RFP 200000000514 Commercial Motor Vehicle Safety Training and Education Program.docx

STATE OF MICHIGAN

Department of Technology, Management and Budget—Procurement

Commercial Motor Vehicle (CMV) Safety Training and Education Program Request for Proposal No. 200000000514

Solicitation Manager Name: Douglas Glaser Direct Phone: 517-898-3982 Email: glaserd@michigan.gov Main Phone: 1-855-MI-PURCH 1-855-647-8724

This is a Request for Proposal (RFP) for:

Program Management Services for the CMV Safety Training and Education Program

RFP Timeline

*A bidder’s proposal received at 3:00:01 p.m. Eastern is late and subject to disqualification.

This RFP is subject to change. Check www.michigan.gov/SIGMAVSS for current information.

PROPOSAL INSTRUCTIONS

1. PROPOSAL PREPARATION. The State recommends reading all RFP materials prior to preparing a proposal, particularly these Proposal Instructions and the Vendor Questions Worksheet. Bidders must follow these Proposal Instructions and provide a complete response to the items indicated in the table below. References and links to websites or external sources may not be used in lieu of providing the information requested in the RFP within the proposal. Include the bidder’s company name in the header of all documents submitted with your proposal.

RFP Structure and Documentation

2. CONTACT INFORMATION FOR THE STATE. The sole point of contact for the State concerning this RFP is listed on the Cover Page. Contacting any other State personnel, agent, consultant, or representative about this RFP may result in bidder disqualification.

3. MODIFICATIONS. The State may modify this RFP at any time. Modifications will be posted on www.michigan.gov/SIGMAVSS . This is the only method by which the RFP may be modified.

4. QUESTIONS. Bidder questions about this RFP must be emailed to the Solicitation Manager no later than the time and date specified on the Cover Page. In the interest of transparency, only written questions are accepted. Answers to questions will be posted on www.michigan.gov/SIGMAVSS. Submit questions using the format below; a Microsoft Excel format or similar is suggested.

5. DELIVERY OF PROPOSAL.

Electronic – The bidder must submit its proposal, all attachments, and any modifications or withdrawals electronically through www.michigan.gov/SIGMAVSS. The price proposal should be saved separately from all other proposal documents. The bidder should submit all documents in a modifiable (native) format (examples include but are not limited to Microsoft Word or Excel and Google Docs or Sheets). In addition to submitting documents in a modifiable format, the bidder may also submit copies of documents in PDF. Attachment file size is limited to 6 MB per document. Bidder’s failure to submit a proposal as required may result in disqualification. The proposal and attachments must be fully uploaded and submitted prior to the proposal deadline. Do not wait until the last minute to submit a proposal, as the SIGMA VSS system requires the creation of an account and entry of certain information, in addition to uploading and submitting the materials. The SIGMA VSS system will not allow a proposal to be submitted after the proposal deadline identified in the solicitation Closing On/Closing Date fields (Summary view/Detail view), even if a portion of the proposal has been uploaded.

Questions on how to submit information or how to navigate in the SIGMA VSS system can be answered by calling (517) 284-0540 or (888) 734-9749. The Solicitation Manager will not provide assistance related to the submittal of the proposal and all attachments on the day of the proposal deadline. Responsibility for a complete submission lies with the bidder.

An electronic response is required; however, the Solicitation Manager may also request hard copies. The following language can be utilized if you want to require hard copy responses.

6. EVALUATION PROCESS. The State will evaluate each proposal based on the following factors:

Proposals receiving 80 or more technical evaluation points will have pricing evaluated and considered for award.

The State may utilize all bidder information, without regard to a proposal’s technical score, to determine fair market value for goods or services sought. The State is not obligated to accept the lowest price proposal. If applicable, the State’s evaluation will include consideration of a bidder’s qualified disabled veterans/service-disabled veteran owned business(QDV/SDVOB) status under MCL 18.1261(8). Additional information on the SDVOB preference is available at: https://www.michigan.gov/dtmb/0,5552,7-358-82550_85746_48677-412612--,00.html.

