RFP 1914 27 K5 Core Curriculum Assessment and Implementation Resources.pdf

Publish Date 11/06/2026

Request for Proposals # 1914-27 K–5 Core Literacy Program Curriculum, Assessment, and

Implementation Resources

Project Description East Hartford Public Schools (EHPS) seeks proposals for a comprehensive, research-based core literacy program for students in grades K–5. The program must align with the Science of Reading and Connecticut’s Right to Read requirements. For grades K–3, the proposed curriculum model or program must meet current Connecticut approval requirements; materials for grades 4–5 must provide a coherent continuation of literacy instruction across the K–5 program. Connecticut’s approved-program requirements apply specifically to grades K–3.

Services Requested The selected vendor will provide the curriculum and assessment resources, implementation guidance, and professional learning needed to support effective use of the program. Proposals should explain how the program delivers systematic, evidence-based instruction in oral language, phonemic awareness, phonics, fluency, vocabulary, letter-name fluency, and reading comprehension.

Items to Be Purchased The purchase may include:

• Teacher curriculum guides, lesson materials, and instructional resources

• Student materials, including texts and decodable readers

• Assessment tools for screening, diagnostic use, and progress monitoring

• Digital resources and user licenses

• Initial and ongoing professional learning and implementation support

The vendor must identify the program name and edition proposed for grades K–3 and demonstrate its status on Connecticut’s current approved list.

Proposals should be addressed as follows:

Assistant Superintendent Ellen Delgado East Hartford Public Schools 1110 Main Street East Hartford, CT 06108

Proposals must be plainly marked in the lower left-hand corner of the envelope as follows:

PROPOSAL NUMBER: 1914-27

PROPOSAL NAME: K–5 Core Literacy Program Curriculum, Assessment, and

Implementation Resources OPENING DATE: Friday, December 11, 2026

OPENING TIME: 12:00 PM

“Schools that are the Pride of our Community”

Thomas Anderson, Superintendent of Schools

Ellen Delgado, Assistant Superintendent of Teaching and Learning

Questions related to this RFP must be submitted via e-mail to delgado.em@easthartford.org no later than Friday, November 20, 2026.

Any addenda, if necessary, will be published on the East Hartford Public Schools website, under Departments, Purchasing, Bids/Requests for proposals, and State of CT/DAS site by Monday, November 30, 2026.

Proposals must be received in the front lobby of 1110 Main Street, East Hartford, CT 06108 no later than 11:59 AM on Friday, December 11, 2026.

mailto:delgado.em@easthartford.org

REQUEST FOR PROPOSALS INSTRUCTIONS AND REQUIREMENTS

These instructions and requirements are standard for all Request for Proposals (RFPs) issued by East Hartford Public Schools. East Hartford Public Schools may delete, supersede or modify any of these standard instructions for a particular Request for Proposals. The Request for Proposals package will describe additional or modified instructions if needed. “Respondent” is used in this document to describe any company or individual providing a proposal in response to this RFP.

1. Proposals must be signed by an authorized representative of the respondent with the authority to bind the respondent to the terms of the proposals and with the acknowledgment that the proposal is made with full knowledge of and agreement with the general specifications, conditions and requirements of this Request for Proposals.

2. Submit the Proposal package in a sealed envelope marked with the respondent’s name and address in the upper left‐ hand corner. Proposal number, name, opening date and opening time must be marked in the lower left‐hand corner.

3. Proposals received later than the date and time specified will not be considered. Amendments to, or withdrawals of, Proposals received later than the date and time set for Proposal opening will not be considered.

4. After the opening of the Proposal, no Proposal can be withdrawn for a period of ninety (90) days.

5. The right is reserved to purchase either by option or the total of options indicated, split awards and act as it deems to be in the best interest of East Hartford Public Schools.

6. It is the respondent’s responsibility to check the East Hartford Public School website AND the State DAS website for changes to the Request for Proposals prior to the Proposal opening. The respondent will be held to the Proposal as submitted, the terms and conditions in the Request for Proposal Package, inclusive of all addenda.

7. East Hartford Public Schools does not illegally discriminate on the basis of sex, sexual orientation, race, religion, national origin, color, creed, ancestry, age, gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), marital status, familial status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.

8. East Hartford Public Schools reserves the right to waive any formalities in Proposals received; to reject any and all Proposals, to waive technical defects and to make such award, including accepting a Proposal, although not necessarily the lowest cost Proposal, as it deems to be in the best interest of the East Hartford Public Schools.

9. East Hartford Public Schools may withhold acceptances of work and payment thereof when it is determined that said work or materials do not meet the specified requirements. Payment will not be made until corrections are made which are acceptable to the East Hartford Public Schools officials and/or their authorized agent.

10. East Hartford Public Schools may make such investigation as deemed necessary to determine the ability of the respondent to discharge his contract. The respondent shall furnish the East Hartford Public Schools with all such information and data including references of similar projects conducted for other school systems as may be required for that purpose. East Hartford Public Schools reserves the right to reject any Proposal if the respondent fails to satisfactorily convince the East Hartford Public Schools that he/she is properly qualified by experience and has the facilities to carry out the obligations of the contract or Request for Proposal Requirements and to satisfactorily complete the work called for herein. Conditional Proposals will not be accepted.

11. Specifications cannot be relieved by anyone other than an assigned agent for East Hartford Public Schools. All changes must be in writing, signed by agent.

12. The successful respondent will be required to provide proof of insurance as outlined in the

“Indemnification and Insurance Requirements for Construction, Professional, or Labor Services” form included with the Request for Proposals and submit a signed and notarized copy of the

Indemnification section of the form. No modifications may be made to the Indemnification form.

13. All prices must be F.O.B. delivered unless otherwise specified.

14. The East Hartford Board of Education will not award any work to any company or individual who owes delinquent tax to the Town of East Hartford. Respondents certify by virtue of their signature on the Pricing sheet that neither the proposer nor any business or corporation which the respondent owns an interest in is delinquent in tax obligations to the

Town. Verification will be made prior to award.

15. If this RFP is for on‐call services or solicits pricing for multiple years, the terms of this RFP or any resultant award or contract shall apply for at least Three (3) full fiscal years (7/1 to 6/30) unless otherwise specified in this RFP. If mutually agreed between East Hartford Public Schools and the respondent, the term may be extended under the same terms and conditions for two

(2) additional twelve‐ month periods.

16. Any contract or agreement entered into as a result of this RFP process that spans multiple fiscal years shall contain the following “funding out” or “non-appropriation” clause:

East Hartford Public Schools/East Hartford Board of Education (EHPS) reserves the right to terminate this agreement/contract, without penalty, at the end of each fiscal year in the event a funding source relied upon to pay the cost of the agreement/contract does not contain an allocation for the services and/or products contained in this agreement/contract. EHPS will provide notice of termination at least sixty (60) days prior to the end of the fiscal year.

East Hartford Board of Education

INDEMNIFICATION AND INSURANCE REQUIREMENTS FOR

CONSTRUCTION, PROFESSIONAL OR LABOR SERVICES

A. INDEMNIFICATION

BIDDERS AND PROPOSERS ARE REQUIRED TO AGREE TO THE FOLLOWING INDEMNIFICATION

LANGUAGE BY NOTARIZING BELOW

To the fullest extent permitted by law, THE AWARDED BIDDER/PROPOSER agrees on behalf of itself and its successors and assigns, covenants and agrees at its sole cost and expense, to protect, defend, indemnify, release and hold the East Hartford Board of Education, Town of East Hartford, its agents, servants, officials, employees, volunteers and members of its boards and commissions (Collectively the “Board and Town of East Hartford”), harmless from and against any and all Losses (defined below) imposed upon or incurred by or asserted against the Board and Town of East Hartford by reason of bodily injury, personal injury, death, or property damage of whatsoever kind or nature, to any individuals or parties (including, but not limited to the Board and Town of East Hartford, the Awarded Bidder/Proposer, or any other third party) arising out of or resulting from, or alleged to arise out of or arise from Awarded Bidder’s/Proposer’s performance of its work under the contract, but only to the extent such Losses are attributable to the negligent or intentional act, error or omission of the Awarded Bidder/Proposer or any person or organization employed or engaged by Awarded Bidder/Proposer to perform all or any part of the contract. The term “Losses” includes any losses, damages, costs, fees, expenses, claims, suits, judgments, awards, liabilities (including, but not limited to, strict liabilities), obligations, debts, fines, penalties, charges, amounts paid in settlement, foreseeable and unforeseeable consequential damages, litigation costs, attorneys’ fees, expert’s fees, and investigation costs, of whatever kind or nature, and whether or not incurred in connection with any judicial or administrative proceedings, actions, claims, suits, judgments or awards.

Upon written request by the Board and Town of East Hartford, the Awarded Bidder/Proposer shall defend and provide legal representation to the Board and Town of East Hartford with respect to any of the matters referenced above. Notwithstanding the foregoing, the Board and Town of East Hartford may, in its sole and absolute discretion, engage its own attorneys and other professionals to defend or assist it with respect to such matters and, at the option of the Board and Town of East Hartford, its attorneys shall control the resolution of such matters. Upon demand, the Awarded Bidder/Proposer shall pay or, in the sole and absolute discretion of the Board and Town of East Hartford, reimburse, the Board and Town of East Hartford for the payment of reasonable fees and disbursements of attorneys and other professionals in connection with this contract.

THE BOARD and TOWN OF EAST HARTFORD WILL NOT AGREE TO INDEMNIFY THE

AWARDED BIDDER/PROPOSER; SUBCONTRACTOR(S); OR INDEPENDENT CONTRACTOR(S)

STATE OF CONNECTICUT

COUNTY OF: Signature ______________________________________

Name: _________________________________________ Company Name: ________________________________

SEAL HERE: Address: _______________________________________ Date: __________________________________________

Subscribes and Sworn to before me on this ________ day of __________, 202___

Notary Public _____________________________

CONSTRUCTION, PROFESSIONAL OR LABOR SERVICES

(cont'd)

Revised 2/2021

B. INSURANCE

NOTE: CERTIFICATE OF INSURANCE WILL BE REQUIRED UPON AWARD AND PRIOR TO START OF

WORK OR ISSUANCE OF PURCHASE ORDER

1. GENERAL REQUIREMENTS

The AWARDED BIDDER/PROPOSER shall be responsible for maintaining insurance coverage in force for the life of this contract of the kinds and adequate amounts to secure all of the AWARDED BIDDER/PROPOSER’S obligations under this contract with an insurance company(ies) with an AM Best Rating of A-VII or better licensed to write such insurance in the State of Connecticut and acceptable to the Board and Town of East Hartford Additional Insured: The East Hartford Board of Education and the Town of East Hartford, its officials, employees, volunteers, boards and commissions must be included as an Additional Insured on the AWARDED BIDDER/PROPOSER’S Insurance Policies (except Workers’ Compensation and Professional Errors & Omissions). Evidence of this must be provided upon inception of this contract and upon renewal of insurance by the AWARDED BIDDER/PROPOSER to the Board and Town of East Hartford in the form of language on a Certificate of Insurance as well as a policy endorsement.

The AWARDED BIDDER/PROPOSER shall provide the Board and Town of East Hartford with a Certificate(s) of Insurance signed by an authorized representative of the insurance company(ies) prior to the performance of this contract describing the coverage and providing that the insurer shall give the Board and Town of East Hartford written notice at least thirty (30) days in advance of any termination, expiration, or any and all changes in coverage. Such insurance or renewals or replacements thereof shall remain in force during the AWARDED BIDDER/PROPOSER’S responsibility under this contract. Failure to provide or maintain any of the insurance coverage required herein shall constitute a breach of the Contract.

2. SPECIFIC REQUIREMENTS:

a) Commercial General Liability Insurance

The AWARDED BIDDER/PROPOSER shall carry Commercial General Liability Insurance (broad form coverage) insuring against claims for bodily injury, property damage, personal injury and advertising injury that shall be no less comprehensive and no more restrictive than the coverage provided by Insurance Services Office (ISO) form for Commercial General (CG 0001 04/2013). By its terms or appropriate endorsements such insurance shall include the following coverage, to wit: Bodily Injury, Property Damage, Fire Legal Liability (not less than the replacement value of the portion of the premises occupied), Personal & Advertising Injury, Blanket Contractual, Independent Contractor’s, Premises Operations, Products and Completed Operations (for a minimum of two (2) years following Final Completion of the Project). Any deviations from the standard unendorsed form will be noted on the Certificate of Insurance.

Type of Coverage: Occurrence Basis Minimum Amount of Coverage: $1,000,000 per occurrence

$2,000,000 aggregate Policy Period: Annual Policy

CONSTRUCTION, PROFESSIONAL OR LABOR SERVICES

(cont'd)

Revised 2/2021

b) Workers’ Compensation and Employer’s Liability Insurance

The AWARDED BIDDER/PROPOSER shall provide Statutory Workers’ Compensation Insurance as required by the State of Connecticut, including Employer’s Liability.

Amount of Coverage: Coverage A: Statutory Coverage B (Employer Liability):

$500,000 Each Accident $500,000 Disease, Policy Limit $500,000 Disease, Each Employee

c) Commercial Automobile Liability Insurance

The AWARDED BIDDER/PROPOSER shall carry Commercial Automobile Liability Insurance insuring against claims for bodily injury and property damage and covering the ownership, maintenance or use of any auto or all owned/leased and non-owned and hired vehicles used in the performance of the Work, both on and off the Project Site, including loading and unloading. The coverage should be provided by Insurance Services Office form for Commercial Auto Coverage (CA CA0001 10/2013) or equivalent. “Auto” (symbol 1 or equivalent) is required. Any deviations from the standard unendorsed form will be noted on the Certificate of Insurance.

