RFP 1174 - Wintonbury Hills Golf Mowers - 3 fairway units.pdf

TOWN OF BLOOMFIELD

RFP #1174

THREE (3) COMPLETE MOWER UNITS (FAIRWAY MOWERS)

Wintonbury Hills Golf Course 206 Terry Plains Road Bloomfield, CT 06002

TOWN OF BLOOMFIELD

ATTN: Purchasing Department 800 Bloomfield Ave, 2ND Floor

Post date: August 27, 2026 Due date: September 23, 2026, 1:00 PM

All inquiries are to be directed to:

Joe Muraca, Purchasing Manager

JMuraca@BloomfieldCT.gov mailto:JMuraca@BloomfieldCT.gov

SECTION 1: GENERAL BID INFORMATION

A. RFP: Town of Bloomfield (Town) invites you to submit Proposals based on the requirements herein for three (3) complete mower units (Fairway Mowers) for Wintonbury Hills Golf Course located in Bloomfield, CT. This Request for Proposal and any addenda can be found Town of

Bloomfield website, http://www.BloomfieldCT.gov, as well as the State of Connecticut Department of Administrative Services website, https://portal.CT.gov/DAS/CTSource/BidBoard, on and after

August 27, 2026. The information contained herein outlines the intent and scope of the project;

the guidelines governing the submission and evaluation of all proposals; and IRS Form W-9, Request for Taxpayer Identification Number and Certification which must be completed and submitted with your proposal.

We ask that your proposal conform to our format request as closely as possible. The Town may accept proposals that take exception to any requirement in the RFP. Any exception or alternative must be clearly delineated in a separate attachment to the proposal submitted. This invitation, the RFP, and the proposal submitted by the successful respondent will be made part of the resultant contract between the Town and the successful respondent.

B. Obligation: This solicitation implies no obligation on the part of the Town. The Town reserves the right to accept or reject any and all Proposals in whole or in part, or to waive any technicality it deems in the best interests of the Town.

C. Point of Contact The Purchasing Manager will be the sole point of contact for this procurement. Only information communicated by the Purchasing Manager shall be deemed the official position of the Town.

Joe Muraca, Purchasing Manager JMuraca@BloomfieldCT.gov

D. Due Date

a. Proposals must be received prior to September 23, 2026 at 1:00 pm eastern. LATE RESPONSES WILL NOT BE CONSIDERED. Proposals may be submitted at any time prior to this date and time. One Original (clearly identified as such) and two (2) copies of the proposal plus a read only copy on a thumb drive shall be submitted to the attention of :

Purchasing Manager Town of Bloomfield

2nd Floor 800 Bloomfield Avenue

Bloomfield CT 06002

Any questions on the Scope, submission and other requirements may be directed to Purchasing Manager no later than September 15, 2026 at 4:00 PM eastern, and will be http://www.bloomfieldct.gov/ https://portal.ct.gov/DAS/CTSource/BidBoard responded to by Addendum to the original RFP on the Town of Bloomfield website and CT State DAS website by September 17, 2026 at 4:00 PM eastern.

b. Town of Bloomfield will not accept any responses submitted via email or fax transmission. Late Proposals will not be considered for any reason.

c. Proposals must be delivered in a sealed envelope with “RFP 1174 - THREE (3) FAIRWAY MOWERS” written in the lower front left corner.

d. Submit proposals to the following contact and location:

Town of Bloomfield - WHGC Bloomfield Town Hall Attention – Joe Muraca, Purchasing Manager 800 Bloomfield Ave, 2nd Floor

e. Respondent(s) are requested to limit their contact with the Town regarding this RFP to the person named herein.

g. The Town of Bloomfield reserves the right to cancel this RFP or refuse any and all submitted proposals for any reason deemed to be in the Town’s best interest. Prior to submitting a proposal, the respondent is responsible to bring to the Town’s attention any ambiguity in the RFP. Failure to do so shall result in the respondent firm forfeiting any claim for adjustment based on such ambiguity.

E. Evaluation Criteria

a. Equipment meets or exceeds all listed specifications.

b. Cost of the complete units, including delivery. Please be advised that the Town of Bloomfield is exempt from State Sales Taxes.

c. References on similar equipment are positive, including performance and service ratings.

i. Three (3) references must be provided on the Response Documents form.

ii. All three (3) references must be for equipment of similar specifications which have been provided within the past three (3) years.

d. The Town reserves the right to perform a visual inspection and test drive prior to final award.

e. Proposal Documents are completed in full, signed, and include a full color product brochure with specifications attached. The company representative’s signature on the Response Documents form indicates that all information on the proposal is true and correct. Proposals submitted without this form fully completed may be rejected. All proposals and costs must be valid for 120 days following the actual opening date.

f. The Town reserves the right to reject any or all proposals or parts thereof, as deemed to be in the best interest of the Town.

F. Prospective Respondents: If you have received this document from a source other than the Town and/or the State of Connecticut Department of Administrative (DAS) websites, the prospective respondent should immediately contact Joe Muraca, Purchasing Manager, JMuraca@BloomfieldCT.gov and provide their name, e-mail address, and mailing address in order that amendments to the Request for Proposal or other communications can be sent to them. Any prospective respondent who fails to notify the Purchasing Manager with this information assumes complete responsibility in the event that they do not receive communications regarding this RFP prior to the closing date.

