RFP 19SA4024R0001 PM services of Low voltage Swtichgear System.pdf

SOLICITATION

DOCUMENT

American Consulate General Jeddah, Saudi Arabia

Contracting and Procurement Office

Preventive Maintenance of Low Voltage Switchgear system

Solicitation No. 19SA4024R0001

American Consulate General, Jeddah PO Box 149

Jeddah 21411 Saudi Arabia

RFQ 19SA4024R0001 PM service for Low Voltage Switchgear

TABLE OF CONTENTS

Section 1 - The Schedule

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19SA4024R0001, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19SA4024R0001, Schedule Of Supplies/Services, Block 20 Description/Specifications/Work Statement

• Attachment 1 to Description/Specifications/Performance Work Statement, Government Furnished Property

Section 2 - Contract Clauses

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

Section 4 - Evaluation Factors

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

Section 5 - Representations and Certifications

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not

Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19SA4024R0001

PRICES, BLOCK 23

JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF 2010 NOTICE: UNLESS A WAIVER OR EXCEPTION APPLIES, PAYMENTS SUBSEQUENT TO THIS PROCUREMENT ARE SUBJECT TO AN EXCISE

TAX OF 2% PERSUANT TO 26 U.S.C. 5000C.

1.0 DESCRIPTION

The American Consulate in Jeddah requires preventive maintenance services for Low Voltage Electrical Switchgears. These services shall result in all systems being serviced under this contract being in good operational condition when activated.

1.1. TYPE OF CONTRACT

This is a firm fixed price contract payable entirely in SAR OR USD. Prices for all Contract Line Item Numbers (CLIN) shall include proper disposal of toxic substances as per Item 5.3 where applicable. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

1.2. PERIOD OF PERFORMANCE

The contract will be for a period of one-year, with a maximum of four one-year optional periods of performance and will be expected to commence no later than Feb 2024.

2.0 PRICING

The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and VAT (if applicable).

2.1VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period.

2.2. Base Year. The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF 2010

NOTICE: UNLESS A WAIVER OR EXCEPTION APPLIES, PAYMENTS SUBSEQUENT

TO THIS PROCUREMENT ARE SUBJECT TO AN EXCISE TAX OF 2% PERSUANT TO

26 U.S.C. 5000C.

Note: type of services details, refer to Exhibit A, VIII maintenance procedure, B Five year OEM Schedule.

2.3. Option Year 1. The Contractor shall provide the services shown below for Option Year 1 of the contract, and continuing for a period of 12 months.

CLIN Description Quantity of

Breakers Type of services

No. of service

Unit price / service

SAR / ($)

Total per year SAR /

Paralleling Switchgear

GENSG 7

Five year

OEM

Schedule

Main utility compound Distribution Panel

SG-UTL-E-U

Five year

OEM

Schedule

Main Utility compound Distribution Panel

SG-NOB-E-U

Five year

OEM

Schedule

MSDS, EATON, 380/220

6000 A bus 3, 4 wires 2

Five year

OEM

Schedule

SB-SDA-1, EATON

380/220 2500 A bus 3, 4 wires

Five year

OEM

Schedule

CHSI, CHS2 & CHS3,

EATON – 60AT/800AF

Five year

OEM

Schedule

Total

VAT

Total Base Year

CLIN Description Quantity of

Breakers Type of services

No. of service

Unit price / service

SAR / ($)

Total per year SAR /

Paralleling Switchgear

GENSG 7

Annual Schedule

Main utility compound Distribution Panel

SG-UTL-E-U

Annual Schedule

Main Utility compound Distribution Panel

SG-NOB-E-U

Annual Schedule

MSDS, EATON, 380/220

6000 A bus 3, 4 wires 2

Annual Schedule

SB-SDA-1, EATON

Annual

Schedule

Note: type of services details, refer to Exhibit A, VIII maintenance procedure, A Annual Schedule.

2.4. Option Year 2. The Contractor shall provide the services shown below for Option Year 2 of the contract, and continuing for a period of 12 months.

