RFP 2025_03_001.pdf

Telfair County Board of Commissioners 91 Telfair Avenue, Suite A McRae-Helena, GA 31055

Honorable Douglas J. Perkins, Chairperson

Bid # 2025-03-001

Issue Date: 3/19/2024

Asbestos Abatement and Demolition of the

Telfair County Community Development Center Building Conference Room

And

24 Exterior Windows

Bids due Friday, April 11, 2025 NLT 3:00 P.M.

Table of Contents Bid # 2025-03-001

Bid Proposal Form …………………………………………… 3

Instructions for Bidders …………………………………………… 6

Non-Collusion Affidavit …………………………………………… 8

Bidder’s Declaration …………………………………………… 9

Immigration/Security Form .………………

Terms and Condition …………………………………………… 11

No Bid Response Form …………………………………………… 15

Bid Specifications …………………………………………... 16

Exhibits:

A. Asbestos Survey

B. Layout Drawings/Sketches

TELFAIR COUNTY

INVITATION TO BID # 2025-03-001

Issue Date: March 18, 2025

OPENING DATE AND TIME: APRIL 15, 2025 – 5:30 P.M.

An in-person Pre-Bid Conference for Friday, April 4, 2025 at _11 o’clock a.m.

at 91 Telfair Avenue, Suite A, McRae-Helena, GA 31055 is scheduled.

A virtual conference is also available by contacting:

Commissioner Mike Cravey at (229) 315-1805

Telfair County will receive sealed bids for services at:

TELFAIR COUNTY BOARD OF COMMISSIONERS

91 Telfair Avenue, Suite A McRae-Helena, GA 31055

Attn: County Clerk

Bids will be publicly opened and read on the above stated date and time, local time prevailing.

Late bids will not be accepted. No extension of the bidding period will be made.

ITEM SUPPLIES/SERVICES QTY UNIT COST

1. Abatement and Demolition:

Conference Room and 1 job $ _________________ 24 windows

PROJECT TOTAL: $__________________

E-Mail:

PHONE NUMBER & FAX NUMBER SIGNER'S NAME & TITLE (Type or Print)

DATE

SIGNATURE OF BIDDER NAME & ADDRESS OF BIDDER

E-Mail:

PHONE NUMBER & FAX NUMBER SIGNER'S NAME & TITLE (Type or Print)

DATE

SIGNATURE OF BIDDER NAME & ADDRESS OF BIDDER

E-Mail:

PHONE NUMBER & FAX NUMBER SIGNER'S NAME & TITLE (Type or Print)

DATE

SIGNATURE OF BIDDER NAME & ADDRESS OF BIDDER

TOTAL COST OF ABATEMENT & DEMOLITION: $___________________________

*Proof of Liability Insurance and Worker’s Compensation Insurance must be provided with the bid along with a list of three references for similar jobs.

In compliance with the above, the undersigned offers and agrees, if this bid is accepted within sixty (60) calendar days from the date of opening, to furnish any and all of the items upon which prices are quoted, at the price set opposite each item, delivered at the designated point(s) within the time specified in the schedule. Items on bid are exempt from federal excise tax and Georgia sales and use tax. Title shall pass to the County only upon actual receipt and acceptance of the items. In the event there is a discrepancy between the unit price and the extended price, the unit price shall govern. Terms are NET 30 days.

Bids will not be accepted via facsimile. _________ (Initial here.)

For information regarding this bid, contact: Commissioner Mike Cravey – (229) 315-1805

**Work is to begin within fifteen (15) days after the award of the contract. Abatement and demolition should be completed within ninety (90) days.

INSTRUCTIONS FOR BIDDERS

I. Bids must be received by the designated date and time. Late bids will not be accepted.

II. Bids must be delivered to:

Telfair County Board of Commissioners

McRae-Helena, GA 31055 Attn: County Clerk

III. Bids must be sealed with the bid number clearly printed on the outside of the envelope.

IV. Bids must be complete and include:

A. Completed Bid Proposal Form B. Executed Affidavit of Non-Collusion C. Executed Bidder's Declaration D. Executed Immigration and Security Form

• All bids submitted shall be subject to acceptance or rejection and Telfair County specifically reserves the right to accept or reject any or all bids, to waive any technicalities and formalities in the bidding.

