RFP 19SA4025R0001 Solicitation for Landscaping and Ground Maintenance Services.pdf

SOLICITATION

DOCUMENT

American Consulate General Jeddah, Saudi Arabia

Contracting and Procurement Office

Landscaping and Ground Maintenance Services

Solicitation No. 19SA4025R0001

American Consulate General, Jeddah PO Box 149

Jeddah 21411 Saudi Arabia

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TABLE OF CONTENTS

SECTION 1 – THE SECHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFP Number 19SA4025R0001, Prices, Block 23

• Continuation To SF-1449, RFP Number 19SA4025R0001, Schedule of Supplies/Services, Block 20 Description/Specifications/Work Statement

• Attachment 1 to Description/Specifications/Performance Work Statement, Government

Furnished Property

SECTION 2 – CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 – SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part

SECTION 4 – EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 – REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not

Prescribed in Part 12

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SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFP NUMBER 19SA4025R0001

PRICES, BLOCK 23

1. SCOPE OF CONTRACT

The Contractor shall perform gardening and ground maintenance services, including furnishing all labor, material, equipment and services, for the U.S. Consulate General, Jeddah. The price listed below shall include all labor, materials, insurance (see FAR 52.228-3 and 52.228-5), overhead, and profit. The Government will pay the Contractor the fixed price per month for Standard Routine Service and a fixed rate per labor hour for any temporary additional services that may be order and have been satisfactorily performed, see 1.17. for additional information.

When ordered, Temporary/Additional Services will be based on an indefinite delivery/indefinite quantity basis, the minimum and maximum amounts are as follows:

Minimum: The Government shall place orders totaling a minimum of 100 square meters. This reflects the contract minimum for the base year and option period.

Maximum: The amount of all orders shall not exceed 30,000 square meters. This reflects the contract maximum for the base year and each option period for temporary/additional services.

The performance period of this contract is from satisfactory submission of Certificate of Insurance and will continue until the last of the base period of performance. At the discretion of the Contracting Officer, the term of the contract can be extended for four one-year option periods. The initial period of performance includes any transition period authorized under the contract.

JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF

2010 NOTICE: UNLESS A WAIVER OR EXCEPTION APPLIES, PAYMENTS

SUBSEQUENT TO THIS PROCUREMENT ARE SUBJECT TO AN EXCISE

TAX OF 2% PERSUANT TO 26 U.S.C. 5000C.

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2.0 PRICING

2.1 VALUE ADDED TAX

Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT. The full VAT amount is charged on all aspects of the contract and should be provided in a separate line item with a firm fixed priced amount.

2.2. Base Year (Term: Twelve (12) Months)

CLIN

SUB-CLIN

A. Standard Routine Services. The firm fixed price for the Base Year of the contract is:

Price per Month Quantity of Months Price per Year B. Temporary Additional Services. The unit price (firm-fixed-price) is:

Price per Square Meter Estimated Quantity of Square Meter per year

Total Temporary Additional Services Not to Exceed per Year

30000

Total Price for Base Year = A+B

VAT 15 %

0001 Total Price for Base Year after VAT

2.3. Option Year 1 Prices (Option Term: Twelve (12) Months)

CLIN

SUB-CLIN

A. Standard Routine Services. The firm fixed price for Option Year 1 of the contract is:

Price per Month Quantity of Months Price per Year B. Temporary Additional Services. The unit price (firm-fixed-price) is:

Price per Square Meter Estimated Quantity of Square Meter per year

Total Temporary Additional Services Not to Exceed per Year

30000

Total Price for Option Year 1 = A+B

1001 Total Price for Option Year 1 after VAT

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2.4. Option Year 2 Prices (Option Term: Twelve (12) Months)

SUB-CLIN

A. Standard Routine Services. The firm fixed price for Option Year 1 of the contract is:

Price per Month Quantity of Months Price per Year

B. Temporary Additional Services. The unit price (firm-fixed-price) is:

Price per Square Meter Estimated Quantity of Square Meter per year

Total Temporary Additional Services Not to Exceed per

Year

30000

Total Price for Option Year 2 = A+B

2001 Total Price for Option Year 2 after VAT

2.5. Option Year 3 Prices (Option Term: Twelve (12) Months)

SUB-CLIN

A. Standard Routine Services. The firm fixed price for Option Year 1 of the contract is:

Price per Month Quantity of Months Price per Year

B. Temporary Additional Services. The unit price (firm-fixed-price) is:

Price per Square Meter Estimated Quantity of Square Meter per year

Total Temporary Additional Services Not to Exceed per

Year

30000

Total Price for Option Year 3 = A+B

3001 Total Price for Option Year 3 after VAT

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2.6. Option Year 4 Prices (Option Term: Twelve (12) Months)

SUB-CLIN

A. Standard Routine Services. The firm fixed price for Option Year 1 of the contract is:

Price per Month Quantity of Months Price per Year

B. Temporary Additional Services. The unit price (firm-fixed-price) is:

Price per Square Meter Estimated Quantity of Square Meter per year

Total Temporary Additional Services Not to Exceed per

Year

30000

Total Price for Option Year 4 = A+B

VAT 15 %

4001 Total Price for Option Year 4 after VAT

NOTE: Price information below, FAR 52,217-8 Option to Extend Service is for evaluation purposes only and is not to be included in the contract as total contract cost. Evaluation of this cost information allows the Contracting Officer to execute a 52.217-8 Option to Extend Services without a Justification and Acceptance (J/A) for limited competition.