2.5. Option Year 3. The Contractor shall provide the services shown below for Option Year 3 of the contract, and continuing for a period of 12 months

CHSI, CHS2 & CHS3,

EATON – 60AT/800AF

Annual

Schedule

Total Option year 1

Breakers Type of services

No. of service

Unit price / service

SAR / ($)

Total per year SAR /

Paralleling Switchgear

GENSG 7

Annual Schedule

Main utility compound Distribution Panel

SG-UTL-E-U

Annual

Schedule

Main Utility compound Distribution Panel

SG-NOB-E-U

Annual

Schedule

MSDS, EATON, 380/220

6000 A bus 3, 4 wires 2

Annual Schedule

SB-SDA-1, EATON

Schedule

CHSI, CHS2 & CHS3,

EATON – 60AT/800AF

Annual

Schedule

Total Option year 2

Breakers Type of services

No. of service

Unit price / service

SAR / ($)

Total per year SAR /

Paralleling Switchgear

GENSG 7

Annual Schedule

Main utility compound Distribution Panel 10

Annual Schedule

2.6. Option Year 4. The Contractor shall provide the services shown below for Option Year 4 of the contract, and continuing for a period of 12 months

Note: type of services details, refer to Exhibit A, VIII maintenance procedure, A Annual Schedule.

SG-UTL-E-U

Main Utility compound Distribution Panel

SG-NOB-E-U

Annual Schedule

MSDS, EATON, 380/220

6000 A bus 3, 4 wires 2

Annual Schedule

SB-SDA-1, EATON

schedule

CHSI, CHS2 & CHS3,

EATON – 60AT/800AF

Annual schedule

Total Option year 3

Breakers Type of services

No. of service

Unit price / service

SAR / ($)

Total per year SAR /

Paralleling Switchgear

GENSG 7

Annual schedule

Main utility compound Distribution Panel

SG-UTL-E-U

Annual schedule

Main Utility compound Distribution Panel

SG-NOB-E-U

Annual schedule

MSDS, EATON, 380/220

6000 A bus 3, 4 wires 2

Annual schedule

SB-SDA-1, EATON

schedule

CHSI, CHS2 & CHS3,

EATON – 60AT/800AF

Annual schedule

Total Option year 4

2.7. Total for Base & 4 option years: Base Year SAR/$__________

Option Year 1 SAR/$__________

Option Year 2 SAR/$__________

Option Year 3 SAR/$__________

Option Year 4 SAR/$__________

TOTAL SAR/$__________

2.8 Repair option. Repairs are NOT included under this agreement (see 7.1.3) and are to be done outside this contract. However, we would like to have current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the Repair Option fields below. As stated in 7.1.3 any necessary repairs or parts will be submitted for approval and then billed against a separate PO. The Contractor is not approved to do any additional work without approval.

Repair Labor Rates

Base Year SAR/$__________/hr Option Year 1 SAR/$__________/hr Option Year 2 SAR/$__________/hr Option Year 3 SAR/$__________/hr Option Year 4 SAR/$__________/hr

3.0

NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

CONTINUATION TO SF-1449,

RFQ NUMBER 19SA4024R0001

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1.0 EQUIPMENT AND PERFORMANCE REQUIREMENTS

4.1. The American Consulate General in Jeddah requires the Contractor to maintain the following systems in a safe, reliable, and efficient operating condition. Please see equipment list included in Exhibit A for a more detailed description.

1) Preventive Maintenance Service Contract for Low Voltage Electrical switchgears

1.2. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain the systems in accordance with this work statement. Under this Contract the Contractor shall provide:

• The services of trained and qualified technicians to inspect, adjust, and perform scheduled preventive maintenance.

1.3. Performance Standards

The Contractor shall schedule all preventive maintenance work with the site Facility Manager to avoid disrupting the business operation of the Consulate.

2.0 HOURS OF PERFORMANCE

2.1. The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of [8:00] AM and [5:00] PM Sunday through Thursday. No work shall be performed on US Government and local holidays. Below is a list of the holidays. Ref to 652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND

ADMINISTRATIVE (FEB 2015)

3.0 ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

3.1 General. The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor’s liaison with the American Consulate. The Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose.

Contractor employees shall have access to the equipment and equipment areas and will be escorted by Consulate personnel.

3.2 Personnel Security. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall be used on this Contract prior to their utilization.

Submission of information shall be made within 5 days of award of contract. No technician will be allowed on site without prior authorization.

3.2.1 Vehicles. Contractor vehicles will not be permitted inside the Consulate compound without prior approval. If you need to have vehicle access please submit your vehicle information (Make, Model, License Plate #) along with a written justification as to why access is necessary. This should be submitted to the Facility Manager at least one (1) week prior to the visit.

3.2.2 Government shall issue identity cards to Contractor personnel, after they are approved.

Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

3. 3 Security Clearances. Security clearances are not a requirement for performance on this contract, as there will be no access to classified information or areas.

