RFP 20240305 Outdoor Low Ropes Course.docx - Google Docs.pdf

JKL Bahweting School PSA

Request for Proposal

Outdoor Low-Ropes Course

Carolyn Dale School Superintendent

Date:

April 4, 2024

RFP # 20240404

JKL Bahweting School PSA – RFP# 20240404 - Request for Proposal

1.0 GENERAL INFORMATION

1.1 Scope of the Project 3

1.2 Bid Submission 3

1.3 Calendar of Events 3

2.0 Outdoor Low Ropes Course 4

2.1 Required Features 4

2.2 Equipment Locations 5

2.3 Existing Systems 5

3.0 INSTALLATION 6

4.0 DOCUMENTATION AND TRAINING 7

5.0 INSURANCE REQUIREMENTS 7

6.0 BID REQUIREMENTS 8

6.1 Additional Bid Requirements 8

6.2 Rejection of Bids 9

6.3 Required Information in Bid Responses 9

BID FORMS:

SEALED BID LABEL

BID SUBMISSION

SCHEDULE OF VALUES

BID EXCEPTIONS

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTION ACT

FAMILIAL RELATIONSHIP DISCLOSURE

REFERENCES

1.0 GENERAL INFORMATION

1.1 Scope of the Project

JKL Bahweting School is seeking a vendor to provide an Outdoor Low Ropes Course for the purposes of supporting improvement of mental health and well-being of students. The specific equipment we are seeking includes a minimum of 5 Low Ropes course elements.

For example, spider webs, team log cross, zig zag crossing, or similar course elements that promote problem solving, teamwork, and confidence.

1.2 Bid Submission

Bid closing is May 2, 2024 at 3:00 PM EST at which time all received bids will be publicly opened. All bids received after closing will automatically be rejected. Bids must be sealed and labeled using the provided SEALED BID LABEL form.

Sealed bids will be received at:

JKL Bahweting School PSA Attn: Director of Business and Finance 1301 Marquette Ave.

Sault Sainte Marie, MI 49783

Faxed, electronic, and late bid submissions will not be accepted.

Any requests or questions concerning this bid or any of the requirements should be directed the Project Manager:

Chris Gordon, Director of Curriculum, Instruction, Federal and State Programs cgordon@jklschool.org

A copy of this bid request, including any related addendums and corrections can be found at:

http://www.jklschool.org/rfp

1.3 Calendar of Events

Release of Request to Bid April 4, 2024 On Site Visits Contact Project Manager to Schedule Last day to submit questions May 2, 2024 Bid Closing (3:00 PM EST) May 2, 2024 School Board Approval May 14, 2024 Notification of Award Following Approval Purchase and Installation TBD

2.0 http://www.jklschool.org/rfp

2.0 Cardio Exercise Equipment

2.1 Required Features

The proposed equipment will be a minimum of 5 Outdoor Low Ropes Course Elements.

2.2 Equipment Locations

Outside on designated property location at JKL Bahweting School PSA.

3.0 INSTALLATION

Installation is required.

4.0 DOCUMENTATION AND TRAINING

Contractor shall supply to the school’s Director of Curriculum and Instruction all necessary documentation and training materials to set up, operate, and maintain the equipment.

5.0 INSURANCE REQUIREMENTS

The awarded Contractor agrees, at its sole cost and expense, to purchase, prior to commencement of services, and maintain the following insurance coverage in the minimum amounts indicated for the entire duration of the contract.

Commercial General Liability Insurance: on an “Occurrence Basis” with limits of liability not less than $1,000,000 each occurrence, $2,000,000 aggregate, combined single limit, Personal Injury, Bodily Injury, and Property Damage. Coverage shall include the follow extensions: A) Contractual Liability; B) Products and Completed Operations; C) Independent Contractor’s Coverage; D) Broad Form General Liability Extensions or equivalent; E) Deletions of all Explosion, Collapse, and Under group (XCU) Exclusions, if applicable.

Worker’s Compensation including Employer’s Liability Coverage: of $100,000 each accident, $500,000 annual aggregate, in accordance with all applicable Michigan law.