2.7. FAR 52.217-8 Option to Extend Services (Option Term: Six (6) Months)

SUB-CLIN

A. Standard Routine Services. The firm fixed price for Option Term: Six (6) Months is:

Price per Month Quantity of Months Price per Year

B. Temporary Additional Services. The unit price (firm-fixed-price) is:

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Price per Square Meter Estimated Quantity of Square Meter per year

Total Temporary Additional Services Not to Exceed per

Year

30000

Total Price for Option Term: Six (6) Months = A+B

5001 Total Price for Option Term: Six (6) Months after VAT

2.8 Grand Total of Base and All Option Years including VAT 15%

Base Year Total (0001)

Option Year 1 Total (1001)

Option Year 2 Total (2001)

Option Year 3 Total (3001)

Option Year 4 Total (4001)

FAR 52.217-8 Option to Extend Service Total (5001)

GRAND TOTAL- BASE AND ALL OPTION YEARS

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CONTINUATION TO SF-1449

RFP NUMBER 19SA4025R0001

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

1. PERFORMANCE WORK STATEMENT

The purpose of this contract is to obtain gardening and ground maintenance services for real property owned or managed by the U.S. Government at US Consulate General Jeddah. The Contractor shall perform gardening and ground maintenance services in all designated spaces as listed in Exhibit A.

1.1 Definitions

"NOB" New Office Building means the building of the Post used for official activities.

“CMR/CGR” means the official residence of the Chief of Mission/Consul General "Contracting Officer" means a person appointed with the authority to enter in and administer contracts on the behalf of the Government.

“SDA” Staff Diplomatic Apartment "Contracting Officers' Representative (COR)" means an individual designated in writing by the Contracting Officer to perform specific contract administration functions.

"General Instructions" mean those instructions, directives and guidelines that apply to all gardening personnel.

"Government" means the Government of the United States of America.

"SOR" means Senior Officers' Residence, including the residences of the Ambassador, Deputy Chief of Mission.

1.2 Work Requirement.

1.2.1 General. This is a fixed-price contract for gardening services for gardening and grounds maintenance at the U.S. Consulate General Jeddah. The contract contains certain ordering provisions by which the Contracting Officer or his/her representative may require additional amounts of service for special events. The Contractor shall furnish managerial, administrative and direct labor personnel to accomplish all work required by this contract. Specific services are described in detail below.

1.2.2 Personnel. The Contractor shall provide a qualified work force capable of providing the services required by the contract.

1.3 General Requirements.

The maintenance and upkeep of grass, shrubbery, garden areas, trees, and other landscape elements at the U.S. Consulate General Jeddah and associated properties are crucial aspects of the representational duties of the U.S. mission. The Contractor's performance will be judged based on the appearance of the landscaped areas covered by this contract.

The Contractor must provide comprehensive gardening and grounds maintenance services as outlined in the contract for all Government properties specified in Exhibit A.

This includes all necessary planning, administration, and management to ensure that services comply with the contract, CO and COR's directives, and relevant laws and regulations. The Contractor is expected to meet all performance standards outlined in the

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1.4 Management and Supervision

1.4.1. Supervision: The Contractor must appoint a representative who will oversee the

Contractor's workforce on-site at all times. This individual will serve as the main contact person for the Contractor and will interact with U.S. Government personnel. The supervisor must demonstrate proficient English language skills to communicate effectively with U.S. Government staff. The contractor is required to provide an English test certificate from the British Council for the supervisor, attaining at least a minimum level of B1 (intermediate) or from an equivalent English language center based in the Kingdom of Saudi Arabia. Additionally, the supervisor should hold a degree in horticulture. Furthermore, the supervisor's primary responsibility should be supervision.

1.4.2 Project Manager/Certified Horticulturist: A project manager is a person designated in writing by the Contractor who has full authority to act for the Contractor during the term of the contract and who is authorized to accept reports and all other correspondence on behalf of the Contractor on all matters relating to this contract.

1. Prior to assignment of the project manager to the contract, a resume must be submitted including the following

a. Full name

b. Detailed description of 10 years of experience

c. Name and Address of prior employment

d. Prior supervisors with contact numbers and email

e. Copies of current licenses

f. List of professional training

1.4.3. Schedule: The Contractor is required to adhere to schedules that account for the effective delivery of services without overburdening the security personnel at the Post. Standard Routine Services are to be conducted between 07:00 AM and 03:00 PM "may adjust" from Saturday through Thursday, with a 1-hour lunch break included. For non-routine services, the Contractor must furnish the COR with a comprehensive plan specifying the personnel involved and the designated timeframe for service completion. Emergency response to storm and weather events to include hazard tree pruning shall be conducted as soon as conditions permit inclusive of off hours. Emergency response time off hours shall be 1 hour from receiving the call or email by the CO/COR

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1.4.4. Quality Control: The Contractor is accountable for maintaining quality control standards. Conducting weekly inspection visits at the work site is essential to monitor and ensure the quality of work delivered. These visits should be scheduled in collaboration with the Contracting Officer's Representative (COR) to guarantee compliance with project specifications. Moreover, surprise inspections should be carried out at intervals to assess the performance and adherence of all parties involved in the contract, promoting accountability and upholding quality assurance protocols. In the event of any necessary modifications or adjustments to the monthly and/or weekly planners, the Contractor is required to promptly notify the COR. the processing of invoices will be withheld until the service delivery note and inspection list is signed by both the Contractor and the COR.

