RFP 19-11 Questions and Answers.pdf

Request for Proposals #19-11

Website Redesign and Content Management System Questions and Answers

1) We noticed a public RFP for a website redesign and I had a quick question. Are there any prerequisites for vendors to compete for this? For instance, if we had to be on a MPA or a business incorporated in Massachusetts.

To be a qualified vendor you company must have experience with designing websites for higher education entities with those websites still being active. If the requirement is satisfied and your company is not on state of MA Debarment list, your company’s response to RFP will be reviewed and be considered for an award.

2) Approximately how many page views do you currently get per month?

For the month of January, we had a total of 221,445 page views.

3) how many content items/pages do you currently have?

Siteimprove is showing 2,887 PDFs and 1,061 pages = 3,948 items/pages.

4) How much file system space does your existing Web site(s) use?

Our current CMS = 5GB, external resources = 21GB for a total of 26GB.

5) Does your site require external authentication (LDAP, SAML, etc.)

Our current CMS is tied to AD, but I don’t think this is a must have feature.

6) The RFP mentions Interoperability with LMS and payment processing capabilities. Do you have any other integration requirements like LDAP/Active Directory?

As mentioned above, our current CMS is tied to AD, but I don’t think this is a must have feature.

7) How many people would be regularly adding content and updating site information?

Approximately 25-50

8) 3) Would you be looking to the selected agency to create any new content for the site?

No, the content development will happen in-house. Recommendations on best practices would be welcome.

9) 4) Can you describe how you will be evaluating content to be migrated?

The Office of Strategic Communications will be auditing web content prior to migration and will give direction to the vendor.

10) 5) There are components of the project delivery that are overseen by IT and some by the Office of Strategic Communications. Will there be a single point of contact Project Manager for the College to coordinate with our project teams?

There will be two main points of content: one from IT, one from Strategic Communications. It would be best for both to be involved in coordination to keep all parties aware of workflow.

11) Is it possible for a company based in Belgrade, Serbia to send a proposal for this project?

Yes.

12) Whether companies from Outside USA can apply for this?

(like,from India or Canada) - Yes

13) Whether we need to come over there for meetings? - Yes

14) Can we perform the tasks (related to RFP) outside USA?

(like, from India or Canada) - Yes

15) Can we submit the proposals via email? – No

16) Does the proposed $165,000 budget include project development and implementation as well as the monthly hosting cost and year two and three of the service agreement? Or is the $165,000 specifically for the development and implementation of the website redesign?

The proposed budget is just for the development and implementation of the redesign, unless the chosen vendor can loop any other associated costs into this amount. Any further costs should be broken out and itemized separately.

17) In regards to the interoperability requirements, what level of integration do you foresee for the third-party services you utilize?

We use Moodle as an LMS and Jenzabar/CampusWeb for our SIS. Any integration with these two systems would be ideal.

18) What calendar does the college currently use that will need to be integrated?

We use Live25/Trumba for calendaring. Any integration with this system would be ideal.

19) You state that the current CMS is 10 years old, can you tell us which CMS you are currently using?

What if any aspects of that CMS have worked well for you? Which aspects have not?

Liferay 5.2.2. The CMS has performed well and is easy to use, but since it is in production well past it’s life expectancy, it does have limitations regarding responsive design, mobile first, JavaScript implementation, etc.

20) On page 5 item #4 you state: “The final product must support this aim and must be easily extendible and coded in a manner that supports this. All content, templates, unique code, and graphics will become the sole property of Cape Cod Community College.”

Q: Would the college be open to use of a CMS on a SaaS (software as a service) model where the vendor owns the platform while the college retains ownership of all content, graphic, and media used to create the site?

No, the College wishes to ultimately own all content, templates, coding and graphics.

21) Q: Can you describe what sort of features you may want to add in the future by “easily extendible”?

To clarify the language, the College wishes to have the new site coded and designed in such a way that internal staff from appropriate areas will be able to access it without having to be trained in advanced HTML coding.

