RFP 1433 Questions & Responses.xlsx
XLSX spreadsheet 20 KB Posted
- Attached to
- Medical Supplies, Consumables & Equipment
- Solicitation number
- 1433
- Issued by
- Ada County, Idaho
About this file
This document comprises Questions and Responses for RFP 1433, a Medical Supplies, Consumables & Equipment solicitation issued by the State of Idaho Department of Administration, Division of Purchasing, through the NASPO ValuePoint cooperative purchasing program. The RFP solicits proposals for two main categories: Category 1 (Consumables and Supplies) with 14 subcategories and 100 line items, and Category 2 (Equipment and Devices) with 14 subcategories and 20 line items. Offerors may bid on one or both categories but must offer discounts for all subcategories within their chosen category. The pre-proposal conference was scheduled for October 7, 2026, at 11:30 a.m. Mountain Time via video conference, with questions due by October 14, 2026, at 11:59:59 p.m. Mountain Time and proposals due November 9, 2026, at 5:00 p.m. Mountain Time. The initial contract term is one year with options to renew for up to seven additional one-year periods. This is a multistate master agreement vehicle available to all 50 states, U.S. territories, political subdivisions, federally recognized tribes, K-12 schools, higher education institutions, quasi-governmental entities, and eligible nonprofits.
The Q&A document clarifies critical proposal requirements, including that all products must be new, unused, and FDA-compliant current production models; pricing must be based on discounts applied to list pricing rather than fixed unit prices or catalogs; and no product demonstrations or supplemental documentation will be evaluated. Contractors must maintain toll-free ordering with three-minute maximum wait times, website capabilities with search and ordering functionality, deliver Category 2 equipment within 45 days and other items within 7 days (FOB Destination, prepaid), maintain 95 percent order fill rates, and accept emergency and next-day delivery requests. There are no country-of-origin restrictions, and contractors may fulfill orders nationwide from any warehouse. Pricing discounts must remain firm or increase only with 30 days' notice and annual maximum limits. Contractors must pay NASPO ValuePoint an administrative fee of 0.4 percent of invoiced sales quarterly and maintain commercial general liability insurance of at least $1 million per occurrence and $2 million general aggregate. Multiple awards are anticipated at the Lead State's discretion, with technical evaluation weighted at 500 points per category and cost evaluation weighted at 500 points.
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Sheet1
| RFP 1433 - Medical Supplies, Consumables & Equipment | ||||
| Questions and Responses | ||||
| No. | RFP Section | RFP Page | Question | Response |
| 1 | General | General | Do customer orders need to be placed through the state's procurement portal/eMarketPlace, or may orders be submitted directly through the contractor's ordering platform after customers access contract information through the eMarketPlace? | Either option is acceptable and will be the preference of each state. |
| 2 | General | General | What procurement platform or technology stack supports the NASPO ValuePoint eMarketPlace? | The NASPO eMarketPlace is a custom platform, AgoraCX, built and managed by a technical partner, Corexpand, LLC. |
| 3 | General | General | Does this bid include simulators and other educational products? If no, would a simulation and training amendment be considered? | Simulator and educational products are not contemplated for this event and will not be considered for addition at this time. |
| 4 | General | General | Can an Offeror bid on only selected product categories or subcategories, or must all products within a selected category be offered? | Offerors are not required to bid on both Categories 1 & 2, but must offer and show discounts for all subcategories for the main category they are submitting a cost proposal for. Cost Proposal Instructions as noted in Attachment I - Cost Proposal Sheet have been amended for clarity. |
| 5 | General | General | Are electric/manual hospital beds, medical mattresses, mattress toppers, bed accessories, and blanket warming cabinets eligible under Medical Equipment? | Beds, bed accessories, warming cabinets would fall under medical equipment. The other items would be considered supplies/consumables. |
| 6 | General | General | May an Offeror bid only on Medical Equipment (Line 2), without pricing Medical Consumables (Line 1), when the system requires all lines? | Offerors are not required to bid on both Categories 1 & 2, but must offer and show discounts for all subcategories for the main category they are submitting a cost proposal for. Cost Proposal Instructions as noted in Attachment I - Cost Proposal Sheet have been amended for clarity. |