1.4.5. Technical Guidance. The Contractor must employ a skilled horticulturist who possesses expertise in the local climate and soil conditions to provide technical guidance to the Contractor's workforce. The horticulturist will also be responsible for developing and overseeing the Contractor's programs for lawn and tree care. Additionally, the Government will offer orientation on the operational aspects of the automatic irrigation system for day-to-day functionality

1.4.6. Grounds Maintenance Plan. The Contractor is required to submit an annual

Grounds Maintenance Plan outlining the proposed frequency for fulfilling the obligations specified in this contract. This plan should be tailored to local conditions, vegetation types, and climate considerations. The Contractor must submit the Grounds Maintenance Plan to the COR for approval within 30 days after contract award

1.5. Lawn Care

1.5.1. Grass Cutting. The Contractor shall maintain the height of grass between 4 and 6 centimeters. The Contractor is responsible for all equipment and fuels needed to complete this task.

1.5.2. Edging. The Contractor shall edge all sidewalks, driveways, and curbs each time the adjacent grass is cut.

1.5.3. Trimming. The Contractor shall trim grass around trees, shrubs, cultivated areas, sprinkler heads, valves, fences, buildings, poles, and structures, so that grass height does not exceed the height of the adjacent grass.

1.5.4. Weeding. The Contractor shall weed the grounds and gardens on a continuous basis to prevent the growth of weeds into lawn and landscapes. The Contractor may use weed-killing chemicals to prevent the growth of weeds to eliminate grass and weeds in the cracks and joints within or along sidewalks and curbs. The Contractor shall obtain approval of the COR for all applications of weed killers.

1.5.5. Turf Repair and Re-Establishment. The Contractor shall, whenever necessary, repair areas damaged by vehicular traffic, oil and gas, building repairs, and normal foot traffic. The damaged area shall be filled in and leveled and then seeded or sodded and maintained to conform to adjacent areas.

1.5.6. The method, frequencies, and dates of grass cutting, hedging, trimming, weeding, and turf repair shall be part of the Contractor's Grounds Maintenance Plan.

1.6. Pruning

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1.6.1. Pruning: General pruning shall be done in the dormant season and shall be performed only by trained and experienced workers under the direct supervision of a certified arborist according to ANSI standards or at the specific direction of the Department of State (DOS) Horticulturist.

a. Trees: Trees shall be pruned in accordance with ANSI A300 when requested by the DOS Horticulturist or COR. Equipment required or subcontracting is the responsibility of the contractor at no cost to the government.

b. Shrubs: Thinning and cutback of shrubs shall be done in late winter per the direction of the DOS Horticulturist or COR.

c. Hedges: Hedges shall be pruned or sheared as to maintain the appropriate size and appearance per the direction of the DOS Horticulturist or the COR.

d. Clearing: Pruning shall be conducted to keep windows, entrance ways, walks, camera and security sightlines free of vegetation per the direction of the DOS Horticulturist or COR.

e. Fence lines: Clearing along fence lines on both sides to provide 48 inches of for policing is required and must be maintained throughout the growing season

f. Hazard Pruning: Pruning of imminent hazards to public safety is required by the contract at no cost to the government.

1.6.2. At no additional cost to the Government, the Contractor shall replace any tree, bush or shrub, grass that is killed or rendered unusable for its intended purpose through negligent or irresponsible practices that are attributable to the Contractor.

1.7. The Contractor is responsible for outlining the method to capture and harvest dates from Date Palm trees, as well as for returning them to the facilities section.

1.8. Recycled Materials. The Contractor shall promote recycled uses for lawn and tree debris in meeting other gardening needs, such as mulch and compost. the recycling plan shall be submitted to the COR.

1.9. Removal of Debris. The Contractor shall remove foreign material, cuttings, grass, leaves, bark, limbs, dead vegetation, paper, and trash from the maintained areas including walkways, stairways and curbs within or adjacent to the area. The Contractor shall remove all debris and equipment from the work site before the end of each work day.

Debris removal shall prevent unsightly accumulation. The Contractor shall promptly remove collected debris to an authorized disposal site. The Contractor is responsible for all expenses incurred in the collection and disposal of debris.

1.10. Watering.

1.10.1. The Contractor shall water lawns, flowers, shrubs, and trees to provide for moisture penetration to a depth of 7 centimeters. If natural precipitation is sufficient to fulfill this requirement, the Contractor may request in writing the COR's permission to suspend watering to avoid too much water in the soil.

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1.10.2. The Contractor shall present the method, frequencies, and dates of watering in a written schedule in the Grounds Maintenance Plan. The schedule shall take into account the kinds of vegetation, local soil conditions, and the seasonal variations in plant moisture requirements.

