RFP 2025-020 Modular Home Replacement.pdf

GRAND TRAVERSE BAND OF OTTAWA AND CHIPPEWA INDIANS

Modular Home – Replacement Home

REQUEST FOR PROPOSALS

GTB 2025-020

November 08, 2024

Contact:

Tyler McCarthy, Purchasing Manager 2605 N. West Bay Shore Drive

Peshawbestown, MI 49682-9275

Modular Home – Replacement Home RFP

GRAND TRAVERSE BAND OF OTTAWA AND CHIPPEWA INDIANS

Modular Home Replacement Home Request for Offers

SUMMARY

Date:

Offers due by:

Completion Date:

To:

Subject:

November 08, 2024 December 20, 2024 September 1, 2025 or before

Prospective Bidders Request for Proposals

1 Request for Offer

1.1 Summary

The Grand Traverse Band of Ottawa and Chippewa Indians (GTB, Grand Traverse Band) is requesting bid proposals from an individual and/or firm for purchase of a modular home, which will replace a home recently demolished due to fire damage.

1.2 Background

The Grand Traverse Band of Ottawa and Chippewa Indians is a federally recognized Indian tribe having a government-to-government relationship with the United States by action of the Department of the Interior effective May 27, 1980. The Grand Traverse Band’s Reservation and six-county service area is located in the northwest section of the lower peninsula of Michigan. The GTB service area for the delivery of federal and Tribal services encompass six counties that include Antrim, Benzie, Charlevoix, Grand Traverse, Leelanau, and Manistee—an area of 2,562 square miles. All counties in the Service Area are designated “rural” by U.S. Department of Agriculture. There are 4,189 Grand Traverse band tribal members, of which 1,942 members and their dependents reside on the reservation lands or within the Service Area.

1.3 Bidder Requirements

Each Bidder to this Request for Proposal (RFP) is expected to fully inform themselves on all aspects of the work required to be performed.

1.4 Qualifications of Bidder

The Bidder, through its written proposal, will need to describe its approach to delivering the product, demonstrating appreciation of the key issues and stakeholders for achieving the objectives and having an appropriate methodology and work plan for delivering the product in the specified timeframes. The Bidder will also need to provide evidence of ability and experience to undertake the specified objectives/duties in this Request for Proposal.

1.5 Acceptance of Offer

Acceptance of a proposal will occur only when a contract is executed.

2 Project Overview

2.1 Project Objective

GTB is soliciting for a new modular home to be delivered to 10155 #A Wa Ba Noong Mi-Kun, East Jordan, MI 49727.

2.2 Project Description

Contractor to provide new single level 2 bedroom, 1 bath modular home, washer and dryer hook-up, front deck, and step. The contractor to provide all labor, material, supplies, equipment, tools, parts, transportation, installation, plot survey, permitting, and utility connections.

The home will sit on a crawlspace left over from a recently demolished house due to a fire.

The crawlspace will require minor repair, such a sill plates and strap anchors. The current garage will remain in place. The purchased modular home shall be delivered and set-up in East Jordan, MI and will require all documentation and permits required to comply with local, state, federal, and Tribal codes and regulations. It is the intent of GTB to purchase a complete turn-key project to include the purchase, delivery, and set-up of modular home and hook-up of utilities in accordance with below scope of work.

2.3 Scope of Work

A. Modular home shall be minimum of 32 ft wide x 30 ft deep, 2 bedroom/1 baths. The modular home will also include a living room.

B. The current garage, driveway, and sidewalk will remain in place.

C. Recommend contractor to do a site visit to field verify conditions and dimensions.

D. The contractor will furnish new furnace, electric water heater, electric range, and washer/ dryer hook-ups.

E. Delivery, set-up, level and tied-down in accordance to Housing and Urban Development (HUD) code, to include steps and skirting installation.

