RFP_195086_Benefit_Broker_Cost_Sheet.xlsx

The document is an Excel-based Cost Sheet (RFP 195086) for a Benefit Broker Contract issued by the City of Palo Alto, California. The request for proposal seeks a benefits broker to provide comprehensive employee benefit products for approximately 1,000 employees and retirees across multiple municipal departments, including Police and Fire Services, Community Services, Public Works, and Utilities. The contract is structured for a three-year term, with proposal submissions due on October 23, 2025, at 3:00 pm, and a question submission deadline of October 14, 2025, at 1:00 pm. The scope of work requires the selected broker to represent the city in provider negotiations, conduct annual benefit program reviews, prepare action plans, evaluate self-funded dental and vision plans, develop employee educational resources, monitor contracts, and manage the entire RFP process for benefit programs.

The cost sheet indicates a monthly fee structure for the three-year contract term, though specific budget ranges are not explicitly stated. The contract will be awarded as a professional services agreement with a fixed-fee arrangement and a maximum "not to exceed" fee to be determined by the proposer or negotiated with the City. No specific set-aside designations for disadvantaged enterprises are mentioned. Insurance requirements are stringent, including $1,000,000 minimum coverage for General Liability and Automobile Liability, with the City of Palo Alto to be named as an additional insured. Vendors will need to demonstrate financial stability, provide proof of insurance, and comply with local ordinances and professional liability standards to be considered for the contract.