RFP 2025_006 _ Douglasville City Hall CM At_R.pdf

REQUEST FOR PROPOSAL

FOR

CONSTRUCTION MANAGEMENT AT-RISK

SERVICES FOR CITY HALL BUILDING

Douglasville, Georgia

RFP 2025-006

Issued on: June 13, 2025

Due Date: July 14, 2025

FACT SHEET

Solicitation Number: RFP 2025-006

Title of RFP:

Construction Management At-Risk Services For City Hall Building - Douglasville, Georgia

Issue Date: June 13, 2025

Last Day to Submit Questions: June 23, 2025, by 4:00 PM EDT

Date of Final Answers: June 30, 2025, by 4:00 PM EDT

Proposal Due Date: July 14, 2025, by 4:00 PM EDT

Website for Addenda and Final Answers: https://www.bidnetdirect.com

Shortlist Notification TBD

Mandatory Pre Conference Meeting June 18, 2025, 10:00 AM EDT

Pre Conference Meeting Location:

Douglasville City Hall 6695 Church Street Douglasville, GA 30134

Construction Budget: $15,000,000

Desired Project Schedule: Construction Start Q1 2026 Occupancy Q1 2027

Table of Contents

INTRODUCTION

BACKGROUND

SCOPE OF WORK

SUBMISSION INSTRUCTIONS

PROPOSAL EVALUATION CRITERIA

SITE VISIT

INTERVIEW INFORMATION

FEE PROPOSAL

FINAL EVALUATION & SELECTION

ADDITIONAL TERMS AND CONDITIONS

My Commission Expires: _________________ Exhibit D Exhibit E

INTRODUCTION

The City of Douglasville, hereinafter referred to as “Owner”, is requesting competitive sealed Proposals for Construction Management At-Risk Services for the City Hall Building. Instructions for preparation and submission of a proposal are contained in this packet. Proposals must be submitted in 1 PDF file.

An award will be made to the responsible and responsive Proposer whose Proposal is determined to be the most advantageous to the City of Douglasville, taking into consideration the evaluation factors set forth in this Request for Proposal (RFP). The Owner reserves the right to reject any and all Proposals, to waive any informality, to reject portions of the Proposals, to waive technicalities and to award Contracts in a manner consistent with the interest of the Owner and the laws of the State of Georgia. The Owner reserves the right to scale down the project to meet budgetary requirements as determined solely in the discretion of the Owner.

The Owner has hired a Program Manager, Comprehensive Program Services, Inc. (CPS), to facilitate the design and construction of the Project. The Owner has also hired a Design Professional, Goodwyn Mills Cawood, LLC, to provide design and construction administration services for the Project. The Program Manager, Design Professional and Construction Manager will each contract separately with the Owner, and these parties will be the nucleus of the Project Team. Design and construction will be happening simultaneously, so teamwork will be the fundamental ingredient in the relationships between the parties.

During Pre-Construction, the CM At-Risk will be responsible for pricing and value management, logistics planning, as well as maintainability and constructability issues. The Project Team will develop a planning schedule that identifies early release construction packages to allow the site development and other elements of construction to take place as early as possible. This will also allow early procurement of long-lead materials and systems, such as steel, precast panels, etc. Upon 70% completion of the Construction Documents, the CM At-Risk, with the support and assistance of the Owner’s Representative and the Design Professional, will present a Guaranteed Maximum Price (GMP) for all construction and site development. Construction will commence with the release of distinct work packages while the total design documents are being finalized. No work will commence until a GMP has been submitted by the CM At-Risk and approved by the City of Douglasville. The schedule provides for the Certificate of Occupancy to be obtained by Q1 2027 for the City Hall. The Proposer should demonstrate within their Proposal their experience in dealing with this type of Project under this schedule requirement including the specific tasks with dates as requested within this RFP. This also should take into account the role of the Owner, Program Manager, and Design Professional.

The CM At-Risk will not self-perform any work, unless specifically authorized by the Owner, and will competitively bid all Subcontracts and other appropriate work for competitive bidding through the Owner with assistance from the Program Manager and Architect. All Bid Package results will be reviewed by the entire team with a recommendation for the award to be presented to the Owner by the Program Manager for approval. Upon approval, a Contract or Purchase Order will be issued between the CM At-Risk and each Subcontractor.

BACKGROUND

The City of Douglasville desires to construct a new city hall building that highlights the City’s growth, innovation, and cultural arts while referencing its history. It shall provide a safe, service-orientated, and functional space for both staff and citizens.

Reference for the Planning Documents for the City Hall, attached as Exhibit E.

SCOPE OF WORK

It is anticipated that the Agreement between the Owner and the selected Firm (CM At-Risk) will contain the following scope of work. The full scope of services will be defined within the contract executed with the Owner.

I. Design and Pre-construction Phase

1. Develop a Critical Path Method (CPM) master schedule to include all pre-construction and construction-related activities required of the team for the CM At-Risk to meet the Project goals, as well as methods and sequencing of construction.

2. Provide an initial cost model for the Project based on the program.

3. Develop requirements for safety, quality assurance, and schedule adherence.

4. Perform a constructability review of the construction documents.

5. Perform maintainability review of the construction documents.

6. Provide detailed construction cost estimates at each design milestone. Advice on escalation forecasting.

7. Provide analysis of different construction methods in each major subcontracting trade group for potential quality, cost, and schedule enhancements.

8. Develop value engineering/management options.

9. CM At-Risk may be required to manage Design Assist Contractors and/or Design-Build Services as it relates to Specialty Systems, as well as Audio/Visual, Telecommunications, and Security Systems.

10. Advise on material availability and lead times, as well as sequencing of early release packages to maintain schedule.

11. Develop a logistics plan to ensure minimal impact to residents and City of Douglasville officials and staff.

II. Bidding and Award Phase

1. Arrange bid packages.

2. Bid out early construction packages, as required.

3. Provide (with team recommendations) bid packages for Owner review and approval. Develop a scope checklist to ensure clarity of scope included in each package.

4. Develop requirements to ensure time, cost and quality control during construction.

5. Provide a provisional CPM schedule for issuance with bid packages.

6. Determine bidders with input from Owner, Program Manager, and Architect. The Owner does not desire to have the CM At-Risk self-perform work.

7. Schedule and conduct pre-bid conferences in conjunction with the Program Manager and Design

Professional.

8. Advertise and distribute bidding documents.

9. Monitor bidder activity.

10. Review and analyze bids. Conduct scoping meetings with bidders.

11. Issue Contracts and/or Purchase Orders with Subcontractors, Integrators, and Suppliers with respect to the approved bid packages.

12. Submit early construction package(s) and Guaranteed Maximum Price (GMP) with full scope checklists and bid information.

13. Develop a comprehensive Submittal Register, outlining required Submittals and planned schedule to ensure fabrication and delivery of materials and systems can be accomplished within the Project Schedule.

III. Construction Phase

1. Maintain on-site staff for construction management.

2. Establish and maintain coordination and communication procedures.

3. Develop and maintain a detailed CPM schedule including lead times, delivery, approvals, inspections, testing, construction, and occupancy.

4. Host Owner-Design Professional-Contractor meetings.

5. Prepare and submit change order documentation for review by the Program Manager and approval by the Design Professional and the Owner.

6. Maintain a system for review and approval of shop drawings.

7. Maintain records and submit weekly project reports and formal monthly reports to the Owner, Program Manager, and Design Professional.

8. Maintain quality control and ensure conformity to plans. Construct mockups, as required, including technology and hardware systems, to ensure quality standards prior to work commencement.

9. Provide cost control through progress payment review and verifications according to the approved schedule and Contract amounts.

10. Coordinate any owner-furnished, contractor-installed materials or systems, as required by the

Contract Documents.

11. Develop as-built drawings and deliver to Design Professional for inclusion into a CAD disk to be submitted to the Owner for maintenance and operations use.

12. Coordinate project closeout activities, including the assembly of warranties/guarantees, operation

& maintenance manuals, other closeout documents, transfer of keys and attic stock, training, and the Owner’s final acceptance.

13. Develop an initial Punchlist prior to Substantial Completion. Participate in the Punchlist process with the Owner, Program Manager, and Design Professional.

IV. Warranty Phase

1. Coordinate and monitor the resolution of remaining Punchlist items.

2. Coordinate, monitor and resolve all warranty issues to the satisfaction of the Owner during the one-year general warranty period and as extended.

3. All warranties, warranty bonds and maintenance bonds must be assignable to the Owner.

All Local, County, State, and Federal codes and regulations must be followed, with particular emphasis on Building Codes, Life Safety Codes, and the Americans with Disabilities Act.

Once a Contract is executed between the Owner and the successful Proposer, the successful Proposer will be required to deliver the services required by this RFP by the members of the proposed Project team. Any change in or substitution of Project team members, including any consultant, must be proposed in writing and is subject to prior review and approval by the Owner.

REQUESTS FOR INFORMATION

A mandatory Pre-Proposal Conference will be conducted on June 18, 2025, at 10:00 AM EDT. The Owner reserves the right to disqualify a Proposer from the selection process due to a failure by a Proposer to arrive for the site visit by the scheduled time. Failure to attend a mandatory site visit will automatically result in disqualification from the selection process. Late attendees will not be admitted. The location of the Pre-Proposal Conference is indicated on the Fact Sheet.

All requests for information and clarifications regarding this project shall reference the above invitation name and be submitted via Bidnet Direct at https://www.bidnetdirect.com no later than June 23, 2025, at 04:00 PM EDT. Questions and answers will be issued in the form of an addendum to all interested parties and will be available on Bidnet Direct at https://www.bidnetdirect.com.

Please contact Alyssa Gordon, Senior Accounting Specialist at gordona@douglasvillega.gov if further assistance is needed. All firms are responsible for checking Bidnet Direct https://www.bidnetdirect.com on a regular basis for updates, clarifications, and announcements. The City of Douglasville reserves the right to communicate via electronic mail with the primary contact listed in the proposer’s response to the RFP.