Type of Coverage: Occurrence Basis Minimum Amount of Coverage: $1,000,000 combined single limit Policy Period: Annual Policy

d) Umbrella Liability Insurance

The AWARDED BIDDER shall carry an umbrella liability insurance policy of $5,000,000.

3. PROFESSIONAL SERVICE CONTRACTOR REQUIREMENTS

(e.g., Architects, Engineers, et al.)

The AWARDED BIDDER/PROPOSER shall carry Errors & Omissions coverage in the minimum amount $1,000,000 per claim/$1,000,000 annual aggregate for all professional services contracts. If the insurance coverage is written on a Claims-Made basis, an extended reporting period of at least 3 years after substantial completion of the project is required. Increased coverage limits may be required based on the scope, price and duration of the work to be performed. The East Hartford Board of Education or Town of East Hartford will inform the AWARDED BIDDER/PROPOSER as to the required limits for this insurance as soon as practicable, and has sole discretion of the limits to be required.

CONSTRUCTION, PROFESSIONAL OR LABOR SERVICES

(cont'd)

Revised 2/2021

4. SUBCONTRACTOR REQUIREMENTS:

The AWARDED BIDDER/PROPOSER shall require all subcontractors and independent contractors to carry the coverages set forth in section B. INSURANCE and will obtain appropriate Certificates of Insurance before the subcontractors and independent contractors are permitted to begin work.

The AWARDED BIDDER/PROPOSER shall require that East Hartford Board of Education and The Town of East Hartford, its officials, employees, volunteers, boards and commissions be included as an Additional Insured on all subcontractors and independent contractors’ insurance (except Workers’ Compensation and Professional Errors & Omissions) before permitted to begin work.

The AWARDED BIDDER/PROPOSER and all subcontractors and independent contractors and their insurers shall waive all rights of subrogation against the East Hartford Board of Education and Town of East Hartford, and its officers, agents, servants and employees for losses arising from work performed by each on this contract.

THE EAST HARTFORD BOARD OF EDUCATION OR TOWN OF EAST HARTFORD

RESERVES THE RIGHT TO AMEND THE AMOUNTS OF COVERAGE REQUIRED AND

TYPE OF COVERAGE PROVIDED BASED ON THE FINAL AGREED UPON SCOPE OF

SERVICES

AFFIRMATIVE ACTION / EQUAL OPPORTUNITY POLICY STATEMENT

East Hartford Public Schools is an Equal Opportunity Employer and will not transact business with firms that are not in compliance with all Federal and State Statutes and Executive Orders pertaining to non‐ discrimination.

This form is required to be filled in (enter company name above lines below), signed and returned with any Invitation to Bid, Request for Proposal, or other public solicitation document in order to transact any business with East Hartford Public Schools.

__________________________ will not make employment decisions (including decisions related to hiring, assignment, compensation, promotion, demotion, disciplinary action and termination) on the basis of race, color, religion, age, sex, marital status, sexual orientation, national origin, alienage, ancestry, disability (including pregnancy), genetic information, veteran status or gender identity or expression, except in the case of a bona fide occupational qualification.

It is the policy of _____________________________ that any form of discrimination or harassment on the basis of race, religion, color, national origin, alienage, sex, sexual orientation, marital status, age, disability (including pregnancy), genetic information, veteran status or gender identity or expression, or any other basis prohibited by state or federal law is prohibited.

______________________ will also take affirmative action as called for by applicable laws and Executive

Orders to ensure that minority group individuals, females, disabled veterans, recently separated veterans, other protected veterans, Armed Forces service medal veterans, and qualified disabled persons are introduced into our workforce and considered for promotional opportunities.

_________________________________ will remain in full compliance with the above while under contract with or performing work for East Hartford Public Schools.

Signed _______________________________

_____________________________ Business Address

Name/Title of Company Officer

Date Phone

Office of School Performance

Request for Proposals # 1914-27 K-5 Core Literacy Program Curriculum, Assessment, and Implementation

Resources

Background Connecticut’s Right to Read legislation passed mainly through Public Act 21-2 in 2021, intended to help students become independent, proficient readers by the end of Grade 3. In alignment with the legislation as well as district best practices, East Hartford Public Schools (EHPS) seeks proposals for a comprehensive, research-based core literacy program for students in grades K–5. The program must align with the Science of Reading and Connecticut’s Right to Read requirements. For grades K–3, the proposed curriculum model or program must meet current Connecticut approval requirements;

materials for grades 4–5 must provide a coherent continuation of literacy instruction across the K–5 program. Approved comprehensive programs must address oral language, phonemic awareness, phonics, fluency, vocabulary, rapid automatic naming or letter-name fluency, and reading comprehension. Connecticut’s approved-program requirements apply specifically to grades K–3, and the extension to grades 4 and 5 is for cohesion across the teaching and learning ecosystem.

Questions related to this RFP must be submitted via e-mail to delgado.em@easthartford.org no later than Friday, November 20, 2026.

Any addenda, if necessary, will be published on the East Hartford Public Schools website, under Departments, Purchasing, Bids/Requests for proposals, and State of CT/DAS site by Monday, November 30, 2026.

Proposals must be received in the front lobby of 1110 Main Street, East Hartford, CT 06108 no later than 11:59 AM on Friday, December 11, 2026.

Required Services / Scope of Work East Hartford Public Schools (EHPS) seeks proposals for a comprehensive, research-based core literacy program for students in grades K–5. The program must align with the Science of Reading and Connecticut’s Right to Read requirements. For grades K–3, the proposed curriculum model or program must meet current Connecticut approval requirements; materials for grades 4–5 must provide a coherent continuation of literacy instruction across the K–5 program. Connecticut’s approved-program requirements apply specifically to grades K–3.

Services Requested The selected vendor will provide the curriculum and assessment resources, implementation guidance, and professional learning needed to support effective use of the program. Proposals should explain how the program delivers systematic, evidence-based instruction in oral language, phonemic awareness, phonics, fluency, vocabulary, letter-name fluency, and reading comprehension.

Items to Be Purchased The • p Turchaseeache mr cayu irricunclude: lum guides, lesson materials, and instructional resources

• Student materials, including texts and decodable readers mailto:delgado.em@easthartford.org

• Assessment tools for screening, diagnostic use, and progress monitoring

• Digital resources and user licenses

• Initial and ongoing professional learning and implementation support

The vendor must identify the program name and edition proposed for grades K–3 and demonstrate its status on Connecticut’s current approved list. It is requested that a full scope of contract cost is generated for K-3 and 4-5 as inclusive and exclusive versions (i.e., K-3 quote, 4-5 quote, and comprehensive K-5 quote).

These products and services must include initial purchase and adoption costs for a year 1 implementation as well as information on annual renewal and consumable costs. A purchase package for a minimum of 3 years (or up to 5 years), paid annually, and includes maximum increase percentage year-over-year is ideal.

Proposals Respondents must provide the following in their response to this RFP:

1. General information and company history

2. Explain how your proposal will meet the needs of EHPS

3. Completed “Project References” Form

4. Pricing submitted using “Appendix A- Pricing”

5. Completed required submittal forms as outlined in this Request for Proposals

Other Considerations

• Only core programs listed on Connecticut’s Approved K-3 Reading Curriculum

Models and Programs can be submitted (PDF list included).

• All program and training components need to be accessible by February 2027 for full implementation in the 2027-28 school year.

• Utilize the student and staff materials/licenses reference for n-sizes (PDF).

• Must be willing to sign EHPS Student Data Privacy Agreement; sample document is included for reference.

• East Hartford Public Schools is exempt from Connecticut Sales Tax. Do not include sales tax in any pricing submitted.

Selection Process Firm(s) will be selected based on overall quality of the firm’s RFP response and applicability to the needs of EHPS, relevance of experience, strength of references, and pricing. EHPS may select firms to attend in-person interviews to determine the best fit between the firm and the needs of the East Hartford Public Schools.

East Hartford Public Schools reserves the right to negotiate with and enter into contracts with multiple firms selected through this RFP process.

RFP# 1914-27

PROJECT REFERENCES

In the interest of securing competent contractors, we are requiring the following information be provided with your Proposal. Failure to provide this information may jeopardize your firm being awarded this project.

Please provide three references for projects of similar size and scope to this project:

Project #1

Project Name: _______________________ Customer Name/Organization/Phone Number#: _____________________________________ Date Project Completed: ________________

Description of Project:

Project #2

Project Name: _______________________ Customer Name/Organization/Phone Number#: _____________________________________ Date Project Completed: ________________

Description of Project:

Project #3

Project Name: _______________________ Customer Name/Organization/Phone Number#: _____________________________________ Date Project Completed: ________________

Description of Project:

Appendix A- Pricing

Request for Proposals # 1914-27 K-5 Core Curriculum, Assessment, and Implementation Resources

It is requested that a full scope of contract cost is generated for K-3 and 4-5 as inclusive and exclusive versions (i.e., K-3 quote, 4-5 quote, and comprehensive K-5 quote).

These products and services must include initial purchase and adoption costs for a year 1 implementation as well as information on annual renewal and consumable costs. A purchase package for a minimum of 3 years (or up to 5 years), paid annually, and includes maximum increase percentage year-over-year is ideal. Contract pricing must align with the district’s fiscal year, July 1 – June 30.

A document containing class size information by school, as well as the number of grade level teachers by school, is included to assist with determining the total licensing count by user type.

SUBMITTED BY:

Vendor Contact Person

Written Signature Title

Address

Telephone No.

E-mail Date

Tax Collector verification:

No delinquent taxes owed by the awarded bidder to the Town of East Hartford

The Center for Literacy Research and Reading Success https://portal.ct.gov/sde/academic-office/center-for-literacy-research-and-reading-success

Connecticut’s Approved K-3 Reading Curriculum Models and Programs

Pursuant to Connecticut General Statutes (C.G.S.) Sec. 10-14hh(2)(A), each local or regional board of education that has not been granted a waiver [C.G.S. Sec. 10-14hh(2)(c)] shall fully implement a Connecticut Approved Kindergarten through Third

Grade (K–3) Reading Curriculum Model or Program. The following models or programs, listed below in alphabetical order, are approved for use as they meet the expectations of Connecticut legislation and scored in the Meets Expectations range by other credible comprehensive literacy review processes. As new editions of the Approved K–3 Reading Curriculum Models or

Programs are available, the Center for Literacy Research and Reading Success shall conduct internal reviews to ensure the new editions continue to meet the expectations of Connecticut legislation.

Curriculum Models or Programs

• American Reading Company: ARC Core, 2017 & 2020

• Amplify Education, Inc.: Core Knowledge Language Arts (CKLA), 2022 & 2026

• Benchmark Education: Benchmark Advance, 2022

• Houghton Mifflin Harcourt: Into Reading, Version 2 and Version 3

• Imagine Learning: EL Education, 2017

• McGraw Hill: Open Court Reading, 2016 & 2023

• McGraw Hill: Wonders 2020 & 2023

• Open Up Resources: EL Education 2017 & 2025 (within EL Education, Skills Block, K-2: 2017 & 2024)

• Savvas Learning Company: myView Literacy, 2020 & 2025

Compendiums of Curriculum Models or Programs

• Great Minds: Wit & Wisdom, 2016 & 2023

Curriculum Associates: Magnetic Reading Foundations, 2023

• Great Minds: Wit & Wisdom, 2016 & 2023

Wilson: Fundations, second edition

Great Minds: Geodes and/or Wilson: Fundations Readers

Literacy Resources, LLC: Heggerty Phonemic Awareness Curriculum

• Great Minds: Wit & Wisdom, 2016 & 2023

University of Florida Literacy Institute: UFLI Foundations, 2022

Great Minds: Geodes

Literacy Resources, LLC: Heggerty Phonemic Awareness Curriculum

• Great Minds: Wit & Wisdom, 2016 & 2023

William H. Sadlier, Inc.: From Phonics to Reading by Wiley Blevins, 2020

Great Minds: Geodes

Literacy Resources, LLC: Heggerty Phonemic Awareness Curriculum

• Open Up Resources: Bookworms, 2022

Curriculum Associates: Magnetic Reading Foundations, 2023

• Open Up Resources: Bookworms, 2022

Wilson: Fundations, second edition

Great Minds: Geodes and/or Wilson: Fundations Readers

Literacy Resources, LLC: Heggerty Phonemic Awareness Curriculum

• Open Up Resources: Bookworms, 2022

University of Florida Literacy Institute: UFLI Foundations, 2022

Great Minds: Geodes

Literacy Resources, LLC: Heggerty Phonemic Awareness Curriculum

• Open Up Resources: Bookworms, 2022

William H. Sadlier, Inc.: From Phonics to Reading by Wiley Blevins, 2020

Great Minds: Geodes

Literacy Resources, LLC: Heggerty Phonemic Awareness Curriculum

• Savvas Learning Company – ReadyGEN, 2016 (ReadyGEN has been replaced by myView Literacy and is no longer available for new sales as of July 1, 2023.)

Wilson: Fundations, second edition https://portal.ct.gov/sde/academic-office/center-for-literacy-research-and-reading-success

STUDENT DATA PRIVACY CONTRACT

In compliance with Conn. Gen. Stat. §§ 10-234aa et seq.

Conn. Gen. Stat. § 10-234bb requires boards of education to enter into written contracts with consultants and operators (collectively, “contractors”) prior to providing contractors with, or allowing them to access, student information, student records or student generated content. The following is the East Hartford Public Schools contract that complies with the contractual provisions contained in Section 10-234bb of the Connecticut General Statutes and also includes contractual provisions.

AGREEMENT

East Hartford Public Schools

And

VENDOR

This Agreement (“Agreement”) is entered into on this ___ day of _____ 2026, between East Hartford Public Schools, Board of Education (the “Board”) and VENDOR, Inc. (Contractor”) (collectively, the “Parties”) for the purpose of identifying the obligations of the Parties relative to the confidentiality of student data.

Article I. Definitions

For purposes of this Agreement, “directory information,” “de-identified student information,” “school purposes,” “student information,” “student records,” “student-generated content,” and “targeted advertising,” shall be as defined by Conn. Gen. Stat. § 10-234aa. “Education records” and “personally-identifiable information,” shall be defined by the Family Educational Rights and Privacy Act of 1974 (“FERPA”), codified at 20 U.S.C § 1232g (as amended); and its implementing regulations, 34 CFR 99.1 - 99.67 (as amended).

Article II. Purpose of Agreement

The Parties agree that the purpose of this Agreement is to detail the obligations of both Parties relative to the safety and confidentiality of student information, student records and student-generated content

(collectively, “student data”), which student data may be provided to the Contractor in connection with Contractor’s provision of one or more of the following professional and non-instructional services (check those applicable):

1. Medical consultation

2. Special education consultation or audit

3. Academic program consultation or audit (non-special education)

4. Behavior intervention/Positive behavior intervention supports consultation or audit

5. Information technology consultation or audit

6. Student data storage, maintenance, collection and/or analysis

7. Other (explain): _______________________________________________

Article III. General Provisions

A. The Parties agree that this Agreement controls over any inconsistent terms or conditions contained within any other agreement entered into by the Parties concerning student data.

B. The Contractor shall not modify any separate Privacy Policy of the Contractor or any other policy, procedure or practice of the Contractor concerning student data that is applicable to the Board without the written agreement of the Board.

C. All student data provided or accessed pursuant to this Agreement is and remains under the control of the Board. All student data are not the property of, or under the control of, the Contractor.

D. The Board may request that the Contractor delete any student data in the Contractor’s possession that is not (1) otherwise prohibited from deletion or required to be retained under state or federal law, or (2) stored as a copy as part of a disaster recovery storage system and that is (a) inaccessible to the public, and (b) unable to be used in the normal course of business by the Contractor, provided the Board may request the deletion of any such student data if such copy has been used by the Contractor to repopulate accessible data following a disaster recovery. Such request by the Board shall be made by electronic mail to the Contractor. The Contractor will delete the requested student data within two (2) business days of receiving such a request.

E. The Contractor shall not use student data for any purposes other than those authorized in this

Agreement and may not use student data for any targeted advertising.

F. If the Contractor receives a request to review student data in the Contractor’s possession directly from a student, parent, or guardian, the Contractor agrees to refer that individual to the Board and to notify the Board within two (2) business days of receiving such a request. The Contractor agrees to work cooperatively with the Board to permit a student, parent, or guardian to review personally identifiable information in student data that has been shared with the Contractor, and correct any erroneous information therein, by following the amendment procedures outlined in the Board’s Confidentiality and Access to Education Records Policy.

Article IV. Security and Confidentiality of Student Data

A. The Contractor and the Board shall ensure that they each comply with the FERPA.

B. Further, the Contractor shall take actions designed to ensure the security and confidentiality of student data, that, based on the sensitivity of the data and the risk of unauthorized access, include but are not limited to:

1. Using technologies and methodologies consistent with the guidance issued in the

American Recovery and Reinvestment Act of 2009, Public Law 111-5, § 13402(h)(2), 42 U.S.C. § 17932;

2. Maintaining technical safeguards relating to the possession of education records in a manner consistent with 45 C.F.R. 164.312;

3. Otherwise meeting or exceeding industry standards relating to the safeguarding of confidential information.

4. If the vendor has paper records such as reports that include PII they must be kept in a locked cabinet. All employees of the contractor that have access to the records or reports will need to sign a statement of confidentiality.

Article V. Prohibited Uses of Student Data

A. The Contractor shall not use student data for any purposes other than those authorized pursuant to this Agreement.

B. The Contractor shall not retain, and the Board shall not otherwise make available, any student data upon completion of the contracted services, except a student, parent, or legal guardian of a student may choose to independently establish or maintain an electronic account with the Contractor after the expiration of this Agreement for the purpose of storing student-generated content.

C. During the entire effective period of this Agreement, the Board shall have control of any and all student data provided to or accessed by the Contractor. If a student, parent or guardian requests deletion of student data, the Contractor agrees to notify the Board immediately, but no later than two (2) business days after receiving such a request, and agrees to not delete such student data because it is controlled by the Board. The contractor shall destroy any and all student data within a reasonable period of time if the Board requests the deletion of such student data.

D. The Contractor shall not collect, store, or use student data or persistent unique identifiers for purposes other than the furtherance of school purposes, as determined by the Board.

E. The Contractor shall not sell, rent or trade student data. In the event the Contractor merges or is purchased by another entity, the Contractor must notify the Board in writing and receive written approval from the Board prior to providing for any purpose any student data covered under this Agreement to its successor.

Article VI. Data Breaches

A. Upon the discovery by the Contractor of a breach of security that results in the unauthorized release, disclosure, or acquisition of student data, or the suspicion that such a breach may have occurred, the Contractor shall provide initial notice to the Board as soon as possible, but not more than forty-eight (48) hours after such discovery (“Initial Notice”). The Initial Notice shall be delivered to the Board by electronic mail to Benjamin Brown: brown.be@easthartford.org and shall include the following information, to the extent known at the time of notification:

1. Date and time of the breach;

2. Names of student(s) whose student data was released, disclosed or acquired;

3. The nature and extent of the breach;

4. The Contractor’s proposed plan to investigate and remediate the breach.

B. Upon discovery by the Contractor of a breach, the Contractor shall conduct an investigation and restore the integrity of its data systems and, without unreasonable delay, but not later than thirty

(30) days after discovery of the breach, shall provide the Board with a more detailed notice of the breach, including but not limited to the date and time of the breach; name(s) of the student(s) whose student data was released, disclosed or acquired; nature and extent of the breach; and measures taken to ensure that such a breach does not occur in the future.

C. The Contractor agrees to cooperate with the Board with respect to investigation of the breach and to reimburse the Board for costs associated with responding to the breach, including but not limited to the costs relating to notifications as required by Conn. Gen. Stat. § 10-234dd.

D. Notwithstanding the breach notifications required in this Article, the Contractor shall provide the

Board with a copy of the notification that it provides to a student or the parents or guardians of such student pursuant to Conn. Gen. Stat. § 10-234dd. The copy of such notice shall be provided to the Board by electronic mail on the same date that it is provided to the student or parents or guardians of such student. The Parties agree that the following information shall be included in the Contractor’s notice of breach to a student or parent or guardian of a student:

1. Name of the student being notified whose student data was released, disclosed or acquired, which shall not include the names of other students;

2. Date and time of the breach.

Article VII. Choice of Law, Choice of Forum, Merger, Severability

A. Choice of Law. The parties agree that this agreement and any disputes arising from or relating to this Agreement, including its formation and validity, shall be governed by the laws of the State of Connecticut.

mailto:brown.be@easthartford.org

B. Choice of Forum. The parties agree that any and all disputes arising from or relating to this Agreement, including its formation and validity, shall be settled in the State of Connecticut.

C. Amendment. This Agreement may be changed, amended, or superseded, only upon an agreement in writing executed by both parties hereto.

D. Severability. A court finding of invalidity for any provision of this Agreement does not invalidate other provisions or applications that are not affected by the finding.

Article VIII. Term

A. The term of this Agreement shall be effective upon execution by both parties and shall terminate when all of the student data collected, used, possessed or maintained by the Contractor is properly and completely deleted or destroyed or returned to the Board, or, if it is infeasible to return or completely delete or destroy the student data, protections are extended to such student data in accordance with the provisions of Paragraph B within this Article.

B. In the event that the Contractor determines that returning or completely deleting or destroying the student data is infeasible, the Contractor shall provide to the Board notification of the conditions that make return or complete deletion or destruction infeasible. The Contractor shall extend the protections of this Agreement to such student data and limit further uses and disclosures of such student data to those purposes that make the return or complete deletion or destruction infeasible. The Contractor shall not use or disclose such student data and shall maintain its security pursuant to this Agreement for so long as the Contractor possesses or maintains such student data. In the event a disaster recovery system containing student data is used to repopulate the Contractor’s databases following the recovery from a disaster, the Contractor shall delete all such student data immediately.

Benjamin E. Brown Chief Information Officer East Hartford Public Schools

VENDOR, Inc.