RFP_195086_Benefit_Broker_Cost_Sheet.xlsx

The document is an Excel cost sheet (RFP_195086_Benefit_Broker_Cost_Sheet.xlsx) for the City of Palo Alto's Request for Proposal #RFP195086 for a benefits broker contract. The City is seeking a consultant to provide comprehensive employee benefit products for approximately 1,000 employees and retirees across multiple municipal departments, including Police and Fire Services, Community Services, Public Works, and Utilities. The contract is structured for a three-year term, with proposal submissions due on October 23, 2025, at 3:00 pm, and a question submission deadline of October 14, 2025, at 1:00 pm. The selected broker will be responsible for representing the City in provider negotiations, conducting annual benefit program reviews, preparing action plans, evaluating self-funded dental and vision plans, developing employee educational resources, monitoring contracts, and managing the entire RFP process for benefit programs.

The cost sheet indicates a monthly fee structure for the three-year contract term, though specific budget ranges are not explicitly stated. The contract will be awarded as a professional services agreement with a fixed-fee arrangement and a maximum "not to exceed" fee to be determined by the proposer or negotiated with the City. Insurance requirements include maintaining various coverage types with minimum limits, such as $1,000,000 for General Liability and Automobile Liability, with the City of Palo Alto to be named as an additional insured. No specific set-aside designations or restrictions for disadvantaged enterprises are mentioned. Vendors will need to demonstrate financial stability, provide proof of insurance, and comply with local ordinances and professional liability standards to be considered for the contract.