From the issue date of this (RFP) solicitation until a successful proposer is selected and announced, proposers are forbidden to communicate about this solicitation or this Project for any reason with any members of the City of Douglasville administration and government, except for submission of questions as instructed in the RFP, or during the pre− proposal conference, or as provided by any existing work agreement(s). For violation of this provision, the Owner reserves the right to reject the proposal of the offending proposer. If additional assistance is needed, please contact Alyssa Gordon – Senior Accounting Specialist at gordona@douglasvillega.gov.

SUBMISSION INSTRUCTIONS

All bids must be submitted electronically in 1 PDF file via Bidnet Direct (https://www.bidnetdirect.com) no later than 4PM EDT on July 14, 2025. Electronic submittals must include a reference to CONSTRUCTION MANAGEMENT AT-RISK SERVICES FOR CITY HALL BUILDING - Douglasville, Georgia.

No bids will be accepted after the deadline and will not be considered for award with no exceptions.

1. It is the sole responsibility of the Proposer to assure delivery by the specified deadlines to the correct location; the City cannot accept responsibility for incorrect or late deliveries, regardless of reason.

2. A list of firms submitting responsive Proposals will be available on Bidnet Direct (www.bidnetdirect.com) website after the stated deadline.

3. Every proposal shall include price for all labor. Proposals may not be withdrawn for a period of 60 days after the due date for receipt of proposals.

4. All proposals must be accompanied by a Certificate of Insurance to include General Liability Insurance with limits as included below and Worker’s Compensation coverage as provided by Georgia law. All insurance policies shall be written by surety companies with an overall A.M. Best rating of A− (Excellent) or better, and which is listed in the U.S. Treasury Circular 570, and which are licensed to do business in the State of Georgia. Said policies shall provide for jurisdiction and venue in Douglas County, Georgia, for resolution of any disputes.

5. Proposals may be withdrawn by written or email request, provided such withdrawals are received prior to the time and date of the bid closing. Prior to beginning services, Contractor shall present a Liability Insurance Certificate naming the City of Douglasville as an Additional Insured.

6. All expenses for preparing and submitting responses are the sole cost of the party submitting the response. The City is not obligated to any party to reimburse such mailto:gordona@douglasvillega.gov http://www.bidnetdirect.com/ http://www.bidnetdirect.com/ expenses. All submittals upon receipt become the property of the City. Labeling information provided in submittals “proprietary” or “confidential” or any other designation of restricted use will not protect the information from public view.

Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until the final award.

7. The City of Douglasville reserves the right to waive all technicalities, formalities, or irregularities in bids. The City may reject the Bid of any vendor that has previously failed to perform properly or complete contracts of a similar nature to the City of Douglasville on time.

Issuance of this RFP does not constitute a commitment on the part of the Owner to award a Contract pursuant to this RFP. The Owner reserves the right to reject any and all Proposals submitted in response to this RFP, in whole or in part, for any reason, and to award a Contract pursuant to this RFP or cancel this RFP if it is considered to be in the best interests of the Owner. The Owner further reserves the right to make changes to this RFP at any time by issuance of written addendum/addenda, amendment(s) or clarification(s). Addenda will be posted on the website indicated in the Fact Sheet.

No Proposer may withdraw its Proposal and must honor its Proposal for 60 days after the actual date of the opening thereof or until the City executes a Contract, whichever is later.

Provide the following Qualifications and Information within the Sections of the RFP:

A. Cover Letter/Firm Information Provide a cover letter signed by an owner, officer, or authorized agent of the Firm, inclusive of the following information:

A1 Provide basic company information: company name, address, name of primary contact, telephone number, fax number, e-mail address, and company website (if available). Identify office from which project will be managed and this office’s proximity to the project site. If the Firm has multiple offices, the qualification statement shall include information about the parent company and branch office separately. If the project is a Joint Venture, include information about each company participating in the joint venture.

A2 Briefly describe the history and growth of your Firm(s). Provide general information about the Firm's personnel resources, including disciplines and numbers and classifications of employees, and locations and staffing of offices.

A3 List the Firm’s annual revenue, for the parent office and the local office separately, if applicable, for the past 5 years and supply main financial and banking references.

A4 Has the Firm been involved in any litigation in the past five (5) years? Describe your experience with litigation with Owners and/or Design Professionals. List any active or pending litigation and explain. List any claims against your Firm or against Owners where your Firm is named.

A5 Has the Firm, or a member thereof, ever been removed from a Contract or failed to complete a Contract as assigned? If yes, provide an explanation.

A6 Provide a letter of commitment from Surety or Sureties regarding bonding capacity and availability to bond this Project for $15,000,000.

A7 Provide your current insurance certificate.

A8 Provide a completed, notarized Certification Form (Exhibit A).

A9 Provide a completed, notarized Contractor Affidavit (Exhibit B).

A10 Provide a completed Disclosure Statement (Exhibit C).

A11 Provide a valid and current Georgia General Contractor’s License.

A12 Provide a copy of the most recent completed year’s financial statements (income statement and balance sheet) for the firm. One copy shall be submitted in a separate sealed envelope.

These statements will not be considered as part of the page limit.

B. Experience and Qualifications

B1 Provide a proposed Organizational Chart which identifies individual names and areas of responsibility. Identify the individual who, from project start to finish, will be the leader of your team and the principal point of contact between your firm and the Owner.