3.3.1 The Contractor must comply with all of the following requirements relating to the protection of U.S. Consulate General in Jeddah, Saudi Arabia Diplomatic personnel, property and compound project information and cooperate fully in all security matters Sensitive But Unclassified (SBU) and information that may arise relating to this contract.

Contractor personnel may also be exposed to various documents and signs, including Post notices, event schedules, DoS regulations and conversations or announcements relating to the operation of the U. S.

Consulate General in Jeddah and diplomatic personnel. This information should not be shared with anyone not employed by or falling under the protection of the Consulate.

Contractor personnel may be exposed to various documents, such as blueprints, drawings, sketches, notes, surveys, reports, photographs, and specifications, received or generated in conjunction with this contract. These documents contain information associated with diplomatic facilities for the U.S.

Department of State. These documents have been marked with the handling designations “Unclassified” or “Sensitive But Unclassified” and US Government warnings against reproduction and distribution. These documents require special handling and dissemination restrictions. All handling designations and warnings on original documents must be reproduced on subsequent copies.

The loss, compromise, or suspected compromise or loss of any SBU information, contract related information (personnel files, payroll information, etc.), any post or diplomatic facility related information (documents, notes, drawings, sketches, surveys, reports, exposed film, negatives, or photographs), or ANY information which may adversely affect the security interests of the United States, must be immediately brought to the attention of the Contracting Officer (CO) and Contracting Officer’s Representative (COR).

Photographs of any diplomatic overseas building or facility must be authorized in advance by the COR and Regional Security Officer (RSO), who will establish any controls, limits, and/or restrictions as necessary.

Exposed film depicting any Controlled Access Area and/or sensitive equipment must be developed in a U.S.- controlled environment by appropriately cleared personnel. No further dissemination, publication, duplication, or other use beyond that which was requested and approved is authorized without specific, advance approval from DS. DS reserves the right to demand retention of all copies of said photographs and/or negatives, following fulfillment of the previously authorized usage.

Transmission of any information marked Sensitive But Unclassified (SBU) or contract/personnel sensitive information, via the Internet, is prohibited. SBU information can be transmitted via ProjNet, mail, FedEx (or other commercial carrier) or fax, or handcarried by authorized contractor personnel.

Discussion of U.S. Diplomatic post activities while not on post, to include in homes, hotel rooms, restaurants and all other public places, is prohibited. Any contact with host or third country nationals that seems suspicious (such as undue curiosity in the project or project personnel) shall be reported immediately to the COR and RSO.

The Contractor and its employees shall exercise utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except to the extent necessary to perform their required duties in the performance of the contract requirements or as provided by written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for sole use of and shall become the exclusive property of the U.S. Government. No article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of the work performed under this contract shall be published or disseminated through any media, to include company or personal websites, without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract or at any other point in time. The Contract shall include the substance of this provision in all subcontracts hereunder.

3.4. Standards of Conduct

3.4.1 General. The Contractor shall maintain satisfactory standards of employee competency conduct cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

3.4.2 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR). The Contractor shall provide, to each employee and supervisor, uniforms and personal equipment. The Contractor shall be responsible for the cost of purchasing, cleaning, pressing, and repair of the uniforms.

3.4.3 Neglect of Duties. Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

3.4.4 Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

3.4.5 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

3.4.6 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions:

falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

3.4.7 Key Control. The Contractor will not be issued any keys. The keys will checked out from Post 1 by a “Cleared American” escort on the day of service requirements.

3.4.8 Notice to the Government of Labor Disputes. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

4.0 SCHEDULED PREVENTIVE MAINTENANCE

4.1. General

7.1.1. The Contractor shall perform preventive maintenance as outlined in Exhibit A - STATEMENT OF WORK. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when units are activated/running.

4.1.2. The Contractor shall inventory, supply and replace expendable parts (e.g., filters, belts, hoses, gaskets) that have become worn down due to wear and tear. The Contractor shall maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance to include: hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), grease, sealant, thermostat, fuses; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits. The contractor should inventory the supply after each visit and order replacement supplies and have them delivered on site.

4.1.3. Exclusion. This contract does NOT include repair of equipment and replacement of hardware (eg bearings, pistons, piston rings, crankshaft, gears.) Hardware replacements will be separately priced out by the Contractor for the Government’s approval and acceptance. The Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the Government, the Contractor shall utilize Government-purchased spare parts, if awarded the work. Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

4.1.4. Replacement/repair of any electronic or electrical parts must be approved by the COR prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without COR approval, the Contractor shall de-install the parts at no cost to the Government.

