RFP 19-001-157 WCRESA Ed Center Roof Replacement with footer.pdf

February 5, 2019

REQUEST FOR PROPOSAL

#19-001-157

WAYNE RESA EDUCATION CENTER

ROOF REPLACEMENT

MANDATORY Pre-Bid Meeting:

9:00 a.m., Wednesday, February 13, 2019 WCRESA Education Center, Room 301 33500 Van Born Road Wayne, MI 48184

Due Date: Wednesday, February 27, 2019

12:00 P.M. EST

Wayne RESA Purchasing Office

Bid Opening: Wednesday, February 27, 2019

12:01 P.M. EST

Room 301 Suppliers may attend; however, no award will be made at this time.

TABLE OF CONTENTS

I Instructions to Suppliers

A. Introduction B. Scope C. Proposal Process D. Evaluation of Proposals and Awards E. Bid Protest Process F. Indemnity, Release, Insurance and Security G. Default and Termination H. Taxes I. Integration J. Financing

II Wayne County Regional Educational Services Agency (WCRESA) Roof Replacement Specifications

A. Requirements

III Attachments

Attachment #1: Signature Page Attachment #2: Supplier Statement of Qualifications Attachment #3: Ethical Standards Affidavit (MUST BE NOTARIZED) Attachment #4: Conflict of Interest Affidavit (MUST BE NOTARIZED) Attachment #5: Certificate of Liability Insurance Attachment #6: Assurances and Certifications Attachment #7: 00 2114 Instruction to Bidders Attachment #8: 00 4000 Procurement Forms and Supplements

AIA Document A305-1986 AIA Document A310-2010

Attachment #9: 00 4100 Bid Form Attachment #10: 00 5000 Contracting Forms and Supplements

AIA Document A104-2017 AIA Document A312-2010 AIA Document G701-2017 AIA Document G702S-2017 AIA Document G703-1992 AIA Document G704-2017 AIA Document G706A-1994

Attachment #11: 01 0000 General Requirements Attachment #12: 01 2000 Price and Payment Procedures Attachment #13: 01 2200 Unit Prices Attachment #14: 01 2300 Alternates Attachment #15: 01 5000 Temporary Facilities and Controls Attachment #16: Technical Specifications and Drawings

RFP #19-001-157 1

I. INSTRUCTION TO SUPPLIERS

A. Introduction

The Wayne County Regional Educational Service Agency (WCRESA), established by the Michigan Legislature in 1960, is the largest of fifty-six (56) such agencies throughout the state. It is governed by a publicly elected Board of Education. WCRESA provides a wide variety of service to thirty-three (33) public school districts and approximately 110 charter schools in Wayne County, Michigan; serving over 275,000 students. WCRESA, through various consortium arrangements, provides a variety of services to other educational agencies throughout the state of Michigan.

This bid seeks to establish a contract for roof replacement at the WCRESA Education Center (roof areas 6 and 7).

Award of this proposal is contingent upon the approval of funding from WCRESA Board of Education.

B. Scope

WCRESA is requesting proposals for roof replacement (roofs 6 and 7) of the Education Center.

Services will be provided at one or all of the following locations:

Location Address

Wayne RESA Education Center 33500 Van Born Road Wayne, MI 48184

ROOF CONSULTANT:

Roofing Technology Associates, Ltd.

38031 Schoolcraft Livonia, Michigan 48150

The work includes but is not limited to; complete removal and replacement of the existing roofs on Areas 6 and 7, A-Wing including removal of the existing lightweight insulating concrete fill, installation of a vapor retarder, flat stock and tapered insulation, roof membrane, base flashing and sheet metal flashing and counter-flashing.

The Drawings and Specifications under which work is to be done are on file and may be examined at the WCRESA website at https://www.resa.net and through the State of Michigan SIGMA Vendor Self Service (VSS) website at https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService.

All Suppliers are required to prequalify no later than seven (7) days prior to submission of bids. Utilize AIA Form A305 (Attachment #8).

Suppliers will be required to provide Bid Security in the form of a company certified check, bank cashiers' check, bank money order (payable to WCRESA) or a Michigan-licensed surety's Bid Bond of a sum no less than five (5) percent of the Bid Amount. Bid Security shall be provided with the Bid Proposal.

The successful Supplier will be required to furnish satisfactory performance and payment bonds in the amount of 100% of the project. The cost of these bonds is to be included in the Base Bid.

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Refer to other bidding requirements described in Section 00 2114 - Instructions to Bidders (Attachment #7).

Submit your offer on the Bid Form provided (Attachment #9). Suppliers may supplement this form as appropriate.

Electronic forms of all bid documents are available online at:

http://www.resa.net/services/purchasing/rfp

If you experience problems in downloading the documents, please contact WCRESA Purchasing Consultant, Erika Hunter, via e-mail address is huntere@resa.net.

TIMETABLE

RFP Issue Date Tuesday, February 5, 2019

MANDATORY Pre-Bid Meeting and Tour 9:00 a.m., Wednesday, February 13, 2019

Submission of Written Questions from Supplier

1:00 p.m., Monday, February 18, 2019

Written Questions Response from WCRESA Friday, February 22, 2019

Proposal Due Date 12:00 p.m., Wednesday, February 27, 2019

Supplier Presentations TBD

Selection of Preferred Supplier(s) TBD

Contract Negotiations TBD

Project Start July 1, 2019

Selected Suppliers may be required to make oral or other presentations. Failure of a Supplier to conduct a presentation on the date scheduled may result in rejection of the Supplier’s proposal. In addition, WCRESA may decide to make site visits to the selected Suppliers’ reference sites or other sites provided by the Supplier.

