14. The successful bidder/proposer will be required to submit additional forms, which are available on the

City’s website at https://MiltonFL.org/322/Purchasing at the bottom of the page.

▪ Certificate of Non-Discrimination

▪ W-9 Taxpayer Identification Number

▪ Vendor Application

▪ Certificates for Liability, Vehicle, and Worker’s Comp Insurance.

(City is to be named as additional insured.) Limitations are listed online.

▪ Prompt Payment Affidavit

15. That they have carefully read and fully understand the full scope of the specifications.

16. That they have the capability to successfully undertake and complete the responsibilities and obligations in said specifications.

https://miltonfl.org/322/Purchasing

Page 4 of 6 Company Name_________________________________

17. All bidders/proposers are responsible for checking for any addendums that may be issued.

Addendums are posted on the City web page, Bid Net Direct, and Vendor Registry.

18. If required- That they have Liability Insurance, and/or Vehicle and Workers Comp Insurance. (A declaration of insurance form must be provided before any work will begin.)

19. (Service Contracts Only) Pursuant to Florida Statute 119, the contractor must follow all public records law. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE

APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE

CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO

THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS

AT (850)983-5408, FOIA@MiltonFL.org OR P.O. BOX 909, MILTON, FL

32572. A contractor who fails to provide the public records to the City within a reasonable time may also be subject to penalties under Florida Statute 119.10.

20. For all Contracts - Contractors should take all necessary affirmative steps to assure that minority businesses, women’s business enterprises, and labor surplus area firms are used when possible. (Appendix II Part 200 of 2 CFR 200 (B) gov.info)

21. That this bid/proposal may be withdrawn by requesting such withdrawal in writing at any time prior to opening date, but may not be withdrawn after such date and time.

22. That by submission of this bid/proposal the firm acknowledges that the City of Milton has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information supplied by the firm.

23. If a partnership, a general partner must sign. If a corporation, the authorized corporate officer(s) must sign, and the corporate seal must be affixed to this bid/proposal.

24. Recommendations are posted on city web page via agendas prior to award.

25. Any protests are handled per the City’s Purchasing Policy and F.S. 120.57(3).

BIDDER: ______________________________________________________________________

Company Name

Address/City/Zip

Phone Email

Contact Name Title

Company Representative Signature Date mailto:FOIA@MiltonFL.org https://www.govinfo.gov/app/details/CFR-2014-title2-vol1/CFR-2014-title2-vol1-part200-appII

Page 5 of 6 Company Name_________________________________

PURPOSE, SCOPE OF WORK, AND QUALIFICATIONS

A. EXECUTIVE SUMMARY:

See Attachment “A”

B. LIABILITY AND INDEMNIFICATION

To the extent permitted by law, the contractor will release, indemnify, defend and hold harmless the City of Milton, from and against all claims, losses, damages, costs (including legal fees), expenses and liabilities in respect of personal injury including death or disease to any person employed by contractor, arising from or relating to the performance of the agreement.

Extreme care shall be taken to safeguard all existing facilities, site amenities, irrigation systems, vehicles, etc. on or around the job site. Damage to public and/or private property shall be the responsibility of the

Contractor and shall be repaired and/or replaced at no additional cost to the City.

C. INSURANCE REQUIREMENTS:

Contractor shall obtain and maintain the minimum insurance coverage set forth below. By requiring such minimum insurance, the City of Milton shall not be deemed or construed to have assessed the risk that may be applicable to the Contractor. Contractor shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverage. Contractor is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types.

Contractor shall carry the following limits of liability as required below: Dollar amounts may change in accordance with the event or project. Events may include Food and liquor liability.

1. Commercial General Liability - ISO CG 001 Form or equivalent.

General Aggregate $1,000,000

Products/Completed Operations Aggregate $1,000,000

Each Occurrence Limit $1,000,000

Personal/advertising Injury $1,000,000

Fire Damage (Any One Fire) $50,000

Medical Payments (Any One Person) $5,000

2. Automobile Liability

Bodily Injury/Property Damage $1,000,000 each accident

Personal Injury Protection (PIP) Statutory

3. Workers' Compensation

Coverage A (Workers' Compensation) Statutory

Coverage B (Employers Liability):

➢ Each Accident $100,000

➢ Disease-Each Employee $500,000

➢ Disease-Policy Limit $100,000

Page 6 of 6 Company Name_________________________________

D. FORCE MAJEURE:

Neither party shall be liable for loss or damage suffered as a result of any delay or failure in performance under this Contract or interruption of performance resulting directly or indirectly from acts of God, civil, or military authority, acts of public enemy, war, riots, civil disturbances, insurrections, accidents, fire, explosions, earthquakes, floods, water, wind, lightning, strikes, labor disputes, shortages of suitable parts, materials, labor, or transportation to the extent such events are beyond the reasonable control of the party claiming excuse from liability resulting there from.

E. MODIFICATIONS:

Modifications to provisions of this contract shall only be valid when they have been rendered in writing and duly signed by both parties. The Parties agree to negotiate this contract if stated revisions of any applicable laws, regulations or increases/decreases in allocations make changes to this contract necessary.

F. TERMINATION:

This contract may be terminated by either party upon no less than thirty (30) calendar days’ notice, without cause, unless a lesser time is mutually agreed upon by both parties. Said notice shall be delivered by certified mail (return receipt requested), by other method of delivery whereby an original signature is obtained, or in-person with proof of delivery. In the event of termination, the vendor will be paid for all costs incurred and hours worked up to the time of termination.