22) Please further describe the interoperability you are seeking with various 3rd party systems on page 5 item #5 of the RFP. Are you wanting to link off to some in context or are you wanting the CMS to display content from those systems within the new website?

It would be ideal to have the ability to tie into our SIS (Jenzabar/CampusWeb) and our LMS (Moodle).

23) Please further describe the level of integration you are seeking with the events systems on page 5 item #6 of the RFP. What is the college’s event system?

It would be ideal to tie into our calendaring system (Live25/Trumba).

24) Is the Tilden Arts Center, library, bookstore, employment board, or any subdomain sites part of the redesign project?

All pages are off of the www.capecod.edu domain. We are not currently using subdomains for the public website.

25) What is your current CMS and version?

Liferay 5.2.2

26) Do you have a preference for open source or proprietary CMS? If the latter, will the cost of the proprietary CMS have a separate budget?

The college will consider both open source and proprietary CMS options. Any costs that would be associated in the agreement beyond the allotted budget must be itemized.

27) Are iframes (or include headers and footers) sufficient to integrate your third-party systems? (p. 4, “5. Interoperability Requirements”)

Ideally we would like to be able to display course offerings from our SIS (Jenzabar/CampusWeb), and pull news/events from our calendaring software (Live25/Trumba). It would better if this information was displayed using another method, such as REST API or GraphQL rather than relying on iFrames.

28) Is the vendor responsible for finding a new in-site search tool? (p. 4, “7. Search Engine Optimization”)

Yes. We are currently using a Google search product that is no longer supported.

29) After SEO analysis, is the expectation for “implementation” to include new content development and optimization? (p. 4, “7. Search Engine Optimization”)

The College will handle all content development, but the expectation is that the vendor will assist in optimizing SEO based on results of analysis.

30) https://campusweb.capecod.edu/ goes to the third-party website, should we migrate this domain as well?

No, this is part of our SIS (Jenzabar/CampusWeb) and will not be part of the RFP.

31) Redesign - are you willing to use template/themes readily available from the marketplace for the new CMS website?

We would much prefer to use custom template/themes.

32) How many pages are there on the current site?

Siteimprove is showing 2,887 PDFs and 1,061 pages = 3,948 items/pages.

33) Is there any payment gateway integrated?

No

34) Are there any 3rd party forms, APIs integrated with current website?

35) When is the project kick-off date?

The proposed timeline is listed in the RFP.

36) In your current website built on a CMS platform?

Liferay 5.2.2

37) Who is your current hosting service provider?

The site is currently self-hosted.

38) Are there any key features/functionalities that we need to know about?

There is currently a hand coded staff/faculty directory and hand coded College Catalogs. These should be intergraded into the CMS.

39) Can users register/sign-up for an account through your current site?

This will not be a requirement.

40) Do you collect funds, tuition fees via the current website?

41) Your current website doesn't have a mobile/tablet responsive layout, should the new site have a mobile/tablet responsive view/layout?

The site is partially responsive, but the new site should be fully responsive.

42) How many users levels are there on your current website?

Currently we have administrators and content editors. As stated in the RFP, we will need to have a reviewer role as well.

43) Do you have user details in your current database and what are the numbers?

The current CMS with database is 5GB in size, and external resources add an additional 21GB for a total of 26GB of assets.

44) Is there an existing vendor who may be bidding?

No

45) How many people will be on the team that will be making decisions (relative to development features, site design, and content)? How might upper level authorities be involved?

The three members of the Office of Strategic Communications and Marketing and the College’s Web Administrator will be the key decision makers for the project. Feedback from members of the College’s academic and enrollment leadership will be sought throughout the project as well.

46) What will the client approval process look like? Will there be a steering committee that works with the vendor day to day? What levels of approval/signoff do you anticipate?

The approval process, as it is currently planned, will funnel through the stakeholders in IT and Strategic Communications and Marketing.