1.10.3. The Contractor shall provide all hoses, portable sprinklers, and other similar irrigation equipment.

1.10.4. The Government shall furnish the supply of water.

1.10.5. The Government will provide orientation on the day-to-day operation of the automatic irrigation system. The contractor must become familiar with the system's usage and be capable of recommending appropriate watering schedules, taking seasonal factors into account.

1.10.6. The contractor is obligated to promptly report any deficiencies in the automatic irrigation system in writing within 48 hours. Failure to adhere to this requirement will hold the contractor accountable for repairing any resultant damage that may occur to the plants as a consequence.

1.11. Potted Plants.

The contractor will assume responsibility for all exterior potted plants situated at the designated sites. Additionally, the contractor will be accountable for any interior potted plants within the Government Office and selected residential buildings. It is imperative that the contractor maintains potted plants in a healthy and robust condition. The condition of plant boxes, pots, and stands should be consistently well-maintained to present an aesthetically pleasing appearance, as determined by the COR. In the event of plant wilting or non-natural plant death, the contractor is required to replace them with similar plants at their own expense. The contractor's Ground Maintenance plan must include a specified schedule for the rotation of all plants to ensure their continued health and vitality.

1.12. Fertilizer.

1.12.1. The Contractor is required to fertilize and lime the soil to enhance the health, growth, color, and overall appearance of cultivated vegetation, in line with appropriate horticultural practices specific to the types of vegetation, soil composition, weather conditions, and seasonal variations. Furthermore, the contractor must furnish detailed information regarding the methodology employed for the fertilization process.

1.12.2. The Contractor shall present the method of application, fertilizer type, frequencies, and dates of fertilizing and liming in the Grounds Maintenance Plan and the monthly planner. The fertilizer type shall be approved by the COR and the OBO Horticulture.

1.12.3. The Contractor shall fertilize the lawn areas a minimum of two times per year or as need.

1.12.4. The Contractor shall apply weed killer once a year or as needed. If weed killer is not required, the Contractor shall request a waiver in writing from the COR. The type of weed killer shall be approved by the COR.

1.12.5. The Contractor shall fertilize trees, shrubs, bushes, hedges and plants a minimum of once a year or as needed.

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1.12.6. Fertilization: A carbon-based soil enrichment program shall be used with standard soil testing conducted annually in the late summer by the contractor.

a. Fall applications of (Earthworks: Replenish 5-4-5 at 10 lbs / 1000 sq ft, Earthworks Kick 12 oz/ 1000 sq ft and Organic Approach Finesse GVH 50 lbs / 1000 sq ft.) and as specified by the DOS Horticulturist.

b. Spring applications as required by analysis.

c. Iron Chelate shall be applied where required based on spring performance.

1.13. Integrated Pest Management (IPM) IPM shall be used to control pests on the site.

Pest and Disease evaluations and surveys will be conducted monthly in coordination with the DOS Horticulturist. A lowest toxicity level of intervention, with targeted application technique and minimum quantity for efficacy shall be implemented at all times. All chemicals must be approved by the EPA and application according to the label instructions. Any chemical applications must be approved by the DOS horticulturist /COR / POSHO and must include the following data

a. Proposed method of control including labels and MSDS for any pesticide

b. A copy of the Commercial Pesticide Applicator License for the applicator

c. Logbook of pesticide applications for the site.

Commensurate signage shall be utilized, and precautions taken to warn the general public of the application.

a. Broad-spectrum herbicide shall only be implemented in unplanted areas.

b. pre-emergent shall not be used on this contract.

Horticultural oil shall be applied in March for treatment of scale insects.

Only specific targeted herbicides are acceptable for use in weed control. In general, weeds will be controlled by physical removal. Any chemical that requires application outside of business hours requires approval of the COR.

1.13.1. The Contractor shall present a plan for pest and disease control as a part of its Grounds Maintenance Plan.

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1.13.2. Weeding: The control and removal of weeds is core to the requirements of this contract and will be overseen by the DOS Horticulturist / COR. Weeds must be able to be identified by ALL crew members and a strategy for control developed.

a. Hand Weeding: The primary method of weed removal in perennial beds. Training and hand tools shall be made available to all team members.

b. Timing: Control of stubborn weeds to include Thistle, Vetch and others must occur prior to seed set if the infestation cannot be brought under control prior to.

c. Herbicide Application: Herbicide applications will be utilized sparingly and will be dictated by the IPM program.

1.14. Hazardous and Toxic Substances. It is the Contractor's responsibility to ensure the safe handling, application, removal and environmentally sound disposal of all hazardous or potentially hazardous fertilizers, weed killers, and pest control products utilized in this requirement.

1.15. Perimeter Walls. The contractor shall develop and implement a schedule for cleaning exterior walls such that all exterior wall surfaces are cleaned every six (6) months.

Architectural concrete shall be washed with clean water and scrubbed with a soft bristle brush to remove dirt and stains and surfaces faced with cement plaster will be cleaned with an appropriate cleaning agent and a soft cloth.

1.16. Tree Removal Services

1.16.1. The Contractor shall provide quarterly report about the status of all trees in and around the compound, if any tree needs to be removed, the Contractor shall advise the

COR.