B2 Designate the specific individuals to fill the following key roles on your team, inclusive of resumes listing relevant project experience and percentage of time commitment to this Project:

a) Project Director/Executive

b) Project Manager(s)

c) Superintendent(s)

d) Preconstruction Manager

e) Preconstruction Director/Estimator(s)

f) Other (please describe, if applicable)

As part of this section, identify the individual who, from project start to finish, will be the leader of your team and the principal point of contact between your Firm and the Owner, Program Manager, Architect, and other consultants. This individual’s competence, leadership, and ability to achieve customer satisfaction will be heavily considered in the selection of the CM At-Risk.

B3 Provide three to five examples of your team’s recent experience in similar projects, in order of most relevant to least relevant. Preference is for chosen projects to have been with proposed team members working together.

- Brief description of project (to include project delivery method, square footage, number of stories, whether there were early release construction packages, etc.).

- Construction budget and final construction cost / description and cost of construction change orders.

- Schedule Information, including number of months to construct project;

summarize the actual schedule performance relative to the initial project schedule.

- Key personnel from your Firm that provided services.

- Any early release construction packages that were required on the project, and whether the GMP was able to be presented within the existing construction budget.

- Special features (energy conservation, awards received, etc.).

- Owner’s current contact information.

- Program Manager’s current contact information, if applicable.

- Design Professional’s current contact information.

B4 Provide three Owner references with current contact information, including phone number and e-mail. Include reference/recommendation letters, if applicable. It is the Proposer’s responsibility to ensure that the listed contact and phone number are current.

C. Services and Approach

C1 Provide a statement of your definition of your Firm’s overall role in the Project. Describe your proposed methods and plans of communication, including your process for efficiently resolving issues and maintaining the project commitments while working collaboratively with the Owner, Program Manager, Design Professional, and others as applicable. Provide detailed procedures for routine solving of complex project issues without compromising your team commitments.

C2 Describe your approach to pre-construction services, including constructability and maintainability input, cost estimating and value engineering/management, and logistics planning.

C3 This project has a fixed budget that cannot be exceeded. Describe your approach to ensuring the City receives the greatest value and full program for the budget dollars allocated.

Describe your experience utilizing the lean principle Target-Value-Design (TVD).

C4 Explain your experience mitigating the recent escalation trends and supply chain issues seen in the construction industry. Provide specific examples.

C5 Describe your process to successfully manage early release construction packages.

Specifically, describe how you will work with and lead the Project Team to minimize risk to the Owner once early construction packages are released by ensuring the GMP will be delivered within the construction budget.

C6 Describe your approach to contingency management. How is the contingency value determined, how are the funds managed, and what is the expected approval process prior to allocation of funds?

C7 Outline your schedule management plan for this project during construction. Describe systems and procedures your Firm uses to manage the project schedule. Describe your experience utilizing the lean principle pull-planning.

C8 Outline your Subcontractor management plan, including Contract Document compliance procedures, project accounting procedures, and issue resolution. Describe your process to protect the Owner from Subcontractor or supplier bankruptcy during the course of a project.

C9 Describe your approach to management of Design Assist Subcontractors and/or Specialty Contractors in the judicial market.

C10 It is the City’s goal to have 10% participation on the project from local businesses within the City of Douglasville. Describe how your Firm would assist the Owner in assuring participation by local Subcontractors. Include examples of other projects where you have been successful in meeting similar goals.

C11 Indicate whether you plan to use a Contractor Controlled Insurance Program (CCIP) and Subcontractor Default Insurance (SDI); if so, provide your Firm’s experience with using these programs and explain in detail how they would benefit the Owner from both a liability and cost standpoint.

C12 At your option, you may provide any additional supporting documentation or information which would be helpful in evaluating your Firm's qualifications and commitment, such as Building Information Modeling experience, other lean construction methodologies not mentioned above and your plan to implement them on this project.

PROPOSAL EVALUATION CRITERIA

The evaluation to determine the shortlist will be based on the Selection Criteria listed below.

1. Staffing and Availability – Evaluation of the list of personnel specifically assigned to the proposed project, including their qualifications and overall experience on projects of similar nature and complexity to the proposed project. Evaluation of the workload of the Proposer and the staffing to be assigned to the proposed project; time schedule of the Proposer in relation to that of the proposed project location of the offices or facilities from which the services are to be provided to the Owner. Criterion Weight: 30%

2. Experience/Performance – Review of past performance on projects of similar nature and complexity as the proposed Project; evaluation of client references whether included in the Proposal response or not;

overall responsiveness to Owner’s needs. Criterion Weight: 30%

3. Approach – Evaluation of the overall understanding of the scope of the proposed project; completeness, adequacy, and responsiveness to the required information of the RFP. This should include a preliminary Project schedule by task and milestones that will be used to procure the Project. Provide in detail the services your Firm will be providing. Criterion Weight: 20%

4. Financial Stability – Evaluation of the overall financial position of the Proposer as determined from financial information required by the RFP or other independent sources. Criterion Weight: 20%

The Evaluation Committee will review the responses to the RFPs and provide a score for each based on the Selection Criteria above. The Evaluation Committee will convene and summarize the points earned by each Firm, then establish a shortlist of Firms found to have submitted Proposals reasonably susceptible to being selected for award. The Evaluation Committee shall select Firms to be invited to participate in an interview and fee proposal process and provide notification to the shortlisted Firms within the time outlined in the Fact Sheet.