The State strongly encourages strict adherence to the Contract Terms. The State reserves the right to deem a bid non-responsive for failure to accept the Contract Terms. Nevertheless, the bidder may submit proposed changes to the Contract Terms in track changes (i.e., visible edits) with an explanation of the bidder’s need for each proposed change. Failure to include track changes with an explanation of the bidder’s need for the proposed change constitutes the bidder’s acceptance of the Contract Terms. General statements, such as that the bidder reserves the right to negotiate the terms and conditions, may be considered non-responsive.

The State may but is not required to conduct an on-site visit to tour and inspect the bidder’s facilities; require an oral presentation of the bidder's proposal; conduct interviews, research, reference checks, and background checks; and request additional price concessions at any point during the evaluation process.

7. NOTICE OF DEFICIENCY. The State reserves the right to issue a Notice of Deficiency to bidders if the State determines after the proposal deadline that a portion of the RFP was deficient, unclear, or ambiguous. Failure to respond to a Notice of Deficiency timely may be cause for disqualification.

8. CLARIFICATION REQUEST. The State reserves the right to issue a Clarification Request to a bidder to clarify its proposal if the State determines the proposal is not clear. Failure to respond to a Clarification Request timely may be cause for disqualification.

9. RESERVATIONS. The State reserves the right to:

a. Disqualify a bidder for failure to follow these instructions.

b. Discontinue the RFP process at any time for any or no reason. The issuance of an RFP, your preparation and submission of a proposal, and the State’s subsequent receipt and evaluation of your proposal does not commit the State to award a contract to you or anyone, even if all the requirements in the RFP are met.

c. Consider late proposals if: (i) no other proposals are received; (ii) no complete proposals are received; (iii) the State received complete proposals, but the proposals did not meet mandatory minimum requirements or technical criteria; or (iv) the award process fails to result in an award.

d. Consider an otherwise disqualified proposal, if no other proposals are received.

e. Disqualify a proposal based on: (i) information provided by the bidder in response to this RFP; (2) the bidder’s failure to complete registration on www.michigan.gov/SIGMAVSS ; or (3) if it is determined that a bidder purposely or willfully submitted false or misleading information in response to the RFP.

f. Consider prior performance with the State in making its award decision.

g. Consider overall economic impact to the State when evaluating proposal pricing and in the final award recommendation. This includes but is not limited to: considering principal place of performance, number of Michigan citizens employed or potentially employed, dollars paid to Michigan residents, Michigan capital investments, job creation, tax revenue implications, and economically disadvantaged businesses.

h. Consider total-cost-of-ownership factors (e.g., transition and training costs) when evaluating proposal pricing and in the final award recommendation.

i. Refuse to award a contract to any bidder that has failed to pay State taxes or has outstanding debt with the State.

j. Enter into negotiations with one or more bidders on price, terms, technical requirements, or other deliverables.

k. Award multiple, optional-use contracts, or award by Contract Activity.

l. Evaluate the proposal outside the scope identified in Section 6, Evaluation Process, if the State receives only one proposal.

10. AWARD RECOMMENDATION. The contract will be awarded to the responsive and responsible bidder who offers the best value to the State, as determined by the State. Best value will be determined by the bidder meeting the minimum point threshold and offering the best combination of the factors stated in Section 6, Evaluation Process, and price, as demonstrated by the proposal. The State will post an Award Recommendation and Evaluation Synopsis on www.michigan.gov/SIGMAVSS .

11. DEBRIEF MEETING AND BID PROTEST. The State will post an Award Recommendation and Evaluation Synopsis, which will provide instructions on how to request a debrief meeting

If you wish to initiate a protest of the award, you must submit your written protest electronically at BidProtest-DTMB@michigan.gov no later than 2:00 p.m., 7 calendar days after posting the Award Recommendation and Evaluation Synopsis on SIGMA VSS, or by 2:00 p.m. the next business day if that date falls on a state holiday or weekend. The State reserves the right to adjust this timing and will publish any change on the SIGMA VSS.

Additional information about the protest process is available at www.michigan.gov/micontractconnect under the “Programs and Policies” link.

Additional information about the protest process is available at www.michigan.gov/micontractconnect under the “Programs and Policies” link.