1.16.2. Work to be performed. The following work shall be ordered by issuance of a task order by the Contracting Officer: Cutting down, uprooting and clearing debris of different sizes of trees and palms at all locations in the consulate Compound. The Contractor is responsible for providing all equipment and personnel for uprooting, pull down and carry away of all trees requested for removal.

1.16.3. Issuance of Task Orders. The task order will define the required work. Prior to issuance of the task order, the Contracting Officer and the COR will provide the contractor details regarding the work to be performed. This may include a site visit by the contractor. The contractor shall submit a proposal, priced using the loaded hourly rates from Pricing Schedule for Tree Removal Services from the ongoing period of performance, and multiplied by the estimated number of hours. Once the Contracting Officer and the Contractor agree upon a firm fixed price, the Contracting Officer will issue a task order, which will reflect that negotiated firm fixed price, detail the work to be performed, and set forth an agreed upon completion date. No work shall commence until the Contracting Officer issues the task order.

1.16.4. Invoicing. Upon completion and acceptance by the COR of all work performed under a task order, the contractor shall submit a separate invoice for payment, referencing that task order

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1.17. Temporary Additional Services are services that are defined as Standard Routine Services but are required at times other than the normal workday. These services shall support special events at the Post. The Contractor shall provide these services in addition to the scheduled services required by paragraph C.3 of this contract. The COR shall order these services as needed. This work shall be performed by trained employees of the Contractor, and shall not be subcontracted. The COR may require the Contractor to provide temporary additional services with 24-hour advance notice.

1.17.1. Schedule. Temporary Additional Services may be ordered by the COR based on a need for services caused either by a special U.S. Mission function requiring extra effort and not anticipated in the schedule of work; or by a man made or a natural disaster. An order for these services may require any of the items of Standard Routine Services as specified in this contract, and performance may involve the use of overtime or premium pay for hours outside those specified for Standard Routine Services. The COR may require the contractor to provide Temporary Additional Services with 24-hour advance notice.

1.17.2 The Contractor shall include in its next regular invoice details of the temporary additional services and any materials provided and requested under temporary additional services. The Contractor shall also include a copy of the COR's written confirmation for the temporary additional services.

1.18. Ancillary Services. The Contractor shall cut down, uproot and clear debris of different sizes of trees and palms at all locations, and clear the gutter and vegetation at all locations.

All work shall be carried out as required by the COR.

1.19. Cleaning and Washing of Multi-Purpose Courts and Fields. The contractor shall sweep, wash and remove debris and or/litter as necessary from the courts and fields.

1.20. Cleaning of Barb/Razor Wire. The contractor shall remove debris may have collected in the razor wire (or other installed anti-climb devices) on the top of the perimeter wall once every week.

1.21. Ground Maintenance Services

1.21.1 Washing. The Contractor shall ensure that all common exterior paved areas on the compound are washed twice every week and additionally, as may be required after dust storms. The Contractor shall adhere to local government regulations with respect to water use in performing the twice-weekly washings.

1.21. 2. Cleaning of Patios and Patio Furniture. The Contractor is responsible for maintaining the cleanliness of all exterior patio areas of the CGR, CMR, Marine House, and Swimming Pool Area. The patios should be swept twice a week and as needed after dust storms. Additionally, the outdoor furniture in these areas must be wiped clean daily with a damp cloth to remove dust and dirt. The procedure for cleaning the furniture should be submitted for approval by the COR.

1.21. 3. Multi-purpose courts and field. The Contractor shall sweep and wash as necessary the tennis court surface up to the curbstone, and will clean chain-link fence, wind-break screen, nets, posts and other equipment with sparkle wash once each week.

1.21.4. Perimeter Walls, Cement Plaster Facings, and Wood and Metal Siding. The Contractor is required to establish and execute a cleaning schedule for maintaining these areas. Architectural concrete and wood siding should be washed with clean water and scrubbed using a soft bristle brush to eliminate dirt and stains. Metal surfaces can be power-washed, and cement plaster faced surfaces should be cleaned with a suitable

16 | P a g e cleaning agent and a soft cloth. Additionally, the metal sliding gates should be wiped and cleaned on a weekly basis.

1.21.5. Exterior Fixtures, Bollards and Perimeter Wall. The Contractor is responsible for creating and executing a cleaning schedule for the exterior perimeter bollards, exterior lighting, lighting poles and other fixtures. These elements should be wiped clean with a damp cloth once a month.

1.21. 7. Contractor shall be responsible for cleaning and washing on regular basis, sweeping sand, removing rocks and debris from the Basketball court.

1.21.8. Contractor shall be responsible for sweeping all sand, fallen leaves, plastic bags, dirt, and debris of any kind off the roadways and disposing of the Compound.

1.21.9. Gutter Cleaning: The Contractor shall clear the gutter and vegetation at all locations and roofs. The Contractor shall schedule and coordinate gutter clearing from roofs with the COR in advance as some of the areas required escort. All work shall be carried out as required by the COR.

1.21.10 Children’s Playground: The Contractor shall clean all the rides/equipment in the playground wiped clean with the damp cloth in daily basis.

1.21.11 The Contractor shall develop a plan to maintain the walkway (the area between the perimeter wall and the main street) all around the NCC compound. The plan shall include all activities mentioned in the following sections (1.5 thru 1.12, and 1.21).

1.21.12. The Contractor shall wipe and clean the grill fences once a week

1.22. Compounds Amenities: the Contractor shall maintain the in-compound amenities as per below:

1.22.1. Multi-purpose court:

1.22.1.1. Surface: The contractor shall perform the recommended manufacturer maintenance as per below:

a. Daily: Remove debris such as cups or branches that can be a trip hazard.

Check for accumulation or dirt at gate areas. Sweep with a soft bristled broom or a smaller power blower.

b. Weekly: Sweep or power blow the court surface. Racquet dings greater than

1/8” (3mm) deep may be repaired with Plexicushion/Fortified Plexipave, as necessary.

c. Monthly: Dampen the courts with a water mist and treat stains and dirty areas with a common household dish detergent. Fiberlock APC (Advanced

Peroxide Cleaner) also works very well, where available.

d. Annually: Inspect all court fixtures for damage and replace as needed.

Carefully inspect shaded areas for mold and mildew growth. Power washing should be done on the lowest settings to avoid surface damage. Power wash starting from the high point of the court.

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e. Treat all mold and mildew areas with Fiberlock Shockwave mold and mildew cleaner.

1.22.1.2. Fence and screen: The contractor shall clean; wash or power wash the fence and the screen in monthly bases or as required, but wiping will be in weekly bases

1.22.1.3. Equipment: In weekly bases, all the multi-purpose court equipment needs to be wiped or washed as per the COR directions.

Note: The contractor must not use any chemical materials to remove the stains without prior approval from the COR.

1.22.2. Playground Area:

1.22.2.1. Surface: The contractor shall perform the recommended manufacturer maintenance as per below:

a. Daily: Remove debris such as cups or branches that can be a trip hazard. Check for accumulation or dirt at gate areas. Sweep with a soft bristled broom or a smaller power blower.

b. Weekly: Sweep or power blow the court surface. Racquet dings greater than 1/8”

(3mm) deep may be repaired with Plexicushion/Fortified Plexipave, as necessary.

c. Monthly: Dampen the courts with a water mist and treat stains and dirty areas with a common household dish detergent. Fiberlock APC (Advanced Peroxide Cleaner) also works very well, where available.

d. Annually: Inspect all court fixtures for damage and replace as needed. Carefully inspect shaded areas for mold and mildew growth. Power washing should be done on the lowest settings to avoid surface damage. Power wash starting from the high point of the court.

e. Treat all mold and mildew areas with Fiberlock Shockwave mold and mildew cleaner.

1.22.2.2. Fence and screen: The contractor shall clean; wash or power wash the fence and the screen in monthly bases or as required, but wiping will be in weekly bases

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1.22.2.3. Equipment: In daily bases, all the playground equipment needs to be wiped. Pressure washed in weekly basis

Note: The contractor must not use any chemical materials to remove the stains without prior approval from the COR.

1.22.3. Running track and open turf: The contractor shall below the following procedure:

a. Daily: Remove debris such as cups or branches that can be a trip hazard. Check for accumulation or dirt at gate areas. Sweep with a soft bristled broom or a smaller power blower.

b. Weekly: Sweep or power blow the court surface.

c. Monthly: Dampen the courts with a water mist and treat stains and dirty areas with a common household dish detergent. Fiberlock APC (Advanced Peroxide

Cleaner) also works very well, where available.

d. Annually: Inspect all court fixtures for damage and replace as needed. Carefully inspect shaded areas for mold and mildew growth. Power washing should be done on the lowest settings to avoid surface damage. Power wash starting from the high point of the court.

e. Treat all mold and mildew areas with Fiberlock Shockwave mold and mildew cleaner

1.22.4. Open turf: The Contractor shall follow below manufacturer cleaning procedure

1.22.4.1. GENERAL

a. THE MOST OBVIOUS CLEANING NEEDED is the removal of litter deposited by users and

b. spectators at events held on the surface. Good housekeeping practices will minimize these

c. problems:

d. Keep trash and litter containers on site make sure there are enough containers to

e. eliminate overflow.

f. Set up drinks for athletes during practice breaks off the field itself, if possible.

g. Enforce a smoke-free environment, if possible, and discourage the use of tobacco

h. products such as chewing tobacco.

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1.22.4.2. LITTER REMOVAL

a. Paper, peanut shells, sunflower seeds, athletic tape, paper, etc., should and can be removed. most easily with either backpack blower or a vacuum cleaner immediately after any event.

b. When using this equipment, several points should be observed so the equipment does not damage the turf.

c. BRUSH SETTING

d. The vacuum cleaner should have synthetic fiber bristles such as nylon or polypropylene. The

e. brush must contain no metal or wire! (Metal bristles or fibers can create a safety hazard in addition to damaging the turf in use.)

f. Proper cleaning should go against the grain along the seams and try not to cross over of the seams.

g. FREQUENCY: The removal of loose rubbish and surface dust should be performed on an as need basis, generally, about twice a month during heavy use periods.