• Failure of the bidder to sign the bid or have the signature of any authorized representative or agent on the bid/proposal IN THE SPACE PROVIDED may be cause for rejection of the bid. Signature must be written in blue ink.

Typewritten or printed signatures are not acceptable.

• All bids should be tabulated, totaled and checked for accuracy. The unit price will prevail in case of errors.

• If only one bid is received, the bid will be forwarded to the Board of Commissioners for a determination to accept and award the bid or to reject and re-bid.

• Bids requiring bid bonds will not be read or considered if bond is not enclosed.

Bond may be in the form of cash, certified check, cashier’s check or Surety Bond issued by a Surety Company licensed to conduct business in Georgia.

• Bids must meet or exceed the specifications in order to be considered by Telfair

County. Any reference to brand name is to be considered generic. Telfair County reserves the right to award a bid to more than one bidder when two or more items appear on the bid schedule. Payment terms are NET 30 unless otherwise stated in the bid.

• Bidders shall submit all required forms and information simultaneously with sealed bids, which forms and information become a part of the property of Telfair County and will not be returned to bidders unless a written request to withdraw is received prior to the designated date and time of the bid opening.

• It shall be the responsibility of all bidders to indicate the brand name and model or series number of the product offered and to furnish with their bid such specifications, catalog pages, brochures, or other data that will provide an adequate basis for determining the quality and functional capabilities of the product offered. Failure to provide the requested data or product demonstrations and/or sample may be considered valid justification for rejection of bid.

• All bidders must be recognized and authorized dealers in the materials or equipment specified and be qualified to advise in their application or use. A bidder at any time requested must satisfy the Telfair County Board of Commissioners that he has the requisite organization, capital, plant, stock, ability and experience to satisfactorily execute the contract in accordance with the provisions of the contract in which he is interested.

• The unauthorized use of patented articles is done entirely at risk of successful bidder.

• The ESTIMATED QUANTITY given in the specifications or advertisement is for the purpose of bidding only. Telfair County may purchase more or less than the estimated quantity, and the vendor must not assume that such estimated quantity is part of the contract.

• A contract will not be awarded to any corporation, firm or individual who is, from any cause, in arrears to Telfair County or who has failed in any former contract with Telfair County to perform work satisfactorily, either as to the character of the work, the fulfillment of the guarantee, or the time consumed in completing the work.

• Contracts may be cancelled by Telfair County with or without cause with 30-day written notice.

NON-COLLUSION AFFIDAVIT

The following affidavit is to accompany the bid:

STATE OF ______________________

COUNTY OF ____________________

Owner, Partner or Officer of Firm

Company Name, Address, City and State

Being of lawful age, being first duly sworn, on oath says that he/she is the agent authorized by the bidder to submit the attached bid. Affiant further states as bidder, that they have not been a party to any collusion among bidders in restraint of competition by agreement to bid at a fixed price or to refrain from bidding. Affiant also states as bidder, that they have not been a party to any collusion with any officer of Telfair County or any of their employees as to quantity, quality or price in the prospective contract; and that discussions have not taken place between bidders and any office of Telfair County or any of their employees concerning exchange of money or other things of value for special consideration in submitting a sealed bid for:

Firm Name

Signature

Title

Subscribed and sworn to before me this _______day of , 20 .

Notary Public

[SEAL]

BIDDER'S DECLARATION

The bidder understands, agrees and warrants:

• That the bidder has carefully read and fully understands the full scope of the specifications.

• That the bidder has the capability to successfully undertake and complete the responsibilities and obligations in said specifications.

• That this bid may be withdrawn by requesting such withdrawal in writing at any time prior to the scheduled bid opening, but may not be withdrawn after such date and time.

• That Telfair County reserves the right to reject any or all bids and to accept that bid which will, in its opinion, best serve the public interest. Telfair County reserves the right to award the bid to separate bidders when more than one item appears on the schedule. Telfair County reserves the right to waive any technicalities and formalities in the bidding.

• That the bidder understands that these specifications are the minimum requirements and must be met or exceeded in order to be considered by Telfair County. The bidder acknowledges that the item bid is suitable for the intended application.