WCRESA reserves the right to change this schedule as needed and all information provided by WCRESA in this RFP is offered in good faith. Individual items are subject to change at any time.

WCRESA makes no certification that any item is without error.

C. Proposal Process

1. Proposal must be prepared in compliance with provisions of this RFP. Failure to comply with all provisions of this RFP may result in disqualification of the proposal.

2. Proposals must be received by mail or delivery, by 12:00 p.m., Wednesday, February 27, 2019.

Suppliers are to submit one (1) signed original and one (1) electronic copy (include media with the sealed bid documents)

The following table is a summary of the required proposal submission format for this RFP. Please structure your proposal submission per the content and sequence below. Where noted under “Template for Submission”, utilize the attachments provided with this RFP for inputting your responses.

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Proposal Section Section Title Template for Submission

Intro Letter of Transmittal

1.0 Executive Summary

2.0 Scope of Proposed Solution

3.0 Comprehensive List of Assumptions

4.0 Company Background/Customer List

5.0 Supplier Relationships or Potential Conflicts with WCRESA

6.0 Signature Page Attachment #1

7.0 Statement of Qualifications Attachment #2

8.0 Ethical Standards Affidavit MUST BE NOTARIZED Attachment #3

9.0 Conflict of Interest Affidavit MUST BE NOTARIZED Attachment #4

10.0 Certificate of Liability Insurance Attachment #5

11.0 Assurances and Certifications Attachment #6

12.0 Bid Form Attachment #9

13.0 Exceptions to Terms and Conditions

Please note on a separate document whether or not your organization takes exception to any term

An overview of the proposal response guidelines are below for your review. Detailed instructions have also been included within all attachments.

PROPOSAL RESPONSE GUIDELINES

The following are detailed guidelines for the format and content of your proposal submission.

Please review the guidelines below in full prior to beginning your proposal.

Letter of Transmittal (Maximum Length=1 page) The letter should briefly list the name of the company, address of corporate headquarters, contact information of account executive, confirm major components of the work being proposed, and be signed by an individual that is authorized to bind the firm.

Proposal Section 1.0 – Executive Summary (Maximum Length=3 pages) This part of the response to the RFP should be limited to a brief narrative highlighting the supplier’s proposal. The summary should contain as little technical jargon as possible and should be oriented toward non-technical personnel. The summary should describe the following:

Key differentiators in service offerings, account management, and value added services proposed by your company Your understanding of the scope of requirements and the level to which your proposal has met the requirements The summary should also specify the names of similar-sized education, government and other comparably-sized clients that have used the services being proposed High-level project execution plan Risk management considerations

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Cost by service type Value and outcomes delivered to WCRESA

Proposal Section 2.0 - Scope of Proposed Solution (Maximum Length=5 pages) Provide a description of the overall solution or methodology for WCRESA Education Center Roof Replacement Services. Include a high-level description of the steps of how the services will be provided and any associated value added services solution that meets the requirements. Confirm that the solution being provided is comprehensive as defined in Section II of the Request for Proposal (WCRESA Education Center Roof Replacement Specifications). In addition, describe the methodology for solution delivery. Finally, describe the client relationship management approach (e.g., steering committee, status reporting).

Proposal Section 3.0 - Comprehensive List of Assumptions (Maximum length = 2 pages) Rather than have assumptions be scattered throughout the proposal, WCRESA requires that all assumptions be listed and explained in this section. Please ensure that all assumptions listed reference the appropriate section of the RFP and/or associated services.

Proposal Section 4.0 - Company Background/Customer List (Maximum Length=5 pages) Supplier must provide the following information about its company so that WCRESA can evaluate the supplier’s financial stability and ability to support the commitments set forth in response to the

RFP.

The supplier should describe the company’s background, including:

How long the company has been in business.

A brief description of the company size and organizational structure as it relates to services proposed.

How long the company has been working with a) education clients; b) government clients;

and c) commercial clients.

Describe any current lawsuits, legal actions or governmental investigations against your company including, but not limited to, parties of dispute, any equipment affected, cause of action, jurisdiction and date of legal complaint.

Proposal Section 5.0 - Supplier Relationships or Potential Conflicts with WCRESA Describe any business relations that Supplier currently has or has had with WCRESA; include relationships any parent, subsidiary, or other affiliate company may have with WCRESA.

Please indicate if any employees, officers, directors, members, agents or consultants of Supplier are also an employee of WCRESA.

