RFP 19SN1026R0014.pdf

RFQ 19SN1026R0014

Embassy of the United States of America

Singapore

August 18, 2026

Dear Prospective Offeror:

Subject: Solicitation 19SN1026R0014 - Inspection of Roof Truss at a U.S. Embassy-Owned

Residence.

Enclosed is a Request for Proposals (RFP) for the inspection of roof trusses at a U.S. Embassy-owned residence in Singapore. If you would like to submit proposal, follow the instructions in

Section 3 of the solicitation, complete the required portions of the attached document, and submit the required documents as described below.

The U.S. Government intends to award a contract to the responsible offeror submitting the lowest-priced, technical acceptable proposal. The Government intends to award based on initial proposals without discussions, although it reserves the right to conduct discussions if necessary.

The Embassy will conduct a pre-proposal conference and site visit on August 25, 2026, at 1500 hours (local time) at the residence. To request additional information or arrange site access, prospective offerors should contact Choon Peng Ong at SGProcurementRFQ@state.gov no later than August 20, 2026, at 1200 hours.

Proposals are due by September 2, 2026 at 1630 hours (local time). Proposals received after the deadline will not be accepted. All proposals must be submitted in English and must be complete..

Submit your proposal electronically to SGProcurementRFQ@state.gov. Your submission must comply with the file size and format requirements. Files must be submitted in Microsoft Word

(doc or docx), Microsoft Excel (xls or xlsx) or Adobe Acrobat (pdf) format. Each e-mail, including attachments, must not exceed 30MB. If your submission exceeds 30MB, divide it into multiple emails, ensuring that each email (including attachments) is less than 30 MB. Clearly identify the solicitation number and the sequence of each email in the subject line (for example, “19SN1026R0014 – Email 1 of 3”).

For a quotation to be considered, submit the following:

1. Completed SF-1449

2. Completed Section 1, Pricing

3. Completed Section 5 Representations and Certifications

4. Additional information required by Section 3, and

5. Evidence of active registration in the System for Award Management (SAM).

mailto:SGProcurementRFQ@state.gov

Offerors must be actively registered in the System for Award Management (SAM) at sam.gov when submitting a proposal and at the time of contract award, as prescribed by FAR 4.1102.

Failure to be registered at the required time may render an offeror ineligible for award.

Therefore, offerors are strongly encouraged to begin the registration process as early as possible.

Sincerely, Kevin M Phillips

Contracting Officer

Enclosure: a/s

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER

PR16090053

PAGE 3 OF 61 PAGES

2. CONTRACT NO. 3. AWARD/ EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

19SN1026R0014

6. SOLICITATION ISSUE

DATE

08/18/2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Choon Peng Ong

b. TELEPHONE NUMBER(No collect calls) +65 - 6476 9087

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY CODE SN100 10. THIS ACQUISITION IS x UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

EDWOSB EMERGING SMALL BUSINESS

AMERICAN EMBASSY SINGAPORE

27 NAPIER ROAD, ATTN: GSO/PROCUREMENT

SINGAPORE 258508

SINGAPORE

SERVICE-DISABLED

VETERAN-OWNED

8 (A) SIZE STANDARD:

13b. RATING11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

12. DISCOUNT TERMS

SMALL BUSINESS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700) 14. METHOD OF SOLICITATION

RFQ IFB x RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

AMERICAN EMBASSY SINGAPORE

27 NAPIER ROAD

SINGAPORE 258508

SINGAPORE

AMERICAN EMBASSY SINGAPORE

27 NAPIER ROAD, ATTN: GSO/PROCUREMENT

SINGAPORE 258508

SINGAPORE

CODE FACILITY

CODE

17a. CONTRACTOR/

OFFERER

18a. PAYMENT WILL BE MADE BY

AMERICAN EMBASSY SINGAPORE

27 NAPIER ROAD, ATTN: FMO (Vendors include PO# on invoice)

SINGAPORE 258508

SINGAPORE

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

29. AWARD OF CONTRACT: REF. _ _______________ OFFER DATED

_ __________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER 31c. DATE SIGNED

X

AUTORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

ITEM NO. 20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO. 39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41C. DATE

42b. RECEIVED AT

42c. DATE REC’D 42d. TOTAL CONTAINERS

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF1449 cover sheet

• Continuation To SF-1449, RFP Number 19SN1026R0014 Prices, Block 23

• Continuation To SF-1449, RFP Number 19SN1026R0014 , Schedule Of

Supplies/Services, Block 20 Description/Specifications/Work Statement

• Attachment 1 to Description/Specifications/Performance Work Statement, Government Furnished Property

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449, RFP NUMBER 19SN11026R0014

PRICES, BLOCK 23

1. SCOPE OF SERVICES

The Contractor shall perform a structural inspection of the roof trusses and attic space at a U.S. Embassy-owned residence located at 17 Swettenham Road, Singapore 248105, in accordance with the Performance Work Statement and all other requirements of this contract. .