• That by submission of this bid the bidder acknowledges that Telfair County has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information supplied by the bidder.

If a partnership, a general partner must sign.

If a corporation, the authorized corporate officer(s) must sign and the corporate seal must be affixed to this bid.

BIDDER:

Name Title

Name Title

AFFIX CORPORATE SEAL (if applicable)

Telfair County, Georgia

CONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with Telfair County has registered with and is participating in a Federal Work Authorization Program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of1986 (IRCA) P.L. 99-603), in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract Telfair County, contractor will secure from such contractor(s) similar verification of compliance with O.C.G.A. 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to Telfair County at the time the subcontractor(s) is retained to provide the service.

EEV/ Basic Pilot Program* User Identification Number

BY: Authorized Officer or Agent Date

Title of Authorized Office or Agent

Subscribed and Sworn Before Ne on this ____ day of ________________, 20 ________

Notary Public: __________________________________

My Commission Expires: ______________________________________

*As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the “EEV/Basic Rule Pilot Program” operated by the U.S.

Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in Conjunction with the Social Security Administration (SSA)

Telfair County, Georgia

SUBCONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with Telfair County has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of1986 (IRCA) P.L. 99-603), in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91

EEV/ Basic Pilot Program* User Identification Number

BY: Authorized Officer or Agent Date

Title of Authorized Office or Agent

Subscribed and Sworn Before Ne on this ____ day of ________________, 20 ________

Notary Public: __________________________________

My Commission Expires: ______________________________________

*As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the “EEV/Basic Rule Pilot Program” operated by the U.S.

Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in Conjunction with the Social Security Administration (SSA)

TERMS AND CONDITIONS -- INVITATION TO BID

1. CHANGES: No change will be made to this invitation except by written modification by Telfair County. Requests for changes must be in writing and received at least ten (10) calendar days prior to the time set for opening of the bids.

2. FOB POINT: Bid price to include shipping, packing, crating, and unloading at the address in the BID SCHEDULE. Title to remain with vendor until fully accepted by Telfair County. Goods damaged or not meeting specifications will be rejected and removed at vendor's expense. Concealed damaged goods to remain the property of vendor until replaced or removed at Telfair County’s direction. All bid responses received will be F.O.B. Telfair County. Due to volume of order, delivery shipment schedule will be coordinated between the successful bidder and Telfair County.

3. RISK OF LOSS: Vendor agrees to bear all risk of loss, injury, and destruction of goods and materials ordered herein which occur prior to delivery to include concealed damage; and such loss, injury, or destruction shall not release vendor from any obligation.

4. BID IDENTIFICATION: All bids submitted as a result of this invitation must be returned in a sealed envelope with the bid number on the envelope.

5. WITHDRAWAL OF BIDS: Bids may be withdrawn by written request only, if the request is received prior to the time and date set for the opening of bids. Negligence on the part of the bidder in preparing his bid confers no right of withdrawal or modification of his bid after bid has been opened.

6. BID BOND: Bid Bond of 5%

7. SITE INSPECTIONS: When applicable, bidders should inspect the site to ascertain the nature and location of work and the general conditions which could affect the cost of the work. Telfair County will assume no responsibility for representations or understandings made by its officers or employees unless included in this Invitation for Bid. While site inspections are not a mandatory requirement to submit a proposal, vendors are urged to schedule inspections to ascertain all the requirements of this invitation.

8. AWARD OF CONTRACT: Awards will be made to that responsible bidder whose bid, conforming to the Invitation for Bid, will be most advantageous to Telfair County.

Prices will not necessarily be controlling, but quality, equality, efficiency, delivery, suitability of item(s) offered, maintainability, and reputation of item(s) in general use will also be considered with any other relevant factors. Telfair County reserves the right to reject any and/or all bids submitted and to waive any technicalities or minor irregularities in bids received. A written award, mailed (or otherwise furnished) shall be deemed to result in a binding contract without further action by either party.

Contract(s), if awarded, will be on a lump sum basis or individual item basis, whichever is found to be in the best interest of the Telfair County.