47) Do you have a CMS preference? Will you consider an open source CMS such as WordPress or Drupal?

The College will consider all CMS options, including open source.

48) Other than the features explicitly mentioned in the RFP, are there any other dynamic features the site should include?

Nothing specific.

49) In addition to content strategy and migration, do you anticipate needing help writing/re-writing pages? If so, approximately how many?

We do not anticipate needing assistant with writing.

50) We do accelerated web design and development. Would the College be willing to work in intensive group sessions scheduled throughout the lifespan of the project in which key stakeholders participate in multiple daylong sessions on campus?

Yes

51) What was the budget for the current website when it was originally built?

Built internally.

52) We understand WCAG accessibility is a project requirement. Are you aware that true government compliant accessibility often costs over $20K a year? Are you prepared to absorb such an ongoing cost, or are you looking to demonstrate a best-faith effort at basic accessibility?

We are looking to show a best-faith effort to keep us in WCAG compliance.

53) Does the $165,000 budget include all hosting, support, and ongoing accessibility audits (three years)?

The $165,000 does not include ongoing hosting, support, and accessibility audits. Such costs should be listed separately.

54) Can proposal submissions be emailed? - No

55) What service do you use currently for your events calendar, to be integrated with the new site

Live25/Trumba

56) Accessibility: are you looking for AA or AAA compliance?

AA at the minimum.

57) For prototype: do you need regular wireframes or do you need actual clickable wireframes for user testing?

Regular wireframes will be sufficient for testing.

58) What CMS are you currently using? Are you planning to upgrade to a current version or moving to another CMS platform altogether?

Liferay 5.2.2. We are not planning on using a new version of Liferay.

Are you leaning towards a proprietary or open source CMS platform? Do you prefer a complete managed solution like Cascade CMS or an open source like Drupal?

We would consider both options based on the provider’s recommendation and the College’s budget.

59) What is your internal cost to host and manage the site now? Does the $165K budget include ongoing maintenance?

The proposed budget does not include ongoing maintenance. The preference would be for this to cover a three-year time period, but if long-term associated costs are included they should be listed separately.

60) You mention third party systems like Jenzabar, Moodle, Netlnet. Do these require integration via API service?

We would desire to pull course offerings from our SIS (Jenzabar/CampusWeb) into the main website.

61) What event calendar are you using now?

Live25/Trumba

62) You mention Digital Marketing recommendations in the second phase. Are you looking for a plan and how does this coincide with the SEO analysis we are already doing? Please clarify your need here.

We would be looking for guidance in maximizing SEO, and also ensuring that the site is being set up to function with the College’s digital marketing efforts (pixel placements, targeting and retargeting campaigns, embedded inquiry forms, etc…)

63) How many pages of content are you anticipating migrating over to the new site? It may require a lot of manual content entry beyond what a CMS auto migrate feature can provide. Are you willing to use internal resources to assist with this phase?

Siteimprove is showing 2,887 PDFs and 1,061 pages = 3,948 items/pages. Regarding internal resources, the College has the expectation that new content will be handled by the Office of Strategic Communications and Marketing.

64) Do you have the ability to go after more funding for this project?

No.

65) What your desired launch date?

Please see the RFP document.

66) When was the last time you did a site redesign? How was this handled? Internally or with an outside firm?

Some pages have been redesigned internally, but there has not been a major redesign in some time.

67) Do you need any copywriting services? Who will be handling the writing of any new copy?

The College will handle copy writing.

68) Please describe the most important characteristics of the firm you'd like to work with. What does your ideal partner look like?

Responsive, creative, modern, problem solvers. We are a small college with limited resources, so we will lean heavily on our partner to come to the table with a clear perspective about how to best move this project forward in a way that serves our future students.

69) You mention that the site should be the primary marketing tool in driving enrollment... Is enrollment down, flat or growing? What are you enrollment goals?

Like all community colleges, enrollment is down. We would like to make a positive dent in that decline and stay above the regional and national averages.