2. PERIOD OF PERFORMANCE

The period of performance shall be 30 calendar days from the effective dates specified in the Notice to Proceed.

3. NOTICE TO PROCEED

Following contract award and receipt of acceptable insurance certificates, the

Contracting Officer shall issue a Notice to Proceed (NTP). The NTP will specify the performance start date, which shall be no earlier than ten (10) calendar days from the date of the NTP unless the Contractor consents to an earlier start. The Contractor shall not begin on-site performance before receiving the NTP.

4. TYPE OF CONTRACT

This is a Firm-Fixed-Price (FFP) contract. The Contractor shall provide the services specified in the contract at the fixed price stated, and the Government shall make payment at that price. Except as expressly provided in the contract, the Contractor assumes full responsibility for all performance costs and the risk of profit or loss.

5. PRICING

5.1 Goods and Services Tax (GST)

Goods and Services Tax (GST) is not included in the CLIN rates. GST shall be priced as a separate line item in the contract and on all invoices. In accordance with local law, GST will apply only to the portion of the contract price subject to taxation, with the applicable percentage calculated against that portion and reflected in each performance period.

5.2 Direct and Indirect Costs.

Except for GST separately identified in the Price Schedule, the proposed fixed prices shall include all direct and indirect costs necessary to perform the contract. These costs include, but are not limited to, labor, supervision, employee benefits, insurance, equipment, tools, transportation, permits, overhead, and profit. The Government will not pay costs that are not included in the awarded contract price.

5.3 Defense Base Act (DBA) Insurance

The Contractor shall obtain and maintain Defense Base Act (DBA) insurance in accordance with 42 U.S.C. § 1651 et seq. and FAR 28.309. Coverage shall extend to all employees engaged in performance of this contract, including employees of subcontractors, regardless of nationality, unless coverages has been waived by the U.S.

Department of Labor. DBA insurance shall be purchased only from a carrier authorized by the Department of Labor (DOL), unless the Contractor is authorized by DOL to self-insure, and all premium costs shall be identified under the appliable DBA insurance

CLIN. Evidence of coverage shall be furnished to the Contracting Officer prior to commencement of performance.

5.4 Currency

All contract prices shall be stated and invoiced in Singapore Dollars (SGD), and all payments by the Government shall be made in Singapore Dollars.

5.5 Price Schedule

CLIN Description

Unit of

Measure

(UOM)

Quantity Unit

Cost

Extended

Cost

Complete structural inspection of the roof trusses and attic space, including all reports, drawings, photographs, analyses, recommendations, labor, supervision, equipment, transportation, and other requirements identified in the Performance

Work Statement

002 Defense Base Act (DBA) Insurance

- Sub-Total

- GST, if legally applicable

- Total Amount

CONTINUATION TO SF-1449, RFP NUMBER 19SN1026R0014

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

6. PERFORMANCE WORK STATEMENT

The Contractor shall provide all professional services, labor, supervision, equipment, testing, transportation, and incidentals necessary to complete the structural inspection, analysis, and design services described in Attachment A, Technical Statement of Work.

Attachment A is incorporated into and made part of this solicitation and any resulting contract.

This section establishes the administrative and performance conditions applicable to the work. Attachment A establishes the technical scope and required technical deliverables.

Any inconsistency shall be resolved in accordance with the order of precedence established in FAR 52.212-4(s).

7. MANAGEMENT AND SUPERVISION

Supervision. The Contractor shall designate a project manager who shall be responsible for managing and coordinating the Contractor’s performance. The project manager shall serve as the Contractor’s primary point of contact and shall be available during on-site activities. The project manager shall possess sufficient English-language proficiency to communicate effectively with U.S. Government personnel.

7.1 Schedules. The work shall be scheduled to minimize disruption to the normal operation of the residence.

7.2 Quality Control. The Contractor shall establish and maintain quality-control procedures sufficient to ensure that all services and deliverables comply with the contract. The Contractor shall review all reports, drawings, calculations, test results, and other technical deliverables for completeness and accuracy before submitting them to the Government.

8. INSPECTION AND ACCEPTANCE

The Contracting Officer's Representative (COR) or another designated Government representative may inspect the Contractor’s performance and review all deliverables to verify compliance with the requirements of the contract.

Acceptance will be based on the Contractor's satisfactory completion of the services and submission of all technical deliverables required by Attachment A, and correction of any identified deficiencies at no additional cost to the Government.

9. WORKING HOURS

On-site work shall normally be performed Monday through Friday, from 0900 to 1700 hours, excluding Singapore and U.S. Government holidays observed by the Embassy.

The Contractor shall obtain the COR’s prior written approval for work outside these hours and shall submit such requests at least 24 hours in advance. Approval of alternate working hours does not authorize a change in the contract price, period of performance, or other contract terms. Only the Contracting Officer may authorize changes to the

10. SECURITY AND SITE ACCESS

Only Contractor personnel approved by the Embassy’s security office will be permitted entry into the residence.