8.1 : In accepting this contract, the vendor attests that he is in compliance with the Nondiscrimination Clause contained in Section 202 of Executive Order 11246, as amended, relative to equal employment opportunity for all persons without regard to race, color, religion, sex, or national origin, and the implementing rules and prescribed by the Secretary of Labor, which is incorporated herein by reference.

9. EXCEPTIONS TO SPECIFICATIONS: Any award resulting from this invitation shall bind the bidder to all Terms, Conditions, and Specifications set forth in this invitation.

Bidders whose bids do not conform should so note on a separate page if necessary and/or on the Bid Schedule. While Telfair County reserves the right to make an award to a non-conforming bidder when in the best interest of Telfair County, such awards will not be readily made, and bidders are urged to conform to the greatest extent possible. No exceptions will be considered to have been taken by bidder unless it is properly set out as provided above. No exception will be deemed to have been taken by Telfair County unless incorporated in an award resulting from this invitation and so stated.

10. BID RESULTS: Interested parties may request, in writing, Bid Tabulation by sending a self-addressed, stamped envelope with their request to Telfair County, 91 Telfair Avenue, Suite A, McRae-Helena, Ga 31055. Tabulations may also be requested by e-mail to telfairco@gmail.com

11. PAYMENT: Payments will be made upon all items completed each month or completion of all work and acceptance by Telfair County on invoices submitted and approved by the proper Telfair County representative within thirty (30) days of receipt of invoice unless discounts apply (see item #13). Invoices are to be submitted to:

Telfair County Board of Commissioners, 91 Telfair Avenue, Suite A, McRae-Helena-GA 31055.

11.1 Itemize all invoices in full. Mail the original invoice to the address above.

Purchase order numbers must appear on all delivery tickets and invoices.

11.2 Vendor must furnish delivery receipt identifying that this order has been delivered in accordance with the specifications, quantities, and price as set forth on the purchase order. A Telfair County Commission office employee’s signature must appear on the delivery receipt or invoice.

11.3 Items on this order are exempt from Federal Excise Tax and Georgia Sales and Use Tax. A certificate will be furnished if requested. Telfair County is exempt from taxes but the successful bidder shall pay all taxes required of him by law and Telfair County cannot exempt others from tax.

11.4 Payment terms and provisions herein or otherwise found within the contract documents supersede all provision of the Georgia Prompt Pay Act (House Bill 837; 13 O.C.G.A. chapter 11 ET.SEQ.).

12, INQUIRIES REGARDING PAYMENT: All inquiries regarding payment of invoices are to be directed to Account Payable at (478) 277-5018 or to Telfair County, ATTN: Accounts Payable, 91 Telfair Avenue, Suite A, McRae-Helena, Ga 31055.

13. DISCOUNTS: Prompt payment discounts offered for a period of less than fifteen

(15) days will not be considered in determining the low bidder on this invitation.

However, such discounts, when offered, will be taken provided payment is made within the time specified. Time, in connection with discounts for prompt payments, will be computed from the date of acceptance of work for which payment is claimed, or the date the correct invoice is received by Telfair County, whichever is later.

mailto:telfairco@gmail.com

14. EXECUTION OF CONTRACT: Subsequent to the award, the successful bidder will be presented with a contract, which may be in the form of a purchase order. Contract is to be executed with ten (10) calendar days of from award notice. If the contract document is mailed, the date of presentation shall be the postmark date.

15. INCLUSION: All items and/or services which are standard, expected, necessary, and/or routine to such a project as this and not actually stated in this invitation will be the responsibility of the successful bidder to provide at no other cost to Telfair County unless so stated on the successful bidder’s proposal as additional cost items and accepted by Telfair County at the time of the award and/or contract.

16. REGULATORY AGENCIES: Successful bidder will be responsible for all required permits or licenses required by regulatory agency of the County, State, or Federal Governments. Further, successful bidder will be responsible for meeting all requirements of any regulation(s) or guideline(s) of any of the said governments or any independent agency recognized by said Government as publisher of any such regulation(s) or guideline(s).

17. INDEPENDENT CONTRACTORS: The bidder represents to Telfair County that he is fully experienced and properly qualified to perform the functions provided herein and that he is properly equipped, organized, and financed to perform such functions.