| 7 | General | General | Are China-manufactured medical devices eligible if U.S. requirements are met? Do Buy American, TAA, domestic-content, or origin restrictions apply? | There are no restrictions on country of origin. |
| 8 | General | General | Is pricing based on fixed unit prices, catalog discounts, or another method? May a multi-model catalog and price list be submitted? | Cost Proposal Award process is shown in Attachment C, Stage 4. Offerors are not allowed to submit catalogs or price lists as part of their Cost Proposal for this RFP. |
| 9 | General | General | Must prices include freight and delivery, or can freight vary by destination? Are inside delivery, assembly, and installation required? | See Attachment B - Scope of Work, Section 4.4.1 |
| 10 | General | General | May contractors fulfill orders nationwide from out-of-state warehouses? May participating states and eligible agencies use the contract? | Yes, orders may be fulfilled from any warehouse. |
| 11 | Attachment 00 - Overview, 2.7.2; Attachment A, 3.2.2-3.2.3 | Overview p. 5; A p. 2 | Will the State extend the bid deadline to allow sufficient time after the final written answers and any revised attachments are posted? | All posting timelines and wait periods will be dictated by State statute and rule. |
| 12 | Attachment 00 - Overview, 4.0 Offeror Response | 6 | To the extent an Offeror seeks to take exception to provisions of the RFP other than the Sample Master Agreement, can you please confirm the appropriate process and location for submitting such exceptions? | Exceptions and requests to modify specifications should be posed as questions and must be submitted during the RFP question period. |
| 13 | Attachment 00 - Overview, 4.0 Offeror Response | 6 | May offerors submit cover letters? | Cover letters will not be reviewed or evaluated. |
| 14 | Attachment A, RFP Terms and Conditions, 6.1 | 6 | Can the State please provide clarity on whether participation in NASPO ValuPoint eMarketPlace is mandatory or voluntary? | Please refer to Section 6 of Attachment A, RFP Terms and Conditions, and Section 5.5 of Attachment D, Sample Master Agreement. |
| 15 | Attachment B, Sections 1–3 | 1 | Will the State consider proposals from specialized suppliers offering a limited number of products rather than a comprehensive medical supplies catalog? Specifically, would an offeror proposing only two specialized product lines be eligible for consideration and award, provided all other applicable requirements are met? | Offerors are not required to bid on both Categories 1 & 2, but must offer and show discounts for all subcategories for the main category they are submitting a cost proposal for. Cost Proposal Instructions as noted in Attachment I - Cost Proposal Sheet have been amended for clarity. |
| 16 | Attachment B, section 2 and 4.4.1-4.4.4; Attachment D, 8.1-8.3; Attachment A, 4.4.4 | B pp. 1 and 4; D p. 14; A pp. 3-4 | May vendors propose a disclosed freight schedule or different delivered prices for these destinations? | See Attachment B - Scope of Work, Section 4.4.1 |
| 17 | Attachment B, section 2; Attachment I, Submittal Instructions B11 and Tables 1 and 2 | B p. 1; I, Submittal Instructions and both category worksheets | May vendors bid only the subcategories they can supply? If so, should unsupported items be left blank, marked N/A, or entered as zero? | Offerors are not required to bid on both Categories 1 & 2, but must offer and show discounts for all subcategories for the main category they are submitting a cost proposal for. Cost Proposal Instructions as noted in Attachment I - Cost Proposal Sheet have been amended for clarity. |
| 18 | Attachment B, Sec 2–3; Attachment C, Evaluation Overview and Stages 3–4 | B: 1-2; C: 1-2 | For offerors proposing a limited number of products within Category 1 or Category 2, will proposals be evaluated based on the specific products and subcategories offered, or against the full range of products within the broader category? Is there a minimum number of products or subcategories required to be considered for award? | Offerors are not required to bid on both Categories 1 & 2, but must offer and show discounts for all subcategories for the main category they are submitting a cost proposal for. Cost Proposal Instructions as noted in Attachment I - Cost Proposal Sheet have been amended for clarity. |
| 19 | Attachment B, Section 3.1 and 3.2 | 1-2 | Would products designed for medication disposal and deactivation, as well as ergonomic or anti-fatigue standing mats intended for healthcare personnel in pharmacies and clinical settings, fall within the scope of this solicitation? If so, under which category or subcategory should these products be proposed? | Disposal products such as waste containers would fall under that items intended disposal use (i.e.: Needles, surgical instruments, etc.). Anti-fatigue mats would fall under Operating & Exam Room Equipment. |