70) Can you please let us know how many concurrent users (logged in at the same time) you expect to have logged into the CMS at one time?

Current students, staff/faculty, and potential students would not be logging into the CMS, just viewing the website. We expect about 25 content editors, but the number of concurrent users would vary depending on the needs at the time.

71) Can you please let us know the total number of users that you have

See above.

72) Can you please advise if your budget for 165k is for 1 or 3 or 5 years

Ideally 3-years, but with the understanding that first year building is the priority and any associated fees for continuous server hosting may be listed separately.

73) Do you have any system integration requirements?

The RFP specified a need for integration with our SIS (Jenzabar/CampusWeb) and our calendaring software (Live25/Trumba). We currently have some items that are hand coded (College Catalog, the Faculty/Staff Directory) which will need to be integrated into the CMS.

74) Can you tell us more about the evaluation team members and their roles?

Patrick Stone – Director of Strategic Communications and Marketing Chris Brisee – Web Administrator Rick Wixsom – Chief Technology and Information Officer Chris Pauk – Assistant Director of College Communications

75) What are your principle pain points with your current system, other than it no longer reflects the best practice of a modern online experience?

Because it released in February 2009, it does not have the capacity to build responsive pages, implement JavaScript libraries other than an old version of jQuery, etc. Otherwise the CMS was simple to maintain and use.

76) How many pages do you wish to migrate?

Siteimprove is showing 2,887 PDFs and 1,061 pages = 3,948 items/pages.

77) What solution do they have for their current events calendar? Does your calendar provide a data feed that can be targeted?

Live25/Trumba. It does provide feeds that can be integrated.

78) Provided we cover your “requirements for proposal” and cover the points on page 3& 4 can we adjust the order of your requirements in our proposal?

Yes, we would take your recommendations based on the overall plan for development.

79) From Key Objectives: provider must ... "launch phases under the direction of Cape Cod Community College’s Offices of Strategic Communications and Marketing and Information Technology." Does this mean that Provider will have dedicated contact(s)/team member(s) in these two offices throughout the project who will review and approve Provider's work at each stage? Can you provide more specific detail on these two offices’ levels of involvement throughout the project?

Yes, there will be dedicated contacts in both departments (the College’s Web Administrator and CTIO in IT, and the Director of Strategic Communications and Marketing). Both offices will be heavily involved in the project with IT taking lead on back-end integration and functionality and marketing taking the lead on content development and user experience. Both departments will be at the table for all decision making.

80) Standards Required for Proposals, item 5, Interoperability Requirements: Can you provide more detail on what is required for interoperability? For example, in the case of Moodle interoperability: is the desired functionality that students login to Moodle via CCCC's main site, and once login is validated there, the student is then re-routed to Moodle in their browser (and at that point, is no longer on CCCC's main site)? Or is Moodle to be built in to the CCCC main site, so that even when students are accessing Moodle they're seeing capcod.edu as root URL in their browser?

This level of interoperability is not required. We currently use a single-sign product for student to directly authenticate to Moodle. We would be interested pulling course offerings from our SIS (Jenzabar/CampusWeb) and news and events from our calendaring program (Live25/Trumba). If there are Moodle APIs that can be leveraged, this would be of interest to us.

81) Event calendar (https://www.capecod.edu/events/): what tool is CCCC currently using for this events calendar? Would CCCC be amenable to using a new calendar tool in their new site?

We are not currently looking to change our calendar tool. We are using Live25/Trumba.

82) Research and Discovery, items 3-4, Content audit: Can Providers assume that all decisions regarding content inclusion, updates, or exclusion will rest with the Office of Strategic Communications and Marketing? Provider may make recommendations, but we would assume that expertise and final decisions regarding CCCC's mission, branding, and marketing efforts would come from the Office of Strategic Communications and Marketing.

This is correct.