The Contractor shall submit a list of all personnel assigned to this project at least seven

(7) calendar days before the proposed date of site access.

The Government may require additional time to complete security screening. The

Contractor shall not assign personnel to the site until the Government has approved their access. Security screening and access approval do not relieve the Contractor of responsibility for meeting the contract schedule.

The Contractor shall provide the personnel information required by the Embassy’s security office, which may include:.

▪ Full legal name;

▪ Place and place of birth;

▪ Nationality;

▪ Current residential address;

▪ Identification or passport number; and

Employer and assigned role.

Personnel information shall be submitted through the method designated by the

Government and shall not be transmitted through an unsecured channel. Incomplete or inaccurate information may delay or prevent access approval.

The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

11. PRE-PERFORMANCE SUBMITTALS

The Contractor shall submit the following administrative documents. Technical deliverables are identified in Attachment A.

ITEM DESCRIPTION QTY DUE DATE SUBMIT TO:

List of personnel and required security information

At least 7 calendar days before proposed site access

COR

Evidence of required insurance, including DBA insurance

Within 10 calendar days after award and before issuance of the NTP

CO

Work plan and proposed performance schedule

Within 10 calendar days after award and before issuance of the NTP

COR

Site-specific safety plan and risk assessment

At least 5 working days before on-site performance

COR

Professional licenses and qualifications for key personnel not previously submitted

Before issuance of the

NTP

CO/COR

12. SUBMISSION OF INVOICES

The Contractor shall submit one consolidated invoice in PDF format after completion and

Government acceptance of all required services and deliverables. The invoice shall be submitted by email to:

U.S. Embassy Singapore, FMO-Voucher Section, 27 Napier Road, Singapore 258508

Email: SingaporeDBO@state.gov

Singapore invoice requirements apply to all companies performing construction or services in Singapore, regardless of where the company is based, because the services are being rendered locally in Singapore.

The contractor shall submit an invoice that complies with Singaporean law. According to

Singapore legislation, a tax invoice must include the following elements (as required under the Goods and Services Tax (GST) Act):

• Invoice date

• Unique invoice number

• Contractor’s full name and address

• Contractor’s GST registration number (if GST-registered in Singapore)

• Embassy name and address (as specified above)

• Description of goods or services supplied mailto:SingaporeDBO@state.gov

• Quantity and unit price of goods/services

• Date of delivery or service provision (if different from the invoice date)

• Total amount payable (excluding GST)

• GST rate applied and amount of GST (if applicable)

• Total amount payable (including GST)

• Payment terms (as stated in the contract)

The invoice must clearly reference the contract number and the applicable Contract Line

Item Number (CLIN).

Please include the following banking information on each invoice:

• Bank name and address

• Account number

• IBAN code (if available)

• SWIFT code

Note: The Financial Management Office will receive invoices, log them in, and forward them to the COR for review and approval.

Any queries on payment status for invoices submitted shall be forwarded to

SingaporeDBO@state.gov.

13. STANDARDS OF CONDUCT

13.1 General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity.

Each Contractor employee shall behave professionally and comply with all applicable security, safety, and site-access requirements.

The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with applicable standards of conduct. The Contractor shall promptly replace such an employee when necessary to maintain performance at no additional cost to the Government.

13.2 Appearance and Identification. Contractor personnel shall wear clean, professional attire appropriate to their duties, required personal protective equipment, and any identification required by the Embassy.

13.3 Prohibited Conduct. Disorderly, abusive, threatening, unsafe, or disruptive conduct is prohibited. Contractor personnel shall not interfere with normal Government or residential operations.

13.4 Intoxicants and Narcotics. The Contractor shall not allow its employees, while on duty O present at the site, to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

13.5 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

- falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

- unauthorized use of Government property, theft, vandalism, or immoral conduct;

- unethical or improper use of official authority or credentials;

- security violations; or,

- organizing or participating in gambling in any form.

13.6 Protection of Government Information and Property. Contractor personnel shall not falsify, conceal, remove, alter, damage, or destroy Government records or property;

misuse Government credentials or authority; commit security violations; or engage in theft, vandalism, or other unlawful conduct.

14. NOTICE TO THE GOVERNMENT OF LABOR DISPUTES

The Contractor shall inform the Contracting Officer of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

15. CONTRACTOR FURNISHED PROPERTY/EQUIPMENT

The Contractor shall provide labor, supervision, supplies, testing devices, tools, equipment, software, transportation, and other resources necessary to perform the work identified in this contract, except for items expressly identified as Government-furnished.

16. GOVERNMENT FURNISHED PROPERTY/EQUIPMENT

The Government will not supply any materials or equipment. The Government will provide reasonable access to existing water and electrical utilities at the site, subject to availability and site restrictions. The Contractor shall verify the suitability of available utilities before relying on them.

