RFP 2024 Athletic Apparel and Uniforms.docx

PURCHASING DEPARTMENT

REQUEST FOR PROPOSAL

FOR

ATHLETIC APPAREL AND UNIFORMS

2024 DALTON PUBLIC SCHOOLS

BID NUMBER (FY24 HS Athletic Apparel/Uniforms) ISSUED February 15, 2024 Proposal Opening: March 7th 2024 – 10am

Invitation to Bid To: All Bidders Dalton Public Schools invites you to bid to provide Athletic Apparel and Uniforms for:

1. Dalton High School, 1500 Manly St., Dalton, GA 30720

2. The option to provide for The Dalton Academy, Hammond Creek, and Dalton Junior High may be added.

The contract shall automatically renew for each of the first (4) years after the initial contract is signed unless Dalton Public Schools, or the company chooses not to renew. In addition, Dalton Public Schools reserves the right to extend the contract for additional (1) year term with the successful contractor so long as the proposal of future contracts remain equal to or less than the specified current year contract.

Response to this Invitation to Bid shall be submitted in a sealed envelope marked “RFP FY24 Athletic Apparel and Uniforms” or emailed with the subject line of “RFP FY24 Athletic Apparel and Uniforms”. Bids may be mailed to (Dalton Public Schools, P.O. Box 1408 Dalton, GA 30722), emailed (angela.macon@dalton.k12.ga.us) or delivered to Dalton Public Schools, Central Office 3rd Floor of City Hall, 300 W Waugh St. Dalton, GA 30720, before bid opening time.

***NOTE FOR BIDS SENT VIA EMAIL*** Please send link to your bid if the file size exceeds 25MB. DPS will not be responsible for lost emails. Receipt verification on your email is recommended.

Bids will be opened at Dalton Public Schools Finance Office at Central Office 300 W Waugh St. 3rd Floor City Hall, Dalton, GA 30720, on March 7th 2024 at 10:00 am.

Bidders are required to use the enclosed specifications forms. They are instructed to read carefully all items, conditions and specifications in this letter and the attached pages before completing their bid.

Dalton Public Schools reserves the right to accept or reject any and all bids, and to waive any irregularity in bids received to award the entire bid to one vendor or to make awards by groups or line items, whichever is in the best interest of the school district.

Any questions concerning this bid may be forwarded to:

angela.macon@dalton.k12.ga.us Your interest and participation are solicited and appreciated.

Sincerely, Angela Macon Angela Macon, Purchasing Department Dalton Public Schools

General Terms and Conditions

1. Bids should be mailed in ample time to assure delivery before the bid opening date and time:

Mail To: Dalton Public Schools Attn: Bids/Angela Macon P.O. Box 1408 Dalton Ga 30722

2. Bids may be hand delivered to the Dalton Public Schools, Central Office 300 W Waugh St. Dalton, GA prior to bid opening time.

3. Bids may be emailed to angela.macon@dalton.k12.ga.us by 9:00am on the day of the bid opening. The subject line shall state “RFP FY24 Athletic Apparel/Uniforms”.

4. Bids must be on the specifications forms provided within this Invitation to Bid, sealed within an envelope marked as shown in the cover letter.

5. No awards of any kind are made at the time of the bid opening. A copy of the bid tabulations and/or the awards will be available upon request after the bid has been awarded.

6. The bidder, by submitting a bid, certifies that to the best of their knowledge, neither they nor any of their suppliers discriminate against any employee or applicant for employment because of any protected class as defined by federal Equal Employment Opportunity regulations.

7. Dalton Public Schools has the right to award the entire bid to one vendor or to separate the bid and order by line item. Dalton Public School reserves the right to order additional quantities or reduce quantity amounts as need to meet the school’s needs. Dalton Public Schools reserves the right to reject any or all bids to best meet the interests of the school district.

BIDDER’S DECLARATION

The bidder understands, agrees and warrants:

1. That the bidder has carefully read and fully understands the full scope of the specifications. That the bidder has the capability to successfully undertake and complete the responsibilities and obligations in said specifications.

2. That the installer must have a one million dollar ($1,000,000) general liability policy, proof of workers’ compensation on all workers, and proof of vehicle insurance that covers all vehicles on school property. Proof of all insurances must be included in the bid.

3. That this bid may be withdrawn by requesting such withdrawal in writing at any time prior to March 7th 8:00 am, but may not be withdrawn after such date and time.

4. That Dalton Public Schools reserves the right to reject any or all bids and to accept that bid or portions of the bid which will, in its opinion, best serve the public interest. Dalton Public Schools reserves the right to waive any technicalities and formalities in the bidding.

5. That by submission of this bid the bidder acknowledges that Dalton Public Schools has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information supplied by the bidder.

6. The contract shall automatically renew for each of the first (4) years after the initial contract is signed unless Dalton Public Schools or the company chooses to not renew. In addition, Dalton Public Schools reserves the right to extend the contract for additional (1) year term with the successful contractor so long as the proposal of future contracts remain equal to or less than the specified current proposal.

If a partnership, a general partner must sign.

If a corporation, the authorized corporate officer(s) must sign and the corporate seal must be affixed to this bid.

BIDDER:

AFFIX CORPORATE SEAL (If Applicable)

CERTIFICATE OF NON-DISCRIMINATION

In connection with the performance of work under this contract, the bidder agrees as follows:

The bidder agrees not to discriminate against any employee or applicant for employment because of race, creed, color, sex, national origin, ancestry or disability. The vendor shall take affirmative action to insure that employees are treated without regard to their race, creed, color, sex, national origin, ancestry or disability. Such action shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruiting or recruitment, advertising, lay-off or termination, rates of pay or other compensation and selection for training, including apprenticeship.

In the event of the bidders’ non-compliance with this non-discrimination clause, the contract may be canceled or terminated by Dalton Public Schools. The bidders may be declared by the school system ineligible for further contracts with Dalton Public Schools until satisfactory proof of intent to comply shall be made by the vendor.

The bidder agrees to include this non-discrimination clause in any sub-contracts connected with the performance of this agreement.

BIDDER:

NON-COLLUSION AFFIDAVIT

The following affidavit is to accompany the bid:

STATE OF _____________________, COUNTY OF ______________________________

Owner, Partner or Officer of Firm Company Name, Address, City and State Being of lawful age, being first duly sworn, on oath says that he/she is the agent authorized by the bidder to submit the attached bid. Affidavit further states as bidder, that they have not been a party to any collusion among bidders in restraint of competition by agreement to bid at a fixed price or to refrain from bidding; or with any office of Dalton Public Schools, or any of its employees as to quantity, quality or price in the prospective contract; or any discussion between bidders and any official of Dalton Public Schools, or any of its employees concerning exchange of money or other things of value for special consideration in submitting a sealed bid for:

FIRM NAME

SIGNATURE

TITLE

Subscribed and sworn to before me this _________day of ____________ 2023.

NOTARY PUBLIC

CONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with Dalton Public Schools has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with Dalton Public Schools, contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to Dalton Public Schools at the time the subcontractor(s) is retained to perform such service.

EEV / Basic Pilot Program* User Identification Number

BY: Authorized Officer or Agent Date (Contractor Name)* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the “EEV / Basic Pilot Program” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA)

Title of Authorized Officer or Agent of Contractor Printed name of Authorized Officer or Agent

Subscribed and sworn to before me this _________day of ____________ 2023.

NOTARY PUBLIC

My Commission Expires:

DALTON PUBLIC SCHOOLS

Athletic Apparel and Uniforms

Specifications:

Dalton Public Schools is seeking proposals from experienced and qualified dealers to provide discounts for athletic uniforms and athletic apparel for Dalton High School with the option to include The Dalton Academy, Dalton Junior High School, and Hammond Creek. The dealer will ensure that all high schools that participate in Georgia High School Association (GHSA) sanctioned sports which include but not limited to football, cheerleading, softball, volleyball, cross country, flag football, swimming, basketball, wrestling, gymnastics, tennis, soccer, track, baseball, lacrosse, and golf will obtain the best prices when ordering uniforms and general athletic apparel. The dealer will set the prices and rebate program on the different brands they offer to the schools. Dalton Public Schools views shoes as equipment and not part of the uniform. If the high school offers a team shoe, it will be from the brand that they have agreed to purchase. Payment for services will be the responsibility of the local school and the amount will be determined by the number of team uniforms and athletic apparel ordered.

The scope of services of this solicitation pertains to the Dalton High School and may include additional school(s) within DPS (The Dalton Academy, Dalton Junior High, Hammond Creek). The contract start date shall be April 1, 2024.

Dalton Public Schools is looking for contractor(s) in the following categories of expertise: Providing team uniforms and athletic apparel to all high schools that compete in GHSA sports. Sponsorship opportunities including but not limited to branding and advertisement within DPS. Contractor(s) are to select their categories of expertise and clearly document their experience and credentials in these categories. Contractor(s) can select one or multiple categories but must show proficiency in a specific category in order to be considered for a recommendation in that category.

The uniform and athletic apparel supplier shall:

1. Describe your discount program on all uniforms and shoes.

2. Describe your discount program on all general athletic apparel.

3. Describe your rebate program on all items purchased by the school.

4. Describe how you will service school accounts with your sales representatives.

5. Provide a timeline to phase out existing uniforms if they are a different brand and the terms of passing these uniforms on to lower programs (JV and 9th).

6. Describe potential advertising/branding opportunities that might exist at the school and the district.

7. Demonstrate equity in pricing for male/female uniforms regarding gender equity (comparable selection, price, and quality).

8. Describe allowance for sports that are not fully serviced by the contractor.

9. Discuss any other value-added components that would be a part of the district-wide contract. Example: The coverage might extend to community sports teams in each school zone or spirt wear sales for the booster club at the high school level.

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