RFP 20180910.1 - Classroom and Hallway Carpet.pdf

JKL Bahweting School

Request for Proposal

Classroom and Hallway Carpet

Theresa Kallstrom

School Superintendent

Date:

September 10, 2018

RFP # 20180910.1

JKL Bahweting School – RFP# 20180910.1 - Request for Proposal

1.0 GENERAL INFORMATION

1.1 Scope of the Project 3

1.2 Bid Submission 3

1.3 Calendar of Events 3

2.0 NEW CARPET 4

3.0 BID REQUIREMENTS 4

3.1 Additional Bid Requirements 4

3.2 Rejection of Bids 5

3.3 Required Information in Bid Responses 5

3.3.1 Detailed Quotation 5

3.3.2 Contact Information 5

3.3.3 Iran Economic Sanction Act 5

3.3.4 Relationship Disclosure 5

APPENDIX: FORM A – Contact Information 6

APPENDIX: FORM B – Iran Economic Sanctions Act 7

APPENDIX: FORM C – Relationship Disclosure 8

GENERAL INFORMATION

1.1 Scope of the Project

JKL Bahweting School PSA is seeking to vendor to purchase and install new carpet and cove base within 10 classrooms and 1 hallway.

1.2 Bid Submission

Bid closing is September 24, 2018 at 2:00 PM EST at which time all received bids will be publically opened. All bids received after closing will automatically be rejected. Bids must be sealed and clearly marked “RFP #20180910.1” and addressed to the attention of the

Director of Business and Finance.

Sealed bids will be received at:

JKL Bahweting School

Attn: Director of Business and Finance

1301 Marquette Ave.

Sault Sainte Marie, MI 49783

Fax and electronic bid submissions will be not accepted.

Any questions concerning this bid request or any requirements should be directed to:

Theresa Kallstrom

(906) 635-5055 x 105

TKallstrom@jklschool.org

A copy of this bid request, including any related addendums and corrections can be found at:

http://www.jklschool.org/rfp

The JKL Bahweting School Board of Education reserves the right to accept or reject any bids received, to cancel in part or all of this bid request and is not bound to accept the lowest bid.

1.3 Calendar of Events

Release of Request to Bid September 10, 2018

Bid Closing (2:00 PM EST) September 24, 2018

School Board Approval TBD

Notification of Award TBD

Purchase and Installation TBD http://www.jklschool.org/rfp

2.0 NEW CARPET

JKL Bahweting School PSA is seeking to vendor to purchase and install new carpet and cove base within 10 classrooms and 1 hallway.

2.1 Carpet and Cove Base

Carpet squares will be installed in 10 classrooms and adjoining hallway within the upper elementary wing.

Both classrooms and hallway will have matching carpet.

Hallways will have YELLOW cove base.

Classrooms will have BLACK cove base.

2.2 Site Visit

Dimensions and lengths of required materials will not be provided. An on-site visit is

REQUIRED. Responding vendors will be responsible for determining appropriate amounts of materials and supplies to complete the project. A sample of the required carpet squares will be available during the on-site visit to determine the manufacturer and style that is required.

2.3 Installation

Responding vendors will be responsible for providing labor to first remove the existing carpet and cove base; including moving furniture and items within the classrooms.

Installation of the new carpet squares and cove base is required including moving furniture back to their original locations.

Schedule for installation will be determined at a later date. However, it will occur during school breaks or times when school is not in session on a room by room basis if necessary.

3.0 BID REQUIREMENTS

3.1 Additional Bid Requirements

All alternates, variations, and exceptions to any requirement must be clearly stated.

The school reserves the right to consider proposals based on their relative merit, risk, and value to the school.

The school reserves the right to cancel all or parts of this request for bid if it is in the best interest of the school.

This bid request does not commit us to award a contract, to pay any costs associated with the preparation of a response, to procure or contract for services or equipment.

3.2 Rejection of Bids

JKL Bahweting School reserves the right to accept or reject any or all bids, and to waive any minor discrepancies or technicalities in the bid or specifications when deemed to be in the best interest of the school.

3.3 Required Information in Bid Responses

Vendor responses may be rejected for failing to in provide all required information/documentation!

3.3.1 Detailed Quotation

A detailed quotation must be provided. The quotation should include all required costs. This must include pricing for materials and supplies and related labor costs for removal and installation.

The school is a tax-exempt organization and documentation will be provided at time of purchase/ordering.

3.3.2 Contact Information – Appendix Form A

3.3.3 Iran Economic Sanction Act – Appendix Form B

In compliance with Michigan’s Iran Economic Sanctions Act (P.A. 517 of

2012), vendor is required to provide notarized documentation certifying that it is not an Iran linked business. Vendor submissions that do not include this documentation will be rejected without further review or consideration.

3.3.4 Relationship Disclosure – Appendix Form C

Vendor must submit a sworn, notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and that of any member of the JKL Board of Education or the School Administrator.

Vendor bid submissions that do not include this documentation will be rejected without further review or consideration.

APPENDIX: FORM A

CONTACT INFORMATION

Company Information:

Name

Mailing Address

Telephone Number

Fax Number

Years in Business

Primary Contact Information:

Name

Title

Telephone Number

Fax Number

Email Address

APPENDIX: FORM B

AFFIDAVIT OF COMPLIANCE – IRAN ECONIMIC SANCTIONS ACT

The undersigned, the owner or authorized officer of the below named contractor (the “Contractor”), pursuant to the compliance certification requirement provided in the JKL Bahweting School’s (the

“School District”) Request for Proposals for “JKL RFP #20180820.1“ (the “RFP”), hereby certifies, represents and warrants that the Contractor (including its officers, directors, and employees) is not an “Iran linked business” within the meaning of the Iran Economics Sanction Act, Michigan Public

Act No. 517 of 2012 (the “Act”), and that in the event Contractor is awarded a contract as a result of the aforementioned RFP, the Contractor will not become an “Iran linked business” at any time during the course of performing the Work or any services under the contract.

The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for all civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine.

Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date that is determined that the person submitted the false certification.

Name of Contractor

Signature: ___________________________

Print: _______________________________

Title: ______________________________

Date: ______________________________

STATE OF __________________)

) ss.

COUNTY OF ________________)

Subscribed and sworn to before me this __________ day of ____________, _________.

Notary Public, ____________ County, ________

My commission expires: ____/ ____/ __________

Acting in the County of: ____________________

APPENDIX: FORM C

FAMILIAR RELATIONSHIP DISCLOSURE

Pursuant to MCL 380.1267, a sworn and notarized statement disclosing any familiar relationships that exists between the owner or any employee of the bidder and any member of the JKL Bahweting

School Board of Education or the JKL Bahweting School Superintendent must be accompanied with the bid. Bids without this disclosure statement will not be accepted.

The current members of the JKL Bahweting School Board of Education are: Norma Castro, Steven

Habusta, Suzanne Menard, Bradley Pringle, Kara Batho, Nichole Causley, and Kim Hedges.

The JKL Bahweting School Superintendent is: Theresa Kallstrom

The following are the familiar relationships:

There are none.

STATE OF ____________________)

)ss

COUNTY OF __________________)

The undersigned, authorized representative of bidder ________________________________ does hereby acknowledge that bidder has read the foregoing disclosure statement and the statements herein contained are true.

Signature of Bidder Representative

Print Name

Title

Subscribed and sworn to before me this ______ day of __________________, ________.

Notary Public, _____________County of ________

My commission expires: ____/ ____/____________