Proposal Section 6.0 – Signature Page Please refer to the RFP Template Attachment #1

Proposal Section 7.0 – Statement of Qualifications Please refer to the RFP Template Attachment #2

Proposal Section 8.0 – Ethical Standards Affidavit (MUST BE NOTARIZED) Please refer to the RFP Template Attachment #3

Proposal Section 9.0 – Conflict of Interest Affidavit (MUST BE NOTARIZED)

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Please refer to the RFP Template Attachment #4

Proposal Section 10.0 – Certificate of Liability Insurance Please refer to the RFP Template Attachment #5

Proposal Section 11.0 – Assurances and Certifications Please refer to the RFP Template Attachment #6

Proposal Section 12.0 – Bid Form Please refer to the RFP Template Attachment #9

Proposal Section 13.0 – Exceptions to Terms and Conditions While it is WCRESA’s preference that the Supplier sign the standard template “as is” and, in fact, WCRESA may consider extensive changes to the agreement as a reason to exclude a supplier from further consideration; Suppliers may take select exception to terms and conditions. The Supplier must clearly set forth each exception in its proposal, referencing the affected RFP section, paragraph and page. The Supplier must set forth the reason(s) for the exception and indicate what (if any) alternative is being offered by the supplier. WCRESA shall determine (in its sole discretion) the acceptability of any proposed exception(s).

3. Proposals addressed to: Erika Hunter Wayne RESA, Purchasing Office

RFP #19-001-157

33500 Van Born Road Wayne, MI 48184-2497

4. Any proposal received after the time stipulated will not be considered, but will be recorded, filed and shall remain sealed/unopened. Proposals received by facsimile transmissions or electronic mail will not be considered valid unless also received by mail or delivery by the stated deadline.

5. For attachments, only the forms provided in the RFP packet are to be used. Electronic versions may be found on the WCRESA web page at: http://www.resa.net/services/purchasing/rfp/. Altered or substitute forms will not be accepted.

6. ALL submitted documents must be typed or computer generated. (With exception to the required initials in Section IIA and original signatures elsewhere in the document), no handwritten proposals will be allowed.

7. It is understood that each Supplier, before submitting a proposal, shall, if they are uncertain of the conditions, requirements and/or obstacles that might impact the provision of services, request further information or visit the schools to be served. Failure to make such inquiry or receive an answer shall not relieve the successful Supplier from the obligation to comply, in every detail, with all provisions and requirements of the RFP nor shall it be a basis for any claim whatsoever for alteration in any term or payment required by the Agreement.

8. Inquiries regarding this RFP may be directed to:

Erika Hunter Purchasing Consultant, WCRESA Email: huntere@resa.net

PHONE CALLS WILL NOT BE RETURNED

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9. Any discussions with WCRESA personnel (other than as listed above) regarding this RFP while the RFP is in progress (from the time supplier receives this RFP until final award is made) are strictly prohibited. Such contact and discussion may result in disqualification of Supplier’s proposal.

10. If a Supplier discovers any ambiguity, conflict, discrepancy, omission or other error in the RFP, they shall immediately notify WCRESA of such error in writing and request modification or clarification of the document. Modifications will be made by issuing a revision and will be given by written notice to all parties who have received this RFP from WCRESA’s Purchasing Department as well as being posted on the WCRESA website. The Supplier is responsible for clarifying any ambiguity, conflict, discrepancy, omission or other error in the RFP prior to submitting the proposal or it shall be deemed waived.

11. No allowance will be made after proposals are received and opened, for oversight, omission, error or mistake by Supplier.

12. All proposals and any accompanying documents become the property of WCRESA and will not be returned.

13. WCRESA will not be liable in any way for any costs incurred by Suppliers in the preparation of their proposals in response to this RFP nor for the presentation of their proposals and/or participation in any discussions or negotiations.

14. WCRESA reserves the right to withdraw this RFP at any time and for any reason and to issue such clarifications, modifications, and/or amendments as it may deem appropriate.

15. Receipt of proposal materials by WCRESA or submission of a proposal to WCRESA offers no rights against WCRESA nor obligates WCRESA in any manner.

16. WCRESA reserves the right to waive minor irregularities in proposals. Any such waiver shall not modify any remaining RFP requirements or excuse the Supplier from full compliance with the RFP specifications and other contract requirements if the Supplier is awarded the contract.

17. Proposal must be signed by an officer of the Supplier who is legally authorized to obligate the Supplier to a contract.

18. All proposals shall be a matter of public record subject to the provisions of Michigan law.

19. In the event the district and/or district building, is closed due to unforeseen circumstances on the day proposals are due proposals will be due at the same time on the next day that the Wayne WCRESA building is open.

D. Evaluation of Proposals and Award

1. All Suppliers, by submitting proposals, agree that they have read and are familiar with all the terms and conditions of the RFP and will abide by the terms and conditions thereof.

2. WCRESA, at its sole discretion, shall determine whether particular Suppliers have the basic qualifications to conduct the desired service for WCRESA. In determining whether a Supplier possess the basic qualifications to operate, WCRESA may consider, but not be limited to, the following:

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(a) Supplier’s ability to meet the functional requirements of this RFP

(b) Supplier’s adherence to applicable laws, ordinances, etc. and industry standards

(c) Supplier’s commitment and experience in successfully performing similar agreements

(d) Supplier’s general reputation for performance and service;

(e) Supplier’s longevity of service (number of years) and previous experience;

(f) Years of continuous business;

(g) Supplier’s compliance to the schedule of events including participation in pre-bid conference, RFP review meeting and walk through if applicable.

(h) Acceptability of product/services to the internal customer.

(i) Overall service quality

(j) Firm’s general reputation for performance and service.

(k) Supplier’s financial condition

(l) Meets Michigan Department of Education definition of fiscally reasonable expenditure.

(m)Supplier’s willingness to comply with the proposed agreement with no objections.

(n) Value added proposals

(o) Flexibility in migrating to newer technology – movement between services without termination charges. Consideration will be given to Suppliers that respond for multiple services.