Motor Vehicle Liability: If Contractor, or its employees, will use motor vehicles to satisfy its responsibilities under this contract, then Contractor must have a minimum amount of $1,000,000 per occurrence combined single limit including coverage for hired or leased vehicles, and owned and non-owned vehicles with No-Fault coverage as required by law. If an insurance coverage furnished by Contractor is on a “claims made” basis, the Contractor shall continue the coverage required under this contract for a minimum period of three years after the expiration or termination of this contract.

If such insurance is not in force, JKL Bahweting School may, at its option, terminate and cancel the contract.

This insurance requirement also applies to any contractor(s) used in collaboration for completion of this project.

6.0 BID REQUIREMENTS

6.1 Additional Bid Requirements

● This Request for Bid describes a particular implementation. All Bids must provide pricing on the “base bid” as described. Voluntary alternatives providing comparable functionality with significant cost reduction and/or performance enhancement may be proposed. Voluntary alternatives must be identified as “Voluntary Alternates” and detailed on provided Bid Forms.

● The school reserves the right to consider proposals based on their relative merit, risk, and value to the school.

● All hardware, equipment, and accessories must be NEW . Items classified as refurbished, remanufactured, or “off-lease” will not be accepted.

● Contractors must be an authorized reseller or provide documentation that equipment was obtained through authorized distribution channels for all major components.

● The school reserves the right to cancel all or parts of this request for bid if it is in the best interest of the school.

● This bid request does not commit us to award a contract, to pay any costs associated with the preparation of a response, to procure or contract for services or equipment.

● The Contractor shall pay for all licenses, permits, taxes, and fees required for this project; and shall comply with all federal, state, and local, laws, ordinances, regulations and other requirements applicable to the work specified at no additional cost to the school. Contractor shall submit copies of all approved certificates and approvals to the school upon receipt.

6.2 Rejection of Bids

JKL Bahweting School reserves the right to accept or reject any or all bids, and to waive any minor discrepancies or technicalities in the bid or specifications when deemed to be in the best interest of the school.

6.3 Required Information in Bid Responses

Bid responses may be rejected for failing to provide all required forms, and any other required information/documentation.

A copy of the required bid forms in a Microsoft Word format will be available at https://www.jklschool.org/rfp

1. Bid Submission

2. Schedule of Values

3. Bid Exceptions

4. Affidavit of Compliance – Iran Economic Sanctions Act

5. Familial Relationship Disclosure

6. References

7. Optional – product data sheets, reference documents

BID FORM:

SEALED BID LABEL

Separate, or fold over, the label on the line below, and affix to the exterior of sealed container so information is clearly visible for Bid Submission. Ensure label is attached in a manner to prevent accidental removal or defacement. Label shall serve as sole identification for sealed bid at submission.

BID TO: JKL Bahweting School PSA Attention: Director of Business and Finance 1301 Marquette Avenue Sault Ste. Marie, Michigan 49783

BID FROM: ___________________________________________

PROJECT: Outdoor Low-Ropes Course

RFP # 20240404

DUE: May 2, 2024 at 3:00 pm

BID SUBMISSION

BID TO: JKL Bahweting School PSA Attention: Director of Business and Finance 1301 Marquette Avenue Sault Ste. Marie, Michigan 49783

BID FROM:

PROJECT: Outdoor Low-Ropes Course RFP # 20240404

The undersigned, having familiarized themselves with all local conditions affecting the cost of work, and having examined all applicable Bidding Documents herein, and herein referenced, including, but not limited to, all addenda issued thereto, hereby propose to furnish all labor, material, equipment, and services required for proper completion of this project for the sum of:

Base Bid: Dollars ($ ) Said amount written above constituting the Base Bid

ALTERNATES:

Voluntary Alternates shown below are identified and described in detail with appropriate attachment(s) as referenced herein.

Voluntary Alternate A: $ Voluntary Alternate B: $

SUBCONTRACTORS:

The following subcontractors are proposed to be used for this project:

Name: Work Proposed:

Name: Work Proposed:

MICHIGAN FAMILIAL RELATIONSHIP DISCLOSURE:

Accompanying this Bid, as required herein, is a legally executed and notarized Michigan Familial Relationship Disclosure.