12. STATE ADMINISTRATIVE BOARD. Contracts equal to $250,000 or greater than require approval by the State Administrative Board. The State Administrative Board’s decision is final; however, its approval does not constitute a contract. The award process is not complete until the awarded contractor receives a contract fully executed by all parties.

13. GENERAL CONDITIONS. The State will not be liable for any costs, expenses, or damages incurred by a bidder participating in this solicitation. The bidder agrees that its proposal will be considered an offer to do business with the State in accordance with its proposal, including the Contract Terms, and that its proposal will be irrevocable and binding for a period of 180 calendar days from date of submission. If a contract is awarded to the bidder, the State may, at its option, incorporate any part of the bidder’s proposal into a contract. This RFP is not an offer to enter into a contract. This RFP may not provide a complete statement of the State’s environment or contain all matters upon which agreement must be reached. Other than verified trade secrets, proposals submitted via www.michigan.gov/SIGMAVSS are the State’s property.

14. CONFIDENTIAL TREATMENT FORM AND THE FREEDOM OF INFORMATION ACT. All portions of the bidder’s proposal and resulting contract are subject to disclosure as required under Michigan’s Freedom of Information Act (FOIA), MCL 15.231, et seq. However, some information may be exempt from disclosure. Under MCL 18.1261(13)(b), records containing “a trade secret as defined under section 2 of the uniform trade secrets act, 1998 PA 448, MCL 445.1902,” are exempt from disclosure under FOIA. In addition, “financial or proprietary information” submitted with a bidder’s proposal is exempt from disclosure under FOIA. A bidder’s failure to comply with this Section is grounds for rejecting a bidder’s proposal as non-responsive. As a part of its proposal, each bidder must follow the procedure below.

a. SUBMIT A COMPLETED “CONFIDENTIAL TREATMENT FORM” (CT FORM) WITH YOUR BID. Completion and submission of the CT Form is required regardless of whether the bidder seeks confidential treatment of information. Failure to submit a completed CT Form may be cause for disqualification from the solicitation process.

i. Complete and sign Section 1 of the CT Form if the bidder does NOT request confidential treatment of information contained in its proposal; or

ii. Complete and sign Section 2 of the CT Form if the bidder requests confidential treatment of certain information. Bidder must also submit a “Public Copy” of the proposal with the trade secret, financial, and proprietary information redacted and clearly labeled as the “Public Copy.”

b. FOIA REQUESTS. If a FOIA request is made for a bidder’s proposal, the Public Copy may be distributed to the public along with the bidder’s CT Form. The CT Form is a public document and serves as an explanation for the redactions to the Public Copy. Do not put any trade secret, financial, or proprietary information in the CT Form. Do not redact the CT Form itself.

c. NO ADVICE. The State will not advise a bidder as to the nature or content of documents entitled to protection from disclosure under FOIA or other laws, as to the interpretation of such laws, or as to the definition of trade secret or financial or proprietary information. Nothing contained in this provision will modify or amend requirements and obligations imposed on the State by FOIA or other applicable law.

d. FAILURE TO REQUEST CONFIDENTIAL TREATMENT. Failure to request material be treated as confidential as specified herein relieves the State, its agencies, and personnel from any responsibility for maintaining material in confidence.

e. Bids containing a request to maintain an entire proposal as confidential may be rejected as non-responsive. Bidders may not request confidential treatment with respect to resumes, pricing, and marketing materials. The State reserves the right to determine whether material designated as exempt by a bidder falls under MCL 18.1261 or other applicable FOIA exemptions. If a FOIA request is made for materials that the bidder has identified as trade secret, financial, or proprietary information, the State has the final authority to determine whether the materials are exempt from disclosure under FOIA.

