03 - Attachment C - RFP 1433 Evaluation Plan.pdf

Request for Proposals for

MEDICAL SUPPLIES

Issued by the State of Idaho Solicitation Number RFP 1433

Attachment C, RFP EVALUATION PLAN

Attachment C

RFP EVALUATION PLAN

Evaluation Overview

Offerors proposing solutions for both Category 1 (Consumables and Supplies) and Category 2 (Equipment and Devices) will be considered for an award separately for each Category. Any such Offeror's technical response in Attachment H must address both Categories. The Offeror's Attachment H will be evaluated and given a raw score, which will then be normalized as per Stage 3: Technical Criteria Evaluation. The normalized technical score rankings will be applied separately per Category and combined with the Category's cost evaluation score to result in the final score.

The Offerors will not receive any additional points for proposing pricing for both Categories 1 and 2.

Category 3 (Support and Maintenance) will be awarded to Offerors awarded in Category 2.

Stage 1: Initial Responsiveness Evaluation. Proposals will be reviewed for completeness and initial responsiveness. Proposals omitting required documents or responses may be rejected in accordance with Attachment A, RFP Terms and Conditions. Note: IDAPA 38.05.01.074.03 and 38.05.01.091.05 allow the designated State official to waive minor informalities as well as minor deviations.

Stage 2: Mandatory Minimum Requirements Evaluation. Complete and responsive proposals will be reviewed for compliance with the following Mandatory Minimum Requirements:

Criteria Evaluation Result Mandatory Submission Requirements Pass/fail Pass/Fail Submittal Form A – Background, Declarations, & Certifications Pass/fail Pass/Fail

Stage 2 Result: Pass/Fail

Proposals failing to meet or exceed all Mandatory Minimum Requirements may be rejected in accordance with Attachment A, RFP Terms and Conditions.

Stage 3: Technical Criteria Evaluation. Proposals meeting or exceeding the Mandatory Minimum Requirements will be evaluated against the following Technical Criteria:

Criteria Technical Points Possible

Offeror’s Technical

Points Earned Organization, Staffing, and Experience 200 Scope of Work 100 Warranty, Customer Service & Technology 100 Cooperative Contracting Ability 100

Stage 3 Total: 500

The scores for the Technical Proposals will be normalized as follows: The Technical Proposal with the highest raw score in the applicable Category, will receive all available Technical Points: 500 points. The remaining Proposals in that Category will be assigned a proportional amount of the available Technical Points using the formula:

500 X Raw Score of Technical Proposal Being Evaluated

Highest Raw Technical Score

Request for Proposals for

MEDICAL SUPPLIES

Issued by the State of Idaho Solicitation Number RFP 1433

Attachment C, RFP EVALUATION PLAN

Offerors earning a minimum of 300 normalized Technical Points will move on to Stage 4. Proposals failing to meet the 300-point threshold will not move on to the cost evaluation or be considered for award.

Stage 4: Cost Evaluation. Cost Proposals will only be reviewed following completion of the Technical Proposal evaluations. Cost Proposals will only be evaluated for Offerors that meet the minimum technical score requirement detailed in Stage 3.

Points for the Category Discount evaluation will be normalized as follows: The Cost Proposal, with the highest Total Average % Discount for the Category Discounts in the applicable Category will receive all available Cost Points: 500 points. The remaining Proposals in that Category will be assigned a proportional amount of the available Cost Points using the formula:

500 X Highest Total Discount Percentage Highest Total Discount Being Evaluated

The Lead State reserves the right to assign a nominal value to “0” cost values if application of the formula results in an error, negative numbers, or an unreasonably skewed distribution of points.

Award Selection

Award will be made to the lowest responsible bidder(s), defined as the high point responsive responsible Offeror(s), by Category, in accordance with the Evaluation Method described above. The State may make awards for each Category, in accordance with Idaho Code section 67-9210, at its discretion; and may choose not to award one or more Categories, in the best interest of the Lead State, potential Participating Entities and Purchasing Entities.

Prior to announcement of awards and execution of Master Agreements, the Lead State will present an award recommendation to NASPO ValuePoint for approval of the proposed awards. The Lead State and Multistate Sourcing Team will then determine which proposals are most advantageous to the Lead State and potential Participating Entities and Purchasing Entities based on each Offeror’s total score, in descending order. Identification of a natural break in total scores will be used to establish the final list of awardees however the State reserves the right for consideration of the optimal number of Contractors required to successfully supply Deliverables to Participating Entities and Purchasing Entities.

Following approval of NASPO ValuePoint, Idaho will issue notices of intent to award contract(s) to the winning vendors.

Criteria Cost Points Possible

Category Discount 500 Stage 3 Total: 500