16.10 LAWS AND REGULATIONS

16.10.1 Compliance

Without additional expense to the Government, the Contractor shall comply with all applicable Singapore laws, codes, ordinances, and regulations required to perform the work.

If there is a conflict between the contract and local law, the Contractor shall promptly advise the Contracting Officer in writing of the conflict and the Contractor’s proposed course of action. The Contractor shall not proceed with the affected work until receiving direction from the Contracting Officer.

16.10.2 Licenses and Permits

The Contractor shall obtain and maintain all licenses, permits, registrations, and professional approvals required to perform the services.

16.10.3 Liability

The Contractor shall be responsible, to the extent permitted by applicable law, for personal injury, death, or property damage caused by the negligent or wrongful acts or omissions of the Contractor, its employees, agents, or subcontractors in performing the contract.

16.11 INSURANCE

The Contractor shall, at its own expense, provide and maintain throughout the entire period of performance all insurance required by applicable law and the contract, including Defense Base Act insurance when applicable.

The Contractor shall maintain commercial general liability insurance with the following minimum limits:

(1) BODILY INJURY, ON OR OFF THE SITE, IN SINGAPORE DOLLARS

Per Occurrence SGD $100,000

Cumulative SGD $500,000

(2) PROPERTY DAMAGE, ON OR OFF THE SITE, IN SINGAPORE DOLLARS

Per Occurrence SGD $100,000

Cumulative SGD $500,000

These limits are minimum requirements and do not limit the Contractor’s liability under the contract. The Contractor shall obtain any additional insurance required by Singapore law or ordinarily maintained by a prudent professional engineering firm performing comparable services.

The Contractor’s insurance obligations do not limit any liability or responsibility imposed by the contract or applicable law.

The Contractor shall provide evidence of the required insurance within 10 calendar days after contract award and before issuance of the NTP.

Failure to provide or maintain required insurance may result in the withholding of the NTP, suspension of performance, or other remedies available to the Government under the contract.

16.12 SITE RESTRICTIONS

16.12.1 Drilling and Minimally Invasive Testing

No drilling, cutting, destructive testing, or alteration of any existing structure is permitted except when expressly required by Attachment A and approved in writing by the COR.

Approval by the COR does not authorize a change to the contract’s scope, price, or period of performance.

16.12.2 Movement of Personnel and Equipment

The Contractor shall coordinate the delivery, movement, and removal of personnel, testing devices, tools, and equipment with the COR. Driveways, walkways, exits, and emergency-access routes shall remain unobstructed.

16.12.3 Avoiding Nuisance

The Contractor shall carry out the work in a manner that minimizes noise, dust, vibration, and disruption to the residence and surrounding property. Activities likely to cause significant noise or disruption shall be coordinated in advance with the COR.

16.12.4 Housekeeping and Removal of Debris

The Contractor shall remove all debris and surplus materials generated by its activities. No dumping is permitted at the site. At the end of each site visit and upon completion of the work, the Contractor shall leave all affected areas clean, safe, and orderly to the satisfaction of the

COR.

16.12.5 Coordination with Other Contractors

The Contractor may be required to work or coordinate with other contractors performing work at the premises. The Contractor shall coordinate its activities with the COR and other contractors to avoid interference, delay, or unsafe conditions.

Such coordination does not authorize an adjustment to the contract price or period of performance unless approved in writing by the Contracting Officer.

ATTACHMENT A

TECHNICAL STATEMENT OF WORK

Structural Assessment and Design Services for the DCR

Roof Framing and Attic Space

1. PURPOSE

The purpose of this requirement is to assess the existing condition and structural capacity of the roof and attic framing, identify deficiencies, and develop repair and retrofit designs necessary to support the intended loads and uses described in this Statement of Work.

2. OBJECTIVES

The Contractor shall develop field-verified existing-condition drawings based on field surveys and testing, conduct a detailed structural condition assessment of the roof and attic framing, analyze the existing framing’s load capacity, identify deficiencies, including termite-related damage, evaluate for previous repairs, and develop engineering designs for repair and retrofit. The Contactor shall design a lift-beam system to facilitate maintenance activities in the attic space.

3. PLACE OF PERFORMANCE

The principal place of performance is 17 Swettenham Road, Singapore 248105.

4. PERIOD OF PERFORMANCE

The Contractor shall complete all work, including submission of final deliverables and correction of identified deficiencies, within the 30-calendar-day period of performance established in Section 1 of the solicitation. The Contractor shall not begin on-site work before receiving the written Notice to Proceed and coordinating access with the COR.

5. SCOPE

5.1 Structural Condition Survey

5.1.1 Field Survey

(a) Conduct a detailed survey of the roof framing and attic space to create accurate field-verified existing-condition structural framing plans and details.