7.2 Checklist Approval

The Contractor shall submit to the COR a schedule and description of preventive maintenance tasks which the Contractor plans to provide. The Contractor shall prepare this schedule and task description in a checklist format for the COR’s approval prior to contract work commencement.

4.2.1 The Contractor shall provide trained technicians to perform the service at frequencies stated in Exhibit A and on the equipment called out in this SOW. The technician shall sign off on every item of the checklist and leave a copy of this signed checklist with the COR or the COR's designate after the maintenance visit.

4.2.2 It is the responsibility of the Contractor to perform all manufacturers’ recommended preventive maintenance as well as preventive maintenance recommended by the manufacture technical manuals for the respective equipment.

4.2.3 After the site visit and testing a written test report should be submitted to the Facility Manager. The report shall consist of the following:

a) System information (make, model, all device types)

b) Pass/Fail for each feature and type of component tested. If a device fails, note device type, address and location within Post.

c) Any comments on system (or device) condition as pertain to service life and dependability.

d) Full printout of test from system printer.

5.0 PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this Contract. The Contractor shall provide all of the necessary materials and supplies to maintain, service, inspect and test all the systems to be maintained.

5.1 Contractor furnished materials will include but not limited to appropriate tools, testing equipment, safety shoes and apparel for technicians, hands, hearing and eye protection, MSDS, cleaning material and oil spill containment kit. Expendable/consumable items (e.g. hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), generator starting batteries, grease, sealant, thermostat, fuse), will be maintained in the onsite inventory. See 7.1.2.

5.2 Repairs. Repairs are not included in this contract. See Item 7.1.3. Exclusions.

5.3 Disposal of used oil, fuel, battery and other toxic substances. The Contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to Government and Local law. After proper disposal the contractor must show proof of authorized disposal of these toxic/hazardous substances.

6.0. Oil Testing and Analysis. The Contractor shall perform laboratory testing by taking samples and sending them to a certified lab. Testing should follow all manufacturers’ recommendations.

7.0. DELIVERABLES

The following items shall be delivered under this contract:

Description QTY Delivery Date Deliver to

Names, biographic data, police clearance on Contractor personnel (#6.2)

1 5 days after contract award COR

Certificate of Insurance (#11) 1 10 days after contract award CO

Certification of disposal of toxic chemicals by local authorities (#8.3)

1 After each change CO

Checklist signed by Contractor’s employee (#7.2.1)

1 After completion of each maintenance service

COR

Oil Testing and Analysis (#9.0) 3 After completion of each annual service

COR

Written test report (7.2.3) 1 Within 30 days of site visit FM

Invoice (#15) 1 After completion of each maintenance service

COR

8.0 INSURANCE REQUIREMENTS

8.1 Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this Contract

The Contractor’s assumption of absolute liability is independent of any insurance policies.

8.2 Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

Public Liability Insurance

Bodily Injury SAR5,000,000.00 per occurrence SAR10,000,000.00 Cumulative Property Damage SAR5,000,000.00 per occurrence SAR10,000,000.00 Cumulative

Workers’ Compensation and Employer’s Liability

8.3 Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.228-4 “Worker’s Compensation and War- Hazard Insurance Overseas”).

8.0 LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to insure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the Contract shall be payable by the Contractor without Government reimbursement.

9.0 QUALITY ASSURANCE PLAN (QAP).

9.1 Plan. This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QAP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the Contract. The role of the Government is to conduct quality assurance to ensure that Contract standards are achieved.

Performance Objective PWS Para Performance Threshold Services.

Performs all services set forth in the performance work statement (PWS)

1 thru 12 All required services are performed and no more than one (1) customer complaint is received per month

9.2 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

9.3 Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

9.4. Procedures.

9.4.1 If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they should immediately contact the COR.

9.4.2 The COR will complete appropriate documentation to record the complaint.

9.4.3 If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

9.4.4 If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

9.4.5 The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

9.4.6 If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

9.4.7 The COR will consider complaints as resolved unless notified otherwise by the complainant.

9.4.8. Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

10.0 TRANSITION PLAN/CONTACTS

Within 5 days after contract award, the Contracting Officer may ask the contractor to develop a plan for preparing the contractor to assume all responsibilities for preventive maintenance services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

10.1 On site contact. The following are the designated contact personnel between the US Consulate in Jeddah and the Contractor

COR

Taha Al-Wahsh

Al-wahshTK@state.gov

Telephone # +966 (0)506365946

11.0 SUBMISSION OF INVOICES

The Contractor shall submit an invoice after each preventive maintenance service has been performed.

Invoices must be accompanied by a signed copy of the Maintenance Checklist for the work performed including parts replacement and break down calls, if any. No invoice for preventive maintenance services will be considered for payment unless accompanied by the relevant documentation.

The Contractor should expect payment 30 days after completion of service or 30 days after receipt of invoice at the Consulate’s Billing office, whichever is later. Invoices shall be sent to:

Attention: DBO (Designated Billing office) Email# JeddahDBODL@state.gov mailto:Al-wahshTK@state.gov mailto:JeddahDBODL@state.gov

EXHIBIT A - STATEMENT OF WORK

Tier III 5-7 Year OEM Electrically Operated Breaker Service

Tier III breaker maintenance is defined as: Visual and mechanical inspection by the Original Equipment Manufacturer (OEM) to ensure the proper operation of all factory and vender installed meters, breakers, controls, and remote power monitoring equipment associated with the switch gear.

Inspection of the entire switchgear for loose parts, connections, and functioning indicator lights.

Cleaning, wiping down and vacuuming of each cradle compartment, inside and outside cabinets.

Preforming testing on electrically operated breakers with appropriate breaker test equipment.

Racking breakers out and in. Lubricating all lubrication points per manufactures recommended procedures and timetables.

Supply and replace all open and close coils associated with all electrically automated main breakers are required for this SOW. Power Support is responsible for identifying the main breakers with post and the associated coils to be replaced.

I. GENERAL INFORMATION:

The United States Consulate General Jeddah in Saudi Arabia require professional services and contractor cost proposals to perform preventive maintenance services of the facility’s electrical switchgear(s).

II. PROJECT REQUIREMENTS:

The Contractor shall perform preventive maintenance as described in this STATEMENT OF WORK. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown, and deterioration when units are activated/running.

DESCRIPTION OF EQUIPMENT *:

*The attached equipment list provides details of the equipment to be maintained.

III. GENERAL REQUIREMENTS:

The Contractor shall provide the labor, tools and materials required to perform all preventive maintenance as outlined in this SOW. Embassy staff may have service manuals for switchgears on-site.

IV. QUALIFIED CONTRACTORS: A LICENSED ELECTRICAL CONTRACTOR.

The approved contractor must provide a Factory Certified Technician (OEM) with a minimum of five years breaker maintenance experience for the corresponding make of breaker(s) being serviced, for example, Eaton to service Eaton, Schneider to service Schneider and ABB to service GE/ABB etc. to perform the factory service work on the United States Government switchgear circuit breakers and equipment. These qualified technicians are required to be on-site for the servicing of the switchgear breakers and must be accompanied by one Master or Journeyman electrician for the switchgear shutdown and servicing.

Credentials as proof of training and valid electrical licenses must be provided to the COR prior to the execution of the work. The requirement for electrical safety training also applies to this contract.

V. QUALIFIED ORGINAL EQUIPMENT MANUFACTURER (OEM) TECHNICIAN:

A Factory Certified Technician (OEM) with a minimum of five years breaker maintenance experience for the corresponding make of breaker(s) being serviced, for example, Eaton to service Eaton, Schneider to service Schneider and ABB to service GE/ABB etc. to perform the factory service work on the United States Government switchgear circuit breakers and equipment. These qualified technicians are required to be on-site for the servicing of the switchgear breakers and must be accompanied by a Post qualified electrician/electrical engineer for the switchgear shutdown and servicing. The requirement for electrical safety training also applies to this contract.

Approved (Manufacturer) Breaker Original Equipment Manufacturer (OEM): EATON

VI. SAFETY & SPECIAL INSTRUCTIONS:

SAFETY: Safety is the highest priority on this and all OBO/CFSM/FAC projects/operations. OBO SHEM policy is to work de-energized! The team leader shall direct all of those under his/her charge to work safely. Regular safety meetings shall be held among on-site personnel and safety concerns shall be brought to the attention of the Post Safety and Health Officer (POSHO) and/or the COR/COTR. The contractor is expected to provide all required PPE for the technicians to work safely on all OBO locations worldwide. (LOTO) lock out tag out is to be strictly enforced.

