RFP_1240125_Addendum_No__2_Draft_Signed.pdf

CITY OF ATLANTA

DEPARTMENT OF PROCUREMENT

SUITE 1900

55 TRINITY AVENUE, SW

ATLANTA, GA 30303

(404) 546-1000

Excellence in VALUE CREATION through Partnership, Collaboration, and Innovation

Rev. 8.24.23

Andre Dickens Mayor

Jaideep Majumdar Chief Procurement Officer

M E M O R A N D U M

TO: Potential Proponents / Bidders

FROM: Denise Lewin-Cirilo, Category Lead

CC:

Brandi Stanley, Category Manager Tapika Howard, Deputy Director Jean-Paul Courville, Category Director Jaideep Majumdar, Chief Procurement Officer

RE: Notice of Addendum Memo for – RFP/PS/COURT/2305-1240125/Digital Recording Services

DATE: 11/22/2023

Dear Potential Proponents / Bidders:

Attached is one (1) copy of Addendum Number No. 2 which is hereby made a part of the above referenced project.

ADDENDUM NO. 2

This Addendum No. 2 form is a part of the Request for Proposals (“RFP”) and modifies the original solicitation package as noted below and is issued to incorporate the following:

1. Responded to one (1) question and hereto as Attachment No. 1

**All other pertinent information is to remain unchanged**

All questions and inquiries concerning this project should be directed to Category Lead, Denise Lewin-Cirilo; via e-mail: dlewin-Cirilo@atlantaga.gov.

Attachment(s)

DocuSign Envelope ID: 63155E1C-116F-45AF-A404-597E6904481F

ATTACHMENT NUMBER 1

CITY OF ATLANTA

DEPARTMENT OF PROCUREMENT

SUITE 1900

55 TRINITY AVENUE, SW

ATLANTA, GA 30303

(404) 546-1000

Excellence in VALUE CREATION through Partnership, Collaboration, and Innovation

Rev. 9.25.23

Andre Dickens Mayor

Jaideep Majumdar Chief Procurement Officer

Project Number & Title: RFP/PS/COURT/2310-1240125/Digital Recording Service Date: 11/22/2023

Questions and Responses

The following questions and /or clarifications were requested by various proponents:

1. Question

Section 5.4.1 states that the City of Atlanta may require one or more onsite visits to the Bidder’s site to assure Bidder’s compliance with the City’s Requirements and other applicable requirements. Suppliers must reimburse the City, in accordance with the City of Atlanta’s Code of Ethics provisions, for authorized travel and lodging expenses related to such onsite evaluations after the purchase order has been assigned and occur no later than 30 days after receipt of invoice.

Question/Comment: Customers are always welcomed to visit CourtSmart, but we do take exception to the reimbursement requirement stated in 5.4.1.

Response Please refer to #16 within Information and Instruction to Proponent of Solicitation Requirement Section.

16. Award of Agreement; Execution: If the City makes an award pursuant to this RFP, the City will prepare and forward to the successful Proponent an Agreement for execution substantially and materially in the form of Agreement included in this RFP. Execution of the Agreement within 5 business days after notification of award is a requirement of this RFP. Note that the City does not intend to modify any language contained in the Agreement as the terms and the conditions are standard, required by law and align with City practices. Any proposed revisions to the terms or language of the Agreement must be submitted in writing with the Proponent's response to the RFP. If no exceptions are submitted, it is assumed that the Proponent fully agrees to the provisions contained in the Agreement in its entirety. Any significant exception proposed could render the Proponent ineligible for award under this RFP.