The bidder shall finance his own operations hereunder, shall operate as an independent contractor and not as an agent of Telfair County and nothing contained in this invitation or a contract resulting from same shall be construed to constitute the bidder or any of his employees, agents, or subcontractors as a partner, employee, or agent of Telfair County nor shall either party have any authority to bind the other in any respect; it being intended that each shall remain an independent contractor.

18. ASSIGNMENT OF CONTRACTUAL RIGHTS: It is agreed that the successful bidder will not assign, transfer, convey, or otherwise dispose of a contract that results from this invitation or his right, title, or interest in or to the same, or any part thereof, without written consent of Telfair County.

19. STARTING TIME: work will commence within the stated calendar days and commence in a routine, orderly manner until completion and acceptance by Telfair County.

20. INDEMNITY: Successful bidder agrees, if entering into a contract as a result of this invitation, to defend, indemnify, and hold harmless Telfair County from any and all courses of action or claims of damages arising out of or related to bidder’s performance or actions or those of his employees or agents, under said contract.

21. TERMINATION: pursuant to O.C.G.A. 36-60-13, if applicable, any contract resulting from this invitation, if not sooner terminated pursuant to the provisions of terminations contained herein, is terminable by/on December 31 of each calendar year during the term of said contract, except that said contract shall be renewed automatically on such date, and without any lapse, unless positive action is taken to terminate said contract by the Telfair County Board of Commissioners in a public meeting and such action entered in the Official Minutes of Telfair County Board of Commissioners.

22. APPROPRIATION OF FUNDS: Initial contract and any continuation contract(s) will terminate immediately and absolutely at any such time as there are no appropriated unobligated funds available to satisfy Telfair County’s obligations under said contract(s).

23. CANCELLATION FOR CAUSE: Should either party fail to comply with the Terms and Conditions of this contract, the aggrieved party must give, in writing, to the other party any complaint for non-compliance to the Terms and Conditions of this contract.

The other party shall have fifteen (15) calendar days to correct the matter. If corrected to the satisfaction of both parties within the fifteen (15) calendar days and stated in writing, then the contract will continue uninterrupted. Failure to correct the matter will result in termination of this contract at the end of the thirty (30) calendar days following the date of the initial letter of complaint.

24. LIQUIDATED DAMAGES: Any liquidated damages will be listed in the Special Terms and Conditions.

25. COMMODITY STATUS: It is understood and agreed that materials delivered shall be new, of latest design, and in first quality condition, that all bags, container, etc.

shall be new and suitable for storage; unless otherwise stated by Telfair County.

26. USE OF TRADE NAMES: Reference to brand or trade names are for comparative purposes only. Proposers may submit proposals on items from other manufacturers. In these instances, proposals shall be accompanied with all descriptive information necessary for a thorough evaluation. Failure to provide supporting data shall be cause for rejection.

27. DESCRIPTIVE INFORMATION: Unless otherwise specifically provided in the specifications, reference to any equipment, material, article or patented process, by trade name, make or catalogue number, shall be regarded as establishing a standard of quality and shall not be construed as limiting competition.

28. TAXES: Telfair County is exempt from Federal Excise and State Sales Taxes.

NO BID RESPONSE

IF FOR SOME REASON YOU ARE NOT BIDDING ON THIS PROPOSAL, PLEASE

COMPLETE THE FOLLOWING AND RETURN TO THE ADDRESS BELOW BEFORE THE

BID DEADLINE STATED ON THE ORIGINAL SCHEDULE.

REASON(S) FOR NO BID:

_CANNOT SUPPLY AT THIS TIME

_ENGAGED IN OTHER WORK

_QUANTITY TOO SMALL

_JOB TOO LARGE

_CANNOT MEET REQUIRED DELIVERY

_OPENING DATE DOES NOT ALLOW SUFFICIENT TIME TO BID

EQUIVALENT NOT PRESENTLY AVAILABLE

OTHER REASON OR REMARKS:

COMPANY OR FIRM NAME SIGNATURE

TITLE DATE

RETURN TO: Telfair County Board of Commissioners

McRae-Helena, Ga 31055

TELFAIR COUNTY

INVITATION TO BID - #2025-03-001

Asbestos Abatement and Demolition of the Telfair County Community Development Center Building Conference Room and 24 exterior windows.