SITE VISIT

A mandatory site visit for shortlisted firms will be conducted at the time and date shown in the Fact Sheet. The Owner reserves the right to disqualify a proposer from the selection process due to a failure by a proposer to arrive for the site visit by the scheduled time. Failure to attend a mandatory site visit will automatically result in disqualification from the selection process.

Shortlist Site Visit Location:

Douglasville City Hall : 6695 Church Street, Douglasville, Georgia 30134

INTERVIEW INFORMATION

The primary intent of the formal interview process is to provide the Evaluation Committee with in-depth and clarifying information about the Firm; the information provided should assist the Evaluation Committee in making an informed decision as to the Proposer best suited for the work. The time allotted to each Firm for the interview will not exceed 75 minutes to include: 10 minutes for setup, 30 minutes for Proposer presentation, 30 minutes for Evaluation Committee questions, and 5 minutes for knockdown.

Firms should focus their presentations on:

• The detailed plan for involvement in preconstruction.

• Managing the construction, cost, schedule, and quality on the project.

• Why is your team the best choice for the City of Douglasville City Hall Project particularly from a schedule and cost standpoint?

Firms are discouraged from reviewing general company history and past experience previously submitted in the Project Proposal unless this information is particularly relevant to the presentation.

An HDMI connection and monitor will be available for interviewing firms; firms should be prepared for alternative setup in case of any unforeseen technical difficulties.

Location:

Douglasville City Hall 6695 Church Street Douglasville, Georgia 30134

FEE PROPOSAL

Fee proposals will be solicited from the finalists invited to interview. The Fee Proposal Form will be provided with the Notice to Finalists document and shall be submitted by finalists. Detailed itemization of the fee proposal must be attached to the Fee Proposal Form.

Fee Proposals shall be submitted at the conclusion of the interview session in a sealed opaque envelope.

Reference to RFP 2025-006 the words “SEALED FEE PROPOSAL” and the name of submitting Firm must be indicated on the outside of the envelope. The Fee Proposal must contain the Firm’s following costs for this Project:

• Preconstruction Costs and Pre-Construction Fee.

• General Conditions Labor Costs for all personnel that will work on this Project. At no time will the CM At-

Risk personnel costs be included within the General Requirements or Subcontractor cost of the work.

• General Conditions Non-Labor Costs, including Payment and Performance Bond and Insurance as outlined above. Said policies shall provide for jurisdiction and venue in the City of Douglasville, Georgia, for resolution of any disputes.

• Contractor’s Fee for Construction.

NOTE: The Firm selected shall provide full policy documentation, as well as updated continuation certificates for all bonds, certificates of liability naming the Owner as the obligee and copies of all bond and policies on an annual basis through maturity of the project. Said documentation shall be delivered to and maintained by the Owner with assistance of the Program Manager.

FINAL EVALUATION & SELECTION

a. Calculation of the Qualifications Score Upon completion of the Interviews of the shortlisted Firms, each member of the Evaluation Committee will rank the firms based on their interview. Once approved, the Selection and Evaluation Group will enter negotiations with the top-ranked firm on the list. In the event a satisfactory agreement cannot be reached with the highest ranked firm, the Owner will formally terminate the negotiations in writing and enter into negotiations in turn with the second highest-ranked Firm and so on until a mutual agreement is established and the Owner awards a Contract for CM At-Risk Services. If negotiations are unsuccessful with the Firms on the list, then the RFP effort may be terminated, and a new procurement process may be initiated. During the negotiation process, Fee Proposals received will be opened in a manner so as to avoid disclosure of contents to competing Firms and during any process of discussion, negotiation, and revision, the Owner will not disclose the contents of Proposals to competing Firms.

ADDITIONAL TERMS AND CONDITIONS

Restriction of Communication:

Proposers shall not contact any officials, members, or employees of the City of Douglasville (except the point of contact as outlined above) regarding any aspect of this procurement, until after the award of the Contract. Contact with any of the above-mentioned individuals will be grounds for immediate disqualification.

Owner Questions:

Any vendor that submits a Proposal may be requested to provide additional information to the Owner. Such information is only for the purpose of clarification and in no way changes the vendor’s Proposal as originally submitted. The Owner reserves the right to ask any or all vendors to clarify any portion of their Proposals after submission.

Costs of Proposals:

The Owner is not responsible or liable for any of the costs incurred by any vendor in preparing and/or submitting a Proposal pursuant to this RFP.

Equal Opportunity:

The Owner prohibits discrimination on the basis of race, color, gender, religion, national origin, or disability in connection with employment of any person, or the award of any Contract with the organization.

Access to Documents:

Each vendor should give specific attention to the identification of those portions of its Proposal that it considers confidential, proprietary commercial information or trade secrets, and provide justification as to why such materials, upon request, should not be disclosed after conclusion of the bid process. If such materials are requested, the Owner will provide notice to the vendor and an opportunity for the Firm to take legal action to prevent disclosure.

Statement of Agreement:

With submission of a Proposal, the Proposer agrees that it has carefully examined the RFP, and the Proposer agrees that it is the Proposer’s responsibility to request clarification on any issues in any section of the RFP with which the Proposer disagrees or needs clarified. The Proposer also understands that failure to mention these items in the Proposal will be interpreted to mean that the Proposer is in full agreement with the terms, conditions, specifications and requirements therein.

Reserved Rights:

Issuance of this RFP does not constitute a commitment on the part of the Owner to award a Contract pursuant to this RFP. The Owner reserves the right to reject any and all Proposals submitted in response to this RFP, in whole or in part, for any reason, and to award a Contract pursuant to this RFP or cancel this RFP if it is considered to be in the best interests of the Owner. The Owner further reserves the right to make changes to this RFP at any time by issuance of written addendum/addenda, amendments(s) or clarification(s).

Georgia Security and Immigration Compliance Act (E-Verify):

The Owner participates in the Georgia Security and Immigration Compliance Act with regard to Contractors and Subcontractors. The included Contractor Affidavit must be completed and returned to the Owner with your bid package, as applicable. Failure to return the completed document shall result in disqualification of the bid in its entirety.

CM At-Risk Contract:

The successful firm will be required to enter into a Contract using the AIA Documents A133-2019 and A201-2017 as modified by the Owner. A specimen Contract will be provided to all shortlisted Proposers, allowing Proposers an opportunity to become familiar with the Contract terms and conditions.

The Architect will be using AIA Document B133-2019 as modified by the Owner.

GENERAL INFORMATION

No proposals received after said time or at any place other than the time and place as stated in the notice shall be considered. No responsibility shall attach to the City of Douglasville for the premature opening of a proposal not properly addressed and identified.

Withdrawal of Proposal A proposer may withdraw his proposal before the proposal due date, without prejudice to the proposer, by submitting a written request of withdrawal to the City of Douglasville Finance Department.

Rejection of Proposal The City of Douglasville may reject any and all proposals and must reject a proposal of any party who has been delinquent or unfaithful in any formal contract with the City of Douglasville. Also, the right is reserved to waive any irregularities or informalities in any proposal in the proposed procedure. The City of Douglasville shall be the sole judge as to which proposal is best, and in ascertaining this, will take into consideration the business integrity, financial resources, facilities for performing the work, and experience in similar operations of the various proposers.

Statement of Experience and Qualifications The proposer may be required, upon request, to prove to the satisfaction of the City of Douglasville that he/she has the skill, experience, necessary facilities and ample financial resources to perform the contract(s) in a satisfactory manner and within the required time. If the available evidence of competency of any proposer is not satisfactory, the proposal of such proposer may be rejected. The successful proposer is required to comply with and abide by all applicable federal and state laws in effect at the time the contract is awarded.

Non-Collusion Affidavit By submitting a proposal, the proposer represents and warrants that such proposal is genuine and not sham or collusive or made in the interest or in behalf of any person not therein named, that the proposer has not directly or indirectly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from proposing and that the proposer has not in any manner sought by collusion to secure to that proposer any advantage over any other proposer.

Interest of By submitting a proposal, the proposer represents and warrants that a Commissioner, Administrator, employee, nor any other person employed by the City of Douglasville has, in any manner, an interest, directly or indirectly, in the proposal or in the contract which may be made under it, or in any expected profits to arise there from.

Proprietary Information Careful consideration should be given before submitting confidential information to the City of Douglasville. The Georgia Open Records Act permits public scrutiny of most materials collected as part of this process. Please clearly mark any information that is considered a trade secret, as defined by the Georgia Trade Secrets Act of 1990, O.C.G.A. §10-1-760 et seq., as trade secrets are exempt from disclosure under the Open Records Act. The City of Douglasville does not guarantee the confidentiality of any information not clearly marked as a trade secret.

Documents deemed part of the Contract The notice, invitation to proposers, general conditions, and instructions for proposers, special conditions, Schematic Drawings, proposal, and addenda, if any, will be deemed part of the contract.

A sample contract will be provided to shortlisted Firms. An official contract will be negotiated following award recommendation.

Qualifications of Offerors Proposers must provide a current business license from their home office jurisdiction with the submittal of their bid response. The City of Douglasville vendors doing business in the City of Douglasville must have a current City of Douglasville Business License.

Proposals from any offeror that is in default on the payment of any taxes, license fees, or other monies due to the City of Douglasville will not be accepted.

In evaluating Proposals, the City may seek additional information from any contractor concerning such contractor’s proposal or its qualifications to construct the Project.

Insurance The Company shall maintain in full force and effect the following insurance during the term of the Agreement.

Coverage Limits of Liability Commercial General $2,000,000 each occurrence $4,000,000 aggregate Workers’ Compensation $1,000,000 each accident $1,000,000 each employee $1,000,000 policy limit Professional Liability $2,000,000 per claim $2,000,000 aggregate Automobile Liability $2,000,000 combined single limit Excess Umbrella Liability $10,000,000 each occurrence $10,000,000 aggregate

All insurance shall be provided by an insurer(s) acceptable to the City, and shall provide for thirty (30) days prior notice of cancellation to the City. Upon contract award, Contractor shall deliver to the City a certificate or policy of insurance evidencing Contractor’s compliance with this paragraph. Contractor shall abide by all terms and conditions of the insurance and shall do nothing to impair or invalidate the coverage.

