RFP_1240211_Addendum_No_ 1_Signed.pdf

CITY OF ATLANTA

DEPARTMENT OF PROCUREMENT

SUITE 1900

55 TRINITY AVENUE, SW

ATLANTA, GA 30303

(404) 546-1000

Excellence in VALUE CREATION through Partnership, Collaboration, and Innovation

Rev. 8.24.23

Andre Dickens Mayor

Jaideep Majumdar Chief Procurement Officer

M E M O R A N D U M

TO: Potential Proponents / Bidders

FROM: Denise Lewin-Cirilo, Category Lead

CC: Brandi Stanley, Category Manager Jean-Paul Courville, Category Director Tapika Howard, Deputy Chief Procurement Officer Jaideep Majumdar, Chief Procurement Officer

RE: Notice of Addendum Memo for – RFP/CORP/DAIM/2401-1240211,1/Wireless Mobility Services

DATE: 3/15/2024

Dear Potential Proponents / Bidders:

Attached is one (1) copy of Addendum Number No. 1 which is hereby made a part of the above referenced project.

ADDENDUM NO. 1

This Addendum No. 1 form is a part of the Request for Proposals (“RFP”) and modifies the original solicitation package as noted below and is issued to incorporate the following:

1. Responded: Responded to twenty-eight (28) questions submitted and attached hereto as Attachment No. 1.

2. Revision: Bid Due Date has been extended to Monday, March 25, 2024, at 2:00 PM

(EST).

DocuSign Envelope ID: DD27119F-5613-4882-90DD-49771950BEE0

Addendum Memo

Rev. 8.24.23

**All other pertinent information is to remain unchanged**

All questions and inquiries concerning this project should be directed to Category Lead, Denise Lewin-Cirilo; via e-mail: dlewin-Cirilo@atlantaga.gov.

Attachment(s)

Attachment No. 1 – Questions and Responses

CITY OF ATLANTA

DEPARTMENT OF PROCUREMENT

SUITE 1900

55 TRINITY AVENUE, SW

ATLANTA, GA 30303

(404) 546-1000

Excellence in VALUE CREATION through Partnership, Collaboration, and Innovation

Rev. 9.25.23

Andre Dickens Mayor

Jaideep Majumdar Chief Procurement Officer

Project Number & Title: RFP/CORP/DAIM/2310-1240211,1/Wireless Mobility Services Date: 3/15/2024

Questions and Responses

The following questions and /or clarifications were requested by various proponents:

1. Question

Would the City of Atlanta be open to extending the Deadline to Submit Questions in Writing from Thursday, March 7, 2024, until Tuesday March 12, 2024?

Response No, the Question Deadline remains Thursday, March 7, 2024.

2. Question

Would the City of Atlanta be open to extending the Proposal Deadline from Monday, March 18, 2024, at 2:00 PM to Monday, March 25, 2024?

Response Yes, the Bid- Deadline has been extended to Monday, March 25, 2024.

3. Question

Average usage profile?

Response City preference an unlimited voice /data/text plans.

4. Question

Incumbent carrier?

Verizon, AT&T, TMOBILE.

5. Question

Accessories required/desired

Required.

6. Question

What’s the device refresh lifecycle (if they didn’t mention it)?

24 Months.

7. Question

What’s the generation hardware requirement?

a. n-1 (iphone 14)

b. n-2 (iphone 13)

Response Iphone 14.

8. Question

Do you need international?

a. what countries do they frequent most often (to see if one is mentioned that isn’t in our coverage zone)

Response International is required: International Countries/cities may vary.

9. Question

What plans do they want (if they didn’t write it in the RFP)?

Unlimited Plans: Voice, Data, Text.

10. Question

Can Vendors submit a Volume III containing all Confidential, Proprietary, and Trademark information? The purpose of the third volume will allow Vendor to submit protected information, such as the mandatorily required detailed coverage maps and any available future roadmaps, without requiring a fully executed mutual nondisclosure agreement.

Response Any information submitted in response to the Contents of the Proposal must be submitted in Volume I. Please reference Required Submittal, FORM 2 (Page 9 of 12 ) Section 6:

Confidentiality. Details of the bids will not be discussed with other Offerors during the selection process. Offeror should be aware, however, that all bids and information submitted therein may become subject to public inspection as provided by Georgia Law. Each Offeror should consider this possibility and, where trade secrets or other proprietary information may be involved, may choose to provide in lieu of such proprietary information, an explanation as to why such information is not provided in its bid. However, the Offeror may be required to submit such required information before further consideration.

11. Question

Attachment A is locked, and certain cells are truncated. Can the City please provide an unlocked version or a corrected version depicting all text?

Response Attachment A only requires responses in the unlocked fields. The locked cells are City requirements from the User Agency to meet the need/requirement of City Wireless Services.

12. Question

ID 40: Vendors require a list of and access to all City buildings to obtain coverage information that will be reflected in the requirement in-building coverage maps. Will the City provide Vendors a list of and access to all City buildings to test coverage?

Response Yes.

13. Question

Section 3, Area of Service Cover, Subsection 3.1: Vendors require a list of and access to all City buildings to obtain coverage information that will be reflected in the requirement in-building coverage maps. Will the City provide Vendors a list of and access to all City buildings to test coverage?

Response

14. Question

Section 5, Spare Equipment, Subsection 5.1: Does the spare equipment have to be maintained at a City Location?

Response Yes or easy accessible at a retail location within city limits.

15. Question

For Bidders that are publicly traded corporations, will the City accept audited financial statements in lieu of providing the Financial Responsibility Review (FORM 3) and letter from financial institution?