(b) Document dimensions, layout, and configuration of all accessible structural elements and connections. Identify any inaccessible, concealed, or otherwise unverified conditions in the drawings and assessment report.

5.1.2 Timber Element Inspection and Testing

(a) Identify and document timber species used in the roof and attic framing, to the extent practicable through field inspection and testing.

(b) Establish or estimate, as applicable, mechanical properties of the timber, including strength, stiffness, and durability, using recognized testing methods, available records, visual grading, ad clearly stated assumptions.

(c) Assess and document the extent of termite activity and resulting section loss in timber elements.

(d) Before performing testing, submit an investigation and testing plan identifying the proposed methods, equipment, test locations, anticipated penetrations or disturbances, safety controls, and procedures for restoring affected surfaces. Do not perform destructive or invasive testing without prior written authorization from the COR.

5.1.3 Condition Inspection of Connections

(a) Perform a visual and physical inspection of all accessible structural connections.

(b) Identify signs of deterioration, damage, or deficiency, including cracking, warping, corrosion, loose or missing fasteners, connection movement, or other structural issues.

(c) Document the findings with photographs, location references, and detailed notes.

Identify any connections that are inaccessible, concealed, or otherwise not fully evaluated.

5.1.4 Existing-Condition Plans

(a) Develop field-verified existing-condition structural framing plans using information gathered from the field survey and testing. Clearly distinguish observed and measured conditions from assumed, concealed, or otherwise unverified conditions.

5.2 Structural Analysis

5.2.1 Load Capacity Assessment

(a) Analyze the roof framing to determine its load capacity under current and anticipated loads, dead, imposed, wind, equipment, maintenance, and other applicable loads. Identify the design criteria, load combinations, material properties, assumptions, and governing codes used in the analysis..

(b) Evaluate the load capacity of the attic framing for maintenance activities, including the replacement of heaters and other mechanical equipment.

Coordinate with the COR to verify available equipment weights and intended maintenance activities. Clearly identify any assumptions made when required information is unavailable.

5.2.2 Attic Space Analysis

(a) Assess the structural adequacy of the attic framing for supporting maintenance operations, including temporary loads during equipment replacement, personnel access, tools, and material handling.

(b) Identify any limitations or risks associated with the intended use of the attic space, including allowable loads, restricted areas, access limitations, and any required temporary supports or protective measures.

(c) Provide clearly stated recommendations for the safe use of the attic space during routine maintenance and equipment replacement activities.

5.3 Retrofit and Repair Design

5.3.1 Repair Design for Termite Damage

(a) Develop engineering designs to address section loss caused by termite activity.

(b) Specify repair methods, materials, installation requirements, and required temporary supports necessary to achieve the design criteria identified in the

Contractor’s approved design basis.

(c) Identify conditions requiring replacement rather than repair and any additional termite treatment or investigation recommended before construction.

5.3.2 Connection Retrofit Design

(a) Design retrofits for deficient or damaged connections to meet the applicable codes, standards, and design criteria identified in the Contractor’s design basis.

(b) Provide drawings, specifications, calculations, and installation details for the reinforcement or replacement of connections, as needed.

(c) Identify required fasteners, connectors, materials, corrosion protection, temporary supports, and sequencing constraints necessary to implement the designs.

5.3.3 Lift Beam Design

(a) Design a lift beam system above the attic access hatch to anchor a winch lifting and lowering of mechanical equipment. The design shall identify the rated capacity, design loads, load path, connection requirements, operating limitations, and required inspection or testing before use.

(b) Specify the beam material, dimensions, anchoring details, and associated connection components necessary to meet the applicable design criteria.

(c) Provide signed engineering calculations, drawings, technical specifications, installation requirements, and any required load-testing or certification procedures.

(d) Installation of the lift-beam system is not included in this contract unless expressly identified elsewhere in the solicitation.

5.3.4 Construction Cost Estimate

(a) Provide an itemized Rough Order of Magnitude (ROM) construction cost estimate, stated in Singapore dollars, for all recommended repair and retrofit work.

(b) Identify major quantities, labor, materials, equipment, allowances, contractor overhead and profit, assumptions, exclusions, escalation, and the anticipated accuracy range of the estimate.

(c) Price the lift-beam system separately from the other recommended repair and retrofit work.

5.4 Additional Technical Requirements

5.4.1 Non-Destructive and Minimally Invasive Testing

(a) Utilize testing methods appropriate for timber structures, including non-destructive methods where practicable, to assess hidden damage in timber elements and connections. Employ minimally invasive testing procedures, such as resistance drilling (e.g., resistograph survey), where technically appropriate.

(b) Before testing, submit an investigation and testing plan identifying the proposed methods, equipment, locations, anticipated penetrations or disturbances, safety controls, and procedures for restoring affected surfaces.

(c) Do not perform destructive or invasive testing without prior written authorization from the COR. Document all test locations, methods, results, limitations, and affected surfaces in the assessment report.