A Pre-Bid Conference on Friday, April 4, 2025 at _11 o’clock a.m.

at 91 Telfair Avenue, Suite A, McRae-Helena, GA 31055

General Conditions

Scope:

It is the intent of these specifications to describe work to be performed for the abatement of asbestos and the demolition of the Telfair County Community Development Center Building Conference Room and 24 windows, described in this package. The work to be done includes, but is not limited to, the providing of all labor, materials, supervision, mobilization, equipment, fuel, equipment maintenance and repairs, services, incidentals, and related items necessary to complete the work.

Terms and Conditions:

Payment Terms – Contractor shall submit monthly invoices to cover all services and/or products rendered for the month. Invoices will reference purchase order number for all payments against the contract. A breakdown of products/services will be listed on invoices. Contractor shall include discounts as a separate line item.

Invoices will be paid within 7 days following approval for payment.

Changes to the Contract:

The Contractor will notify Telfair County immediately of any unexpected emergency, subsurface or latent physical condition found; along with the recommendations for dealing with the matter. Any changes found necessary by Telfair County Board of Commissioners of the Contractor not covered under the original scope of work shall be jointly agreed upon by the Contractor and Telfair County Board of Commissioners.

Any additional cost on the project must be submitted in writing by the Contractor and an amendment to the purchase order will be issued by the Telfair County Board of Commissioners covering the change(s) before the work can proceed. Telfair County assumes no responsibility for oral instructions or suggestions. All official correspondence in regard to the specifications should be directed to, and will be issued by the Telfair County Board of Commissioners.

ITEM #1

Abatement and Demolition of the

Telfair County Community Development Center Building Conference Room and 24 Exterior Windows

Telfair County is accepting bids for asbestos abatement of the Telfair County Community Development Center Building Conference Room and demolition of 24 exterior windows..

A drawing is included along with the asbestos survey from Branch Environmental. All forms included in the bid package are to be properly completed and returned.

Prospective bidders must be licensed asbestos abatement contractors. A copy of the contractor’s license must be provided with proposal. All work shall be conducted in accordance with the Georgia Environmental Protection Division (EPD), U.S.

Environmental Protection Agency, and the Occupational Safety and Health Administration rules and regulations.

Scope of Work:

This Scope of Work covers asbestos abatement work at the Telfair County Community Development Center Building Conference Room and the demolition of 24 exterior windows from the Development Center Building. The abatement work involves comprehensive removal and proper disposal of asbestos containing materials (ACM) such as 2500 ± sq ft sprayed on ceiling texture, 1800 ± sq ft drywall joint compound, 300 ± sq ft vinyl sheet flooring, 1 sink coated with black soundproofing, 24 metal windows with caulking and any other ACM as discovered by the Contractor. A copy of an asbestos survey conducted by Branch Environmental is included with this package.

Additionally, a drawing/sketch of the Community Development Center Building will be furnished.

Contractor General Responsibilities:

• The Contractor must thoroughly acquaint himself with all existing areas and conditions.

• The Contractor must visit the site prior to submission of proposals.

• The Contractor must furnish all labor, materials, facilities, equipment, services, insurance and incidentals necessary for asbestos abatement within the work area.

• The Contractor must comply with industry standards and use accepted state-of-the-art materials and products throughout all phases of the project.

• The Contractor must complete all appropriate state asbestos project notifications and shall pay all notification fees and any other related fees.

• The Contractor must establish barricades, post warning signs and coordinate with Telfair County to plan and schedule work activities.

• The Contractor must be responsible for ensuring proper disposal of all asbestos containing materials resulting from abatement work.

• All work must be performed in compliance with current federal and state regulations, including U.S. EPA, OSHA, Georgia EPD and any other accepted state-of-the-art industry standards. The most recent edition of relevant regulations, standards, documents, or codes must be in effect.

• Neither Telfair County nor their representatives shall be responsible for acts or omissions of the Contractor, its Subcontractors, or any of its agents or employees performing any of the ACM abatement related tasks.

• The Contractor must use industry-accepted asbestos removal procedures. All visible evidence of asbestos debris must be removed using methods such as HEPA vacuuming, wet wiping, wet brushing, wet scraping and other state- of-the-art techniques for better. Dry sweeping shall be prohibited in the work area.

