RFP 2023 - Fresh Produce.pdf

Request for Proposals # 11072023 – Fresh produce

Mt. Hood Commu n i t y Co l lege (M H CC ) C D FS D ep art men t i s req u est in g b id s t o p rov id e f resh p rodu ce , on an as n eeded b as i s , t o b e d e l ivered t o the Gresham campus located at 26000 SE Stark St. Gresham, OR 97030.

The purpose of this request is select one (1) contractor for a 24 months period (not to exceed $300,000)

Please send the requested information outlined in the RFP to Kara Carsner at Kara.Carsner@mhcc.edu no later than 2:30 pm on November 20th, 2023 . Call or email Kara at

(503) 491-7420 if you have questions. Bids submitted after the designated time shall be kept on file but will NOT be considered for award.

MHCC reserves the right to determine the most responsible bidder.

Insurance Requirements:

• The Contractor shall maintain commercial general liability in an amount not less than $1,000,000 per occurrence to protect against liability for bodily injury and property damage, which may arise out of the Contractor’s operations under this project. Such insurance shall include coverage for products-completed operations liability, independent contractors, contractual liability (including the tort liability of another assumed under a business contract), and all other standard coverage provided by a commercial general liability policy.

• The Contractor shall maintain automobile liability insurance in an amount not less than $1,000,000 per occurrence to protect against liability arising from the use, loading, and

• unloading of all of the Contractor’s owned, hired, and non-owned automobiles in connection with this project.

• The Contractor shall maintain workers’ compensation coverage for all subject workers as required by law, including employer’s liability.

mailto:Yashar.Mosanenzadeh@mhcc.edu

FAILURE TO SUBMIT THIS FORM MAY BE CAUSE FOR PROPOSAL REJECTION

Due Date: 2:30 pm November 20th, 2023

Vendor Name:____________________________Address:___________________________________

Contact Person: _____________________________

Phone Number:__________________________Authorized Signer:____________________________

Print Name/Title: _______________________________________Date: _______________________

Scoring Criteria

Points will be awarded according to the following-

Price……………………….……..40 points Written Answers…………...30 points References……………...…….15 points Cover Letter…………..….…..15 points

Submit a cover letter (no longer than 1 page) with information about your overall qualifications to perform the work described in the request for bids, including: years of experience, delivery schedules, order placement, quality of product, etc.

This is a list of the most common items ordered by MHCC CDFS. Please note that in some cases we will order items that are not listed below. CDFS provides food for 17 different sites across NE Portland and Gresham areas, serving roughly 1,000 Head Start children. Please list your prices and include any associated delivery costs. Do not forget to list units.

Description Your Price Per Unit (Specify)

BANANA FIRM - 2.5-3

- DOLE

APPLE - GALA

APPLE - FUJI

APPLE – PINK LADE

APPLE – GRANNY

SMITH

BLUEBERRY

STRAWBERRY

CABBAGE - GREEN

CANTALOUPE

CARROT - JBO

CARROT - MED

CAULIFLOWER

CELERY

CILANTRO

CUCUMBER

LEMON

LETTUCE - ROMAINE

CHOPPED

LIME

MELON HONEYDEW

ORANGE - NAVEL

ONION - YELLOW

PEPPER - GREEN

PEPPER - RED

PINEAPPLE - GOLD

TOMATO - CHERRY

BEET - RED

BROCCOLI

BROCCOLI- FLORETTE

GARLIC - PEELED

ASPARAGUS

GREEN BEAN

RASBERRY

GRAPE - RED

GRAPE - GREEN

GINGER

EGGPLANT

ZUCCHINI

SQUASH - YELLOW

SQUASH –

BUTTERNUT

SUGAR SNAP PEAS

KIWI

WATERMELON

JICAMA

POTATO – RED

POTATO – GOLD

POTATO – RUSSET

Questionnaire

Please answer questions in the same order. Answers should collectively not exceed 2 pages.

1- Provide details of your qualifications and experience, including experience with similar projects as described in this solicitation.

2- Describe the quality of products you will be selling to MHCC.

3- Are you able to handle large quantity orders? Please explain?

4- Describe your responsiveness in addressing quality and logistical issues.

5- Delivery must be between 7:30 am and 10:30 am. Can you meet this deadline?

6- Do you have a minimum and maximum order quantity? Please explain.

7- Where does your produce come from?

8- What method is used to place orders? (by phone, email, online ordering guide, etc.)

9- When is your order cutoff time for next day delivery?

10- Are you able to handle last minute will-call orders? If so, how long does it take you to process them?

11- List 3 reasons why your company stands out in your particular industry?

12- How do you handle order discrepancies such as shorted items?

13- How do you handle quality issues when they arise?

FAILURE TO SUBMIT THIS PAGE MAY BE CAUSE FOR PROPOSAL REJECTION

Due Date: 2:30 pm November 20th, 2023

REFERENCE FORM

Provide 3 references for whom you provided similar services as those described in this request for bids.

Client Name:

Address:

Contact Name:

Title:

Phone Number:

Dates of Service(s):

Insurance Requirements: