RFP 2024.02 Addendum 1.pdf

STATE OF FLORIDA

DEPARTMENT OF LEGAL AFFAIRS

OFFICE OF THE ATTORNEY GENERAL

REQUEST FOR PROPOSAL

RFP DLA 2024.02

AUCTION SERVICES

ADDENDUM NO. 1

January 10, 2025

FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3), FLORIDA STATUTES, OR FAILURE TO FILE A BOND OR OTHER SECURITY WITHIN THE TIME ALLOWED FOR FILING A BOND SHALL

CONSTITUTE A WAIVER OF PROCEEDINGS UNDER CHAPTER 120, FLORIDA STATUTES.

The purpose of this Addendum is to answer questions received in accordance with Section 2.3, Questions, and amend parts of the Request for Proposal, as identified in Part A. In the event of a conflict between previously released information and the information contained in this Addendum, the information herein will control. The information included in this Addendum is incorporated and made part of this solicitation. Note: This Addendum No. 1 does not need to be returned with the Proposal.

Deletions are indicated by “strikethrough”. Additions, updates, or replacements are indicated by highlighting.

Part A. Changes to the Request for Proposal

Page 4, Table of Contents is amended to add: Attachment E, Property Currently in OAG Possession Ready for Auction

Part B. Questions and Answers Contained herein are the responses to the questions submitted to the Department of Legal Affairs, Office of the Attorney General (OAG) for RFP DLA 2024.02, Auction Services.

# QUESTION ANSWER

1.

Would the State consider a solution where assets are hauled away to the vendor’s location, stored, cataloged, imaged, and then auctioned solely online via the vendor’s online platform?

Yes, see Task 4.2.1.2.2 of the RFP.

2.

Can you provide a list of previously sold assets and their winning bid amounts? We understand that this is not a guaranteed list of items to be provided, but would be helpful for understanding potential assets.

To the best of the OAG's knowledge, we have not had any recent auction services.

3.

What is the anticipated monthly / annual volume of assets under this project?

Unsure, it will vary depending on items collected from each judicial case.

4.

How many locations will the assets be stored in ~ prior to pick-up and where are they located?

Assets will be located at any of the OAG's offices in Florida, depending on where the case is being handled. These locations are Fort Lauderdale, Fort Myers, Jacksonville, Miami, Orlando, Pensacola, Tallahassee, Tampa, and West Palm Beach.

5.

How is the State currently disposing of assets? Can you tell us the current incumbent providing this service for the State?

Assets are currently not being disposed of and there is not a current incumbent for these services.

6.

What is the annual estimated volume or sales amount for the previous year?

None, this is the first procurement by the OAG for these services.

We are looking to contract with a vendor that can provide these services moving forward as we have recently been taking on cases that have the potential for seizing personal items that need to be auctioned off.

7.

Are items to be picked up at one centralized facility, or are there various locations throughout the state?

See answer to Question 4.

8.

Will the Department provide a list outlining the quantity of asset types typically sold to help better understand the storage space requirements?

Yes, see Attachment E to this Addendum. This list is currently what the OAG has ready for auction and in future auctions, the items listed will vary depending on the case.

9.

Will the Department consider in-place auction services, wherein the assets remain in the care and custody of the Department until picked up by the winning bidders? In this case, the vendor will provide a full-service approach to auctions, a process that has proven to be very successful for many state governments.

No.

10.

Which company is the incumbent vendor for similar services, specifically DLA's sales of assets obtained through judicial seizure? What are the incumbent vendor's fees for such services?

We currently do not have an incumbent vendor.

11.

How long are assets expected to be stored by the vendor before being sold at auction? Are there any waiting/holding periods while assets move through the legal process?

We would like the auction to take place ASAP. Usually, when we contact the vendor, there will be no holding period.

FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3), FLORIDA STATUTES, OR FAILURE TO FILE A BOND OR OTHER SECURITY WITHIN THE TIME ALLOWED FOR FILING A BOND SHALL CONSTITUTE A WAIVER OF PROCEEDINGS UNDER CHAPTER 120, FLORIDA STAT...