Bonds Payment and Performance Bonds in the amount of 100% of the GMP contract will be required at the time of GMP award and before notice to proceed for construction is given.

All sureties of bonds for the City of Douglasville must be licensed to do business in the State of Georgia and must be listed on the Department of Treasury Federal Register.

Permits The awarded contractor will be responsible for acquiring any permits that are required for this project/purchase.

Award of Contract The City of Douglasville Purchasing Agent and City Manager make a recommendation for award. The City Council will make the actual award of the contract and has the authority to award the contract to a company different than the company recommended by the Purchasing Agent and City Manager.

Exhibit A

CERTIFICATION FORM

I, _____________________________, being duly sworn, state that I am ______________________ (title) of _______________________________ (Firm) and hereby duly certify that I have read and understand the information presented in the attached Proposal for RFP 2025-006, Construction Manager At-Risk Services – Douglasville City Hall and any enclosure and exhibits thereto.

I further certify that to the best of my knowledge the information given in response to the Request for Proposals is full, complete and truthful.

I further certify that the Proposer and any principal employee of the Proposer have not, in the immediately preceding five years, been convicted of any crime of moral turpitude or any felony offense, nor have had their professional license suspended, revoked or been subjected to disciplinary proceedings.

I further certify that the Proposer and any principal employee of the Proposer have not, in the immediately preceding five years, been suspended or debarred from contracting with any federal, state or local government agency, and further, that the Proposer is not now under consideration for suspension or debarment from any such agency.

I further certify that the Proposer or any principal employee of the Proposer has not in the immediately preceding five years been defaulted in any federal, state or local government agency Contract, and further, that the Proposer is not now under any notice of intent to default on any such Contract or have been terminated for cause on any such Contract.

I acknowledge, agree and authorize, and certify that the Proposer acknowledges, agrees and authorizes, that the Owner may, by means that either deems appropriate, determine the accuracy and truth of the information provided by the Proposer and that the Owner may contact any individual or entity named in the Proposal for the purpose of verifying the information supplied therein.

I acknowledge and agree that all of the information contained in the Proposal is submitted for the express purpose of inducing the Owner to award a Contract.

A material false statement or omission made in conjunction with this Proposal is sufficient cause for suspension or debarment from further Contracts, or denial of rescission of any Contract entered into based upon this Proposal thereby precluding the Firm from doing business with, or performing work for, the City of Douglasville. In addition, such false statement or omission may subject the person and entity making the Proposal to criminal prosecution under the laws of the State of Georgia of the United States, including but not limited to O.C.G.A. §16-10-20, 18 U.S.C. §§1001 or 1341.

Signature Sworn and subscribed before me

This _____ day of ________, 20___.

NOTARY PUBLIC

NOTARY SEAL

My Commission Expires: _________________

Exhibit B

CONTRACTOR AFFIDAVIT UNDER O.C.G.A. § 13-10-91(b)(1) (Failure to submit this form will result in the rejection of your qualifications)

Project Name: Douglasville City Hall

Contractor:

STATE OF GEORGIA COUNTY OF:

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. §13-10-91, stating affirmatively that the individual, Firm or Corporation which is engaged in the physical performance of services on behalf of the Douglasville City Council has registered with, is authorized to use and used the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. §13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. §13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

(This is NOT an FEI number) Federal Work Authorization User Identification Number

Date of Authorization

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on , 20 in (City), (State).

Signature of Authorized Officer or Agent of Contractor

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_____ DAY OF ______________________, 20___

Notary Public My Commission Expires: ___________________

Exhibit C

DISCLOSURE STATEMENT

RFP 2025-006 , Construction Manager At-Risk Services – Douglasville City Hall

All Proposers should be aware that the project you are submitting a Proposal on is a public project, and the Owner is a public entity. The Owner shall make every effort to avoid even the appearance of a conflict of interest or any impropriety in both the selection process for this project and the negotiation and performance of any resulting Contract. As part of the Proposal you intend to submit for this project, you must include this Disclosure Statement that answers or addresses the following specific statements:

1. Describe any business transactions occurring within the prior two years between your Firm and the Owner or the ultimate end-user of the proposed project.

2. Describe any gift, hospitality, or benefit of any sort that your Firm has provided to the Owner or the end-user of the proposed project within the prior one-year period.

3. A conflict of interest or potential conflict of interest is defined as any action, decision, or recommendation by a person acting in a capacity as a public official, the effect of which is or could be to the private monetary or financial benefit or detriment of the person, the person’s relative, or any business with which the person or a relative of the person is associated. The potential conflict of interest is viewed from the perspective of a reasonable person who has knowledge of the relevant facts. Based upon this definition, describe any conflict of interest or potential conflict of interest that your Firm has with the Owner or the end-user of this project.

This Disclosure Statement should be dated and signed by an authorized signator for the Proposer.

Name of Firm

Authorized Signature Date

Exhibit D

FEE PROPOSAL FORM

Excel file provided separately.

