RFP 2024-027 Camp Alden Break In Repair.pdf

Grand Traverse Band, Facilities Maintenance RFP Page 1

The Grand Traverse Band of Ottawa and Chippewa Indians

GTB – Alden Camp Repairs

REQUEST FOR PROPOSALS

GTB 2024 - 027

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Table of Contents:

1. Site Location……………………………………………………………………………. Pg. 3

2. Project Requirements……………………………………………………………….… Pg. 3

3. Proposal Requirements………………………………………………………….…… Pg. 3

4. Scope of Work………………………………………………………………………… Pg. 3

5. Selection Overview and Criteria……………………………………………………… Pg. 4

6. Insurance Requirements……………………………………………………………… Pg. 4

7. Tribal / Native American Preference…………………………………………………. Pg. 4

8. Minority and Woman Owned Business………………………………………………. Pg. 5

9. Selection………………………………………………………………………………… Pg. 5

10. Timelines…………………………………………………………………………………. Pg. 5

11. Instructions for Offerors………………………………………………………………… Pg. 6

Grand Traverse Band, Facilities Maintenance RFP Page 3

The Grand Traverse Band of Ottawa and Chippewa Indians (“Grand Traverse Band” or “GTB”) is requesting Proposals from qualified contractors interested in contracting with the GTB to provide repair and/or reconditioning services to the Alden Camp structures.

THE SITE IS LOCATED AT:

The Grand Traverse Band of Ottawa and Chippewa Indians

Alden Camp Buildings located at:

7904 Valley St.

Alden, Michigan 49612

PROJECT REQUIREMENTS:

• Requirements – The contractor will be responsible for providing all equipment and supplies used to complete the requested work.

• Special Requirements – Contractor shall use caution to:

o Exercise care to prevent damage to adjacent structures, sidewalks, walkways, and streets.

o Ensure that existing buildings in the area can operate normally without significant disruption during working activities.

o Ensure the facility will be secured after hours.

• All timesheets for prevailing wage must be kept in accordance with the federal Davis Bacon Act.

PROPOSAL REQUIREMENTS

• Interested contractors must, at a minimum, provide the following information:

o Approach: Describe the extent to how you will be performing the required work.

o Schedule: Provide an estimated project schedule to complete the scope of work described above.

• Price: It is the Grand Traverse Band’s intent to select a contractor for the site that will, in the Grand Traverse Band of Ottawa and Chippewa Indians sole determination, provide the best proposal at the least cost.

• Price will include federal prevailing wage rates under the Davis – Bacon Act.

• Price must include any/all fees related to the project requirements.

• Contractors are requested to submit (2) copies of the proposal.

SCOPE OF WORK:

1. Remove damaged:

a. (4) damaged exterior doors and jambs

b. (3) damaged double hung windows on various structures

c. Repair garage door on the crafts door.

2. Repair all:

a. Door jambs as needed.

b. Size and replace (3) Windowsills, Frames and Casings as needed.

3. Replace with:

Grand Traverse Band, Facilities Maintenance RFP Page 4

a. (4) - 18 or 20 gauge steel metal exterior doors 3-0 x 6-8.

b. (3) – Double hung windows

4. Install Schlage door hardware to all doors replaced including a door latch shield device used to prevent intrusion.

5. Repair all damage to interior drywall and trim as need for all windows and doors.

6. Repair all damage to existing drywall and siding caused by the contractor in the construction process.

7. Haul away and dispose of all construction materials at the contractor’s expense.

8. Clean-up and remove all trash and debris from the site when complete.

SELECTION OVERVIEW AND CRITERIA:

• On or before the time specified herein, the respondents will submit a proposal in response to this RFP.

• The Grand Traverse Band Facilities Manager will assess the proposals utilizing the evaluation criteria as stated in this RFP document.

• All expenses incurred by the responder for the interviews and presentations will be the sole responsibility of the responder.

• The Grand Traverse Band accepts no responsibility for the reimbursement of any expenses incurred by a responder under this document.

• Any questions regarding this RFP should be sent via email to:

Ron Anderson, GTB Facilities Manager.