f. Bidder forever releases the State, its departments, subdivisions, officers, and employees from all claims, rights, actions, demands, damages, liabilities, expenses and fees, which arise out of or relate to the disclosure of all or a portion of bidder’s proposal submitted under this RFP. Bidder must defend, indemnify and hold the State, its departments, subdivisions, officers, and employees harmless, without limitation, from and against all actions, claims, losses, liabilities, damages, costs, attorney fees, and expenses (including those required to establish the right to indemnification), arising out of or relating to any FOIA request, including potential litigation and appeals, related to the portion of bidder’s proposal submitted under this RFP that bidder has identified as a trade secret, or financial or proprietary information. The State will notify bidder in writing if indemnification is sought. The State is entitled to: (i) regular updates on proceeding status; (ii) participate in the defense of the proceeding; (iii) employ its own counsel; and to (iv) retain control of the defense, or any portion thereof, if the State deems necessary. Bidder will not, without the State’s written consent (not to be unreasonably withheld), settle, compromise, or consent to the entry of any judgment in or otherwise seek to terminate any claim, action, or proceeding. If a State employee, official, or law is involved or challenged, the State may control the defense of that portion of the claim. Any litigation activity on behalf of the State, or any of its subdivisions under this Section, must be coordinated with the Department of Attorney General. An attorney designated to represent the State may not do so until approved by the Michigan Attorney General and appointed as a Special Assistant Attorney General.

CONFIDENTIAL TREATMENT FORM (CT FORM)

INSTRUCTIONS. Complete either Section 1 or Section 2 of this CT Form and sign where indicated. This CT Form must be signed by the individual who signed the bidder’s proposal. A completed CT Form must be submitted with your proposal, regardless of whether your proposal contains confidential information. Failure to submit a completed CT Form with your bid is grounds for rejecting the proposal as non-responsive. See Section 16 of the Proposal Instructions for additional information.

Section 1. Confidential Treatment Is Not Requested

This section must be completed, signed, and submitted with the proposal if bidder does not request confidential treatment of any material contained in the proposal.

By signing below, the bidder affirms that confidential treatment of material contained in the proposal is not requested.

[Printed Name] [Title] [Company]

Section 2. Confidential Treatment Is Requested

The section must be completed, signed, and submitted with the proposal if bidder requests confidential treatment of any material contained in the proposal. Submission of a completed CT Form is required to request confidential treatment.

Provide the information in the table below. Bidder may add rows or additional pages using the same format shown in the table. Bidder must specifically identify the information to be protected as confidential and state the reasons why protection is necessary. The CT Form will not be considered fully complete unless, for each confidentiality request, the bidder: (1) identifies whether the material is a trade secret (TS), financial information (FI), or proprietary information (PI); (2) explains the specific legal grounds that support treatment of the material as TS, FI, or PI; and (3) provides the contact information for the person at bidder’s organization authorized to respond to inquiries by the State concerning the material. Bidders must not simply cite to an applicable act or case name; rather, bidders must provide a complete justification as to how the material falls within the scope of an applicable act or relevant case law.

CONFIDENTIAL TREATMENT FORM (CT FORM)

By signing below, the bidder affirms that confidential treatment of material contained in its proposal is requested and has attached to this form a redacted “Public Copy” of the bidder’s proposal.

[Printed Name] [Title] [Company]

VENDOR QUESTIONS WORKSHEET

Provide a detailed response to each question. “You” and “company” refers to the bidder.

1. Contact Information

Bidder’s sole contact person during the RFP process. Include name, title, address, email, and phone number.

Person authorized to receive and sign a resulting contract. Include name, title, address, email, phone number and vendor customer code in SIGMA VSS.

2. Company Background Information

Legal business name and address. Include business entity designation, e.g., sole proprietor, Inc., LLC, or LLP.

What state was the company formed in?

Phone number

Website address

Number of years in business and number of employees

Legal business name and address of parent company, if any

Has there been a recent change in organizational structure (e.g., management team) or control (e.g., merger or acquisition) of your company? If the answer is yes: (a) explain why the change occurred and (b) how this change has affected your company.

Discuss your company’s history. Has growth been organic, through mergers and acquisitions, or both?

Has bidder ever been debarred, suspended, or disqualified from bidding or contracting with any entity, including the State of Michigan? If yes, provide the date, the entity, and details about the situation.

Has your company been a party to litigation against the State of Michigan? If the answer is yes, then state the date of initial filing, case name and court number, and jurisdiction.

Within the last 5 years, has your company or any of its related business entities defaulted on a contract or had a contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

State your gross annual sales for each of the last 5 years.

If receiving a contract under this RFP will increase your gross revenue by more than 25% from last year’s sales, explain how the company will scale-up to manage this increase.

Describe partnerships and strategic relationships you think will bring significant value to the State.

State the physical address of the place of business that would have primary responsibility for this account if bidder is awarded a contract under this RFP.

3. Qualified Disabled Veteran/Service-Disabled Veteran-Owned Business Program

To demonstrate qualification as a qualified disabled veteran, you must provide:

(a) Proof of service and conditions of discharge (DD214 or equivalent);

(b) Proof of service-connected disability (DD214 if the disability was documented at discharge or Veterans Administration Rating Decision Letter or equivalent if the disability was documented after discharge); and

(c) Legal documents setting forth the ownership of the business entity.

In lieu of the documentation identified above, you may provide proof of certification by the National Veterans Business Development Council.

Enter the names of documents submitted with your proposal to demonstrate status as a qualified disabled veteran.

4. Participation in RFP Development or Evaluation

Did your company, an employee, agent, or representative of your company, or any affiliated entity participate in developing any component of this solicitation? For purposes of this question, business concerns, organizations, or individuals are affiliates of each other if, directly or indirectly: (1) either one controls or has power to control the other or (2) a third-party controls or has the power to control both. Indicia of control include, but are not limited to, interlocking management or ownership, identity of interests among family members, shared facilities or equipment, and common use of employees.

If you entered “YES”, you are not eligible for contract award or to work as a subcontractor for the awarded vendor.

5. State of Michigan Experience and Prior Experience

Does your company have experience working with the State of Michigan? If so, please provide a list (including the contract number) of the contracts you hold or have held with the State for the last 10 years.

Describe at least 3 relevant experiences from the last 5 years supporting your ability to successfully manage a contract of similar size and scope for the work described in this RFP.

Experience 1

Company name Contact name Contact role at time of project Contact phone Contact email

City State Zip

1. Project name and description of the scope of the project

2. What role did your company play?

3. How is this project experience relevant to the subject of this RFP?

Dollar value

Start and end date (mm/yy – mm/yy)

Status (completed, live, other – specify phase)

Results obtained

Experience 2

Company name

Contact role at time of project

City

1. Project name and description of the scope of the project

Dollar value

Start and end date (mm/yy – mm/yy)

Status (completed, live, other – specify phase)

Results obtained

Experience 3

Company name

Contact role at time of project

City

1. Project name and description of the scope of the project

Dollar value

Start and end date (mm/yy – mm/yy)

Status (completed, live, other – specify phase)

Results obtained

6. Standard Contract Terms

Bidder must affirm agreement with the attached Contract Terms. If not in agreement, written exceptions in accordance with Section 6 Evaluation Process must be provided with Bidder’s proposal.

7. Michigan Economic Impact

Number of employees currently employed at locations within the State of Michigan

Number of additional employees to be employed at locations within the State of Michigan if awarded this Contract (if any)

Minimum wage paid to employees employed at locations within the State of Michigan

Average wage paid to employees employed at locations within the State of Michigan

Percentage of employees employed at locations within the State of Michigan that are covered by employer-provided health insurance

8. Other

Request For Proposal No. 200000000514 Program Management Services for the CMV Safety Training and Education Program

SCHEDULE A

STATEMENT OF WORK

CONTRACT ACTIVITIES

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

BACKGROUND

The Michigan Office of Highway Safety Planning (OHSP) is requesting RFPs for the Commercial Motor Vehicle (CMV) Safety Training and Education program on behalf of the [footnoteRef:1]Michigan Truck Safety Commission (MTSC). The resulting contract is expected to begin in June 2020, with training to begin by October 1, 2020 (which begins fiscal year 2021 for the State) and will continue for a three year term through the end of Fiscal Year 2023 (September 30, 2023). This contract will be administered by the OHSP. [1: Michigan Truck Safety Commission: http://www.michigan.gov/msp/0,4643,7-123-72297_64773_22760-10315--,00.html]

The MTSC is unique, by being the only organization in the nation dedicated to CMV driver safety training and education, supported not with tax dollars, but solely by fees the industry pays mandated by [footnoteRef:2]Michigan Public Act 338 of 1988. The MTSC is a renowned safety advocate for the state's commercial trucking industry. [2: Public Act 348 of 1988: http://www.michigan.gov/msp/0,4643,7-123-1579_1665-13693--,00.html]

The MTSC is committed to enhancing CMV safety by providing CMV drivers and motor carrier companies with CMV safety training and education, heightening all drivers' awareness of the operational characteristics and limitations of CMVs, initiating data collection and research, and supporting enforcement of motor carrier safety laws. The MTSC meets bimonthly.

Much of the mission of the MTSC is accomplished through two primary projects. One project is the provision of a CMV safety training and education program, the other project is the Michigan State Police Commercial Vehicle Enforcement Division, which provides the enforcement of CMV truck safety laws. Additional projects are occasionally awarded for CMV research purposes and other CMV safety activities.

SCOPE

The purpose of this RFP is to select a firm to provide program management (develop, organize, manage, and direct) for a statewide CMV safety training and education program through funding approved by the MTSC from the Truck Safety Fund established by [footnoteRef:3]Public Act 348 of 1988. [3: Public Act 348 of 1988: http://www.michigan.gov/msp/0,4643,7-123-1579_1665-13693--,00.html]

1) Successful management of the program requires determining appropriate CMV safety-focused training courses and topics, developing training curricula, identifying knowledgeable instructors, securing training locations, publicizing training, managing registrations, and course evaluation for instruction and content.

2) The program must seek to train at no cost at least 1,500 Michigan licensed commercial vehicle drivers annually and reach a minimum 5,000 people annually through outreach efforts at events such as the annual Michigan Safety Conference and Michigan Traffic Safety Summit.

3) The program shall provide statewide CMV safety training and education opportunities for CMV drivers designed to reduce traffic crashes, injuries, and fatalities.

a) This may cover areas including, but not limited to defensive driving, driver fatigue, one-one-one driver performance coaching, management training for safety directors, hours of service, and cargo securement as well as offer hands-on education through a trained instructor via a two-station mobile simulator owned by the state (provided to the successful Contractor).

b) Training must be conducted by individuals with extensive knowledge and expertise in federal and state motor carrier laws, commercial vehicle driver licensing, driving a heavy truck, and commercial trucking operations.

4) Other activities may include, but are not limited to:

a) Providing safety information materials via various methods of distribution (e.g. email distribution, print, mailers, and/or via website).

b) Responding to safety questions (e.g. via phone, email, and/or website).

c) Promoting awareness of training programs to CMV drivers, safety directors, and private carriers via various methods of distribution (e.g. email distribution, print, mailers, and/or via website).

5) This is a cost reimbursement program. Opposed to issuing monthly invoices, the successful Contractor will be required to submit for reimbursement for costs incurred by providing detailed financial backup information for all expenditures using a monthly Financial Status Report (FSR).

6) The resulting contract will be managed by the OHSP’s Program Manager (PM).

REQUIREMENTS

1) Pre-Training Kick-Off Activities: The contractor must do the following:

a) Develop new (or expand and improve existing) curriculum.

i) Curriculum must be provided via multiple methods of distribution including on-site/classroom courses, presentations at conferences, and seminars as requested by trucking groups and private carriers. No training curriculum is to be shared online, and no State of Michigan, MSP or OHSP logos can be posted online.

Contractor Response: Check only 1 box below and identify exception(s), if necessary.

I have reviewed the above requirement and agree with no exception.

ii) Incorporate use of existing state-owned equipment into curriculum.

Contractor Response: Check only 1 box below and identify exception(s), if necessary.

I have reviewed the above requirement and agree with no exception.

iii) Investigate other equipment that may be incorporated into curriculum, if applicable, during the term of the resulting agreement, for review and approval by the OHSP PM.

Contractor Response: Check only 1 box below and identify exception(s), if necessary.

I have reviewed the above requirement and agree with no exception.

iv) Curriculum must include, but is not limited to the following topics:

Contractor Response: Describe how your firm will incorporate the training topics listed in item iv, above. If your firm uses training topic names that differ than the ones above, please map your training topics to the ones listed above, to enable understanding of how your training topics will cover the curriculum listed above:

v) Draft curriculum is to be submitted to the OHSP PM by August 1, 2020 for review and approval.

Contractor Response: Check only 1 box below and identify exception(s), if necessary.

I have reviewed the above requirement and agree with no exception.

vi) Final curriculum, approved by the OHSP PM, must be approved by September 1, 2020.

Contractor Response: Check only 1 box below and identify exception(s), if necessary.

I have reviewed the above requirement and agree with no exception.

b) Develop new or expand and improve other training-related deliverables:

i) Statewide CMV public information and education safety outreach campaign and related materials for the CMV driving public, trucking groups, and private carriers.

ii) Provide a public information and safety outreach estimated budget to advertise program services offered to the CMV driving public, trucking groups and private carriers.

iii) Planned activities and/or public information campaigns must also include educating passenger vehicle drivers about safe driving around commercial motor vehicles to reduce the incidence of multi-vehicle crashes.

Contractor Response: Describe how your firm will develop new or expand and improve other training related deliverables as outlined in items i-iii, above:

iv) Any use of websites for outreach-related activities must not include any State of Michigan, MSP, or OSHP logos, however printed and other materials may use these logos.

Contractor Response: Check only 1 box below and identify exception(s), if necessary.

I have reviewed the above requirement and agree with no exception.

v) All draft training-related deliverables are to be submitted to the OHSP PM by August 1, 2020 for review and approval.

Contractor Response: Check only 1 box below and identify exception(s), if necessary.

I have reviewed the above requirement and agree with no exception.

vi) All final training-related deliverables, approved by the OHSP PM, must be approved by September 1, 2020.

Contractor Response: Check only 1 box below and identify exception(s), if necessary.

I have reviewed the above requirement and agree with no exception.

2) On-going/annual (Fiscal Year) training and outreach campaign, and other contract activities: The contractor must do the following:

a) Project Management:

i) Provide project management that is proactive and possesses the flexibility to change strategies as conditions/situations warrant within the stipulations of the project management requirements.

ii) Provide a proposed detailed CMV safety training and education annual program plan to the OHSP PM for approval by August 1, 2020, and by August 1 of each year of the contract term, including:

(1) Proposed training curriculum.

(2) A monthly schedule of classes, outreach and other training events.

Contractor Response: Check only 1 box below and identify exception(s), if necessary.

I have reviewed the above requirement and agree with no exception.

iii) Upon inability to meet an approved deadline or goal, provide an explanation for such a situation as soon as it is known, and submit an updated deadline, activity, or goals to the OHSP PM for consideration.

Contractor Response: Check only 1 box below and identify exception(s), if necessary.

I have reviewed the above requirement and agree with no exception.

iv) Develop data collection tools to track and provide monthly progress reports (see “Reporting” below) to include (but be limited to):

(1) Detailed records of participants, firms and/or agencies who attend CMV safety training and education programs.

(2) Evaluations of CMV safety training and education program courses, materials, and instructors by each student.

Contractor Response: Check only 1 box below and identify exception(s), if necessary.

I have reviewed the above requirement and agree with no exception.

b) Training Activities:

i) Conduct approved training, starting October 1, 2020 (the beginning of FY 21 for the State of Michigan) and on October 1 of every year thereafter, at the mark of each Fiscal Year during the contract term.

Contractor Response: Check only 1 box below and identify exception(s), if necessary.

I have reviewed the above requirement and agree with no exception.

ii) By August 1st of each year during the contract term, the Contractor will submit all training materials to the OHSP PM for review and auditing purposes; to ensure training is current with any new regulations, laws or guidelines which may impact the content of the curriculum.

Contractor Response: Check only 1 box below and identify exception(s), if necessary.

I have reviewed the above requirement and agree with no exception.

iii) By September 1st of each year during the contract term, the Contractor will integrate any changes requested by the OHSP PM into the curriculum for immediate use.

Contractor Response: Check only 1 box below and identify exception(s), if necessary.

I have reviewed the above requirement and agree with no exception.

iv) The OHSP PM reserves the right to request and/or approve urgent changes to curriculum on an as-needed basis, where the OHSP PM reserves the right to define what constitutes an urgent matter, and the Contractor must integrate these changes into the curriculum immediately.