3. Proposals will first be examined to eliminate those that are clearly non-responsive to stated requirements.

4. Award shall be made to the most responsible Supplier whose proposal is determined to be the most advantageous to WCRESA taking into consideration the terms and conditions set forth in this RFP.

A valid and enforceable contract exists when an agreement is fully executed between WCRESA and the Supplier.

5. Any response that takes exception to any mandatory items in this RFP may be rejected and not considered.

6. WCRESA reserves the right to accept or reject in part or in whole any or all proposals submitted.

7. WCRESA reserves the right to request in writing clarifications or corrections to proposals.

Clarifications or corrections shall not alter the Supplier’s price contained in the cost proposal.

8. WCRESA reserves the right to negotiate further with the successful Supplier. The content of the RFP and the successful Supplier’s proposal(s) will become an integral part of the contract, but may be modified by the provisions of the contract.

9. By submission of proposals pursuant to this RFP, Suppliers acknowledge that they are amenable to the inclusion in a contract of any information provided either in response to this RFP or subsequently during the selection process.

10. A proposal in response to an RFP is an offer to contract with WCRESA based upon the terms, conditions, and scope of work and specifications contained in the RFP.

11. WCRESA has the right to use, as WCRESA determined to be appropriate and necessary, any information, documents, and anything else developed pursuant to the RFP, the proposal and the contract.

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12. Suppliers must submit proposals that are complete, thorough and accurate. Brochures and other similar material may be attached to the proposal.

13. All proposals will be required to be submitted under a condition of irrevocability and must be valid for at least sixty (60) days from the proposal submission date.

14. Proposals received after the specified date and time for proposal submission shall not be considered, but will be recorded, filed, and shall remain sealed.

E. Bid Protest Process

Bid protests are filed by Suppliers because they seek to remedy a wrong, actual or perceived, which could inflict or has inflicted injury or hardship to their company as a result of some action taken by WCRESA during the solicitation process. Common reasons for Suppliers filing a bid protest include:

The Master Agreement was awarded to Supplier with higher prices.

The Supplier proposal was rejected for invalid reasons.

The Supplier awarded the resultant Master Agreement did not comply with RFP specifications.

1. General Authority WCRESA Administrator maintains the exclusive authority and responsibility to purchase and rent all materials, supplies and equipment, furnishings, fixtures and all other personal property for use by WCRESA departments, districts or agencies which are governed by WCRESA's Board.

2. Protest Procedure Upon a determination of Supplier selection from a bid process, the Purchasing Consultant will post a “Notice of Intent to Award” on WCRESA’s bid website, and notify all solicitation participants of the intended award via email.

A. Non-selected Suppliers will have three (3) business days from the date the notice is posted to file a formal bid protest with WCRESA Administrator or the designee.

B. The bid protest, which must be received by WCRESA Administrator or designee within the three (3) day period, shall be in writing, and include the specific facts, circumstances, reasons and/or basis for the protest. This written notice may be in the form of a letter, fax or email.

C. Upon execution of the Master Agreement with the selected Supplier, WCRESA Administrator or designee will not take action on a bid protest, but a written response will be provided to the protesting Supplier.

D. If a Supplier's bid protest is appropriately filed, WCRESA Administrator or designee may delay the award of the Master Agreement until the matter is resolved.

E. Notwithstanding the foregoing, throughout the bid protest review process, WCRESA has no obligation to delay or otherwise postpone an award of a Master Agreement based on a bid protest. In all cases, WCRESA reserves the right to make an award when it is determined to be in the best interest of WCRESA to do so.

F. WCRESA Administrator or designee will respond to all bid protests in a timely manner.

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F. Indemnity, Release, Insurance and Security

1. Evidence of Supplier Insurance Coverage

The Supplier shall provide WCRESA at the time the Bid Proposal is submitted, Certificates of Insurance and/or policies, acceptable to WCRESA, as listed below:

Certificate of Liability Insurance (Attachment #6) properly executed. Individual certificates of insurance and/or policies may be required prior to work commencing.

2. Insurance Requirements

During the performance and up to the date of final acceptance of the work, the Supplier must effect and maintain insurance hereafter listed below:

a) The Supplier shall procure and maintain during the life of this contract, Workers’ Compensation Insurance, including Employers Liability Coverage at limits of $100,000 per person, $500,000 aggregate, in accordance with all applicable statutes of the State of Michigan.

b) The Supplier shall procure and maintain during the life of this contract, Commercial General Liability Insurance on an “Occurrence Basis” with limits of liability not less than $1,000,000 per occurrence and/or aggregate combined single limit, Personal Injury, Bodily Injury and Property Damage. Coverage shall include the following extensions:

1) Contractual Liability;

2) Products and Completed Operations;

3) Per contract aggregate.

c) The Supplier shall procure and maintain during the life of this contract, Motor Vehicle Liability Insurance, including applicable no-fault coverage, with limits of liability of not less than $1,000,000 per occurrence combined single limit Bodily Injury and Property Damage.

Coverage shall include all owned vehicles, all non-owned vehicles, and all hired vehicles.

d) The following shall be Additional Insureds on Commercial General Liability Insurance and Vehicle Liability: Wayne County Regional Educational Service Agency, and including all elected and appointed officials, all employees and volunteers, all boards, commissions and/or authorities and their board members, employees, and volunteers.