83) Please provide an overview of your business, your goals, how you hope to improve over the next years i.e online class rooms, content delivery through digital channels etc. (It will help us to design the database structure accordingly) please see the RFP document

84) What about the website currently works really well for your college?

please see the RFP document

85) How do you plan on measuring success of this website? What are your Key Performance Indicators?

please see the RFP document

86) Please provide current Google website analytics AND Google Search Console so we can evaluate user and traffic patterns on the website. (Allowing read-only access will do just fine) Google analytics analysis is currently unavailable

87) With what voice do you want to communicate to your customers and prospects?

Please see the RFP document

88) What is the first thing you want your visitors to understand about you when they land on your home page? What is the main message?

Please see the RFP document for audience messaging priorities.

89) Who are your competitors?

Local four-year colleges, deciding to skip college to enter the workforce

90) What makes them unique? What makes you unique, by comparison?

We are the only community college serving the Cape and Islands

91) What content/functionality/features do they have on their websites that you wish you could have as well?

Video integration, clean user experience, defined break between current students and prospective students.

92) Are you planning new advertising efforts to increase traffic to your website in the future, post-launch?

There are no plans to add to our existing advertising budget. Our current messaging relies heavily on web traffic.

93) What is the tech stack of college event calendar (mentioned on page 5. 5.6)?

Live25/Trumba

94) What kind of database structuring exists currently in the college system?

MySQL 5.1

95) What is included in digital academic learning system? Does it have access to online class material? Or is it the generic portal of their progress report?

The LMS (Moodle) does include online class materials.

96) Do you have API’s ready for digital learning system?

No.

97) You mentioned to move the hosting from college server to cloud. Can you please help us to understand what kind of external integrations or services you are using (beside the payment processor) It would be ideal to be able to pull course offerings from the SIS (Jenzabar/CampusWeb) and display these on the website. We also need to pull news/events from our calendaring system (Live25/Trumba) onto the site.

98) Do you have the payment processing accounts, or would we have to get it approved on behalf of college?

No

99) What includes in editorial? Is it going to be contributed by staff and access to students/teacher or is it something else?

Content on the site will be managed by Strategic Communications and Marketing, with editorship assigned as necessary to power users.

When we will migrate from old database to new system there will be new backend preparation.

100) Do you have any specific information to be stored in database?

All current CMS resources in addition to some hand coded information (such as the College Catalog and Faculty/Staff Directory) that will need to be brought into the CMS.

101) As the numbers of students increases over the year in database that will increase the load of system. Do you allow to use relational databases for the performance optimization?

Students are not logging into the website. The only ones that will need this capability are content editors (see below). Student information is also not stored in the CMS.

102) How many access roles you want to define to access the content?

We anticipate 20-30

103) Do you think the majority of current visitors know what they are looking for when they first land at the site? Do your visitors know what to do next?

We know that information on individual programs drives traffic. We also know that our hierarchy of enrollment processes are not clearly defined to help drive next steps.

104) Are you aware of what areas/pages are accessed the most often by your users?

Yes

105) Which areas/pages do you envision expanding/scaling for the future?

Enrollment for credit, enrollment for non-credit, “how to pay for college”

106) What are the areas/pages that are accessed the least often, but need more traffic?

We would like to create a more seamless online enrollment process, then drive more traffic there.

107) What are the areas/pages that are accessed the least often or have outlived their purpose and should be removed?

Many academic pages need to be audited, as to pages associated with our Foundation and non-credit areas.

108) What assets can your users download from your website? (videos, PDFs, downloadable objects, etc.)

PDFs and a few Microsoft Word/PowerPoint documents.

109) How does your website encourage visitors to visit your college?

We promote email and phone numbers. We need a more streamlined way to book appointments that aligns with our Admissions area.

110) Discuss the courses your college offers (i.e. academic, professional.). Is there anything your website visitors aren’t gleaning from the way your services are currently displayed, from a content/educational point-of-view?

We offer dozens of degree and certificate programs that are transferrable both to the workforce and to continuing education. We do not have sufficient data to answer the second part of this question.