VII. SCOPE OF WORK - - ELECTRICAL BREAKER PREVENTIVE MAINTENANCE AND SERVICE

Contractor shall provide all materials, supervision, labor, tools and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and/or use appropriate safety protection while all work is performed? Any questions or injuries shall be brought to the attention of the Post COR and Occupation Safety and Health Officer (POSHO) immediately. Material Safety Data Sheets (MSDS) for all HAZMAT shall be provided by the Contractor. Copies shall be provided to the COR for approval.

The systems and components to be maintained include power conducting equipment such as switches, circuit breakers and fuses; and control systems such as control panels, current transformers and protective relays. The attached equipment list provides details.

1. The contractor shall provide the COR with a list of necessary parts and materials.

2. The contractor shall provide emergency assistance for switchgear support, priced at an hourly rate, within 24 hours of being contacted by the COR.

3. The Government will not provide equipment for switchgear testing: Circuit breaker lifting truck or trolley is available at post.

If any discrepancies are found with the switchgear(s) that are not covered under this scope of work, then the contractor shall provide the following:

1. Detailed report noting the discrepancy found.

2. Bill of Materials (BOM) to include component name, quantity, part # and price for any repair material required and material lead-time.

3. The contractor shall provide emergency assistance for switchgear support within 24 hours of being contacted by the COR.

4. Price quote for repair labor.

At a minimum, the following work must be done:

1. Use appropriate personal protective equipment (PPE) when performing work

2. Check all work areas, tools and equipment to ensure unsafe conditions are eliminated or guarded against.

3. Follow site safety procedures.

4. Schedule maintenance with operating personnel and affected offices (security).

5. Follow approved lock out/tag out procedures.

6. Lock out and disconnect the main power before tightening the main supply lugs in order to avoid the hazard of electrical shock, which could result in serious personal injury or death.

7. Review and follow the manufacturer’s instructions for the service requirements of the breaker.

8. Record results in the equipment history log.

9. Remove lock out/tag out in accordance with appropriate procedures.

10. Report all incidents and near miss incidents to COR and assist as requested in the investigation and corrective action.

This is a basic generic list. Manufacturer’s recommendations should be followed and supersede recommendations in this list. Note: contractor should confirm these before finalizing contract and supply the OEM spec to post for the manufacture of the breakers.

At a minimum, the contractor shall comply with the following:

Notes:

• Contractor shall submit to the COR for review, worksheet/checklist that will be used for performing maintenance service.

• A discrepancy report shall be submitted to the COR immediately upon discovery of any condition that could result in equipment failure.

• Test and inspection report shall be submitted to the COR within three days of completing work.

VIII. MAINTENANCE PROCEDURES:

The purpose of this Statement of Work is to ensure the switchgear(s) for this facility are maintained according to manufacturer’s recommendations to ensure the readiness and proper operation of the system.

Coordination of scheduling maintenance shall begin 90 days in advance. (Intent: Contractor needs to contact post to begin scheduling and outage coordination 90 days in advance).

A. Annual Schedule:

I. Step-One, Visual Inspection:

1. Confirm working space and clearance is maintained around all the electrical gear per the National Electrical Code (NEC) requirements.

2. Check that the electrical room is free from foreign articles not associated with the room.

3. Visual and mechanical inspection to ensure the proper operation of all factory and vender installed meters, breakers and remote power monitoring equipment associated with the switch gear.

4. Inspect the entire switchgear for loose parts or connections. Slight discoloration or tarnish of the silver plate is normal and of no concern. Severe discoloration of the silver plate is a sign of an improper or loose contact and overheating.

5. Inspect physical, electrical, and mechanical condition including evidence of moisture or corona.

6. Inspect that all filters are in place, and the vents are clear.

7. Check to see that all anchor bolts and other structural bolts are tight.

8. Check for undue noise and vibration.

9. Check if room is environmentally conditioned for local temperature conditions.

II. Step-Two, Verification:

1. Compare the installed metering measurements with voltage and power readings from a True

RMS meter. Make calibration corrections as necessary to ensure accurate voltage and power readings.

2. Verify the switchgear circuit breakers sizing match the drawings.

3. Verify the proper labeling of all the breakers in the switchgear.

4. Post breaker schedule on switchgear.

5. Verify operation of heaters and thermostats, if used

6. Verify that the Post as-built drawings (electrical one-line) match the switchgear distribution.

Make “Red Ink” corrections on a paper copy as necessary. Inform the COR and FM of any discrepancies or changes to the drawings.

