RFP 2022-27 Construction Support servies for Paving projects 3.15.22~1.pdf

REQUEST FOR PROPOSALS #2022-27

QUALIFICATION BASED SELECTION

FOR

CONSTRUCTION ENGINEERING SUPPORT AND INSPECTION SERVICES FOR

2022 LOCAL ROAD PAVING PROJECTS

BOARD OF COUNTY COMMISSIONERS

TOOTIE SMITH, Chair

SONYA FISCHER, Commissioner PAUL SAVAS, Commissioner

MARK SHULL, Commissioner MARTHA SCHRADER, Commissioner

Gary Schmidt

County Administrator

Tralee Whitley

Contract Analyst

PROPOSAL CLOSING DATE, TIME AND LOCATION

DATE: April 5, 2022

TIME: 2:00 PM, Pacific Time

PLACE: Procurement@clackamas.us mailto:Procurement@clackamas.us

RFP#2022-27 Page ii Construction Engineering Support and Inspection Services for 2022 Local Paving Projects

SCHEDULE

Request for Proposals Issued…….................................................. March 15, 2022

Protest of Specifications Deadline..................................................March 22, 2022, 5:00 PM, Pacific Time

Deadline to Submit Clarifying Questions....................................... March 29, 2022, 5:00 PM, Pacific Time

Request for Proposals Closing Date and Time……....................... April 5, 2022, 2:00 PM, Pacific Time

Deadline to Submit Protest of Award............................................. Seven (7) days from the Intent to Award

Anticipated Contract Start Date……..............................................Spring 2022

TABLE OF CONTENTS

Section 1 – Notice of Request for Proposals

Section 2 – Instructions to Proposers

Section 3 – Scope of Work

Section 4 – Evaluation and Selection Criteria

Section 5 – Proposal Content (Including Proposal Certification)

SECTION 1

NOTICE OF REQUEST FOR PROPOSALS

Notice is hereby given that Clackamas County through its Board of County Commissioners will receive sealed Proposals per specifications until 2:00 PM, April 5, 2022 (“Closing”), to provide Construction Engineering Support and Inspection Services for 2022 Local Paving Projects. No Proposals will be received or considered after that time.

The resulting contract from this RFP require the consultant to begin work in Spring 2022.

RFP Documents can be downloaded from the state of Oregon procurement website (“OregonBuys”) at the following address https://oregonbuys.gov/bso/view/login/login.xhtml, Document No. S-C01010-00002465.

Prospective Proposers will need to sign in to download the information and that information will be accumulated for a Plan Holder's List. Prospective Proposers are responsible for obtaining any Addenda, clarifying questions, and Notices of Award from OregonBuys. Sealed Proposals are to be emailed to Clackamas County Procurement Services at procurement@clackamas.us.

Contact Information Procurement Process and Technical Questions: Tralee Whitley at TWhitley@clackamas.us

The Board of County Commissioners reserves the right to reject any and all Proposals not in compliance with all prescribed public bidding procedures and requirements, and may reject for good cause any and all Proposals upon the finding that it is in the public interest to do so and to waive any and all informalities in the public interest. In the award of the contract, the Board of County Commissioners will consider the element of time, will accept the Proposal or Proposals which in their estimation will best serve the interests of Clackamas County and will reserve the right to award the contract to the contractor whose Proposal shall be best for the public good.

Clackamas County encourages proposals from Minority, Women, Veteran and Emerging Small Businesses.

https://oregonbuys.gov/bso/view/login/login.xhtml mailto:procurement@clackamas.us mailto:TWhitley@clackamas.us

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SECTION 2

INSTRUCTIONS TO PROPOSERS

Clackamas County (“County”) reserves the right to reject any and all Proposals received as a result of this RFP. County Local Contract Review Board Rules (“LCRB”) govern the procurement process for the County.

2.1 Modification or Withdrawal of Proposal: Any Proposal may be modified or withdrawn at any time prior to the Closing deadline, provided that a written request is received by the County Procurement Division Director, prior to the Closing. The withdrawal of a Proposal will not prejudice the right of a Proposer to submit a new Proposal.

2.2 Requests for Clarification and Requests for Change: Proposers may submit questions regarding the specifications of the RFP. Questions must be received in writing on or before 5:00 p.m. (Pacific Time), on the date indicated in the Schedule, at the Procurement Division address as listed in Section 1 of this RFP.

Requests for changes must include the reason for the change and any proposed changes to the requirements.

The purpose of this requirement is to permit County to correct, prior to the opening of Proposals, RFP terms or technical requirements that may be unlawful, improvident or which unjustifiably restrict competition.

County will consider all requested changes and, if appropriate, amend the RFP. No oral or written instructions or information concerning this RFP from County managers, employees or agents to prospective Proposers shall bind County unless included in an Addendum to the RFP.

2.3 Protests of the RFP/Specifications: Protests must be in accordance with LCRB C-047-0730.

Protests of Specifications must be received in writing on or before 5:00 p.m. (Pacific Time), on the date indicated in the Schedule, or within three (3) business days of issuance of any addendum, at the Procurement Division address listed in Section 1 of this RFP. Protests may not be faxed. Protests of the RFP specifications must include the reason for the protest and any proposed changes to the requirements.

2.4 Addenda: If any part of this RFP is changed, an addendum will be provided to Proposers that have provided an address to the Procurement Division for this procurement. It shall be Proposers responsibility to regularly check OregonBuys for any notices, published addenda, or response to clarifying questions.

2.5 Submission of Proposals: Proposals must be submitted in accordance with Section 5. All Proposals shall be legibly written in ink or typed and comply in all regards with the requirements of this RFP. Proposals that include orders or qualifications may be rejected as irregular. All Proposals must include a signature that affirms the Proposer’s intent to be bound by the Proposal (may be on cover letter, on the Proposal, or the Proposal Certification Form) shall be signed. If a Proposal is submitted by a firm or partnership, the name and address of the firm or partnership shall be shown, together with the names and addresses of the members. If the Proposal is submitted by a corporation, it shall be signed in the name of such corporation by an official who is authorized to bind the contractor. The Proposals will be considered by the County to be submitted in confidence and are not subject to public disclosure until the notice of intent to award has been issued.

No late Proposals will be accepted. Proposals submitted after the Closing will be considered late and will be returned unopened. Proposals may not be submitted by telephone or fax.

2.6 Post-Selection Review and Protest of Award: County will name the apparent successful Proposer in a Notice of Intent to Award published on OregonBuys. Identification of the apparent successful Proposer is procedural only and creates no right of the named Proposer to award of the contract. Competing Proposers shall be given seven (7) calendar days from the date on the Notice of Intent to Award to review the file at the Procurement Division office and file a written protest of award, pursuant to LCRB C-047-0740. Any award protest must be in writing and must be delivered by email, hand-delivery or mail to the address for the Procurement Division as listed in Section 1 of this RFP.

Only actual Proposers may protest if they believe they have been adversely affected because the Proposer would be eligible to be awarded the contract in the event the protest is successful. The basis of the written protest must

RFP#2022-27 Page 3 be in accordance with ORS 279B.410 and shall specify the grounds upon which the protest is based. In order to be an adversely affected Proposer with a right to submit a written protest, a Proposer must be next in line for award, i.e. the protester must claim that all higher rated Proposers are ineligible for award because they are non-responsive or non-responsible.

County will consider any protests received and:

a. reject all protests and proceed with final evaluation of, and any allowed contract language negotiation with, the apparent successful Proposer and, pending the satisfactory outcome of this final evaluation and negotiation, enter into a contract with the named Proposer; OR

b. sustain a meritorious protest(s) and reject the apparent successful Proposer as nonresponsive, if such Proposer is unable to demonstrate that its Proposal complied with all material requirements of the solicitation and Oregon public procurement law; thereafter, County may name a new apparent successful Proposer; OR

c. reject all Proposals and cancel the procurement.

2.7 Acceptance of Contractual Requirements: Failure of the selected Proposer to execute a contract and deliver required insurance certificates within ten (10) calendar days after notification of an award may result in cancellation of the award. This time period may be extended at the option of County.

2.8 Public Records: Proposals are deemed confidential until the “Notice of Intent to Award” letter is issued.

This RFP and one copy of each original Proposal received in response to it, together with copies of all documents pertaining to the award of a contract, will be kept and made a part of a file or record which will be open to public inspection. If a Proposal contains any information that is considered a TRADE SECRET under ORS 192.345(2), SUCH INFORMATION MUST BE LISTED ON A SEPARATE SHEET CAPABLE OF SEPARATION

FROM THE REMAINING PROPOSAL AND MUST BE CLEARLY MARKED WITH THE

FOLLOWING LEGEND:

“This information constitutes a trade secret under ORS 192.345(2), and shall not be disclosed except in accordance with the Oregon Public Records Law, ORS Chapter 192.”

The Oregon Public Records Law exempts from disclosure only bona fide trade secrets, and the exemption from disclosure applies only “unless the public interest requires disclosure in the particular instance” (ORS 192.345).

Therefore, non-disclosure of documents, or any portion of a document submitted as part of a Proposal, may depend upon official or judicial determinations made pursuant to the Public Records Law.

2.9 Investigation of References: County reserves the right to investigate all references in addition to those supplied references and investigate past performance of any Proposer with respect to its successful performance of similar services, its compliance with specifications and contractual obligations, its completion or delivery of a project on schedule, its lawful payment of subcontractors and workers, and any other factor relevant to this RFP. County may postpone the award or the execution of the contract after the announcement of the apparent successful Proposer in order to complete its investigation.

2.10 RFP Proposal Preparation Costs and Other Costs: Proposer costs of developing the Proposal, cost of attendance at an interview (if requested by County), or any other costs are entirely the responsibility of the Proposer, and will not be reimbursed in any manner by County.

2.11 Clarification and Clarity: County reserves the right to seek clarification of each Proposal, or to make an award without further discussion of Proposals received. Therefore, it is important that each Proposal be submitted initially in the most complete, clear, and favorable manner possible.

2.12 Right to Reject Proposals: County reserves the right to reject any or all Proposals or to withdraw any item from the award, if such rejection or withdrawal would be in the public interest, as determined by County.

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2.13 Cancellation: County reserves the right to cancel or postpone this RFP at any time or to award no contract.

2.14 Proposal Terms: All Proposals, including any price quotations, will be valid and firm through a period of one hundred and eighty (180) calendar days following the Closing date. County may require an extension of this firm offer period. Proposers will be required to agree to the longer time frame in order to be further considered in the procurement process.

2.15 Oral Presentations: At County’s sole option, Proposers may be required to give an oral presentation of their Proposals to County, a process which would provide an opportunity for the Proposer to clarify or elaborate on the Proposal but will in no material way change Proposer’s original Proposal. If the evaluating committee requests presentations, the Procurement Division will schedule the time and location for said presentation. Any costs of participating in such presentations will be borne solely by Proposer and will not be reimbursed by County. Note: Oral presentations are at the discretion of the evaluating committee and may not be conducted;

therefore, written Proposals should be complete.

2.16 Usage: It is the intention of County to utilize the services of the successful Proposer(s) to provide services as outlined in the below Scope of Work.

2.17 Review for Responsiveness: Upon receipt of all Proposals, the Procurement Division or designee will determine the responsiveness of all Proposals before submitting them to the evaluation committee. If a Proposal is incomplete or non-responsive in significant part or in whole, it will be rejected and will not be submitted to the evaluation committee. County reserves the right to determine if an inadvertent error is solely clerical or is a minor informality which may be waived, and then to determine if an error is grounds for disqualifying a Proposal. The Proposer’s contact person identified on the Proposal will be notified, identifying the reason(s) the Proposal is non-responsive. One copy of the Proposal will be archived and all others discarded.

2.18 RFP Incorporated into Contract: This RFP will become part of the Contract between County and the selected contractor(s). The contractor(s) will be bound to perform according to the terms of this RFP, their Proposal(s), and the terms of the Sample Contract.

2.19 Communication Blackout Period: Except as called for in this RFP, Proposers may not communicate with members of the Evaluation Committee or other County employees or representatives about the RFP during the procurement process until the apparent successful Proposer is selected, and all protests, if any, have been resolved. Communication in violation of this restriction may result in rejection of a Proposer.

2.20 Prohibition on Commissions and Subcontractors: County will contract directly with persons/entities capable of performing the requirements of this RFP. Contractors must be represented directly.

Participation by brokers or commissioned agents will not be allowed during the Proposal process. Contractor shall not use subcontractors to perform the Work unless specifically pre-authorized in writing to do so by the County. Contractor represents that any employees assigned to perform the Work, and any authorized subcontractors performing the Work, are fully qualified to perform the tasks assigned to them, and shall perform the Work in a competent and professional manner. Contractor shall not be permitted to add on any fee or charge for subcontractor Work. Contractor shall provide, if requested, any documents relating to subcontractor’s qualifications to perform required Work.

2.21 Ownership of Proposals: All Proposals in response to this RFP are the sole property of County, and subject to the provisions of ORS 192.410-192.505 (Public Records Act).

2.22 Clerical Errors in Awards: County reserves the right to correct inaccurate awards resulting from its clerical errors.

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2.23 Rejection of Qualified Proposals: Proposals may be rejected in whole or in part if they attempt to limit or modify any of the terms, conditions, or specifications of the RFP or the Sample Contract.

2.24 Collusion: By responding, the Proposer states that the Proposal is not made in connection with any competing Proposer submitting a separate response to the RFP, and is in all aspects fair and without collusion or fraud. Proposer also certifies that no officer, agent, elected official, or employee of County has a pecuniary interest in this Proposal.

2.25 Evaluation Committee: Proposals will be evaluated by a committee consisting of representatives from County and potentially external representatives. County reserves the right to modify the Evaluation Committee make-up in its sole discretion.

2.26 Commencement of Work: The contractor shall commence no work until all insurance requirements have been met, the Protest of Awards deadline has been passed, any protest have been decided, a contract has been fully executed, and a Notice to Proceed has been issued by County.

2.27 Nondiscrimination: The successful Proposer agrees that, in performing the work called for by this RFP and in securing and supplying materials, contractor will not discriminate against any person on the basis of race, color, religious creed, political ideas, sex, age, marital status, sexual orientation, gender identity, veteran status, physical or mental handicap, national origin or ancestry, or any other class protected by applicable law.

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SECTION 3

SCOPE OF WORK

3.1. INTRODUCTION

The Clackamas County Department of Transportation and Development (“DTD”), hereafter referenced as “County”, is seeking the services of a qualified consultant to provide construction engineering support and inspection services for the 2022 Paving Projects as listed below.

Please direct all Technical/Specifications or Procurement Process Questions to the indicated representative referenced in the Notice of Request for Proposals and note the communication restriction outlined in Section 2.19.

3.2 BACKGROUND

Clackamas County Department of Transportation and Development’s Maintenance Division is responsible for repairing and maintaining 1,400 miles of county roads, 2,400 miles rock shoulders, 26,450 road signs, 9,300 catch basins, 8,200 cross-culverts, 21 miles of guardrail, 165 traffic signals, and 180 bridges.

Clackamas County Department of Transportation and Development’s Maintenance Division is seeking written statements of qualifications from engineering consulting firms with expertise in public works construction management, construction engineering support, and field inspection services for their pavement preservation projects.

The County is seeking construction engineering support and inspection services for three local road projects and two contingency local road projects. The projects are listed in the table below. The County is planning on contracting these 5 paving projects for the 2022 paving season. These projects are part of an annual program to preserve the pavement of roads within the County’s road network

The current uncertainty in the economy makes it challenging to accurately estimate project costs. Due to the uncertainty in project costs, revenue, and permits the County, at its discretion, may decide to add or eliminate projects to its 2022 paving season. The timing of the previously mentioned projects will be dependent on when the County receives applicable permits, when contracts are awarded, and contractors’ schedules. The County is anticipating the majority of the work to occur in June, July, and August.

Road Name Funding Source From To Miles Asphalt Tonnage

Rivergrove Paving Project (Contingency) Tualmere Avenue SCAF + Road Fund Childs Road Dogwood Drive 0.11 225 Marlin Avenue SCAF + Road Fund Childs Road Dogwood Drive 0.13 250 Dogwood Drive SCAF + Road Fund Tualmere Ave 0.03 Past Marlin 0.10 260 Total 0.34 735

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Road Name Funding Source From To Miles Asphalt Tonnage

McLoughlin Neighborhood Paving Package Woodland Wy Community Road Fund Chestnut St Chestnut St 0.03 Park Rd Community Road Fund Chestnut St Pine Lane 0.05 Chestnut St Community Road Fund McLoughlin Blvd Woodland Wy 0.05 Laurel St Community Road Fund Park Entrance Rd Dead End 0.25 Pine Lane Community Road Fund Woodland Wy Bunnell St 0.21 Bunnell St Community Road Fund Park Entrance Rd Chestnut St 0.17 Maple St Community Road Fund McLoughlin Blvd Bunnell St 0.28 Walnut St Community Road Fund Bunnell St Woodland Wy 0.21 Park Entrance Rd Community Road Fund Rupert Dr Bunnell St .07 Total 1.32 2,320

Road Name Funding Source From To Miles Asphalt Tonnage

Boyer/King Road Area Paving Package Owen Dr Community Road Fund 85th Avenue King Rd 0.18 King Rd Community Road Fund 82nd Avenue Owen Dr 0.28 King Rd Community Road Fund Owen Dr Spencer Rd 0.05 Spencer Dr Community Road Fund Dead End Dead End 0.33 Owen Dr Community Road Fund King Rd Address 8868 0.05 Spencer Ct Community Road Fund Spencer Dr Address 10919 0.05 Total 0.94 3,970

Road Name Funding Source From To Miles Asphalt Tonnage

Salmonberry Paving Project Salmonberry Drive HB2017 + Road Fund South End Rd Address 11684 0.25 Columbine Court HB2017 + Road Fund Salmonberry Dr Cul de Sac 0.03 Total 0.28 1,200

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3.3. SCOPE OF WORK

3.3.1. Scope:

The County is soliciting professional services from consulting engineers ("Consultant") consisting of Construction Engineering Support and Inspection Services (“CESI”). The Consultant will support County Staff by providing CESI services necessary to ensure the construction that performed within the public right-of-way conforms to County standards, local, state, and federal laws by monitoring and verifying that the construction contractors’ work are in conformance with the approved project plans, special provisions, and specifications. The County will be responsible for construction contract administration and overall construction management of the projects.

The general scope of this contract is to support the County with construction management and construction contract administration of the six projects described in section 3.2. A detailed scope of work shall be included in the proposal addressing the following tasks:

Task 1: Project Management and Coordination As part of the Consultants project management of the project, the Consultant will:

A. Designate and coordinate the consultant team.

B. Provide direction to Consultant field staff and coordinate project issues with the County.

C. Review project schedule for staffing and resourcing.

D. Maintain project files related to Consultant deliverables.

E. Prepare detailed monthly progress reports and progress billings and submit to the County for approval and payment.

F. Monitor and manage project budget.

G. Lead Consultant project team.

H. Coordinate Consultant tasks and activities with the County. This may include bi-weekly 1-hour virtual meetings.

I. Consultant’s Project Manager to attend preconstruction conferences for each project.

J. Provide QA/QC of Consultant’s own work.

Consultant Deliverables: monthly progress billings reports.

Task 2: Construction Engineering Support and Inspection Services

The Consultant will provide daily construction field inspection and documentation services as follows:

A. Personnel wearing appropriate safety gear.

B. Tools and supplies to perform inspection duties and all other duties required under the contract.

C. Appropriate training and mentoring to require little assistance from County personnel.

D. Maintain effective work relations and attempt to resolve all issues as the lowest level practical.

E. Review the Contractor’s asphalt mix design submittal. Asphalt mix design review shall be performed by a professional engineer that licensed to practice engineering in the state of Oregon.

F. Provide ODOT certified inspectors. (At least one ODOT certified inspector per project).

G. Provide all inspection duties outlined in ODOT’s Inspector’s Manual.

H. Communicate important issues, such as actual or potential safety, political, cost, and schedule risks, to the County promptly.

I. Monitor the daily performance of the Contractor to ensure conformance to the plans, specifications, and contract change orders.

J. Inspect Contractor’s work and material deliveries to project site to ensure compliance with approved submittals.

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K. Regulate Contractor’s activities to ensure construction activities are conducted within the County’s rights of ways and easements as shown on the plans.

L. Follow the Engineer’s direction.

M. Record Contractor’s progress and/or delays with their work utilizing ODOT Daily General

Progress Report Form 734-3474, attach photographs.

N. Verify material sources compliance.

O. Facilitate proper and timely payments to the Contractor by collecting weigh memo, record material receipts, field measurements, and utilizing the County’s Quantity Verification Forms.

P. Assist with the preparation of monthly progress pay estimates by supporting County staff with timely submittals of completed and accurate Quantity Verification Forms.

Q. Inform quality assurance personnel of problems or potential problems with field-tested materials.

R. Work with County’s Construction Project Manager, Contractor, and others to trouble shoot problems with construction.

S. Help ensure quality control testing is being performed as required.

T. Meet with Clackamas County Department of Transportation and Development’s Construction

Project Manager to review construction progress and potential issues on a weekly basis.

U. Substantial Completion walk-thru and follow-up.

V. Prepare punch Lists.

W. Punch list verification walk-thru and follow-up.

X. QA/QC all documents submitted to the County

Consultant Deliverables: Construction Daily Progress Reports with photos, submit to the County within 48 hours after the construction contractors work occurred, Quantity Verification Forms, submit to the County within 48 hours after item was installed, and punch list, submit to the County within 7 days after the contractor is substantially complete.

The Scope further includes the following documents which are hereby attached and incorporated for reference.

• McLoughlin Neighborhood Paving Package, March 2022-(29 pages)

• Special Prvisions for McLoughlin Neighborhood Paving Package, March 2022-(41 pages)

• 2022 Paving Packages: McLoughlin Area Paving 90% Design Construction Cost

Estimate (1 page)

• Boyer/King Road Area Package, March 2022- (14 pages)

• Special Provisions for Boyer/King Paving Package, March 2022- (46 pages)

• 2022 Paving Packages: Boyer/King Road Area Paving 90% Design Construction Cost

Estimate (1 page)

• Salmonberry Drive Local Paving Project pavement preservation (6 pages)

• Special Provisions for Salmonberry Paving Project, Summer 2022 (38 pages)

• Salmonberry drive paving project engineers estimate (1 page)

• City of Rivergorve Local Paving Project, 2022 Pavement Preservation (6 pages)

• Rivergrove Paving Project Preliminary Estimate (4 pages)

• Special Provisions for Rivergrove Paving Project, Summer 2022 (32 pages)

3.3.2. Work Schedule:

Completion of the construction engineering support and inspection services for the 2022 Paving Packages will follow with one month of the completion of the latest project to be constructed. The timing of the

RFP#2022-27 Page 10 work performed under this contract will be dependent on when the County receives applicable permits, award of the construction contracts, and contractors’ schedules. The County is anticipating the majority of the work to occur between June 20, 2022 and August 31, 2022.

3.3.3. Term of Contract:

The term of the contract shall be from the effective date through December 31, 2022.

3.3.4 Sample Contract: Submission of a Proposal in response to this RFP indicates Proposer’s willingness to enter into a contract containing substantially the same terms (including insurance requirements) of the sample contract identified below. No action or response to the sample contract is required under this RFP. Any objections to the sample contract terms should be raised in accordance with Paragraphs 2.2 or 2.3 of this RFP, pertaining to requests for clarification or change or protest of the RFP/specifications, and as otherwise provided for in this RFP. This RFP and all supplemental information in response to this RFP will be a binding part of the final contract.

The applicable Sample Personal Services Contract for this RFP can be found at https://www.clackamas.us/finance/terms.html.

Personal Services Contract (unless checked, item does not apply)

The following paragraphs of the Professional Services Contract will be applicable:

Article I, Paragraph 5 – Travel and Other Expense is Authorized Article II, Paragraph 28 – Confidentiality Article II, Paragraph 29 – Criminal Background Check Requirements Article II, Paragraph 30 – Key Persons Article II, Paragraph 31 – Cooperative Contracting Article II, Paragraph 32 – Federal Contracting Requirements Exhibit A – On-Call Provision

The following insurance requirements will be applicable:

Commercial General Liability: combined single limit, or the equivalent, of not less than $1,000,000 per occurrence, with an annual aggregate limit of $2,000,000 for Bodily Injury and Property Damage.

Professional Liability: combined single limit, or the equivalent, of not less than $1,000,000 per occurrence, with an annual aggregate limit of $2,000,000 for damages caused by error, omission or negligent acts.

Automobile Liability: combined single limit, or the equivalent, of not less than $1,000,000 per occurrence for Bodily Injury and Property Damage.

https://www.clackamas.us/finance/terms.html

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SECTION 4

EVALUATION PROCEDURE

4.1 An evaluation committee will review all Proposals that are initially deemed responsive and they shall rank the Proposals in accordance with the below criteria. The evaluation committee may recommend an award based solely on the written responses or may request Proposal interviews/presentations.

Interviews/presentations, if deemed beneficial by the evaluation committee, will consist of the highest scoring Proposers. The invited Proposers will be notified of the time, place, and format of the interview/presentation. Based on the interview/presentation, the evaluation committee may revise their scoring.

Written Proposals must be complete and no additions, deletions, or substitutions will be permitted during the interview/presentation (if any). The evaluation committee will recommend award of a contract to the final County decision maker based on the highest scoring Proposal. The County decision maker reserves the right to accept the recommendation, award to a different Proposer, or reject all Proposals and cancel the RFP.

Proposers are not permitted to directly communicate with any member of the evaluation committee during the evaluation process. All communication will be facilitated through the Procurement representative.

4.2 Evaluation Criteria

Category Points available:

Proposer’s General Background and Qualifications 0-45 Project Understanding and Approach 0-25

Communication and Availability 0-25 Supportive Information 0-5 Available Points 100 points

4.3 Once a selection has been made, the County will enter into contract negotiations. During negotiation, the County may require any additional information it deems necessary to clarify the approach and understanding of the requested services. Any changes agreed upon during contract negotiations will become part of the final contract. The negotiations will identify a level of work and associated fee that best represents the efforts required. If the County is unable to come to terms with the highest scoring Proposer, discussions shall be terminated and negotiations will begin with the next highest scoring Proposer. If the resulting contract contemplates multiple phases and the County deems it is in its interest to not authorize any particular phase, it reserves the right to return to this solicitation and commence negotiations with the next highest ranked Proposer to complete the remaining phases.

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SECTION 5

PROPOSAL CONTENTS

5.1. Vendors must observe submission instructions and be advised as follows:

5.1.1. Complete Proposals must be mailed to the below address or emailed to Procurement@clackamas.us.

The subject line of the email must identify the RFP title. Proposers are encouraged to contact Procurement to confirm receipt of the Proposal.

5.1.3. County reserves the right to solicit additional information or Proposal clarification from the vendors, or any one vendor, should the County deem such information necessary.

5.1.4. Proposal may not exceed a total of 21 pages (single sided), inclusive of all exhibits, attachments, or other information. be on 8 ½” X 11” paper with a minimum font size of 11 point (including tables).

Provide the following information in the order in which it appears below:

5.2 Cover Letter (not to exceed 1 page):

The cover letter should clearly identify the proposing entity and address; the contact name, phone number and email address for the procurement and contract negotiation process; and be signed by an authorized representative or official.

5.3. Proposer’s General Background and Qualifications (not to exceed 5 pages):

This criterion relates to the Proposer's firm and key individuals qualifications, capabilities, and experience.

Provide a description of the following:

• Provide a general overview of the firm including size of staff, location of staff in proximity to Clackamas County, background of company, specific qualifications and expertise, etc.

• Provide experience of the firm and staff with similar projects within the past five years. Include experience that best characterize work quality (references are required to be submitted. Minimum of 3 references).

• Provide experience of background and experience of key staff working together as a team.

• Include the name of individuals and their qualifications of who will be performing the work on the project. Identify any subcontractors that will be included on the team.

• Provide any additional supportive information that will illustrate the company’s qualifications.

5.4 Project Understanding and Approach (not to exceed 5 pages):

This criterion relates to the Proposer’s understanding of the project and the methodology and course of action used to meet the goals and objectives of the project. The issue is whether the Proposer has a clear and concise understanding of the project based on existing information. Elements to be considered include the following:

• Proposer’s understanding of the project as demonstrated in the RFP.

• Proposer’s awareness of key issues.

• How will the proposer manage their responsibilities on the project, such as team members, invoices, quality control, safety, equipment, supplies, etc.

• Proposer’s awareness of project requirements to produce the necessary project deliverables on schedule.

• Familiarity and experience working with ODOT Specifications

• How will the proposer ensure the accuracy of all documents and invoices submitted to the County.

mailto:Procurement@clackamas.us

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How does the proposer intend to manage their team? What level of involvement will the proposer have

5.5. Communication and Availability (not to exceed 5 pages):

This criterion relates to accessibility and availability for project work, meetings, and other interaction with the County. Elements to be considered include the following:

• Ongoing projects for key staff and percent contracting availability for assignment to this project.

• Resources available to perform the work for the duration of the project.

• Ability to include Clackamas County’s concerns into project management.

• Accessibility for interaction with the County for meetings and other project tasks.

• Ability to establish and maintain functional, productive working relationships.

• How will key field issues be communicated to the County? How will the proposer determine what are key issues.

• How does the proposer intend to staff these projects? Describe your strategy.

5.6. Supportive Information (not to exceed 5 pages):

Supportive material that the County should take into consideration for the project or qualifications may include graphs, charts, photographs, resumes, references, etc., and is completely discretionary. Please note that the material included as supportive information will not be considered when scoring any sections of the Proposal other than “Supportive Information”.

5.7. Completed Proposal Certification (see the below form)

RFP#2022-27 Page 14

PROPOSAL CERTIFICATION

RFP #2022-27

Submitted by:

(Must be entity’s full legal name, and State of Formation)

Each Proposer must read, complete and submit a copy of this Proposal Certification with their Proposal. Failure to do so may result in rejection of the Proposal. By signature on this Proposal Certification, the undersigned certifies that they are authorized to act on behalf of the Proposer and that under penalty of perjury, the undersigned will comply with the following:

SECTION I. OREGON TAX LAWS: As required in ORS 279B.110(2)(e), the undersigned hereby certifies that, to the best of the undersigned’s knowledge, the Proposer is not in violation of any Oregon Tax Laws. For purposes of this certification, “Oregon Tax Laws” means the tax laws of the state or a political subdivision of the state, including ORS 305.620 and ORS chapters 316, 317 and 318. If a contract is executed, this information will be reported to the Internal Revenue Service. Information not matching IRS records could subject Proposer to 24% backup withholding.

SECTION II. NON-DISCRIMINATION: That the Proposer has not and will not discriminate in its employment practices with regard to race, creed, age, religious affiliation, sex, disability, sexual orientation, gender identity, national origin, or any other protected class. Nor has Proposer or will Proposer discriminate against a subcontractor in the awarding of a subcontract because the subcontractor is a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a business that a service-disabled veteran owns or an emerging small business that is certified under ORS 200.055.

SECTION III. CONFLICT OF INTEREST: The undersigned hereby certifies that no elected official, officer, agent or employee of Clackamas County is personally interested, directly or indirectly, in any resulting contract from this RFP, or the compensation to be paid under such contract, and that no representation, statements (oral or in writing), of the County, its elected officials, officers, agents, or employees had induced Proposer to submit this Proposal. In addition, the undersigned hereby certifies that this proposal is made without connection with any person, firm, or corporation submitting a proposal for the same material, and is in all respects fair and without collusion or fraud.

SECTION IV. COMPLIANCE WITH SOLICITATION: The undersigned further agrees and certifies that they:

1. Have read, understand and agree to be bound by and comply with all requirements, instructions, specifications, terms and conditions of the RFP (including any attachments); and

2. Are an authorized representative of the Proposer, that the information provided is true and accurate, and that providing incorrect or incomplete information may be cause for rejection of the Proposal or contract termination; and

3. Will furnish the designated item(s) and/or service(s) in accordance with the RFP and Proposal; and

4. Will use recyclable products to the maximum extend economically feasible in the performance of the contract work set forth in this RFP.

Name:_______________________________________ Date:______________________________________

Signature:____________________________________ Title:______________________________________

Email:_______________________________________ Telephone:_________________________________

Oregon Business Registry Number:________________ OR CCB # (if applicable):________________________

Business Designation (check one):

Corporation Partnership Sole Proprietorship Non-Profit Limited Liability Company

Resident Quoter, as defined in ORS 279A.120 Non-Resident Quote. Resident State:__________________________

ATTENTION !

OREGON LAW REQUIRES YOU TO FOLLOW RULES ADOPTED BY THE OREGON UTILITY

NOTIFICATION CENTER. THOSE RULES ARE SET FORTH IN OAR 952-001-0010 THROUGH OAR

952-001-0100. YOU MAY OBTAIN COPIES OF THE RULES FROM THE CENTER OR ANSWERS TO

QUESTIONS ABOUT THE RULES BY CALLING (503) 232-1987.

McLOUGHLIN NEIGHBORHOOD PAVING PACKAGE

VICINITY MAP

NOT TO SCALE N

CLACKAMAS COUNTY

DEPARTMENT OF TRANSPORTATION AND DEVELOPMENT

PLANS FOR PROPOSED PROJECT

ASPHALT CONCRETE PAVING, AND GRINDING

INDEX OF SHEETS

G-01 COVER SHEET

G-02 GENERAL NOTES AND LEGEND

EC-01 ESC COVER SHEET

EC-02 ESC DETAILS

EC-03 TO EC-12 ESC PLAN

C-01 TYPICAL SECTIONS

C-02 PAVING DETAILS

C-03 TO C-12 PAVING PLAN MAP AND NOTES

D-01 TO D-03 STANDARD DRAWINGS

E

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SITE

Know what'sbelow.

Call before you dig.

CLACKAMAS

COUNTY

CLACKAMAS COUNTY OREGON

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Murraysmith www.murraysmith.us

PRELIMINARY ONLY

DO NOT USE FOR CONSTRUCTION

DECEMBER 2021

90% SUBMITTAL

888 SW 5TH AVENUE, SUITE 1170

PORTLAND, OREGON 97204

P 503.225.9010

G P D

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T. 1S, R. 2E SEC. 28 & 33

PROJECT AREA

2022 PAVEMENT PRESERVATION

MARCH 2022

SE COURTNEY AVE

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SE MAPLE ST

SE PINE LN

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OREGON CITY, OR 97045

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150 BEAVERCREEK ROAD

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AND DEVELOPMENT

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DAN JOHNSON

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PAVING

SUMMER 2022

INFO?

503-557-6391

YOUR

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7AM To 7PM

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888 SW 5TH AVENUE, SUITE 1170

PORTLAND, OREGON 97204

P 503.225.9010

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EXISTING VALVE

EXISTING FIRE HYDRANT

EXISTING CATCH BASIN/FIELD INLET

EXISTING BENCHMARK

EXISTING WATER METER

EXISTING CLEAN-OUT

EXISTING MANHOLE

EXISTING SIDEWALK

EXISTING EDGE OF PAVEMENT/AC

EXISTING CONTOUR MINOR

EXISTING CONTOUR MAJOR

EXISTING CURB

EXISTING CENTERLINE

S/W

EXISTING RIGHT-OF-WAY (BASED ON GIS)

EXISTING CONCRETE

EXISTING PROPERTY LINE (BASED ON GIS)

D S

1. INSTALL SIX SETS (3 SIGNS PER SET) OF PROJECT SIGNS PRIOR TO COMMENCING

WITH WORK. MOUNT PAVING AND COMMUNITY ROAD FUND SIGNS TO SINGLE

WOOD SUPPORT. MOUNT PROJECT NOTIFICATION SIGN TO SINGLE WOOD SUPPORT.

INSTALL NEAR THE INTERSECTION OF: SE McLOUGHLIN BOULEVARD AND SE

CHESTNUT STREET, SE McLOUGHLIN BOULEVARD AND SE MAPLE STREET, SE LINDEN

LANE AND SE CHESTNUT STREET, SE RUPERT DRIVE AND SE PARK ENTRANCE

STREET, SE LINDEN LANE AND SE LAUREL STREET, SE WOODLAND WAY AND SE

LAUREL STREET. COORDINATE FINAL LOCATION WITH INSPECTOR. SEE PROJECT

SIGN DETAILS, THIS SHEET.

TOPOGRAPHIC LEGENDGENERAL NOTES:

1. ALL LINE-WORK SHOWN RELATING PROPERTY BOUNDARY TO SCAN DATA IS FOR

GRAPHICAL REPRESENTATION ONLY. ANY APPARENT DISCREPANCIES BETWEEN

SAID DATA WILL REQUIRE FIELD VERIFICATION THROUGH A PROPER RIGHT-OF-WAY

RESOLUTION.

RIGHT-OF-WAY REPRESENTATION:

·RD356

·RD610

·RD1010

· TM503

· TM530

· TM800

· TM820

· TM821

· TM822

· TM840

· TM841

· TM850

ODOT STANDARD DRAWINGS:

PROPOSED SAWCUT

SCALE: NTS

PROJECT SIGN DETAIL

PILOT CAR SIGN

PAVING SIGN COMMUNITY ROAD FUND SIGN

NOTES:

1. ALL WORK ZONES LONGER

THAN 500 FEET IN LENGTH

SHALL REQUIRE THE USE OF

A PILOT CAR.

2. SIGN TO BE PLACED AT EACH

DRIVEWAY APPROACH WHEN

PILOT CAR IS USED.

3. SIGN SHALL CONFORM TO

ODOT DRAWING CR4-20 OR

CR4-20A.

30"

30"

SIGN NOTES:

1. SIGNS TO BE ORANGE BACKGROUND WITH BLACK LETTERING AND BORDERS.

2. TEXT FONT TO BE FHWA C.

3. COUNTY LOGO TO COMPLY WITH SPECIFICATIONS IN THE COUNTY BRAND GUIDE: HTTP://WEB1.CLACKAMAS.US/PGA/LOGO.HTML#GUIDE.

4. CONTRACTOR'S APPROVED SCHEDULE TO DETERMINE DATES ON PROJECT NOTIFICATION SIGN.

12250EXISTING PROPERTY ADDRESS

T

1. ALL PLAN INFORMATION IS BASED ON MOBILE LIDAR SCAN DATA AND IS

APPROXIMATE.

VERTICAL DATUM: NAVD 88

GEODETIC DATUM: NORTH AMERICAN DATUM OF 1983 (2011) EPOC 2010

SYSTEM: OREGON COORDINATE REFERENCE SYSTEM (OCRS)

ZONE: PORTLAND

PROJECTION: LAMBERT CONFORMAL CONIC PROJECTION

LATITUDE OF GRID ORIGIN: 45°30'00" N

LONGITUDE OF GRID ORIGIN: 122°45'00" W

FALSE NORTHING: 50,000.00 m

FALSE EASTING: 100,000.00 m (32808.40 INTERNATIONAL FOOT)

VERTICAL DATUM AND BASIS OF BEARINGS:

AC ASPHALTIC CONCRETE

ACP ASPHALTIC CONCRETE

PAVEMENT

ADA AMERICAN DISABILITIES ACT

ADJ ADJACENT

AGG AGGREGATE

APPROX APPROXIMATE

BTWN BETWEEN

C/L CENTERLINE

CB CATCH BASIN

COOR'D COORDINATE

CONC CONCRETE

CONST CONSTRUCT

DET DETAIL

DWG DRAWING

DWY DRIVEWAY

ESC EROSION & SEDIMENT

CONTROL

EXIST EXISTING

MUTCD MANUAL ON UNIFORM

TRAFFIC CONTROL DEVICES

ODOT OREGON DEPARTMENT

OF TRANSPORTATION

OLWSD OAK LODGE WATER

SERVICES DISTRICT

PC POINT OF CURVE

PVMT PAVEMENT

R/W RIGHT-OF-WAY

REQ'D REQUIRED

S/W SIDEWALK

SLP SLOPE

SHT SHEET

STA STATION

STD STANDARD

THK THICK/THICKNESS

TYP TYPICAL

W/ WITH

WES CLACKAMAS COUNTY WATER

ENVIRONMENT SERVICES

ABBREVIATIONS

EXISTING SURVEY MONUMENT

PROJECT NOTIFICATION SIGN

30"

EXISTING MAIL BOX

EXISTING UTILITY POLE

·D.4 SWM CB-4.0

WES STANDARD DRAWINGS:

OWNER:

CLACKAMAS COUNTY DTD

150 BEAVERCREEK ROAD, ROOM 320

OREGON CITY, OREGON 97045

TEL: (503)742-4688

CONTACT: VINCE HALL, PE

CIVIL ENGINEER:

MURRAYSMITH

888 SW 5TH AVENUE, SUITE 1170

PORTLAND, OREGON 97204

TEL: (503)225-9010

CONTACT: ANDREW GIESY, PE

WATER, SEWER, STORM:

OAK LODGE WATER SERVICES DISTRICT

14611 SE RIVER ROAD

OAK GROVE, OREGON 97267

TEL: (503)353-4205

CONTACT: MARKUS MEAD

GAS:

NW NATURAL (NWN)

220 NW 2ND AVENUE

PORTLAND, OREGON 97209

CONTACT: JEREMY LORENCE

TEL: (503)781-4467

COMMUNICATIONS:

COMCAST

7900 NE KILLINGSWORTH STREET

PORTLAND, OREGON 97218

CONTACT: BRENT CHRISTIANSEN

TEL: (503)347-0854

COMMUNICATIONS:

LUMEN

4155 SW CEDAR HILLS BOULEVARD

BEAVERTON, OREGON 97005

CONTACT: JORDAN ADAMS

TEL: (503)367-5106

POWER:

PORTLAND GENERAL ELECTRIC (PGE)

1705 E BURNSIDE ROAD

GRESHAM, OREGON 97030

CONTACT: BRYAN HANGARTNER

TEL: (503) 803-6461

WORK ORDER NO. M3110375

PROJECT CONTACTS:

·NO 224

·NO 234

·NO 236

OLWSD STANDARD DRAWINGS:

EXISTING PAVEMENT CORE LOCATION

EXISTING ROOF DRAIN

C-X

EXISTING CULVERT/PIPE END

EXISTING DITCH

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OREGON CITY, OR 97045

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150 BEAVERCREEK ROAD

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AND DEVELOPMENT

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DAN JOHNSON

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DIRECTOR

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AHG

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MME

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Murraysmith www.murraysmith.us

PRELIMINARY ONLY

DO NOT USE FOR CONSTRUCTION

DECEMBER 2021

90% SUBMITTAL

888 SW 5TH AVENUE, SUITE 1170

PORTLAND, OREGON 97204

P 503.225.9010

G P D

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EC-01

ENGINEERING FIRM

OWNER: CLACKAMAS COUNTY DEPARTMENT OF

TRANSPORTATION AND DEVELOPMENT

CONTACT: VINCE HALL, PE

ADDRESS: 902 ABERNATHY ROAD

OREGON CITY, OR 97045

PHONE: (503)650-3210

ENGINEERING FIRM: MURRAYSMITH

CONTACT: ANDREW GIESY, PE

ADDRESS: 888 SW 5TH AVENUE,

SUITE 1170

PORTLAND, OR 97204

PHONE: (503)225-9010

EXISTING SITE CONDITIONS

THE EXISTING PROJECT SITE CONDITIONS CONSISTS OF ASPHALT PAVEMENT ADJACENT TO

MULTIPLE RESIDENTIAL TAX LOTS. TREES AND OTHER VEGETATION ARE PRESENT NEAR ROADWAY.

DEVELOPED CONDITIONS

PROJECT IMPROVEMENTS INCLUDE ASPHALT GRINDING AND ASPHALT OVERLAY.

NATURE OF CONSTRUCTION ACTIVITY AND ESTIMATED TIME TABLE

* CLEARING (NONE ANTICIPATED)

* MASS GRADING (NONE ANTICIPATED)

* UTILITY INSTALLATION (NONE ANTICIPATED)

* STREET CONSTRUCTION (DATES, FROM & TO: TBD)

* FINAL STABILIZATION (DATES, FROM & TO: TBD)

TOTAL SITE AREA = 185,100 SF = 4.3 ACRES

TOTAL DISTURBED AREA = 0 SF = 0 ACRES

SITE SOIL CLASSIFICATION:

7B - BORGES SILTY CLAY LOAM

13B - CASCADE SILT LOAM

13C - CASCADE SILT LOAM

13D - CASCADE SILT LOAM

14D - CASCADE SILT LOAM, STONY SUBSTRATUM

70B - POWELL SILT LOAM

70C - POWELL SILT LOAM

ON-SITE SOILS HAVE A MODERATE TO HIGH EROSION POTENTIAL. NO FILL MATERIAL IS

ANTICIPATED.

RECEIVING WATER BODIES:

NEAREST WATER BODY: WILLAMETTE RIVER AND TRIBUTARIES

NARRATIVE DESCRIPTIONS

PERMITTEE'S SITE INSPECTOR:

COMPANY/AGENCY:

PHONE:

FAX:

E-MAIL:

DESCRIPTION OF EXPERIENCE:

A COMPREHENSIVE LIST OF AVAILABLE BEST MANAGEMENT PRACTICES (BMP) OPTIONS

BASED ON DEQ's GUIDANCE MANUAL HAS BEEN REVIEWED TO COMPLETE THIS EROSION AND

SEDIMENT CONTROL PLAN. SOME OF THE ABOVE LISTED BMP's WERE NOT CHOSEN BECAUSE

THEY WERE DETERMINED TO NOT EFFECTIVELY MANAGE EROSION PREVENTION AND

SEDIMENT CONTROL FOR THIS PROJECT BASED ON SPECIFIC SITE CONDITIONS, INCLUDING

SOIL CONDITIONS TOPOGRAPHIC CONSTRAINTS,…