| 20 | Attachment B, Section 3.2 | 2 | On Attachment B, Section 3.2, Page 2 I do not see the same categories as on Attachment I, which does not show any furniture | Please see Attachment B, Section 3.3.2. Allowable furniture categories are items such as medical beds, operating room carts and other items used directly for medical patient care (surgical and ambulatory). |
| 21 | Attachment B, Items Not Included 3.3.1; Attachment I, Table 1 | B p. 2; I, Category 1 row 45 and laboratory-related rows in both categories | Which laboratory-related products are eligible, whether point-of-care products are treated differently, and whether any worksheet rows will be revised or removed? | Equipment such as microscopes. Point of care products would generally be considered as supplies/consumables. No, the rows in Attachment I will not be revised or removed. |
| 22 | Attachment B, Sections 4.1.2–4.1.4 and 4.2 | 2-3 | Would the State consider telephone and email ordering, supported by a dedicated customer service representative and basic online ordering portal, as an acceptable alternative for specialized suppliers? Or must all specified website functions be available electronically regardless of catalog size? | The Contractor must have website capabilities as outlined in Attachment B - Scope of Work , Section 4.2. |
| 23 | Attachment B, Sections 4.1.4 and 4.2.1–4.2.8 | 2-3 | For suppliers with a limited product catalog, would the State accept a simplified online ordering platform that allows customers to view products, access contract pricing, and place orders, with order tracking, purchasing history, and customer-specific reporting provided through customer service or other electronic means? | The Contractor must have website capabilities as outlined in Attachment B - Scope of Work , Section 4.2. |
| 24 | Attachment B, 4.1.5-4.1.5.3 and 4.4.4; Attachment A, definitions 1.15 and 1.17 | B pp. 3-4; A p. 1 | Please define who receives the three orders and what costs are included. What order cutoffs, product limits, or geographic restrictions apply? | Per delivery location, no restrictions beyond what is stated in the RFP Administrative Document. |
| 25 | Attachment B, Scope of Work, 4.4.6 | 4 | Given the breadth of the offered products, establishing a uniform expiration period is likely not feasible. Product shelf life varies significantly by product family and individual SKU, with some products carrying expiration periods of less than 12 months and others having shelf lives of several years. Accordingly, would the State consider removing the 12-month dating requirement? | Please see Attachment B - Scope of Work, Section 4.4.6 for amended language. |
| 26 | Attachment B, 4.4.6 | B p. 4 | For products with a total shelf life of less than 12 months, will the State accept 75% of the original shelf life remaining at delivery or another product-specific standard? | Shelf life requirements and options will remain as noted in Attachment B - Scope of Work, Section 4.4.6. |
| 27 | Attachment B, 4.6; Attachment D, sections IX-XI | B pp. 4-5; D pp. 14-17 | How should vendors address the return restrictions when relating to items that are temperature-sensitive, custom, or special-order products? What is the required approval process? | Please see Attachment B - Scope of Work, Section 4.6.2.1 for amended language. |
| 28 | Attachment B, Section 4.1.5 | 3 | For specialized, non-critical medical supplies that do not typically require emergency replenishment, would the State consider standard fulfillment timelines or mutually agreed expedited shipping arrangements? Are emergency, same-day and next-day delivery capabilities mandatory for all awarded products regardless of product type? | Please see Attachment B - Scope of Work, Sections 4.4.2 and 4.2.3 for Contractor and Purchasing Entity options. |
| 29 | Attachment B, Section 4.2.9; Attachment D, Section 5.5 | B: 3; D: 9–10 | Would a hosted electronic catalog integrated with the NASPO ValuePoint eMarketPlace, together with a dedicated company ordering webpage, satisfy the electronic catalog and ordering requirements for specialized suppliers without requiring a fully integrated punchout solution? | Suppliers are not required to implement an integrated punchout solution through the NASPO eMarketPlace. The NASPO eMarketPlace team will work with awarded suppliers to identify the best catalog type fit and walk them through the enablement process. |
| 30 | Attachment B, Scope of Work, 4.11.3 | 6 | Our standard business practice is to update list price twice per year, is NASPO amenable to allowing two price increases per year? | Please see Attachment D - Sample Master Agreement, Section 6.1.3 for price adjustments. |