7. Verify that the required NFPA70-E safety equipment is available and in good condition for local staff to use.

8. Refer to the manufacture’s recommendations for additional maintenance requirements.

9. Verify Modbus lights on the PLCs are on.

10. Verify HMIs and all metering screens work properly.

III. Step-Three, Inspect/Exercise/Clean/Correct:

NOTE: Outage requires off hours work.

1. Schedule power outage of equipment for cleaning. Coordinate any required outage with the

COR and FM.

2. Photo of equipment condition BEFORE servicing and is required in final report documentation.

3. Perform infrared testing on all conductor connections, buss terminations. Only record hot spots on digital format for review.

4. Photo of equipment condition AFTER servicing and is required in final report documentation.

5. Perform proper Lock-out/Tag-out and ensure the system is de-energized before removing panel covers and exposing any electrical bus or cabling. Under no circumstances should the equipment be energized during the maintenance operation. Photo of equipment locked and tagged out is required in final report documentation.

6. Inspect anchorage, alignment, grounding for the equipment.

7. Inspect the bus bar connections and insulating barrier(s) for damage.

8. Inspect the cable load connectors, standoff insulators, primary contact supports, and all accessible cable terminations for indications of insulation deterioration. Vacuum each compartment and wipe off all insulation.

9. As applicable perform function tests on breakers, test trip units and settings. Replace any faulty batteries, fuses, or switches.

10. Clean each compartment. Check for damage, excessive wear, or corrosion.

11. Check and correct any loose components or connections.

12. Torque loose connections identified during the infrared test or during inspection.

13. Confirm correct operation and sequencing of electrical and mechanical interlock systems.

14. Correct any faulty, damaged, discolored, and worn components using government provided spares.

15. Exercise all breakers Ten (10) times.

16. Inspect mechanical indicating devices for correct operation.

17. Inspect all power control transformers for physical damage, cracked insulation, broken leads, tightness of connections, defective wiring, proper overload protection, and overall general wiring.

18. Follow the manufactures recommendations for additional maintenance requirements.

19. Clean or replace any air filters present.

20. Check all control circuits by tugging on each wire to verify a snug fit.

21. Remove lockout/tag out in accordance with appropriate procedures.

22. Re-energizing the equipment and ensure that all components are up and functioning properly.

Make the COR and FM aware of all components that are not functioning properly.

B. Five-year OEM Schedule:

I. Step-one, Verification: N/A for this SOW.

II. Step-Two, Verification: N/A for this SOW.

III. Step-Three, Inspect/Clean/Correct:

NOTE: Outage requires off hours work, Saturday and/or Sunday.

1. Schedule power outage of equipment for cleaning. Coordinate any required outage with the COR and FM.

2. Document the manufacture serial number, G.O. number and catalog number.

3. Supply an OEM test sheet for each breaker.

4. Each test sheet should have all documented breaker information and trip unit setting.

5. Supply and replace all trip unit batteries.

6. Supply and replace specified open coils in breakers: Refer to equipment list.

7. Supply and replace specified close coils in breakers: Refer to equipment list.

8. Supply and replace specified UVRs in breakers: Refer to equipment list.

9. Perform proper Lock out/Tag out and ensure the system is de-energized before removing panel covers and exposing any electrical bus or cabling. Under no circumstances should the equipment be energized during the maintenance operation.

10. Inspect anchorage, alignment, grounding for the equipment.

11. The breaker must be racked in and out by the OEM technician.

12. Inspect the bus bar connections and insulating barrier(s) for damage.

13. Clean each breaker cradle compartment. Check for damage, excessive wear, or corrosion.

14. Lubricate the primary and ground contacts and all moving joints (shutters, mechanism-operated cell (MOC), truck-operated cell (TOC), etc.). Inspect the chains/sprocket and the lifting rail of lift truck, if used for normal operation. Lubricate per manufacturer recommendations.

15. Check for and correct any lose control wires connections.

16. Apply appropriate dielectric lubrication on moving current-carrying parts and on mechanical moving and sliding surfaces. All friction surfaces and articulation in the circuit breaker, disconnect and/or earth-inn switch drives must be lubricated. Refer to manufacturer’s recommendations for approved lubricants and points of lubrication.