This coverage shall be primary to the Additional Insureds, and not contributing with any other insurance or similar protection available to the Additional Insureds, whether other available coverage is primary, contributing or excess.

3. Workers’ Compensation Insurance, Commercial General Liability Insurance and Motor Vehicle Liability Insurance, as described above, shall include an endorsement stating the following: “Sixty

(60) days Advance Written Notice of Cancellation or Non-Renewal shall be sent to Erika Hunter, Purchasing Consultant, Wayne WCRESA, 33500 Van Born Road, Wayne, MI 48184.”

4. If any of the above coverages expire during the term of this contract, the Supplier shall deliver renewal certificates and/or policies to Wayne WCRESA at least ten (10) days prior to the expiration date.

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5. Indemnification and Hold Harmless – The Supplier shall indemnify and hold harmless WCRESA, its officers, agents, and employees from:

a) Any claims, damages, costs and attorney fees for injuries or damages arising, in part or in whole, from the negligent or intentional acts or omissions of the Supplier, its officers, employees and/or agents, including its sub or independent contractors, in connection with the performance of the contract.

b) Any claims, damages, penalties, costs and attorney fees arising from any failure of the Supplier, its officers, employees and/or agents, including its sub or independent contractors, to observe applicable laws, including, but not limited to, labor laws and minimum wage laws.

c) WCRESA will not indemnify, defend or hold harmless in any fashion the Supplier from any claims arising from any failure on the part of the Supplier, its employees or suppliers, regardless of any language in any attachment or other document that the Supplier may provide.

d) The Supplier shall reimburse WCRESA any expenses incurred as a result of the Supplier’s failure to fulfill any obligation in a professional and timely manner under the Agreement.

G. Default and Termination

1. In the event the Supplier shall default in any of the obligations or conditions set forth in the Agreement or their performance does not meet established criteria, WCRESA may notify the Supplier of such default in writing.

2. Written notice referred to in this article shall be deemed delivered upon presentation to any person designated by the Supplier as the manager or, in the case of notice by the Supplier, the Associate Superintendent of Administrative & Financial Services or by mailing the same certified or registered mail to the address for the Supplier in the proposal, or the address for WCRESA in the case of notice by the Supplier.

3. Failure on the part of WCRESA to notify the Supplier of default shall not be deemed a waiver by WCRESA of WCRESA’s rights on default of the Supplier and notice at a subsequent time will have the same effect as if promptly made.

4. Upon receipt of notice of default from WCRESA, the Supplier shall immediately correct such default. In the event the Supplier fails to correct the default to the satisfaction of WCRESA, WCRESA shall have all rights accorded by law, including the right to immediately terminate the Agreement. Such termination shall not relieve the Supplier of any liability to WCRESA for damages sustained by virtue of any default by the Supplier.

5. The Supplier agrees that, in the event either party deems it necessary to take legal action to enforce any provision of the Agreement, and in the event WCRESA prevails, the Supplier shall pay all expenses of such action including WCRESA’s attorney fees and costs at all stages of the litigation.

6. The parties may mutually terminate the contract/agreement that results from this proposal at any time. Either party may terminate the contract/agreement with cause given a sixty (60) day notice to the other party.

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7. Termination of the Agreement by WCRESA upon default by the Supplier shall be sufficient grounds for the forfeiture of any bonds, if required to be posted by the Supplier, and the bonds shall so specify.

H. Taxes WCRESA is exempt from all federal, state and local taxes. WCRESA shall not be responsible for any taxes that are imposed on the Supplier. Furthermore, the Supplier understands that it cannot claim exemption from taxes by virtue of any exemption that is provided to WCRESA.

I. Integration All RFP documents and addendum, Supplier’s response to this RFP, subsequent purchase orders, and contract with the successful Supplier contains the entire understanding between the parties.

J. Financing Option

NOT APPLICABLE

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II. WCRESA EDUCATION CENTER ROOF REPLACEMENT SPECIFICATIONS

A. Requirements: SEE ATTACHMENTS #7-15

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III. ATTACHMENTS

Attachment #1 Signature Page

Attachment #2 Supplier Statement of Qualifications

Attachment #3 Ethical Standards Affidavit (MUST BE NOTARIZED)

Attachment #4 Conflict of Interest Affidavit (MUST BE NOTARIZED)

Attachment #5 Certificate of Liability Insurance

Attachment #6 Assurances and Certifications

Attachment #7 00 2114 Instruction to Bidders

Attachment #8 00 4000 Procurement Forms and Supplements AIA Document A305-1986 AIA Document A310-2010

Attachment #9 00 4100 Bid Form

Attachment #10 00 5000 Contracting Forms and Supplements AIA Document A104-2017 AIA Document A312-2010 AIA Document G701-2017 AIA Document G702S-2017 AIA Document G703-1992 AIA Document G704-2017 AIA Document G706A-1994

Attachment #11 01 0000 General Requirements

Attachment #12 01 2000 Price and Payment Procedures

Attachment #13 01 2200 Unit Prices

Attachment #14 01 2300 Alternates

Attachment #15 01 5000 Temporary Facilities and Controls

Attachment #16 Technical Specifications and Drawings

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Attachment #1

SIGNATURE PAGE

This form must be returned, properly executed.

Please use this page as a cover sheet for your bid proposal.

In compliance with the Request for a Proposal made by Wayne WRESA, the undersigned proposes to furnish and deliver all services in accordance with the accompanying descriptions and instructions in the RFP. The undersigned also asserts that:

This proposal is made without any previous understanding, agreement or connection with any other person, firm or corporation making a bid for the same purchase, and is in all respects fair and without collusion or fraud.

No member of the Board of Education of the Wayne County Regional Educational Service Agency (WRESA) nor any officer, employee or person whose salary is payable in whole or in part from the treasury of said Board of Education is directly or indirectly interested in this proposal or in the services to which it relates, or in any portion of the profits thereof.

All prices herein are net and exclusive of all federal, state and municipal sales and excise taxes.

Said bidder clearly understands that Wayne WWCRESA will be the sole judge in determining the quality of services as being equal to or in compliance with the descriptions set forth in the

RFP.

Company:

Name:

Signature of above:

Title:

Address:

Telephone:

Fax Number:

Date:

Are you a small business? Yes _____ No _____

Are you a minority business? Yes _____ No _____

If yes, list minority:

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Attachment #2

SUPPLIER STATEMENT OF QUALIFICATIONS

Company Name: Phone Number:

Company Address: Fax Number:

Contact Name:

Contact Title:

Company website: Email:

Number of years in business:

Company’s financial rating: Duns or Bank reference (i.e., name and address of bank where company’s commercial account is located):

List 3 current or recent EDUCATIONAL clients for reference purposes.

Client Data Description and Date of Service

Name:

Address:

Phone Number:

Contact Name:

Name:

Address:

Phone Number:

Contact Name:

Name:

Address:

Phone Number:

Contact Name:

Signature: Title: Date:

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Attachment #3

ETHICAL STANDARDS AFFIDAVIT

Contractor, after being first duly sworn, affirms that by its employment policy, standards and practices it does not subscribe to any personnel policy which permits or allows for the promotion, demotion, employment, dismissal or laying off of any individual due to race, creed, color, national origin, age or sex and that it is not in violation of and will not violate any applicable laws concerning the employment of individuals with disabilities.

Contractor understands that it shall be a breach of ethical standards for any person to offer, give or agree to give any employee or former employee, or for any employee or former employee to solicit, demand, accept or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy or other particular matter pertaining to any program requirement of a contract or subcontract or to any solicitation or proposal therefore.

Contractor also understands that it shall be a breach of ethical standards for any payment, gratuity or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime contractor or higher tier subcontractor or any person associated therewith, as an inducement for the award or a subcontract or order.

Contractor also understands that it shall be a breach of ethical standards for a person to be retained, or to retain a person, to solicit or secure a metropolitan government contract upon the agreement or understanding for a contingent commission, percentage or brokerage fee, except for the retention of bona fide employees or bona fide established commercial selling agencies for the purpose of securing business.

Contractor represents that it has not retained anyone in violation of the foregoing.

Contractor also understands that a breach of ethical standards could result in civil or criminal sanctions and/or debarment or suspension from being a seller, contractor or subcontractor under metropolitan government contracts.

Print name of bidder: Signature:

Name of Company: City: State:

Sworn to and subscribed before me, a notary public in and for the above state and county, on this

________ Day of _______________, 20_____.

Notary Public ______________________________________

My commission expires:

Seal

RFP #19-001-157 17

Attachment #4

CONFLICT OF INTEREST AFFIDAVIT

This affidavit is required by state law and complies with the State of Michigan, Act No. 232 of Public Acts of 2004, Enrolled House Bill No. 5376, Sec. 1267, paragraph 3, and sub-paragraph (d), as listed below:

(3) The advertisement for bids (and proposals) shall do all of the following:

State that the bid shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the board, intermediate school board, or board of directors or the superintendent of the school district, intermediate superintendent of the intermediate school district, or chief executive of the public school academy. A board, intermediate school board, or board of directors shall not accept a bid that does not include this sworn and notarized disclosure statement.

CHECK ONE OF THE TWO BOXES BELOW.

List and describe all existing Conflicts of Interest. (Attach an additional page if necessary.)

To the best of my knowledge, no conflict of interest exists.

Print name of bidder: Signature:

Name of Company: City: State:

NOTARY: State of County of

Sworn to and subscribed before me, a notary public in and for the above state and county, on this

Day of , 20 .

Notary Public

My commission expires:

Seal

RFP #19-001-157 18

Attachment #5

ACORD CERTIFICATE OF LIABILITY INSURANCE

DATE (MM/DD/YY)

PRODUCER

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS

UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE

COVERAGE AFFORDED BY THE POLICIES BELOW.

INSUREERS AFFORDING COVERAGE

INSURED INSURER A:

INSURER B:

INSURER C:

INSURER D:

INSURER E:

COVERAGES

THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OF CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

IN

S R

TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE

DATE(MM/DD/YY)

POLICY EXPIRATION

DATE(MM/DD/YY) LIMITS

A

GENERAL LIABILITY EACH OCCURENCE $

COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Any one fire) $ CLAIMS MADE OCCUR MED EXP (Any one person) $

________________________________ PERSONAL & ADV INJURY $

________________________________ GENERAL AGGRREGATE $

GENERAL AGGREGATE LIMIT APPLIES

PER: PRODUCTS-COMP/OP AGG $

POLICY PROJECT LOC

B

AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $

ANY AUTO (Ea accident)

ALL OWNED AUTOS BODILY INJURY

SCHEDULED AUTOS (Per person)

HIRED AUTOS BODILY INJURY

NON-OWNED AUTOS (Per accident)

____________________________ PROPERTY DAMAGE

(Per accident)

GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $

ANY AUTO OTHER THAN EA ACC $

AUTO ONLY: AGG $

EXCESS LIABILITY EACH OCCURRENCE

OCCUR CLAIMS MADE AGGREGATE $

DEDUCTIBLE $

RETENTION $ $

C WORKERS COMPENSATION AND

EMPLOYERS’ LIABILITY

ANY PROPRIETOR/PARTNER/EXECUTIVE

OFFICER/MEMBER EXCLUDED?

