RFP 20190102-1 Bus Camera Systems.pdf

JKL Bahweting School

Request for Proposal

Bus Camera Systems

RFP #20190102.1

Theresa Kallstrom

School Superintendent

Date:

January 2, 2019

JKL Bahweting School – Camera System Repairs, Request for Proposal, #20190102.1

1.0 GENERAL INFORMATION 3

1.1 Scope of Project 3

1.2 Bid Submission 3

1.3 Calendar of Events 3

2.0 BUS CAMERA SYSTEM 3

2.1 Removal of Existing System 3

2.2 New System 4

3.0 ONSITE INSTALLATION 5

4.0 TRAINING 5

5.0 INSURANCE REQUIREMENTS 5

6.0 BID REQUIREMENTS 5

6.1 General Bid Requirements 5

6.2 Rejection of Bids 5

6.3 Required Information in Bid Responses 5

6.3.1 Quotation 6

6.3.2 Company Information 6

6.3.3 Relationship Disclosure 6

6.3.4 Iran Economic Sanctions Act 6

Appendix

Form A – Contact Information 7

Form B – Familiar Relationship Disclosure 8

Form C – Affidavit of Compliance – Iran Economic Sanctions Act 9

1.0 GENERAL INFORMATION

1.1 Scope of the Project

JKL Bahweting School is seeking a qualified vendor to provide parts, equipment, and labor to remove an existing bus camera system and install new systems.

1.2 Bid Submission

Bid closing is January 18, 2019 at 2:00 PM EST, at which time all received bids will be publically opened. All bids received after closing will automatically be rejected. Bids must be sealed and clearly marked “RFP #20190102.1” and addressed to the attention of the Director of Business and Finance.

Sealed bids will be received at:

JKL Bahweting School PSA

Attn: Director of Business and Finance

1301 Marquette Avenue

Sault Sainte Marie, MI 49783

Fax and electronic bid submissions will be not accepted.

Any questions concerning this bid request or any requirements should be directed to:

Nan Clark, nclark@jklschool.org

(906) 635-5055 ext. 210

A copy of this bid request, including any related documents, addendums and corrections can be found at: http://www.jklschool.org/rfp

1.3 Calendar of Events

Release of Request to Bid January 2, 2019

Bid Closing (2:00 PM EST) January 18, 2019

School Board Approval TBD

Notification of Award TBD

Installation TBD

2.0 BUS CAMERA SYSTEMS

2.1 Removal of Existing System

There is a total of 10 busses that required the removal of the existing system. DVR, all cameras (interior and exterior), cabling, wiring harnesses, and accessories must be removed. All removed items will remain the property of the school. Exterior camera holes should be covered/sealed.

2.2 New DVR Camera System

A new camera system will be installed in each bus. There are total of 10 busses.

The system shall meet have the following specifications:

• Include Cameras in the following interior locations:

o 1 Forward Facing on Rear Bulkhead o 1 Rear Facing on Front Bulkhead o 1 Facing Door/Step Well o 1 Mounted Inside to view forward roadway (similar to Dashcam)

• Cameras should support low light conditions or at minimum WDR

• Interior cameras should support audio recording

• DVR unit mountable in easily accessible and serviceable location

• Capable of recording driver signaling o Stop Arm o Turn Signals o Brake Lights o Amber/Red Flashing Stop Lights

• GPS/Speed

• Panic Button to allow for event marking

• Automatic startup/shutdown

• Capable of storing 90 hours of 4 camera continuous recording.

• Solid State recording medium (no spinning hard disks)

3.0 ONSITE INSTALLATION

Vendor will be required to provide onsite service to remove existing equipment (DVR, cabling, and cameras) and install the new systems. Please provide costs to complete installation/service for all requested items. Labor/travel/etc. must be included.

4.0 TRAINING

During the onsite visit, vendor shall instruct a few designated staff members on the basics on the installation for the new DVR system. The intent is for better understanding for future troubleshooting issues and maintenance of the system. Additionally, train bus drivers and tech department staff on DVR software usage.

5.0 INSURANCE REQUIREMENTS

The awarded vendor agrees, at its sole cost and expense, to purchase, prior to commencement of services, and maintain the follow insurance coverage in the minimum amounts indicated for the entire duration of the contract.

Commercial General Liability Insurance: on an “Occurrence Basis” with limits of liability not less than $1,000,000 each occurrence, $2,000,000 aggregate, combined single limit, Personal Injury, Bodily Injury, and Property Damage. Coverage shall include the follow extensions: A) Contractual Liability; B) Products and Completed Operations; C) Independent

Contractor’s Coverage; D) Broad Form General Liability Extensions or equivalent; E)

Deletions of all Explosion, Collapse, and Under group (XCU) Exclusions, if applicable.

Worker’s Compensation including Employer’s Liability Coverage: of $100,000 each accident, $500,000 annual aggregate, in accordance with all applicable Michigan law.

Motor Vehicle Liability: If Contractor, or its employees, will use motor vehicles to satisfy its responsibilities under this contract, then Contractor must have a minimum amount of

$1,000,000 per occurrence combined single limit including coverage for hired or leased vehicles, and owned and non-owned vehicles with No-Fault coverage as required by law. If an insurance coverage furnished by Contractor is on a “claims made” basis, the Contractor shall continue the coverage required under this contract for a minimum period of three years after the expiration or termination of this contract.

If such insurance is not in force, JKL Bahweting School may, at its option, terminate and cancel the contract.

This insurance requirement also applies to any contractor(s) used in collaboration for completion of this project.

6.0 BID REQUIREMENTS

6.1 General Bid Requirements

• The school reserves the right to consider proposals based on their relative merit, risk, and value to the school.

• The school reserves the right to cancel all or parts of this request for bid if it is in the best interest of the school.

• This bid request does not commit us to award a contract, to pay any costs associated with the preparation of a response, to procure or contract for services or equipment.

• All components must be itemized and include per unit costs and extended costs. All associated costs with this project must be listed (shipping, etc.)

• All alternates, variations, and exceptions to any requirement or specification must be clearly stated.

6.2 Rejection of Bids

JKL Bahweting School reserves the right to accept or reject any or all bids, and to waive any minor discrepancies or technicalities in the bid or specifications when deemed to be in the best interest of the school.

6.3 Required Information in Bid Responses

Vendors may be disqualified for failure to provide all required information components.

6.3.1 Quotation

Include detailed formal quotation for:

• Labor for Removal of Existing Systems

• New DVR systems o Labor

• Travel, etc.

6.3.2 Company Information

• Company Name

• Years in Business

• Main Contact Person

• Full Mailing Address

• Telephone/Fax Number

See Appendix: Form A.

6.3.3 Familiar Relationship Disclosure

Vendor must submit a sworn, notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and that of any member of the JKL Board of Education or the School

Administrator. Vendor bid submissions that do not include this notarized documentation will be rejected without further review or consideration. See Appendix: Form B

6.3.4 Iran Economic Sanctions Act

In compliance with Michigan’s Iran Economic Sanctions Act (P.A. 517 of

2012), vendor is required to provide notarized documentation certifying that it is not an Iran linked business. Vendor submissions that do not include this notarized documentation will be rejected without further review or consideration. See Appendix: Form C

APPENDIX: FORM A

CONTACT INFORMATION

Company Information:

Name

Mailing Address

Telephone Number

Fax Number

Years in Business

Primary Contact Information:

Name

Title

Telephone Number

Fax Number

Email Address

APPENDIX: FORM B

FAMILIAR RELATIONSHIP DISCLOSURE

Pursuant to MCL 380.1267, a sworn and notarized statement disclosing any familiar relationships that exists between the owner or any employee of the bidder and any member of the

JKL Bahweting School Board of Education or the JKL Bahweting School Superintendent must be accompanied with the bid. Bids without this disclosure statement will not be accepted.

The members of the JKL Bahweting School Board of Education are: Norma Castro, Steve

Habusta, Suzanne Menard, Bradley Pringle, Kara Batho, Nichole Causley, Kim Hedges

The JKL Bahweting School Superintendent is: Theresa Kallstrom

The following are the familiar relationships:

There are none.

STATE OF ____________________)

)ss

COUNTY OF __________________)

The undersigned, authorized representative of bidder _____________________________ does hereby acknowledge that bidder has read the foregoing disclosure statement and the statements herein contained are true.

Signature of Bidder Representative

Print Name

Title

Subscribed and sworn to before me this ______ day of __________________, ________.

Notary Public, _____________County of ________

My commission expires: ____/ ____/____________

APPENDIX: FORM C

AFFIDAVIT OF COMPLIANCE – IRAN ECONIMIC SANCTIONS ACT

The undersigned, the owner or authorized officer of the below named contractor (the

“Contractor”), pursuant to the compliance certification requirement provided in the JKL

Bahweting School’s (the “School District”) Request for Proposals for “Bus Camera Systems”

RFP #20190102.1 (the “RFP”), hereby certifies, represents and warrants that the Contractor

(including its officers, directors, and employees) is not an “Iran linked business” within the meaning of the Iran Economics Sanction Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Contractor is awarded a contract as a result of the aforementioned RFP, the

Contractor will not become an “Iran linked business” at any time during the course of performing the Work or any services under the contract.

The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for all civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date that is determined that the person submitted the false certification.

Name of Contractor

Signature: ___________________________

Print: _______________________________

Title: ______________________________

Date: ______________________________

STATE OF _______________)

) ss.

COUNT OF ______________)

Subscribed and sworn to before me this __________ day of ____________, _________.

Notary Public, ____________ County, ________

My commission expires: ____/ ____/ __________

Acting in the County of: ____________________