17. Correct any faulty, damaged, discolored, and worn components using government provided spares.

18. With breaker open, inspect:

A. Primary leads, insulators, current transformer mounting and terminations and secondary disconnects.

B. Trip unit mounting and connectors.

C. Frame condition.

D. Mechanical and safety interlocks.

E. Ground contact.

F. Verify the manual operation of the breaker.

G. Charge closing spring using manual charge handle.

H. Close breaker manually ten (10) times in the CONNECT position (to be documented in the report).

I. Trip breaker manually ten (10) times in the CONNECT position (to be documented in the report).

J. Remove and inspect arc chutes for cracks and defects.

K. Inspect for cracks and defects.

19. With the breaker closed:

A. Inspect main contact over travel.

B. Inspect arcing contact engagement.

C. Measure contact resistance.

20. Perform “CLOSED” portions of the insulation resistance test (to be documented in the report).

21. Open breaker:

A. With the breaker open, Inspect the condition of the main and arcing contacts.

B. Clean the contacts.

C. Perform the “OPEN” portion of the insulation resistance test (to be documented in the report).

22. Inspect insulating links/push rods and interphase barriers for cracks and defects.

23. Reinstall or replace defective arc chutes from step 18J above.

24. Rack the breaker into the cell (“Test Position” if applicable) using the standard breaker maintenance accessories and check for binding or hesitation and the movement of the breaker position indicator.

25. Verify the proper operation of all breaker /cell safety interlocks.

26. Inspect all grounding connections for cleanliness and alignment.

27. Inspect neutral CT polarity, connections, and mounting.

28. Verify that all accessible moving components are adequately lubricated.

29. Verify proper operation of all status indicator lights.

30. Document all breakers information and location in each switchgear cabinet(s).

31. Refer to coordination study for trip unit settings.

32. Verify the calibration of all functions of the trip unit by means of secondary current injection:

A. Test and record long - time pick up and delay.

B. Test and record short – time pick up and delay.

C. Test and record instantaneous pick up.

D. Test and record ground - fault pick up and delay.

E. Reset trip flags and restore all settings changed during testing.

F. Supply and replace all trip units’ batteries.

G. Record all actual trip unit settings on breakers and compare to as found settings.

H. Record counter as left value if equipped.

I. Record all close coil voltage for each electrically operated breaker.

J. Record all open coil voltage for each electrically operated breaker.

K. Record all under voltage Relay if equipped voltage for each electrically operated breaker.

L. Finish recording data on the test data form, completely filling in all the appropriate blocks.

33. Apply an E-ESS test sticker to the equipment (OEM SERVICE STICKER, tech signature required) and photo documentation for every breaker serviced.

34. Remove and account for all test equipment, jumper wires, and tools used during testing.

35. Replace all barriers and covers, close all doors, and secure all latches.

36. Review and organize all test results and forms.

37. Supply and replace all internal open coils, close coils actuators for the main utility, generators and tie breakers.

38. Verify control power for close and trip functions prior to racking breaker into cell.

39. Verify the electrical operation of each breaker (document in the report).

40. Perform trip, close and anti-pump tests (manually charging the breaker).

41. Verify operation of the breaker from all local and remote-control switches or terminal blocks.

42. Close and open the breaker from each controllable device in the circuit.

43. Inspect mechanical indicating devices for correct operation.

44. Make calibration corrections as necessary to ensure accurate voltage and power readings on permanently installed switchgear metering.

45. Check all control circuits by tugging on each wire to verify a snug fit.

46. Insert all of the circuit breakers to the home and close the compartment doors. Connect the control power source.

47. Remove lock out/tag out in accordance with appropriate procedures.

48. After re-energizing the equipment, ensure that all components are up and functioning properly.

49. Test all sequence of operation to confirm per design the system is fully functional.

50. Make the COR and FM aware of all components that are not functioning properly.

51. A copy of all breaker test sheets, and the TOTAL COUNT of electrically operated breakers should be emailed to PowerSupport@State.gov within 2 days after service is completed. A copy must also be left with the FM at post.

52. All EXTERNAL locations shall be marked with a minimum 3-inch label indicating UPS in this section.

53. Verify post has all switchgear backup software.

54. Verify the switchgear PLC has no LOW battery light on (RED)

55. Supply Post with 10% open coils for bench stock, minimum supply of each type is 1.

56. Supply Post with 10% close coils for bench stock, minimum supply of each type is 1.

57. Supply post with 2 digital trip units for bench stock.

58. Supply Post with 1 Charging Motor for bench stock.

59. Supply Post with complete set of Close/open and UVR coils for the Generator breakers…