Contractor Response: Check only 1 box below and identify exception(s), if necessary.

I have reviewed the above requirement and agree with no exception.

v) All training events must be free.

Contractor Response: Check only 1 box below and identify exception(s), if necessary.

I have reviewed the above requirement and agree with no exception.

c) Outreach Campaign:

i) Begin outreach campaign, starting October 1, 2020 (the beginning of FY 21 for the State of Michigan) and continue October 1 of every year thereafter, at the mark of each Fiscal Year during the contract term.

Contractor Response: Check only 1 box below and identify exception(s), if necessary.

I have reviewed the above requirement and agree with no exception.

ii) By August 1st of each year during the contract term, the Contractor will submit all outreach materials to the OHSP PM for review and auditing purposes; to ensure outreach is current with any new regulations, laws or guidelines which may impact the CMV Safety Training program.

Contractor Response: Check only 1 box below and identify exception(s), if necessary.

I have reviewed the above requirement and agree with no exception.

iii) By September 1st of each year during the contract term, the Contractor will integrate any changes requested by the OHSP PM into the outreach materials and begin to advertise the approved training schedule on a monthly basis for each year of the contract.

Contractor Response: Check only 1 box below and identify exception(s), if necessary.

I have reviewed the above requirement and agree with no exception.

iv) The OHSP PM reserves the right to request and/or approve urgent changes to outreach materials on an as-needed basis, where the OHSP PM reserves the right to define what constitutes an urgent matter, and the Contractor must integrate these changes into the outreach materials immediately.

Contractor Response: Check only 1 box below and identify exception(s), if necessary.

I have reviewed the above requirement and agree with no exception.

v) Attend and participate in the Michigan Traffic Safety Summit (typically held in March each year):

(1) Provide CMV safety training and education session proposals and CMV mobile simulator demonstrations for the summit by November 1 for each year of the contract.

Contractor Response: Check only 1 box below and identify exception(s), if necessary.

I have reviewed the above requirement and agree with no exception.

d) Financial Support and Documents

i) Provide financial statements from your financial institutions (banks, lenders, etc.) to the OHSP PM, based on your submitted budget for the CMV safety training and education program on a monthly basis until reimbursement from the OHSP is processed.

Contractor Response: Check only 1 box below and identify exception(s), if necessary.

I have reviewed the above requirement and agree with no exception.

ii) Provide copies of all contracts, leases, agreements, equipment documentation, etc. as requested by the OHSP PM.

Contractor Response: Check only 1 box below and identify exception(s), if necessary.

I have reviewed the above requirement and agree with no exception.

iii) Provide monthly detailed financial reports (see “Reporting” below) with complete support documentation due on the 30th day of each month beginning October 30, 2020 (and by the last day of February) using the OHSP online grant management system.

Contractor Response: Check only 1 box below and identify exception(s), if necessary.

I have reviewed the above requirement and agree with no exception.

iv) Seek formal approval from the OHSP PM for expenses and/or projects not specifically outlined in the original contract and/or budget before expenses are incurred.

Contractor Response: Check only 1 box below and identify exception(s), if necessary.

I have reviewed the above requirement and agree with no exception.

v) Participate and provide documentation as requested by the OHSP PM or outside agency for any audit or contract monitoring regarding the CMV safety training and education program.

Contractor Response: Check only 1 box below and identify exception(s), if necessary.

I have reviewed the above requirement and agree with no exception.

e) Grant Program Support:

i) Complete the formal contract for grant application in MSP’s online Grant Management System and provide documentation as requested from the OHSP PM by August 1, 2020 and maintain grant application status on an on-going basis during the term of the contract.

Contractor Response: Check only 1 box below and identify exception(s), if necessary.

I have reviewed the above requirement and agree with no exception.

ii) Follow the grant management requirements as outlined in Attachment A, and according to any notice provided by the Program Manager in the event that grant management requirements are updated. The most updated copy of grant management requirements are available on the one-line grant management system.

Contractor Response: Check only 1 box below and identify exception(s), if necessary.

I have reviewed the above…