RFP_195086_Benefit_Broker_Cost_Sheet.xlsx

This is a Request for Proposal (RFP) Cost Sheet (RFP #195086) from the City of Palo Alto, California, for a Benefits Broker Contract covering employee benefit products for approximately 1,000 municipal employees and retirees across multiple departments including Police and Fire Services, Community Services, Public Works, and Utilities. The contract is structured as a three-year term with a proposal submission deadline of October 23, 2025, at 3:00 pm, and a question submission deadline of October 14, 2025, at 1:00 pm. The city seeks a consultant experienced in the employee benefit market who can provide comprehensive services such as representing the city in provider negotiations, conducting annual benefit program reviews, preparing action plans, evaluating self-funded dental and vision plans, developing employee educational resources, monitoring contracts, and managing the RFP process for benefit programs.

The cost sheet indicates a monthly fee structure for the three-year contract term, with the contract to be awarded as a fixed-fee professional services agreement. The city will evaluate proposals based on multiple criteria including proposal quality, proposed solution, experience, cost, financial stability, performance, and compliance. Insurance requirements are stringent, requiring vendors to maintain various coverage types with minimum limits, such as $1,000,000 for General Liability and Automobile Liability, with the City of Palo Alto to be named as an additional insured. While no specific set-aside designations for disadvantaged enterprises are mentioned, the city expects the selected broker to provide proactive and responsive customer service and comply with local ordinances and professional liability standards.