WC STATUT-

ORY LIMITS

OTHER

E L EACH ACCIDENT $

If yes, describe under SPECIAL PROVISIONS below

E.L. DISEASE-EA EMPLOYEE

E.L. DISEASE – POLICY LIMIT

OTHER $

DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS

CERTIFICATE

HOLDER

ADDITIONAL INSURED; INSURER LETTER: __ CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE

EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL

30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,

BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY

KIND UPON THE INSURER, ITS AGENTS OF REPRESENTATIONS

AUTHORIZED REPRESETNATIVE

RFP #19-001-157 19

Attachment #6

Assurances and Certifications

Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion

The prospective contractor certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded for from participating in this transaction by any Federal department of agency. Where the prospective contractor is unable to certify to any of the statements in this certification, such prospective contractor shall attach an explanation to this proposal.

Certification Regarding Nondiscrimination Under Federally and State Assisted Programs

The applicant herby agrees that it will comply with all federal and Michigan laws and regulations prohibiting discrimination and, in accordance therewith, no person, on the basis of race, color, religion, national origin or ancestry, age, sex, marital status or handicap, shall be discriminated against, excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination in any program or activity for which it is responsible or for which it receives financial assistance from the U.S. Department of Education or the MDE.

Assurance Regarding Access to Records and Financial Statements

The applicant hereby assures that it will provide the pass-through entity, i.e., the Wayne County Regional Educational Service Agency, and auditors with access to the records and financial statements as necessary for the pass-through entity to comply with Section 400 (d) (4) of the U.S. Department of Education Compliance Supplement for A-133.

Iran Economic Sanctions Act

The prospective contractor certifies that its organization, by submission of this proposal, is not an Iran Linked Business. Please refer to the “Iran Economic Sanction Act” Public Act 517 for clarifications or questions.

Wayne WCRESA as a Michigan public entity is required to follow Public Act 517 of 2012.

Date ____________ ____________________________________________ Signature

RFP #19-001-157 20

Attachment #7

SECTION 00 2114 - INSTRUCTIONS TO BIDDERS

1.1 THE PROJECT

A. In accordance with these instructions, the bidder is requested to submit a Bid for project and contract work indicated in the Roof Replacement Specifications and Drawings.

1.2 CONTRACTS

A. WCRESA will enter into a single lump sum contract with the selected bidder.

1.3 SUBMISSION OF BIDS

A. Place for Receiving Bids

1. See pages 4 and 7 of RFP document for the required number of proposal copies and submittal location.

2. All copies of the Bid Form and any other documents required to be submitted with the Bid, shall be enclosed in a sealed opaque envelope.

3. The sealed Bid envelope shall be properly and clearly addressed and shall be identified with the project name, the bidder's name and address, and the project description for which the Bid is submitted.

B. Date for Receiving Bids

1. Bids shall be hand delivered on time to reach the designated location on or before the time and date of receipt of Bids indicated, unless extension is made by Addendum. Bids received after time and date for receipt of Bids will remain unopened.

2. Bidders shall assume full responsibility for timely delivery at location designated for receipt of Bids.

3. Oral, telephone, or facsimile Bids are invalid and will not receive consideration.

1.4 BIDDERSREPRESENTATIONS

A. Each bidder by making their Bid represents that:

1. They have read, understand, and make their Bid in accordance with the Bidding Documents.

2. They have visited the site, has familiarized himself with the local conditions under which the Work is to be performed and has correlated their observations with the requirements of the proposed Contract Documents.

3. Their Bid is based upon the materials, systems, and equipment required by the Bidding Documents without exception.

1.5 INSPECTION OF SITE

A. Before submitting their Bid, each bidder shall personally inspect the site of the proposed work to arrive at a clear understanding of the conditions under which the work is to be done.

B. Each bidder shall be held to have compared the premises and the site with the Specifications and Drawings, and to have satisfied himself as to the conditions of the premises, the existing obstructions, and any other conditions affecting the completion of their work, all before the delivery of their proposal.

C. No allowances or extra considerations on behalf of any bidder will be permitted subsequently by reason or error or oversight on the part of the Contractor, or on account of interferences by the activities of WCRESA.

1.6 CONTRACT DOCUMENTS

A. It is understood and agreed that the RFP and all attachments (e.g. Instructions to Bidders, Proposal Agreement, Bonds, Specifications, Drawings, Addenda and Change Orders issued by WCRESA, etc.), and specifications and/or technical data furnished by the Contractor and approved by WCRESA, are each included in this Contract and the work shall be done in accordance therewith.