No. The City does not accept financial statements for the Form 3 submittal.

16. Question

For Bidders that are publicly traded corporations, will the City accept VP and Sr.

VP level executive signatures in lieu of CEO/President/CFO signatures on the Financial Responsibility Review (FORM 3)? Or alternatively, one of the listed officers?

17. Question

Will the City clarify that Attachment A of the Financial Responsibility Review (FORM 3) is not the required template for the Reference Letter from Prior Project Sponsor? Prior Project Sponsors will not have the required financial information referenced on Attachment A and will not attest to that information.

Response Attachment A is used for company executive signatures. It is not to be used for financial statements nor prior project sponsor letters.

18. Question

Will the City clarify that Attachment A of the Financial Responsibility Review (FORM 3) is not the required template for financial institutions? Financial institutions will not have the required financial information referenced on Attachment A and will not attest to that information.

Response Attachment A is not to be used for financial institution letter or prior project sponsor letter.

19. Question

Exhibits D, D-1 is for Service Providers/Vendors who supply Infrastructure as a Service (IaaS), Platform as a Service (PaaS), or Software as a Service (SaaS), and does not apply to Service Providers/Vendors who provision wireless services. If Bidder is offering wireless services and products pursuant to the RFP, and will not be providing IaaS, PaaS or SaaS, is the Bidder required to comply with Exhibits D, D-1?

Response 17. Award of Agreement; Execution: If the City makes an award pursuant to this RFP, the City will prepare and forward to the successful Proponent an Agreement for execution substantially and materially in the form of Agreement included in this RFP. Execution of the Agreement within 5 business days after notification of award is a requirement of this RFP. Note that the City does not intend to modify any language contained in the Agreement as the terms and the conditions are standard, required by law and align with City practices. Any proposed revisions to the terms or language of the Agreement must be submitted in writing with the Proponent’s response to the RFP. If no exceptions are submitted, it is assumed that the Proponent fully agrees to the provisions contained in the Agreement in its entirety. Any significant exceptions proposed could render the Proponent ineligible for award under this RFP.

In the event the Scope of Services under this RFP pertains to technology services, the City welcomes the addition of product-specific terms and conditions (e.g., EULA), and such will be exhibited and made part of the Agreement to the extent the technology product-specific terms and conditions are reasonable and do not conflict with the City’s terms and conditions.

Proponents are required to return any such technology product-specific terms and conditions for the City’s consideration with its response to this RFP. If in the City’s sole discretion discussion of the technology product-specific terms and conditions are deemed necessary, a representative of the City’s Department of Law will contact responsible and responsive Proponents to address any questions the City may have and/or to propose reasonable edits to provisions that are deemed to cause conflict with the City’s terms and conditions, or otherwise cause contract ambiguity. In no event will the discussion period with the City’s Department of Law extend beyond five (5) business days from initial contact. For the avoidance of doubt, discussions will be limited to the technology product-specific terms and conditions and will not result in the City’s modification of any language contained in the Agreement. Failure to reach agreement with the Proponent on any proposed modifications to technology product-specific terms and conditions within the five (5)-day discussion period could render the Proponent ineligible for award under this RFP.

20. Question

Due to the extent of the information still needed for a complete response to this solicitation, the respondent respectfully requests an extension of thirty (30) days.

Response

21. Question

What is the scoring methodology used in evaluating each section of the response? How will points be allocated in Attachment A and on what basis will the cost proposal be evaluated and how will points be assigned?

Response All document required for response will be evaluated according to Section 13 - Evaluation of Proposal of the Information and Instructions to Proponents.

22. Question

Could the City provide a complete list of the following?

1) City building location addresses

2) number of people working in the building

3) The building type i.e. garage, parking, police station,

4) number of floors

5) square feet

Response Will need to work with our internal facility department to obtain this information.

23. Question

Please clarify the intent of this question. Is the city looking for a dual purpose device that will fail over to LTE if 700 NHZ coverage is not available as in the case of the Harris XL-185P Portable Radio or the Motorola APX series radios or is the city requesting traditional smartphones that can utilize the cellular Push to Talk feature? In addition is there a desire to include Land Mobile Radio gateway equipment to cross connect VHF radios with cellular smartphones?

Yes - would prefer a redundancy solution in the event of primary failure.

24. Question

Please define the meaning of video coverage. Please provide the lat/long for each fixed location IP camera, the type and model of the camera, the model of the modem, modem, data through put settings (resolution, frame rate, compression, etc.). If L2 and L3 resources are required, are there requirements for these individuals such as: 1. Company employee (no contractors), United States citizen?

Response Please expound as video coverage is necessary to view events within the city via our video integration center.

25. Question

The respondent identified that Questions 24, 33, 34 are duplicates. Could the City suggest whether the duplicate questions should be replaced with new requirements?

Response If this question is in reference to City of Atlanta services at locations within or outside city jurisdiction. Our desire is to ensure appropriate coverage is available for city employees whose work locations are within our outside city limits: (ie: South Fulton, Clayton County, Airport etc.).

26. Question

Please define the limits of the City's service territory, and the list of each city building for coverage maps with address?

Response Please visit City of Atlanta government website for a list of city buildings, address, etc.: www.atlantaga.gov

27. Question

Can you explain more into the next generation video capabilities that integrate with smart phones, such as HD, FHD or 4K?

Response We prefer high-definition video (i.e.: 4k or video clarity) for our Public Safety video surveillance technology.

28. Question

Please describe what the city means by a "virtual protocol network site"?

Private Network connection for cellular data.