1.22.4.3. Stain Removal:

GENERAL

Polyethylene pile fibers are among the most stain resistant fibers. Most

“stains” on Sporturf™ fields are not true “stains” but rather residues of foreign matter that must be promptly and thoroughly removed. Such “stains” on wet fields can be removed with water or soap and water. The first rule is promptness. It is much easier to clean up a fresh spill before it has time to dry and harden. Remove any solid or putty-like deposit promptly using a dull knife or spatula-like tool. Blot up excess liquids with a stack of towels, cloth or paper. Dry absorbent clay based materials; such as kitty litter absorbers can be very useful and should be stored on site. Such dry absorbers can be swept or vacuumed up.

PROCEDURE FOR REMOVING “STAINS” AND OTHER

BLEMISHES

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“Water Borne” Residues

Most “stains” commonly associated with playing fields can be classified as

“water borne” stains. These stains are best removed using a warm, mild solution of granular household detergent (nonabrasive).

B. TYPICAL WATER BORNE “STAINS”:

- Acid Alcohol Alkali

- Ice Cream Latex Paint Milk

- Urine

- Water Colors Fruit Juice

1. Brush the residue with a stiff fiber brush.

2. Scrub the area with soap and water.

3. Rinse the area thoroughly with clear water to remove all traces of soap.

4. Dry with absorbent towel, if necessary.

A three percent solution of ammonia in water may be used in lieu of household detergent for more stubborn residues or stains.

Persistent or Oil Based Stains: Follow directions below:

PROBLEM: Crayon, furniture stain, lipstick, metal polish, cooking oil, rubber cleat marks, shoe polish, suntan oil, ballpoint ink

PROCEDURE: Sponge with perchloroethylene (dry cleaning solution). Blot with absorbent towels.

PROBLEM: Oil paints

PROCEDURE: Blot immediately. Sponge with turpentine or paint remover (apply sparingly).

Blot with detergent and water. Re-sponge with cold water. To remove detergent. Scrape excess. Sponge with perchloroethylene (dry cleaning solvent). Repeat steps as necessary.

PROBLEM: Nail Polish

PROCEDURE: Sponge with acetone.

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PROBLEM: Paraffin Wax

PROCEDURE: Scrape excess. Sponge with perchechlorethylene (dry cleaning solvent).

PROBLEM: Tar and Asphalt

PROCEDURE: Scrape excess. Sponge with perchechlorethylene (dry cleaning solvent).

Cautions:

Mineral spirits and other petroleum-based solvents are highly flammable. Do not smoke or permit open flames near container or near solution when in use. Be sure the area is well ventilated.

Animal Waste: Neutralize with mixture of white distilled vinegar in an equal amount of water. Flush thoroughly with water after application. An enzyme type of cleaner is also effective.

Chewing Gum: Spray with Freon and scrape to remove residue (available in aerosol packs from carpet cleaning suppliers- or use dry ice).

Fungus, Mold Spots, Moss or to disinfect Vital Oxide comes ready to use. Do not use high pressure water spray with stream force in excess of 2500 PSI as this can severely damage the turf. Mix Vital Oxide per manufacturer instructions (Do not mix rich). Vital

Oxide is an EPA registered disinfectant.

1.22.5. Furniture in the new amenities’ areas: The Contractor shall ensure that all outdoor furniture in these areas is wiped clean (and washed) with a damp cloth daily to remove dust and dirt.

1.22.6. Pet relief Area: Total Area (260m²)

1.22.7. Grass Cutting. The Contractor shall maintain the height of grass between 4 and 6 centimeters. The Contractor is responsible for all equipment and fuels needed to complete this task.

Replace the waste bag, daily or as required.

1.22.8. Covered Picnic Area:

a. Furniture (manufacturer instructions): Use a hose to spray loose dirt off of resin furniture, followed by a sponge and mild soap if needed to get rid of dried materials or

22 | P a g e stubborn dirt. Do not use bleach and avoid using harsh abrasives and rough scrubbers, as these can scratch resin furniture and leave behind scuff marks.

b. Travertine Flooring and countertop: General Guidelines for

Stain Removal

1. Remove any loose debris.

2. Blot spills; wiping the area will spread the spill.

3. Flush the area with plain water and mild soap and rinse several times.

4. Dry the area thoroughly with a soft cloth.

5. Repeat as necessary.

6. If the stain remains, refer to the section in this guide on stain removal.

7. If the stain persists or for problems that appear too difficult to treat, call your stone care professional, installer, or restoration specialist.

Note: FAC will provide the cleaning restrictions for the travertine and countertops. The contractor must not use any chemical materials to remove stains without prior approval from the COR.

1.23. Canopies and Shades

The contractor is required to perform power washing using an appropriate detergent to ensure that the fabrics, along with the associated metal supports and accessories, are thoroughly cleaned and free of dust and stains. The proposed cleaning frequency for the canopies is as follows:

[List of canopies and their proposed cleaning frequency].

Canopy/Shade location Cleaning Frequency

CGR/CMR backyard Monthly

MSGQ Patio Monthly

Swimming pool and new

SDA patio

Monthly

Parking shades Quarterly

Playground area Monthly

NOB Canopy Semi-Annual

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1.24. The Contractor is responsible for supplying plants that repel mosquitoes in patios and common areas.

1.25. Building façade cleaning: The contractor is tasked with cleaning or washing the buildings' façade (including windows) four times per year. The contractor must furnish a detailed performance schedule breakdown that outlines the building façade’s sections, and the allocated time required to clean each section. The contractor must provide all necessary tools, equipment, and trained personnel to perform the service. The contractor is required to conduct a survey to identify access points for each building's façade and submit a site utilization plan, along with a list of personnel and equipment needed for the service. Only cleared personnel must be used for the service, and at no point should the contractor use personnel or equipment that would require escorting while performing the service.

2. Safety Requirements:

FAR 52.236-13: Accident Prevention – Requires the contractor to provide safety programs, adhere to safety regulations, and ensure the safety of personnel and property on-site.

2.1 The contractor must submit a Risk Assessment/Activity Hazard Analysis (AHA) specifically for each activity using DS-4319 form.

2.2 The contractor is expected to provide a “competent person” to implement Site health and safety plan and to oversee its compliance. A competent person is an individual who, by way of training and/or experience, is knowledgeable of applicable standards, is capable of identifying workplace hazards relating to the specific operation, is designated by the employer, and has authority to take appropriate actions.

2.3 The contractor shall ensure that individuals working at the site are provided with proper safety equipment to prevent accidental injury in accordance with the requirements of the contract.

2.4 The contractor must ensure that all their workers are trained and certified to perform the job activity.

2.5 The contractor must submit all training records and certificates of their workers related to the project.

2.6 The contractor must submit all equipment and operator certificates that is related to the project before commencement.

2.7 The contractor must accept and follow the safety standards set by the US Embassy, EM-385-1-1.

2.8 The contractor must submit all safety data sheets of all the chemicals that will be used in the project.

2.9 The Embassy COR will work directly with the contractor ensuring all Safety Requirements are met as describe in this document and in case it is needed the COR will report to the Embassy POSHO or Safety Coordinator any deficiency found before or during the execution of the project.

2.10 In case the COR identifies unsafe acts or conditions that could affect significantly the health or safety of Embassy personnel, contractors, subcontractors, third parties or government property, the work can be stopped by the COR until the condition is fixed. If different work conditions appear during the project, the COR can indicate further safety requirements to the contractor.

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3. WORKING HOURS

All work shall be performed during 07:00 AM and 03:00 PM “may be adjusted” Saturday through Thursday except for the holidays identified in the Addendum in Section 2. Other hours may be approved by the Contracting Officer in writing. The Contractor must provide at least 24 hour advance notice to the COR who will consider any deviation from the hours identified above.

4. DELIVERABLES

The following items shall be delivered under this contract:

Description Quantity Delivery To Date

1.1 General Instructions 1 COR 30 days after award

1.4. Project Manager and

Supervisor’s qualification documents 1 COR 30 Days after award

1.4.2. Project Manager

Assignment Letter and Resume 1 COR 10 Days after award

1.4.3. Schedules 1 COR Monthly

1.4.4. Quality Control Plan 1 COR Proposal due date

1.4.4. Delivery note and

inspection list 1 COR

Monthly upon the service delivery

1.4.6. Annual Plan 1 COR

30 days prior to each option year and 30 days after award for the base year

1.8. Recycling plan 1 COR 30 days after award

1.10. Watering Schedule 1 COR Weekly (if changes)

1.12. Fertilization Plan 1 COR 30 days after award

1.13. Integrated pest

management 1 COR 30 days after award

2. Safety Plan, Risk Assessment, Activity Hazard Analysis 1 COR 30 Days after award

5.5.1. Personnel Security 1 COR 10 Days after award

7. Evidence of Insurance 1 CO 10 days after award 652.242-73 Licenses and Permits 1 COR Date of award

9. Transition Plan 1 CO 10 Days after award

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5. PERSONNEL REQUIREMENTS

5.1 GENERAL. The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

5.2 STANDARD OF CONDUCT

5.2.1 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR).

5.2.2 Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

5.2.3 Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

5.2.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

5.2.5 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

Unauthorized use of Government property, theft, vandalism, or immoral conduct;

Unethical or improper use of official authority or credentials;

Security violations; or, Organizing or participating in gambling in any form.

5.3 KEY CONTROL. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of

26 | P a g e the COR, the Contractor shall remove the individual(s) responsible from this contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR.

In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system.

5.4. NOTICE TO THE GOVERNMENT OF LABOR DISPUTES

The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

5.5 PERSONNEL SECURITY

4.5.1 After award of the contract, the Contractor shall provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. The Government will run background checks on these individuals. It is anticipated that security checks will take (30) days to perform. For each individual the list shall include:

A security Form shall be provided by the Consulate to be filled and submitted within 10 days of award. Besides below details.

1. Clear color scan photocopy of passport in PDF format.

2. Clear color scan photocopy of residency permit in PDF format (Iqama) for Non-Saudi’s OR National Identification card for Saudi citizens.

3. Proof of current residence: Electronic contract for the apartment (Ejar Unified Contract).

4. Verification Proof of National Address (from SPL Online app – Saudi…