Exhibit E

PLANNING DOCUMENTS

Enclosures:

- Space Needs Assessment & Programming Report, May 2025

DOUGLASVILLE CITY HALL PROGRAMMING

LOBBY SPACE 1 1,600 1,600 1,600

ENGINEERING 538

OFFICES 1 100 100

WORKSTATIONS 4 42 168

WORKSTATIONS - future 1 42 42

HUDDLE ROOM 1 64 64

LAY DOWN SPACE 1 64 64

STORAGE 1 100 100

COMMUNITY DEVELOPMENT 2,012

OFFICES 4 100 400

WORKSTATIONS 12 42 504

WORKSTATIONS - FUTURE 1 42 42

PLAN ROOM 1 256 256

PRINT ROOM 1 120 120

PERMIT TECH WORKSTATIONS 4 42 168

PERMITTING COUNTER 1 90 90

CONFERENCE SPACE 3 144 432

CITY CLERK'S OFFICE 502

OFFICES 2 120 240

WORKSTATIONS 1 42 42

SMALL CONFERENCE ROOM 1 120 120

STORAGE 1 100 100

LEGAL DEPARTMENT 282

OFFICES 2 120 240

WORKSTATIONS 1 42 42

COMMUNITY RELATIONS DEPARTMENT 2,096

OFFICES 1 100 100

WORKSTATIONS 7 42 294

WORKSTATIONS - FUTURE 1 42 42

COMMUNICATIONS STUDIO 1 600 600

HUDDLE/QUIET ROOM 1 64 64

MEDIUM CONFERENCE ROOM 1 196 196

OUTDOOR PATIO SPACE 1

STORAGE 2 400 800

SPACE

NUMBER # OF

SPACES NET S.F.

TOTAL NET

S.F TOTAL S.F.

GENERAL OFFICE SUITE 1,707

CUSTOMER SERVICE DIVISION OFFICES 2 120 240

ECONOMIC DEVELOPMENT OFFICES 3 120 360

ORGANIZATIONAL DEVELOPMENT OFFICES 3 120 360

EXPANSION OFFICE SPACE 1 747

FINANCE DEPARTMENT 2,230

OFFICES 6 100 600

MANAGER'S OFFICES 2 120 240

DIRECTOR'S OFFICE 1 160 160

OFFICES - FUTURE 4 100 400

TEMPORARY TOUCHDOWN SPACE 4 42 168

BUSINESS LICENSE WINDOW 2 25 50

FILE ROOM 1 100 100

CONFERENCE ROOM 1 280 280

CONFERENCE ROOM TO MEET WITH PUBLIC

PRINT ROOM/SUPPLY AREA 1 64 64

CASH ROOM/BIN 1 4 4

CHECK PRINTING ROOM 1 36 36

MAIL ROOM 1 128 128

HUMAN RESOURCES DEPARTMENT 912

OFFICES - director 1 160 160

OFFICES 4 100 400

CONFERENCE 1 252 252

FILE ROOM 1 36 36

PRINT ROOM 1 64 64

CITY MANAGER'S OFFICE 884

OFFICES 2 100 200

OFFICES with MEETING TABLE 2 160 320

MAYOR'S OFFICE 1 160 160

MAYOR'S RESTROOM 1 120 120

WORKSTATIONS 1 42 42

WORKSTATIONS - FUTURE 1 42 42

COUNCIL CHAMBERS 5,644

COUNCIL CHAMBERS 1 4,000 4,000

CHAIR STORAGE 1 400 400

BOARD ROOM 1 336 336

EXECUTIVE RESTROOM 1 64 64

AV ROOM 1 300 300

BREAK ROOM 1 256 256

PRE-FUNCTION SPACE 1 288 288

IT DEPARTMENT 726

OFFICES 4 100 400

WORKSTATIONS -FUTURE 3 42 126

LAYOUT/PREP SPACE 1 100 100

STORAGE 1 100 100

BUILDING IT 256

MDF 1 160 160

IDF 2 48 96

SHARED CONFERENCE ROOMS

PUBLIC MEETING ROOM 2 224 448

HUDDLE ROOM (2-4 PEOPLE) 1 80 80

SMALL (6-8 PEOPLE) 1 256 256

LARGE (10-20) 1 512 512

SUPPORT 2,296

COPY/STORAGE 1 96 96

BREAK ROOM 1 900 900

WORKOUT ROOM 1 1,200 1,200

MOTHER'S ROOM 1 100 100

TOTAL* 138 2,296 21,685

1.50

32,528

MECHANICAL, WALL THICKNESS & CIRCULATION FACTOR

SUMMARY

TOTAL BLDG GROSS SQ. FT.

FLOOR PLAN – LEVEL 1

Expansion Office Space Break Room

Cust.

Serv.

Office

Cust.

Serv.

Office

Econ.

Dev.

Office

Econ.

Dev.

Office

Econ.

Dev.

Office

Org.

Dev.

Office

Org.

Dev.

Office

Org.

Dev.

Office

ADMIN

HR DEPARTMENT

FINANCE

FLOOR PLAN – LEVEL 2

ADMIN

FLOOR PLAN – LEVEL 3

ADMIN