1.7 BIDDING DOCUMENTS

RFP #19-001-157 21

A. Bidding Documents which will be issued for the use of bidders and upon which all proposals are to be based, consist of those listed in these specifications.

1. Documents consist of: Plans and specifications prepared by Roofing Technology

Associates, Ltd.

B. Proposals are solicited on the basis of unit prices for certain items of work and lump sum prices for certain items of work, all as provided in the Bid Form.

C. The preliminary estimates of quantities indicated, although given with as much accuracy as is practicable, are to be regarded as approximate only, being given for the general guidance of the bidders as a basis upon which the different proposals may be compared. WCRESA reserves the right to increase or diminish any or all of these quantities within reasonable limits and the Contractor shall be paid for the actual amount of work completed by him and accepted by WCRESA at the prices stated in their proposal.

D. In the event that additional documents are required to explain revisions which are made during the bidding period or to give additional information to the bidders, the Roof Consultant will prepare such documents in the form of an Addendum with accompanying drawings, if required;

and the WCRESA Purchasing Consultant will send copies of the same to all bidders prior to the date for receipt of proposals. All proposals are to include the work described and indicated on such additional documents.

E. Interpretation or Correction of Bidding Documents

1. Bidders shall promptly notify the WCRESA Purchasing Consultant via email of any ambiguity, inconsistency or error which they may discover upon examination of the bidding documents or of the site and local conditions of the work.

2. Any interpretation, correction or change of the documents will be made by the Roof Consultant and WCRESA Purchasing by Addendum. Interpretations, corrections or changes of the bidding documents made in any other manner will not be binding and bidders shall not rely upon such interpretations, corrections andchanges.

3. All questions or inquiry relative to the reroofing project shall be directed to:

Erika Hunter; Purchasing Consultant

Email: huntere@resa.net

PHONE CALLS WILL NOT BE RETURNED

1.8 BIDDER’S OPTIONS

A. For products specified only by reference standard, select product meeting that standard by any manufacturer.

B. For products specified by naming several products or manufacturers, select any one of the products and manufacturers named which comply with the technical specifications.

C. For products specified by naming several products or manufacturers and stating “or approved equal” or similar wording, submit a request for approval for review and approval by the appropriate Design Team member.

D. For products specified by naming only product and manufacturer, there is no option and no substitutions will beallowed.

E. Once a roofing material manufacturer is selected by the bidder, materials shall be as supplied by the selected roofing material manufacturer to satisfy the specified warranty requirements.

RFP #19-001-157 22

1.9 SUBSTITUTIONS

A. Base Bid shall be in accordance with these Bidding Documents.

B. No substitution of products or roofing systems will be allowed on this project, unless a product or roofing system specified is no longer manufactured.

C. In the event that a product or roofing system is no longer manufactured, contact the WCRESA

Purchasing Consultant via email. An Addendum will be issued with additional documents for acceptable alternate products or roofing systems.

1.10 BIDDING PROCEDURES

A. Contractor QualificationStatement

1. The Bidder must submit a completed copy of AIA A305 - Contractor's Qualification Statement at least seven (7) days prior to the Bid Due Date. See attached copy in Section 00 4000 Procurement Forms and Supplements (Attachment #8).

B. Form of Bids

1. Bid forms are furnished within the Project Specifications. Each bidder shall submit their bid and retain one copy for their files.

2. Bids must be filled out fully and correctly and submitted only on Bid Forms provided. Bids in any other form will berejected.

3. All information required to be provided on the Bid Form shall be typewritten or printed manually in ink with a handwritten signature where noted.

C. Bid Security

1. Bid Security is required on this project. See Section 00 1113 Advertisement for Bids. A copy of AIA G310 - Bid Bond is attached in Section 00 4000 Procurement Forms and Supplements (Attachment #8).

2. This is a guarantee on the part of the bidder that they will, if called upon to do so, enter into a contract, in the attached form, to do the work covered by such Proposal at the prices stated therein and to furnish acceptable surety for its faithful and entire fulfillment. Such certified check or bidder’s bond shall be made out to WCRESA and shall be subject to the conditions specified in the Proposal. If a certified check is submitted, it shall be accompanied by a letter for a surety company, guaranteeing the issuance of a Performance Bond upon award of thecontract.

3. The bid deposits of all except the two lowest bidders will be returned within three (3) days after the opening of bids. The bid deposits of the two lowest bidders will be returned within forty-eight (48) hours after the executed Contract and the required bonds have been fully approved by WCRESA or after rejection of allbids.

D. Modification or Withdrawal of Bid

1. A Bid may not be modified, withdrawn or canceled by the bidder during the stipulated time period following the time and date designated for the receipt of Bids, and bidder so agrees in submitting their bid.

2. Bidder may withdraw their proposal at any time prior to the time set for opening of proposals.

RFP #19-001-157 23

1.11 ADDENDA

A. The bidder may, during the bidding period, be advised by Addenda of additions or alterations to the Specifications and Drawings. All such changes shall be included in the work and shall become part of the Contract Documents.

1.12 VOLUNTARY ALTERNATES

A. Base bids are requested in accordance with the detailed specifications.

B. Voluntary alternates, which in the bidder's judgment will result in a better job or an equally satisfactory job at a lower cost, are allowed.

C. Such alternates are to be described in detail, together with any addition or deduction to the base price, to permit properevaluation.

1.13 PRE-BID MEETING AND EXAMINATION OF SITE