• The Contractor must provide Telfair County copies of all documents and forms associated with the asbestos abatement.

• A list of three references of similar size projects must be submitted with the bid.

Telfair County Responsibilities:

• Telfair County will be responsible for the removal and disposal of the fluorescent light bulbs located throughout the buildings.

• Telfair County will be responsible for the recycling of the mercury switches located on the thermostats throughout the buildings.

• Telfair County will have all furniture and other items stored at these locations removed prior to the abatement.

• Water and electricity will be provided to the Contractor during the asbestos abatement process.

Insurance:

The Contractor must purchase and maintain such liability and other insurance as is appropriate for the work being performed and furnished. Contractor must provide a Certificate of Insurance to Telfair County to document that Worker’s Compensation, Commercial General Liability ($1,000,000), Business Auto and Contractor’s Pollution Liability ($1,000,000) are in effect. The insurance shall protect the Contractor from claim set forth below which may arise out of or result from the Contractor’s operations under the contract and for which the Contractor may be legally liable, whether such operations be by the Contractor or by the Subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable:

• Claims under workers or workmen’s compensation, disability benefit and other similar employee benefit acts which are applicable to the work to be performed;

• Claims for damages because of bodily injury, occupational sickness or disease, or death of the Contractor’s employees;

• Claims for damages insured by usual personal injury liability coverage which are sustained (1) by a person as a result of an offense directly or indirectly related to employment of such person by the Contractor, or (2) by any other person for any other reason;

• Claims for damages, other than to the work itself, because of injury to or destruction of tangible property, including loss of use resulting therefrom;

• Claims for damages because of bodily injury, death of a person or property damage arising out of ownership, maintenance or use of a motor vehicle and coverage shall be written on a comprehensive automobile policy which include coverage for owned, non-owned and hired motor vehicles;

• Claims involving contractual liability insurance applicable to the Contractor’s obligations.

Bid Bond:

A 5% bid bond must be provided with bid. Bid bonds are acceptable in the form of a Surety Bond issued by a Surety Bond licensed to conduct business in the state of Georgia, cashier’s check, certified check, or cash.

Worksite Preparation:

• The winning Contractor must provide to Telfair County, before commencing work, a Standards Operating Procedure describing the procedures to be followed in removing the ACM.

• The Contractor must establish barriers to isolate the work area, and post proper signage at all entrances to the work area, in accordance with regulations.

• The Contractor will ensure that all exterior windows be temporarily covered/secured with plywood and hurricane-style hardware using carriage bolts and 2x4s to prevent interior damage.

Cleaning Standard:

The Contractor must use industry-accepted asbestos removal procedures. All visible evidence of asbestos debris shall be removed using methods such as HEPA vacuuming, wet wiping, wet brushing, wet scraping and other state-of-the- art techniques or better. Dry sweeping shall be prohibited in the work area.

Waste Disposal:

• All asbestos containing materials (ACM) including asbestos-contaminated materials such as disposable coveralls and polyethylene sheets, shall be adequately wetted and properly packaged for disposal, in accordance with regulations and industry standards.

• Approved OSHA and U.S. Department of Transportation labels, identifying the contents as asbestos materials, shall be affixed on all disposal containers.

• The waste ACM shall be transported in accordance with Federal and State Department of Transportation regulations to a U.S. EPA and Georgia EPD approved disposal site.

• The Contractor shall complete Asbestos Disposal Manifest Forms and shall send the appropriate copy to the Georgia EPD with a copy to Telfair County at the same time that waste is sent for disposal.

• All disposal fees shall be paid by the Contractor.

Air Sampling and Final Clearance:

• The Contractor shall conduct personal air sampling on abatement workers according to the procedures outlined in OSHA 29 CFR 1926.1101 and tested by a laboratory possessing current certification for this type of work.

• A complete record of all air sampling results shall be furnished to Telfair County.

• Final clearance shall involve thorough visual inspection. The work area shall, therefore, be considered clean when there is no visible residue present on work area surfaces and when the result of each air sample collected and analyzed by Phase Contract Microscopy (PCM) is less than or equal to 0.01 fibers per cubic centimeter (CC) of air.