111) How does your website encourage visitors to reach out to academics or other experts within your college?

Department contact information on pages and occasional forms.

112) Is there anything you need to change about your website search functionality? Have you considered a newsletter/email sign up?

Yes, our web search functionality needs to be upgraded. We have not discussed a newsletter.

113) Are you open to updating your website visual design and branding?

Yes.

114) What image do you want to project from a visual perspective? What adjectives come to mind?

Modern, impressive, above expectations, scientific, student-centered

115) Currently, what visual aspect is the strongest aspect of your current website and gets the most praise from external sources?

Diversity of community and news for prospective students, clean and efficient templates created through IT in various spots on the site

116) What about your current website visual design would you specifically like to improve, remove, and adjust to benefit your online visitors?

More efficient user experience, less clickable options, more video integration and photo space.

117) What websites have you visited recently that inspired you?

Here are a few:

https://www.bates.edu/ https://www.bucknell.edu/ https://www.skidmore.edu/ https://www.endicott.edu/ https://www.elmhurst.edu/ https://www.lmu.edu/

118) Do you plan on providing any additional material to aid in the website visual design (specific fonts, photography, illustrations, etc?)

Yes, we will provide all visuals and guidance via branding style guide.

119) Please tell us about your preferences for photography on the new website. Are you leveraging current photography, taking new photography, and/or looking to purchase stock photos?

We are taking new photography to be used for the site. We do not wish to use stock.

120) If you have one, please provide your corporate style guide.

https://www.capecod.edu/communications/logo/index.html

121) Who will be responsible for final approval of deliverables on this website?

Key stakeholders in Marketing and IT will provide final approval on content and technical decisions.

122) How many people will require CMS training for the new site?

20-30

123) Do you have an in-house designer or marketing colleague who will design and update photos, promotional areas, blocks or banners within the website? What is their technical aptitude when it comes to digital best practices?

Yes, and very adept

124) Project Management (day-to-day contact):

Strategy:

Overall Website Architecture Strategy: Patrick Stone and Chris Brisee Brand/Art Direction: Andrew Nasser Production:

Copywriter: Patrick Stone and Chris Pauk User Experience Designer/Information Architect: Chris Brisee Visual Designer: Andrew Nasser Front-end: Patrick Stone Development & Integration: Patrick Stone and Chris Brisee

125) Overall Efforts Estimate and Timeline by Project tasks.

Please see RFP document

126) Your Project Budget indicates a one-time budget up to $165,000. Please clarify whether that amount includes the cost of the content management system?

Yes, this includes cost of the CMS.

127) What is your current CMS?

Liferay

128) Do you have a particular preference for a CMS that you would like the selected vendor to use?

Are you open to a proprietary CMS such as Cascade CMS or OU Campus? Or, would you prefer an open-source CMS such as Drupal or WordPress?

We do not have a preference for a CMS and are open to both proprietary options and open-source options, pending cost and scope of work.

129) If the proposed Content Management System has annual Licensing and Support fees, how do you want us, or do we need, to include those costs in the cost proposal form?

Any fees should be included in the total cost of the project and clearly indicated if they are fees that would be charged over time.

130) How many sites and estimated pages are included within the scope of this project? In regards to sites, can you please provide all URLs?

All pages are currently hosted off of the main domain (www.capecod.edu).

131) How many content contributors/owners are there at CCCC? How many concurrent users would you anticipate?

There are less than 50 editors right now. We wish to bring that number down to 25 or less.

132) Will the chosen vendor be responsible for any content copywriting/copy editing for the new website? If so, how many pages would you like for us to include in the quote?

No, the College will handle copy writing and editing for the new site.

133) How many pages will be migrated to the new website from the old website?

We do not have an exact number, but we do not anticipate a full-content overhaul. Many pages will migrate over then be edited before go-live.