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT:

Accompanying this Bid, as required herein, is a legally executed and notarized Affidavit of Compliance

– Iran Economic Sanctions Act.

SIGNATORY AUTHORITY:

The undersigned certifies they are an authorized agent of the bidding entity, and legally able to bind the bidding entity to the terms, conditions, and responsibilities of this, and all referenced bid documents.

Furthermore, the undersigned acknowledges an understanding that non-compliance of this authority or any other bidding requirements may result in forfeiture of bid security, dismissal of consideration of bid submitted, and/or personal liability against the signatory.

In submitting this bid, it is understood that JKL Bahweting School reserves the right to reject any or all bids. It is further agreed that this bid is binding for a period of Ninety (90) days from the opening thereof.

Respectfully submitted, Date:

By:

Signed:

Title:

Company Name:

Address:

Primary Contact:

Name:

Title:

Email Address:

Telephone Number:

SCHEDULE OF VALUES

(Bidder may submit a version of only this form with slight variation. All information in this form is required. Form submitted must materially match below both in content and format. Failure to provide appropriate and complete SCHEDULE OF VALUES, as determined by the School, may result in disqualification of Bid.)

All project costs must be detailed - including all equipment, materials, services, delivery, labor, installation, travel, etc.

Bidder: Bid Project:

Part # Mfg and Description Qty Unit Cost

Unit Labor Cost

Total Proposed Cost

TOTAL PROJECT COST

(Must match bid submission form)

BID FORM:

BID EXCEPTIONS

Check one Box

• Bidder takes no exception to, and agrees to comply with all sections, terms, conditions and/or requirements herein for this bid project.

• Bidder proposes the following exceptions to the bid project:

Section Explanation

NOTE:

Exception(s) to any bid sections, terms, conditions and/or requirements deemed excessive for any reason by the School may result in disqualification of Bid.

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

The undersigned, the owner or authorized officer of the below named contractor (the “Contractor”), pursuant to the compliance certification requirement provided in the JKL Bahweting School’s (the “School District”) Request for Proposals (the “RFP”), hereby certifies, represents and warrants that the Contractor (including its officers, directors, and employees) is not an “Iran linked business” within the meaning of the Iran Economics Sanction Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Contractor is awarded a contract as a result of the aforementioned RFP, the Contractor will not become an “Iran linked business” at any time during the course of performing the Work or any services under the contract.

The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for all civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine.

Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date that is determined that the person submitted the false certification.

Name of Contractor

Signature:

Print:

Title: ______________________________

Date: ______________________________

STATE OF __________________)

) ss.

COUNTY OF ________________)

Subscribed and sworn to before me this __________ day of ____________, _________.

Notary Public, ____________ County, ________

My commission expires: ____/ ____/ __________

Acting in the County of: ____________________

MICHIGAN FAMILIAL RELATIONSHIP DISCLOSURE

Pursuant to MCL 380.1267, a sworn and notarized statement disclosing any familiar relationships that exists between the owner or any employee of the bidder and any member of the JKL Bahweting School Board of Education or School Superintendent must be accompanied with the bid. Bids without this disclosure statement will not be accepted.

The current members of the JKL Bahweting School Board of Education are: Norma Castro, Nick Kibble, Maureen Pavlat, Fred Carr

The JKL Bahweting School Superintendent is: Carolyn Dale

• The following are the familiar relationships:

• There are none.

STATE OF ____________________)

)ss

COUNTY OF __________________)

The undersigned, authorized representative of bidder ________________________________ does hereby acknowledge that bidder has read the foregoing disclosure statement and the statements herein contained are true.

Signature of Bidder Representative

Print Name

Title

Subscribed and sworn to before me this ______ day of __________________, ________.

Notary Public, _____________County of ________

My commission expires: ____/ ____/____________

REFERENCES

Customer Name:

Address:

City/State/Zip:

Contact Name and Title:

Phone:

Email:

Scope of Project:

Date of Completion:

Customer Name:

Address:

City/State/Zip:

Contact Name and Title:

Phone:

Email:

Scope of Project:

Date of Completion:

Customer Name:

Address:

City/State/Zip:

Contact Name and Title:

Phone:

Email:

Scope of Project:

Date of Completion: