RFP 2024-19 QUESTIONS AND ANSWERS.pdf

RFP 2024-19 Official Responses to Questions All responses are incorporated into RFP 2024-19.

RFP 2024-19 Operations of a 60-Bed Skilled Nursing Services Program within the Coxsackie Regional Medical Unit

Question Number

RFP

Section

Questions Received in Writing DOCCS’ Responses to Questions

What was the amount awarded during the last vendor's contract?

Contract C161406 from 4/1/2017 – 6/30/2024 is $40,843,945.80 as noted in OSC Open Book New York:

https://wwe2.osc.state.ny.us/transparency/contracts/contractsear ch.cfm

Can you provide a detailed breakdown of the cost associated with staff, activities, programs, etc.?

Rates of the current vendor are proprietary and confidential.

How are vendors vetted what's the process?

Please refer to page 34 of RFP Section BB. Background Check Requirements.

What's the total cost associated with the total budget?

Total contract from 4/1/2017-6/302024 was $42,534,969.61.

Expended amount was $40,843,945.80.

Duration of contract option for renewals?

Please refer to RFP 2024-19 (page 23) Section X. Administrative Information, Subsection C- Term of contract.

What insurance coverage is required and who is responsible for obtaining it?

Please refer to RFP 2024-19 Section XII Legal Required Forms Subsections B., 1– Insurance Requirements and subsection B., 2 – General Conditions Applicable to Insurance (pages 37-43) .

What services are included in the contract?

Please refer to RFP 2024-19 Section VI - Scope of Services and Section VIII Supplies. DOCCS will be responsible for all prescription costs, laboratory, security, custodial, laundry, food services or changes to specialty care.

Are there any upfront payments or deposits?

No.

What license or certificate is required? Per RFP 2024-19 must be in compliance with 10 NYCRR Section 415 for nursing homes and community standards.

What are the key responsibilities? Please see response to question #7 above.

What reporting requirements are outlined in the contract?

Please see response to question #7 above.

What liability protections are in place for both parties?

Please refer to RFP 2024-19 Section XI – Contract Clauses, subsection H – Indemnification (page 27).

https://wwe2.osc.state.ny.us/transparency/contracts/contractsearch.cfm https://wwe2.osc.state.ny.us/transparency/contracts/contractsearch.cfm

RFP 2024-19 Operations of a 60-Bed Skilled Nursing Services Program within the Coxsackie Regional Medical Unit

What is the process in place for resolving disputes?

This question is not relevant to the development of a proposal under this RFP.

What are specific protocols for admissions and discharges?

Please refer to RFP 2024-19 Section VI Scope of Services, Subsection C – Admission/Discharge Process (page 10) and attachment I Health Services Policy 1.13.

What are staffing requirements? The successful bidder must be able to provide the management and staffing for the operation of a 60-bed skilled nursing services program within the Coxsackie RMU.

What is the protocol for managing staff turnover?

Please see response to question #15 above. The bidder must provide management of staffing.

Site Visit

What’s the average census? As of September 17, 2024 50 of the 60 beds are full.

Is there a budget for this? Is there an existing current budget for the contact that is already here?

1) No budget for the new contract.

2) Please see response to question #1 above.

Information for fulltime equivalency by position (RN all the way to admin). How many are currently needed (FTEs by position) that is required to adequately staff based on current census – to adequately staff RMU and cost per position?

One FTE (Full Time Equivalent) is considered 2,080 hours per year (ex: LPN = 21,231annual hours/2080 per FTE =10.2 FTE).

The historical data and the estimated annual hours are provided within the RFP for guidance.

Site Visit

How much does each specialty, RN etc.

get paid under current contract?

Rates of the current vendor are proprietary and confidential.

What are the critical challenges in current operation of unit that you would like the successful bidder to be able to address?

This question is not relevant to the development of a proposal under this RFP.

1) What is the litigation profile like?

2) What is the risk level of litigation?

These questions are not relevant to the development of a proposal under this RFP.

Site Visit

Do incarcerated individuals have the ability to request DNR?

Yes, per DOCCS Health Services Policy.

RFP 2024-19 Operations of a 60-Bed Skilled Nursing Services Program within the Coxsackie Regional Medical Unit

Is Contractor only accountable to

DOCCS?

The question is unclear. Therefore, DOCCS cannot provide a response.

PRI certified providers - do people listed on the table already need to have this certification on position profile prior to putting them on there or can they obtain the certification after?

If they don’t already have one, vendor must outline how they plan to obtain one and have one in place in time for contract start date.

Site Visit

Hiring and staffing, what is most fluctuating?

The question is unclear. Therefore, DOCCS cannot provide a response.