F. The design of the modular home shall also be in accordance with all local, state, federal, and Tribal regulations. This includes ground snow zone (60 psf) and thermal zones for modular homes delivered to Northern Michigan.

G. Structual option of 2x6 exterior walls replace std 2x4 required in accordance with Michigan energy code.

H. The foundation/crawlspace will require replacement of p.t. sill plates, sill sealer, air vents, strap anchors to meet code.

I. The contractor will be responsible for permits with Charlevoix County, MI and survey of lot lines.

J. Contractor shall be responsible for all permanent utility connections required to complete installation of home. Utilities include but are not limited to existing water service, electric service, natural gas, and sanitary facilities. The utilities of the previous home were:

1. LP gas

2. Electric – Great Lakes Energy

3. Water – GTB water

4. Sewage - Septic

K. Contractor shall be responsible for storage of equipment and materials required for installation.

L. Contractor will be responsible for the removal of all trash, construction material, and trees that need to be cut down.

M. The property needs to be restored and seeded when complete.

N. Contractor shall be responsible for any additional services required to compete the above scope of work.

O. Contractor shall be insured (see section 4.5 for more details)

P. All items and work performed under this contract must be covered by a written transferable warranty.

Q. GTB reserves the right to inspect the modular home before contractual agreement is executed. GTB also reserve the right to refuse modular home if not acceptable by the GTB Purchasing Manager or his/her delegate.

R. Because the funds that will be used to obtain this unit is federal grants funds, certain cost reasonableness standards apply. Therefore, materials that are typically considered “luxury” are prohibited unless the cost of such materials is substantially similar to the cost of standard grade items.

S. All on-site construction will be under the Davis-Bacon Act, which will require federal preferred wages for employees and weekly submittal of wage records. Sub-contractors also fall under the Davis-Bacon Act and will require weekly submittal of wage records.

3 Submission Requirements

3.1 Format

A. Qualification of Bidders Form B. Drawing(s) of the proposed modular home C. GTB Bid Form D. Provide company’s W9

3.2 Offer Submission Deadline

To be considered, a bid package must be received by the Grand Traverse Band by 2:00 p.m.

local time on December 20, 2024. Bids received after this deadline will not be accepted. Bids can be mailed, dropped off, or submitted electronically. Regardless of submission method, all bids will remain sealed until after the deadline.

Submit bids to the following address:

Grand Traverse Band of Ottawa and Chippewa Indians c/o Tyler McCarthy 2605 N West Bay Shore Dr Peshawbestown, MI 49682

Bids can also be submitted electronically. GTB utilizes https://www.bidnetdirect.com/mitn to distribute official copies of the Request for Proposals (RFP) and to receive bids electronically.

Proposing firms will be required to register with the website to download the RFP documents and addendum and to submit bids. If you experience problems with BidNet Direct, please call 1- 800-835-4603 option 2 for assistance. There is no charge by BidNet Direct for this service.

https://www.bidnetdirect.com/mitn

3.3 Inquiries

Questions on this Request for Proposal relating to the excavating may be directed to Tarik Bouguettaya by phone at (231) 534-7886, or by email at Tarik.Bouguettaya@gtb-nsn.gov.

Questions and inquiries can also be made on the MITN website located at https://www.bidnetdirect.com/mitn

3.4 Award of Contract

If the Contract is be awarded it shall be awarded to the lowest, qualified responsible Bidder, however, GTB reserves the right to reject any and all Bids, to waive any and all informalities and to negotiate contract terms with the Successful Bidder, and the right to disregard all nonconforming, nonresponsive or conditional Bids.

4 Additional Requirements

4.1 Cancellation of Contract

The contract generated by this RFP may be cancelled by GTB for noncompliance with specifications, inability to perform the contracting requirements of GTB or continued safety hazards. The cancellation notification shall state the cause or reason for the cancellation. Such cancellation would be at no charge to GTB other than for work authorized and completed at the time of termination.

4.2 Inspection of Property

The contractor shall provide all items, articles, operations mentioned or herein specified, related labor services, tools, equipment, transportation and incidentals necessary and required for satisfactory, acceptable completion of the contracted work or delivery of materials. Owner may inspect work at any time during the ongoing work. Should a problem with the materials or the work performed by the Contractor occur during the course of this contract, and should it be shown that the cause of this problem is faulty work, the Contractor shall repair such problem fully at Contractor’s own expense. After completion of work, Contractor will return the site to its original condition as determined by the Managing Agent. Any work required to return the property to its original condition will be at the Contractor’s expense. Contractor will repair damage to the site which is caused by the contractor.

4.3 Safety at the Project Site

Contractor shall be responsible for any injury, damage or loss to all public and private property caused directly, in whole or in part, by their employees or agents or anyone directly or indirectly employed by them or anyone for whole acts any one of them may be responsible. The contractor shall comply with all applicable laws and codes bearing on the safety of persons or property of their protection, from injury, damage, or loss. Contractor is responsible for the means, methods and sequence of work and all safety aspects of this work. To the maximum extent permitted by law, Contractor agrees to indemnify, hold harmless, and defend Owner and Owner’s Agents from and against any and all claims or damages arising from Contractor’s performance of this agreement, as well as acts committed during the course of this agreement by any of Contractor’s officers, employees, guests, invitees, and those doing business with Contractor.

4.4 Employee Background

Contractor assures that all existing and every new staff working on site do not have a criminal background which would indicate that they could present a threat to residents or staff.

Acceptable criminal background is no felony arrests or convictions within five years and no pattern of misdemeanors (three or more) within five years. The Managing Agent may terminate this contract if this provision is violated. Contractor certification regarding criminal background included in attachments.

4.5 Insurance

Insurance Requirements Contractor shall secure, pay the premiums for, and keep in force until the expiration of their contract adequate liability insurance and Worker’s Compensation Insurance as provided by Michigan law. Certificate of insurance for Worker’s Compensation and for liability shall be delivered to GTB or kept on file at GTB prior to start of contract. Any policy change shall be reported to GTB and certificate forwarded to GTB. By signing a contract generated by the RFP, the contractor understands that neither they nor their employees are covered by any GTB insurance policy. Contractors are encouraged to send a copy of the required insurances with their proposal, but the work of the RFP cannot begin, nor contract executed until original insurance verification forms are on file at the GTB offices.

The following insurance coverage is required:

Commercial General Liability: Minimum of $150,000 per person and $1,000,000 per occurrence.

Worker’s Compensation Insurance: Equal to or at least $100,000 per employee.

Automotive Insurance: Minimum of $100,000/$300,000 for bodily insurance and $50,000 for property damage.

4.6 Bonds – If Required

If the overall bid is $500,000 or below, then no bonding is required. If the bid exceeds the $500,000 threshold, then the below bond guidelines apply:

A. Bidding: Bidders are required to provide Bid security in the form of a Bid Bond of a sum no less than 5 percent of the Bid amount and made payable to the Grand Traverse Band of Ottawa and Chippewa Indians.

1. Bids shall be accompanied by a security deposit as follows

a. Building Bid A1: A Bid Bond of a sum no less than 5-percent (5%) of the bid amount

2. Endorse the Bid Bound in the name of the Owner as oblige, signed and sealed by the principal (Contractor) and surety.

3. Include the cost of bid security in the Bid Amount.

4. After a bid has been accepted, all securities will be returned to the respective bidders.

5. If no contract is awarded, all security deposits will be returned.

B. Performance Assurance: A performance and payment bond shall be required in the penal sum of not less than 100% of the contract price.

C. The work done on site is a Federal Prevailing Wage project (Davis-Bacon Act). Refer to the Wage Determinations at SAM.gov (Charlevoix County, MI). Certified wage documents shall be required to be submitted by the owner with each pay application.

Refer to HUD to find form WH347 DOL Payroll.