| 31 | Attachment C, Evaluation Overview and Award Selection | 1-2 | Given that the solicitation includes multiple medical supply categories and permits multiple awards, will the State consider the unique functionality, intended use and demonstrated value of specialized products when determining contract awards, or will award decisions be based solely on the established category-level technical and pricing evaluation criteria? | Demonstrated value of specialized products will not be considered or evaluated. |
| 32 | Attachment C, Stage 4 | Please confirm the Stage 4 cost formula, which appears inverted. | Attachment C - RFP Evaluation Plan, Stage 4 has been amended for correction. | |
| 33 | Attachment C, Stage 4; Attachment I, Submittal Instructions B17; Attachment A, 4.4.7 | C p. 2; A p. 4; I, Submittal Instructions and both category worksheets | Are the 14 subcategory discounts weighted equally regardless of expected purchases? | Expected purchases are not part of the Cost Proposal evaluation. Please see Attachment C - Evaluation Plan. |
| 34 | Attachment C, Stage 4; Attachment I, Tables 1 and 2; Attachment A, 4.4.4-4.4.7 | C p. 2; A pp. 3-4; I, both category worksheets | Will the State consider scoring actual delivered prices for a common market basket with clear specifications and package quantities, so vendors receive credit for offering lower costs? | No, the state will not consider other forms of cost evaluation. |
| 35 | Attachment D, Sample Master Agreement, 8.1 | 14 | For non-standard deliveries, such as drop ship, bulk, expediated, patient home delivery and specialty, may offeror include additional fees in its offering if such fees are disclosed at the time of customer order? | Please see Attachment B - Scope of Work, Sections 4.4.4 for Contractor and Purchasing Entity options. |
| 36 | Attachment D, 8.2 and 5.2.5; Attachment A, 4.4.5; RFP Overview, Background | D pp. 6 and 14; A p. 4; Overview p. 2 | May vendors offer a minimum order amount for free freight? If so, where should the threshold and freight charges be stated, and would proposing them affect bid eligibility? | See Attachment B - Scope of Work, Section 4.4.1 |
| 37 | Attachment H, Section 2.1.2, Attachment A, Section 4.3.1 | H: 2, A: 3 | For specialized medical supply products that may not be widely represented within the listed categories, will offerors have an opportunity to provide product-specific information demonstrating the intended use, benefits, and value of their offerings? If so, should this information be incorporated into Attachment H, or will the State consider supplemental product documentation, presentations or demonstrations as part of the technical evaluation? | Only the listed categories will be considered for evaluation as stated in Attachment I. No product demonstrations or presentations will be allowed or considered. |
| 38 | Attachment I | Category 1 & 2, Table 1 | Must offerors provide item-level pricing for every SKU available within each applicable subcategory? Or may offerors provide the required subcategory discount and make their full product catalog available under contract? | Offerors are not required to bid on both Categories 1 & 2, but must offer and show discounts for all subcategories for the main category they are submitting a cost proposal for. Cost Proposal Instructions as noted in Attachment I - Cost Proposal Sheet have been amended for clarity. |
| 39 | Attachment I, Submittal Instructions B11 and B17 and Table 1; Attachment A, 4.4.6 | I, Category 1 item 39 / Excel row 45 and both category worksheets; A p. 4 | Should vendors select one representative product per row? Will the State provide specifications, package quantities, and guidelines for acceptable equivalents? If Table 1 remains unscored, will the State reduce it to the information needed for its stated purpose? | Offerors are not required to bid on both Categories 1 & 2, but must offer and show discounts for all subcategories for the main category they are submitting a cost proposal for. Cost Proposal Instructions as noted in Attachment I - Cost Proposal Sheet have been amended for clarity. |
| 40 | Attachment I, Tables 1 and 2; Attachment B, 4.10.1 and 4.11.2; Attachment A, 4.4.4 | B pp. 5-6; A pp. 3-4; I, both category worksheets | Does each category discount apply to every offered product in that subcategory, or may vendors identify exceptions by manufacturer, product line, or SKU? | Offerors are not required to bid on both Categories 1 & 2, but must offer and show discounts for all subcategories for the main category they are submitting a cost proposal for. Cost Proposal Instructions as noted in Attachment I - Cost Proposal Sheet have been amended for clarity. |
| 41 | Attachment I | Cost Proposal | The item line descriptions provided are very broad. For example, item #1 is listed simply as "Adhesive Dressings." |
Since we offer hundreds of different types, it is difficult to determine pricing without specified sizes and quantities.
| Could you please advise how we should proceed with completing the Excel UOM and price list under these conditions? | Offeror may enter products of their choice. This is meant to give visibility to the application of discounts structure as it applies to individual items and will not be evaluated as part of award. | ||||
| 42 | Attachment I | Categories 1 & 2, Tables 1 | How should we respond to this section when there are different sizes of items? | Offeror may enter products of their choice. This is meant to give visibility to the application of discounts structure as it applies to individual items and will not be evaluated as part of award. | |
| 43 | Attachment I – Category 1, Supplies, Waste Containers | Excel worksheet | Can the State clarify the types of products intended to be included under the "Waste Containers" subcategory in Attachment I? Is this subcategory limited to traditional waste receptacles, or does it also encompass specialized waste containment and disposal products? | Offeror may enter products of their choice. This is meant to give visibility to the application of discounts structure as it applies to individual items and will not be evaluated as part of award. | |
| 44 | Attachment I – Cost Proposal Response Sheet; Attachment B, Section 2 | Attachment B, Page 1; Attachment I, N/A (Excel) | Attachment B, Section 2, states that the listed subcategories are not exhaustive. May offerors include specialized products that are functionally related to an existing subcategory in Attachment I, even if those specific products are not expressly listed? If so, how should these products be identified and priced in the Cost Proposal Response Sheet? | Offerors are not required to bid on both Categories 1 & 2, but must offer and show discounts for all subcategories for the main category they are submitting a cost proposal for. Cost Proposal Instructions as noted in Attachment I - Cost Proposal Sheet have been amended for clarity. | |
| 45 | Attachment I, Category 2 | Tab 4 | Furniture shows on this Tab 4, Category 2, in 3 types, which is correct? If furniture is allowed, how do we show? | Please see Attachment B, Section 3.3.2. Allowable furniture categories are items such as medical beds, operating room carts and other items used directly for medical patient care (diagnostic, surgical and ambulatory). | |
| 46 | Attachment I, MSRP/List Price fields; Attachment A, 4.4.6; Attachment B, 4.10-4.11 | A p. 4; B pp. 5-6; I, both category worksheets | Must vendors provide public access or supporting price files? | No additional supporting documents beyond Attachment I are required and should not be submitted with Offeror's Cost Proposal. | |
| 47 | Attachment I, Submittal Instructions B11; Attachment B, section 2, Category 3 and 4.10.3; Attachment A, 4.4.3 | I, Submittal Instructions; B pp. 1, 2 and 6; A p. 3 | Would the State accept access to a searchable online catalog with the proposed category discounts, or allow the detailed contract catalog to be provided after award? Where and when should optional support and maintenance pricing be submitted? | Pricing must be discount based off base/list pricing and submitted on Attachment I. Per Section 3.3.1, support and maintenance is a non-evaluated category and will apply to awarded Offerors of Category 2. | |
| 48 | Attachment I, Submittal Instructions; Attachment B, Section 2 | I: N/A (Excel); B: 1 | Does offeror have to supply and price every item listed in Table 1 of its proposed category, or may specialized suppliers submit pricing only for the products they offer and indicate other items as not available without being deemed non-responsive? | Offerors are not required to bid on both Categories 1 & 2, but must offer and show discounts for all subcategories for the main category they are submitting a cost proposal for. Cost Proposal Instructions as noted in Attachment I - Cost Proposal Sheet have been amended for clarity. | |
| 49 | Attachment I; Attachment B §2 | Att. B p.1 | May an Offeror submit a Category 1 Cost Proposal covering only certain subcategories (e.g., Respiratory: Lines 53 and 63) and leave the others blank or NA, consistent with Att. B §2 ("Offerors that do not enter a discount… for a given subcategory will not be permitted to sell Products in that subcategory")? Or must all 100 Table 1 lines and all 14 Table 2 subcategories be priced? | Offerors are not required to bid on both Categories 1 & 2, but must offer and show discounts for all subcategories for the main category they are submitting a cost proposal for. Cost Proposal Instructions as noted in Attachment I - Cost Proposal Sheet have been amended for clarity. |
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