Email: ron.anderson@gtb-nsn.gov

INSURANCE REQUIREMENTS

• The selected company must procure, maintain, and furnish proof of:

o workers' compensation insurance in conformance with the Michigan Disability

Compensation Act and any other applicable workers’ compensation laws.

o The selected will have $1,000,000.00 General Liability, $2,000,000.00 General

Aggregate Insurance and $1,000,000.00 Workmen’s Comp coverage.

o Claims for damages because of bodily injury including personal injury, sickness or disease, or death of any and all employees or of any person other than such employees.

o Claims for damages because of injury to or destruction of property, including loss of use resulting therefrom.

o Claims caused by professional errors, acts, or omission and any other insurance prescribed by law.

• The selected/successful company must furnish a certificate of liability insurance showing the Grand Traverse Band of Ottawa and Chippewa Indians as insured.

• All projects over $250,000.00 will need to acquire performance and payment bonds.

Bonding will be in the amount of 100% of the contract cost.

TRIBAL / NATIVE AMERICAN PREFERENCE:

• Tribal Member Preference will apply.

mailto:ron.anderson@gtb-nsn.gov

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• Native American / Alaska Native preference will apply.

MINORITY AND WOMAN OWNED BUSINESS:

• Minority business owners (minority or woman owned businesses) will be afforded full opportunity to submit proposals in response to this invitation and will not be discriminated against on the grounds of race, color, creed, sex, or national origin in consideration for an award.

• It is the policy of the Tribe that minority and women owned business enterprises (MBE/WBE) have an opportunity to participate at all levels of contracting in the performance of Tribe contracts to the extent practical and consistent with the efficient performance of the contract.

• Please indicate that you are a minority or woman owned business with your proposal submission.

• The successful company must ensure that all subcontractors, agents, personnel assigned by or employees of prime company and subcontractors are not discriminated against because of their race, color, religion, sex or national origin. The successful company must make positive efforts to provide equal employment opportunity for minority and woman owned businesses.

TIMELINES:

• The deadline for the submission of any and all questions and inquiries concerning this RFP is Friday, March 29, 2024 at 5:00 p.m.

• The Grand Traverse Band of Ottawa and Chippewa Indians shall have sole discretion in evaluating the qualifications of responders and the suitability of their proposals to meet the needs of the Tribe. The Tribe reserves the right to select the Proposal that is deemed to be in the best interest of the Tribe.

• The Grand Traverse band of Ottawa and Chippewa Indians also reserves the right to reject any and all Proposals.

• Proposal Due Date: Friday, April 12, 2024 3:00 pm

• Interested contractors should submit (2) copies of their proposal to:

Ron Anderson GTB Facilities Manager.

2605 N. West Bay Shore Dr. Peshawbestown, Michigan 49682 or by email to: ron.anderson@gtb-nsn.gov

• Bids can also be submitted electronically. GTB utilizes https://www.bidnetdirect.com/mitn to distribute official copies of the Request for Proposals (RFP) and to receive bids electronically. Proposing firms will be required to register with the website to download the RFP documents and addenda and to submit bids. If you experience problems with

BidNet Direct, please call 1-800-835-4603 option 2 for assistance. There is no charge by

BidNet Direct for this service.

https://www.bidnetdirect.com/mitn mailto:ron.anderson@gtb-nsn.gov https://www.bidnetdirect.com/mitn

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• Proposals are due on or before the submission deadline noted above.

• All proposal packages must have: Grand Traverse Band, Facilities Maintenance clearly marked on the outside for easy identification by The Grand Traverse Band of Ottawa and Chippewa Indians.

• Proposals may be hand delivered prior to the submission deadline at the address listed above. Directions may be obtained by calling (231) 534-7034.

• Any proposals received later than the submission deadline will not be accepted or considered.

• Facsimile (FAX) transmissions will not be accepted.

• The Tribe will not be responsible for late submission caused by the postal service, other carriers, or any other delivery problems regardless of the reason.

INSTRUCTIONS FOR OFFERORS:

• Proposals will be accepted from responsible, qualified and responsive companies.

• No proposal may be withdrawn for a period of ninety (90) days after the proposal submission date.

• A responsible offeror means an offeror who has the capability in all respects to perform fully the requirements mentioned in the proposal document and the integrity and reliability which will assure good faith performance.

• A responsive offeror means an offeror who has submitted a proposal which conforms in all respects to the request for proposal requirements.