RFP 19x1701 Award Letter and Synopsis.pdf

Version 2 Revised: 2/2019

Award Recommendation

The Michigan Department of Health and Human Services office has completed the evaluation of RFP 190000001701 for a Hunter Tire Balancer Model RFE03 and has recommended an award to EDI Finance, Inc, in the amount of $14,374.92, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Jennifer Frank, Solicitation Manager FrankJ4@michigan.gov 517-241-6563

Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide a Hunter Tire Balancer Model RFE03.

Bidders:

The RFP was posted on SIGMA VSS on 4/12/19 for 7 business days. The following bidders submitted proposals by the published due date of 4/23/19.

Bidder Address City, State Zip

SDVOB*

TKL Enterprises, LLC

891 Gabrielle Ct NE Grand Rapids MI 49505

No

EDI FINANCE, INC 51927 Filomena Dr, Shelby Twp, MI 48315 No Mohawk Resources LTD 65 Vrooman Ave, Amstrerdam, New York

12010 No

*SDVOB: Service-Disabled Veteran Owned Business

STATE OF MICHIGAN PROCUREMENT

Michigan Department of Health and Human Service 235 South Grand Avenue, Lansing, MI 48933 PO Box 30037, Lansing, MI 48909 https://www.michigan.gov/dtmb/0,5552,7-358-82550_85746_48756---,00.html

Evaluation Synopsis

I. Evaluation Process

A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Solicitation Instructions and Vendor Questions, Section 8, Mandatory Minimum Requirements.

Vendor must provide the following:

Hunter Tire Balancer/Model # RFE03 GSP9700 Road Force Elite (5th Generation) Including at least the following:

StraightTrak Touch screen interface SmartWeight eCal auto calibration auto open hood TPMS Specs Hunter Net reporting 10 collets Printer w/storage TDC laser Factory Installation and Training Superior alloy balancer shaft with 3 year warranty Freight & Shipping to MCTI

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method

Responses to this solicitation were reviewed by MCTI trades instructors and Solicitation Manager, which consisted of the following individuals:

Advisory Jennifer Frank, Buyer MDHHS/Purchasing Division Bruce Britton, MDHHS MCTI Graphics Communications Program Karen Knowles

MDHHS MCTI

III. Evaluation Results

A. Bidder # 1

The Evaluation Team determined that TKL Enterprises based on a score of 90 out of 100 did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Product Quality – Schedule A, Statement of Work, Section 1-4 (-10) The Evaluation Team determined that overall the response is incomplete. There is not enough information describing what the vendor can provide per section 1.1 Product specifications and 1.2 Warranties.

2. Service Capabilities – Schedule A, Statement of Work, Section 5 The Evaluation Team determined that overall the response is satisfactory.

3. Delivery Capabilities – Schedule A, Statement of Work, Section 6

4. Vendor Questions Worksheet

Total Score: 90/100

B. Bidder # 2

The Evaluation Team determined that EDI FINANCE, INC based on a score of 100 out of 100, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

The Evaluation Team determined that overall the response meets all specifications.

Total Score: 100 /100

C. Bidder # 3

The Evaluation Team determined that Mohawk Resources LTD based on a score of 100 did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

The Evaluation Team determined that overall the response meets all specifications. Price was higher than approved for.

(-10) The Evaluation Team determined that overall the response is not complete. Multiple questions of the Vendor Question Worksheet were not completed.

Total Score: 90/100

IV. Technical Evaluation Summary

Selection Criteria Bidder #1 Bidder #2 Bidder #3 1 Product Quality Schedule A, Statement of Work Sections 1-4 15 25 25

2 Service Capabilities – Schedule A Statement of Work, Section 5

25 25 25

3 Delivery Capabilities – Schedule A, Statement of Work, Section 6

25 25 25

4 Vendor Questions Worksheet 25 25 15 Total 90 100 90

V. Pricing Summary

Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:

Deliverable Bidder #1 Bidder #2 Bidder #3 1 Hunter Tire Balancer

Model # RFE03 $14,375.00 $14,049.92 $14,996.44

2 Shipping and Handling $Included $325.00 $Included Total Price $14,375.00 $14,374.92 $14,996.44

VI. Award Recommendation:

Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal meeting the minimum point threshold and offering the best combination of factors stated in Technical Evaluation Criteria, Section 9 Evaluation Process, and price.

EDI Finance, INC provided the best value to the State. Award Recommendation is made to EDI Finance, INC in the amount of $14,374.92.