5.4.2 Structural Modeling

(a) Develop a structural model of the roof and attic framing to evaluate framing members and connections, determine their capacities, and assess their structural adequacy

(b) Document the modeling software, geometry, material properties, boundary conditions, loads, load combinations, assumptions, and acceptance criteria used in the analysis.

(c) Identify any limitations resulting from inaccessible, concealed, deteriorated, or otherwise unverified conditions.

5.4.3 Compliance with Codes and Standards

(a) Identify in the design basis all Singapore laws, codes, structural standards, and safety requirements applicable to the assessment and resulting designs. Identify any additional recognized engineering standards used.

(b) Perform the structural assessment, calculations, and designs in accordance with the applicable requirements identified in the design basis.

(c) If the applicable requirements conflict or an existing condition prevents full compliance, promptly notify the Contracting Officer and request written direction before proceeding. Document any approved deviation, assumption, or alternative approach in the final report.

5.4.4 Reporting and Documentation

(a) Provide a comprehensive report summarizing the survey findings, testing and analysis results, and repair and retrofit recommendations.

(b) Include detailed drawings, technical specifications, and calculations to support the proposed designs.

(c) Clearly identify observed conditions, engineering assumptions, analysis limitations, structural deficiencies, recommended corrective actions, and items requiring additional investigation.

(d) Reference photographs, test locations, and deficiencies to corresponding locations on the existing-condition drawings.

(e) Provide reports, calculations, drawings, and specifications in the formats and according to the submission requirements stated in Section 6, Deliverables.

5.4.5 Coordination with Other Disciplines

(a) Coordinate with mechanical, electrical, and plumbing (MEP) engineers as necessary to evaluate the compatibility of structural designs with attic equipment and systems.

(b) Coordinate equipment dimensions, weights, clearances, lifting requirements, utility connections, access routes, and temporary removal or protection requirements affecting the structural designs.

(c) Identify unresolved coordination issues, unavailable information, and assumptions in the applicable design submission.

(d) The Contractor remains responsible for coordinating all disciplines and subconsultants necessary to complete the services required by this Statement of

Work.

6. DELIVERABLES

(a) Investigation and testing plan identifying proposed testing methods, equipment, locations, anticipated penetrations or disturbances, safety controls, and restoration procedures. The Contractor shall submit the plan before performing invasive or destructive testing.

(b) Field-verified existing-condition structural framing plans that distinguish observed and measured conditions from assumed, concealed, or otherwise unverified conditions.

(c) Timber testing results and structural condition-assessment report, including photographs, test locations, observed deterioration, termite-related damage, section loss, connection deficiencies, and limitations of the investigation.

(d) Structural analysis report, including the design basis, applicable codes and standards, material properties, loads, load combinations, assumptions, structural model information, capacity calculations, identified deficiencies, and recommendations.

(e) Repair and retrofit design package, including drawings, technical specifications, calculations, installation requirements, temporary support requirements, and construction sequencing constraints.

(f) Lift-beam design package, including drawings, technical specifications, signed calculations, rated capacity, connection and anchoring details, operating limitations, installation requirements, and required inspection, load-testing, or certification procedures.

(g) Itemized ROM construction cost estimate meeting the requirements of Section

5.3.4.

(h) Draft comprehensive report consolidating the survey findings, testing results, analyses, existing-condition drawings, repair and retrofit designs, lift-beam design, photographs, recommendations, and cost estimate.

(i) Final comprehensive report and supporting deliverables incorporating the

Government’s review comments and correcting all identified errors, omissions, and deficiencies.

The Contractor shall submit a proposed deliverable schedule within three calendar days after the Notice to Proceed. The schedule shall allow sufficient time for Government review, correction of deficiencies, and submission of all final deliverables within the contract’s 30-calendar-day period of performance.

Submit each deliverable electronically in searchable PDF and its editable native file format.

Submit drawings in PDF and an editable computer-aided design format acceptable to the

Government. Submit the cost estimate in PDF and an editable spreadsheet format.

Calculations, reports, and design drawings shall identify the responsible engineer and shall be signed or endorsed in accordance with applicable Singapore professional requirements.

Government review, comment, acceptance, or payment does not relieve the Contractor of responsibility for the professional quality, technical accuracy, and completeness of its work. The Contractor shall correct errors, omissions, and nonconforming work at no additional cost to the Government.

7. CONTRACT ADMINISTRATION

(a) The Contractor shall verify information, dimensions, and existing conditions necessary to perform the services. The Contractor shall promptly notify the

Contracting Officer of errors, omissions, conflicts, or materially differing conditions identified in Government-furnished information or at the site before relying on that information or proceeding with the affected work.

(b) Government review, comment, approval, acceptance, or payment does not relieve the Contractor of responsibility for the professional quality, technical accuracy, completeness, and coordination of the services required by the contract.

(c) The Government may inspect and evaluate the Contractor’s performance and deliverables in accordance with the inspection and acceptance provisions of the contract. The Contractor shall provide reasonable access to the work, supporting calculations, testing records, and other documentation necessary for this purpose.

(d) Termination rights are governed by the applicable clauses of the contract.

(e) The Contracting Officer (CO) shall provide a written Notice to Proceed (NTP) to the Contractor. No on-site work shall be initiated until the NTP is issued by the

CO and site access has been coordinated with the COR.

(f) Only the Contracting Officer may change the contract’s scope, price, terms, or period of performance. The COR may perform only the duties delegated in writing by the Contracting Officer and may not authorize additional work or otherwise modify the contract.

8. RESPONSIBILITIES OF THE CONTRACTOR

(a) The Contractor shall be responsible for the professional quality, and the coordination of all professional engineering services furnished under this contract.

The Contractor shall, without additional compensation, correct or revise any errors, omissions, or deficiencies in its professional engineering services.

(b) The Contractor is responsible for safety, obtaining all necessary licenses, registration, approvals, and permits, and complying with all applicable Singapore laws and regulations. Appropriate personal protective equipment shall be worn by all contractor personnel when required by the hazards associated with the work.

(c) The Contractor shall promptly report all incidents resulting injury, illness, property damage, or a near miss with the potential for serious injury or damage to the

Contracting Officer’s Representative (COR). The Contractor shall also be responsible for all damage to persons or property that results from the Contractor’s fault or negligence.

(d) The Contractor shall keep the work area, including any authorized storage areas, free from accumulations of waste materials. At the end of each site visit and upon completion of the work, the Contractor shall remove from the premises any rubbish, tools, scaffolding, equipment, and materials that are not the property of the

Government or property owner. The Contractor shall restore areas disturbed by its surveys or testing and leave all affected areas clean, safe, and orderly.

(e) The Contractor shall protect the residence, finishes, furnishings, equipment, and surrounding property from damage arising from its activities. The Contractor shall promptly notify the COR of damage and repair damage resulting from the

Contractor’s fault or negligence at no additional cost to the Government.

9. CONSTRUCTION REQUIREMENTS

(a) The Contractor shall be responsible for all required professional services, incidental materials, equipment, testing devices, and personnel necessary to perform the requirements of this Statement of Work, unless otherwise specified in the contract.

All services shall be performed by qualified personnel in a professional and workmanlike manner..

(b) The Contractor shall not begin on-site work before receiving the written Notice to

Proceed from the Contracting Officer. The Contractor shall coordinate the on-site start date and each site visit with the COR. All work and final deliverables shall be completed within the period of performance established in Section 1 of the solicitation.

(c) The Contractor shall have limited access to the remainder of the building outside the areas designated for the project, except with prior permission from the COR.

Contractor personnel shall comply with all Embassy access, escort, identification, and security requirements. Government authorization to enter the premises does not authorize access to areas unrelated to the work.

(d) Working hours will be from 0900 to 17:00, Monday through Friday, excluding

Singapore and U.S. Government holidays. Weekend or after-hours work must be approved in advance by the COR and will not, by itself, constitute justification for additional cost or an extension of the period of performance.

(e) The Contractor shall coordinate delivery and removal of equipment, testing activities, temporary barricades, utility interruptions, and activities likely to generate noise, dust, vibration, or other disruption with the COR before beginning the affected work.

10. SITE SAFETY REQUIREMENTS

1. General Safety Requirements

a. Contractor shall comply with the contract’s Safety and Accident Prevention clause, applicable Singapore workplace-safety requirements, and Embassy safety and security procedures.

b. Before starting on-site work, the contractor shall review the work site and identify hazards that may occur while performing the required activities.

c. The contractor shall provide a competent person to prepare and implement the required safety plan, activity hazard analysis, or risk assessment and oversee compliance with applicable safety requirements. A competent person is an individual who, through training and/or experience, is knowledgeable about applicable standards, is capable of identifying workplace hazards relating to the specific operation, is designated by the employer, and has the authority to take corrective action.

d. The contractor shall maintain and provide evidence of the insurance required by the contract and applicable Singapore law.

e. The contractor shall conduct a safety briefing before starting each day’s on-site work.

f. Contractor personnel who appear to be under the influence of alcohol, illegal drugs, or any substance that impairs their ability to work safely will be denied entry to, or removed from, the work area.

g. The contractor shall ensure individuals that all individuals performing work at the site are trained and aware of applicable hazards. The contractor shall provide and require use of proper safety equipment to prevent injury in accordance with the requirements of the contract.

h. The Contractor shall comply with site-specific safety instructions issued by authorized Embassy personnel, provided those instructions do not change the contract’s scope, price, or period of performance.

i. Contractor personnel shall remove jewelry or other conductive or loose items when those items create an electrical, entanglement, or other work-related hazard.

j. Smoking is prohibited at the work site. Contractor personnel may smoke only in designated smoking areas.

k. The contractor shall promptly report accidents, injuries, property damage, unsafe conditions, and near misses to the COR, who will coordinate notification of the POSHO or other appropriate Embassy officials.

l. The Contractor shall immediately suspend an affected activity when an imminent danger exists and shall not resume the activity until the unsafe condition has been corrected and the required Government authorization has been received.

2. Barricading and Warning Signs

a. The contractor shall provide and maintain appropriate barricades and warning signs to protect building occupants, visitors, Contractor personnel, and third parties from hazards created by survey, testing, access, lifting, or other Contractor activities. The Contractor shall maintain safe and accessible pedestrian routes and shall coordinate any temporary route closure with the COR.

b. The Contractor shall select barricades, fencing, cones, warning tape, signs, and other protective measures appropriate to the specific hazard. Protective measures shall comply with applicable requirements and remain in place for as long as the hazard exists.

c. The Contractor shall not store or place tools, testing equipment, materials, debris, or cords in pedestrian paths, exits, stairs, or other required access routes unless the area is properly controlled and an alternative route has been authorized.

d. The Contractor shall keep barricades, warning signs, and controlled work areas secure, clearly visible, clean, and in good condition.

e. The Contractor shall remove temporary barricades and signs promptly after the associated hazard has been eliminated and the affected area has been restored to a safe condition.

3. Personal Protective Equipment (PPE) Requirements

a. Contractor personnel shall use PPE appropriate to the hazards associated with their assigned activities and as required by applicable law, the contract, and the accepted safety plan or risk assessment.

b. The contractor shall inspect PPE before use, maintain it in serviceable condition, and promptly replace damaged, deteriorated, defective, or lost equipment.

c. PPE shall comply with applicable Singapore requirements and recognized safety standards appropriate to the work.

d. Sharp cutting tools shall be carried in suitable sheaths, cases, or tool containers and shall not be carried loose in clothing pockets.

e. When certified PPE is required, the Contractor shall maintain current certification or inspection records and provide them to the COR upon request.

f. The Contractor shall maintain records showing that required PPE was issued to, or otherwise provided for, personnel performing the work and shall provide those records to the COR upon request.

g. The Contractor is responsible for determining the appropriate PPE for each activity and ensuring that its personnel are trained in the PPE’s proper selection, inspection, use, limitations, and maintenance.

4. Safety Inspection Requirements

a. All tools, equipment, testing devices, access equipment, and machinery used in performing the work shall be inspected by a competent person before initial use at the site and at intervals appropriate to the equipment and applicable requirements..

b. COR and/or other authorized Embassy safety representatives may inspect equipment, tool, access equipment, testing devices, and/or machinery at any time and may direct the Contractor to remove unsafe, defective, damaged, or unsuitable equipment from service.

c. The Contractor shall not use equipment that is defective, damaged, improperly maintained, unsuitable for its intended purpose, or missing a required guard or safety device.

d. The Contractor shall maintain required inspection, maintenance, and certification records and provide them to the COR upon request.

e. Government inspection does not relieve the Contractor of responsibility for inspecting, maintaining, and safely operating its tools and equipment.

5. Hand and Power Tool Safety

a. The contractor shall ensure the safety of tools and equipment used by its employees.

b. Contractor shall inspect tools before use and at appropriate intervals and shall maintain them in accordance with the manufacturer’s instructions.

c. Tools shall be used only for their intended purposes and by personnel trained or otherwise qualified to use them safely.

d. The Contractor shall immediately remove defective or damaged tools from service and clearly mark or secure them to prevent further use.

e. Guards, handles, grounding features, and other safety devices shall remain installed and functional during use.

f. Power tools shall be disconnected from their energy source before adjustment, maintenance, clearing a jam, or changing accessories, unless the manufacturer’s instructions require another safe procedure.

6. Emergency Response Requirements

a. In the event of an emergency at the residence or during performance of work, contractor personnel shall stop work and follow the instructions of the Embassy representative, escort, or security personnel.

b. The contractor shall not obstruct or interfere with access to emergency response equipment, emergency exits, evacuation routes, or emergency vehicle access. Emergency Equipment includes first-aid kits, fire extinguishers, fire cabinets, defibrillators, spill kits, stretchers, and eyewash stations.

c. The Contractor shall brief its personnel on applicable alarm signals, emergency contacts, evacuation routes, assembly points, and reporting procedures before beginning on-site work.

d. The Contractor shall promptly report emergencies, injuries, fires, spills, property damage, and other incidents to the COR or designated Embassy representative. If immediate assistance is required, Contractor personnel shall first contact the appropriate emergency service.

e. The Contractor shall provide first-aid supplies and any activity-specific emergency equipment required for its work.

f. The Contractor shall not resume work following an emergency until the affected area is safe and the COR or other authorized Embassy representative permits site activities to resume.

7. High Risk Work…