134) Please expand on your Interoperability Requirements on page 4 of the RFP. Are there 3rd party integrations required? And if so, please explain

a. Academic Learning Systems

The College uses Moodle for an LMS and CampusWeb/Jenzabar for its SIS.

b. E-commerce requirements

c. Event Calendar integration

The College uses Live25/Trumba for calendaring.

135) Would you like to include user surveys and or focus groups in your analysis to inform design and information architecture strategy? If so, how many of each and what groups do you anticipate including within these surveys/groups (i.e. faculty, staff, students, prospective students, etc.)?

The College has already conducted focus groups and surveys for students, faculty, and staff. We do not anticipate needing any further analysis to impact architecture.

136) How many unique website templates would you like to see for design and implementation?

Please help define the number and type of page templates that you require.

a. Homepage?

b. Landing Page?

c. Interior Page?

d. Program Listing Page?

e. Program Page?

f. News Listing and Detail Pages?

g. Faculty Directory and Detail Pages?

h. Calendar?

We will require templates for the home page, interior pages, program pages, faculty directory, and news listings. To determine a final number, we will need to work with the chosen vendor to determine what is best for us.

137) Can you describe the SEO efforts taken on your site so far? What is your current SEO strategy?

There is not an active SEO strategy other than best practices in page development.

138) Please outline the number of audience personas that you want developed?

Prospective students, current students, faculty, staff, community members.

139) Have the brand guidelines already been built?

A final, up-to-date brand standard for the College is currently being developed.

140) Will the chosen vendor be granted Google Analytics access to review GA data to help inform UX/design decisions?

Yes.

141) In reference to the web style guide deliverable on page 7, do you require a “design only” style guide that provides static graphical examples of each element or are you referring to a fully functional and interactive HTML/CSS/JS web style guide that showcases transitions, hover effects, etc.?

Yes.

142) On page 4, you mention that the new site must integrate with the College’s calendar. It appears that you are currently utilizing Trumba for your calendar. Would it be safe to assume you wish to continue using this platform for the redesign or would you be interested in alternative calendar options that are built into CMS?

Yes, we will likely continue to move forward with Trumba

143) In order to gauge the necessary resources, can you please provide information about the resources allocated/utilization for your current server:

a. CPU’s 1 CPU

b. RAM 6GB

c. How much disk space is your site using currently?

Our current CMS = 5GB, external resources = 21GB for a total of 26GB.

d. How much bandwidth do you utilize each month?

N/A

144) Does your website require Database(s) for applications other than the CMS?

a. If yes, what technology is your database (My SQL, Oracle, SQL Server)? What version?

No

145) Is your current site hosting Windows or Linux based? Do you have a preference for the new site?

The current website is using Windows, but either will be fine.

146) Will you require content migration services?

Yes

147) Will the entire .edu domain need to be migrated?

Yes (with the exception of campusweb.capecod.edu – which is our SIS and moodle.capecod.edu which is our LMS)

148) Are there parts of the site that will not be migrated?

Potentially

149) Are there additional domains that need to be migrated?

150) In regards to migration, how many different page layouts do you have on your current site?

There is one template within the CMS that is used, and a few layouts of pages that are hand coded.

151) What form of data export is available from your current CMS setup?

Individual organizations can be exported as a .lar file, but this is the extent of data export.

152) Do you prefer that the CMS be installed locally on your own servers, or hosted as a cloud solution?

Cloud based

153) Which content management system are you currently using at your institution?

Liferay 5.2.2

154) Who currently hosts your website(s)? Are you looking to change this arrangement?

The website is hosted internally.

155) How many people are on your web team?

We have one dedicated web administrator at the College

156) How many individuals at your institution will need to use the CMS?

Tentatively 20-30. We are looking decrease the number and centralize content.

157) Who makes the final CMS decision and how is it made?

The decision making team will consist of a handful of stakeholders in IT and Strategic Communications and Marketing

158) What is the established budget for this project?

Please see the RFP document

159) Are you interested in an open-source or commercial solution?

We are open to both solutions.