G. Equal Opportunity: The Town is committed to a policy of nondiscrimination and equal opportunity in all procurement activities. The Town shall solicit and enter into contracts without regard to race, color, religion, sex, sexual orientation, gender identity or expression, marital status, age, disability, national origin, or any other status protected by applicable federal or state law. The Respondent shall comply with all applicable federal and state laws and regulations concerning nondiscrimination and equal employment opportunity in connection with the performance of the Contract.

SECTION 2: SPECIFICATIONS

ALL EQUIPMENT MUST BE NEW (not used), MINIMUM FULL GRADE COMMERCIAL OR

BETTER, AND PREFERENCES TO NAME BRAND EQUIPMENT AND/OR PARTS AS LISTED. IF

APPLICABLE, THE TOWN OF BLOOMFIELD RESERVES THE SOLE RIGHT TO DETERMINE IF

THE BID SPECIFICATIONS MEET REQUIREMENTS.

A. Minimum Specifications:

1. GENERAL

a. Four-wheeled, front turf tires 26.5 x 14-12, rear tires 20 x 12-10

b. Engine - diesel, no less than 36.5 horsepower

c. Electronically controlled hydrostatic pump with individual wheel motors.

Crosstrax all-wheel drive system/differential traction drive/transmission

d. Single foot operated traction pedal, mechanical throttle, cutting unit raise/lower joystick, cutting unit engage switch, parking brake switch, headlight switch

e. Headlights

f. Roof (attached to 2 post ROPS)

g. Operational width – 113”, width of cut – 100”

h. Five plex cutting units, 22” wide x 5” each, 8 bladed radial reels – edge series

i. 5” universal / bi-directional groomer drive

j. 5” rear roller brush kit for metal groomers for each cutting unit

k. Metal groomers to each cutting unit, 20.5” in width each

l. Heavy duty brush kit for 22” rear rollers for each cutting unit

m. Dual precision adjustment (DPA), bed-knife to reel, cutting units

n. 3” front plastic Wiehle rollers, 2.5” steel rear roller to each cutting unit.

2. MANUALS: Two printed hardcopies of all applicable manuals for operation, parts, and service. An additional electronic copy would be appreciated, but not required, nor accepted in lieu of the required hardcopies.

B. Warranty:

Manufacturer's warranty shall be not less than two (2) years on entire unit including all parts and labor. Respondents whose submitted literature describes a warranty that does not fully comply with the warranty requirements of these specifications shall include, as an integral part of their proposal, a letter from the manufacturer certifying that the proposed warranty complies with all requirements of these specifications will be provided.

C. Additional Warranties:

Please include information on any warranty options such as extended warranty options in the Options on the Response Form.

D. Options:

Any option that could improve the safety, serviceability, reduced ownership/operating costs, durability or operator comfort of the units are of interest. Please list all available options and cost for options that are not covered in the “Minimum Specifications” section of this document, separately on the Response Form under Options.

E. Delivery:

1. All freight is to be FOB Destination.

2. The respondent chosen for the award will be required to furnish the units completely washed and serviced in accordance with standard new equipment “made ready”, with all approved optional equipment in place and in operational condition.

3. All parts and service manuals (as specified herein), manufacturer’s certificate of origin (if available), along with a copy of the priced invoice, must accompany the unit at time of delivery.

4. At the time of delivery to Town of Bloomfield, Wintonbury Hills Golf Course, all the units and optional equipment must meet or exceed all Federal, State of Connecticut, OSHA, and DOT safety, noise, lighting, and health standards for this type of equipment.

SECTION 4: RESPONDENT INFORMATION

Company Name ______________________________________________________________________

Address ____________________________________________________________________________

Email Address: _______________________________________________________________________

Phone Number _______________________________________________________________________

Federal ID Number ___________________________________________________________________

Provide a brief history of the firm and its experience, qualifications and success in providing products and services as outlined in this RFP. Include number of years in business and experience with leases of similar scope and size. (If space below is inadequate, please attach separately.)

The Town of Bloomfield reserves the right to request any other information and data it deems necessary to determine if the firm’s proposal is both responsive and responsible and that the firm is fully qualified to handle the project as specified. Please indicate any exceptions taken to any terms and conditions listed in the Request for Proposal. Please note any exceptions taken may affect the award of a contract or purchase order.

SECTION 5: THREE (3) COMPLETE MOWER UNITS (FAIRWAY

MOWERS)”

I. Golf Course Fairway Mowers:

Item Qty Description Unit Cost

Total Cost

1. 3 Fairway Mower

a) Make and Model:____________________________

b) Date of Manufacture (or proposed build date):

c) Delivery Schedule (# of days from P.O. Issuance):

SECTION 6: REFERENCES:

List three (3) companies who have purchased or leased equipment with similar specifications within the past three (3) years.

Company Name Telephone Number Contact Person

1. ___________________________________________________________________________________

2. ___________________________________________________________________________________

3. ___________________________________________________________________________________

By signing below, your company agrees to provide said goods and/or services as specified and that those goods and/or services shall be provided or performed in accordance with the RFP specifications, stipulations and terms and conditions specified and that your firm has read and agrees to the Town terms, conditions, stipulations, and specifications and any Town approved or authorized exceptions and that your firm will adhere to said terms and conditions in any contract resulting.

In submitting this proposal, it is understood that the unrestricted right is reserved by the Town to reject any and all proposals or parts thereof, or to waive any informalities or technicalities in said responses, and it is agreed that this proposal may not be withdrawn for a period of 120 days from the date of opening.

The undersigned hereby certifies that this proposal is genuine, and not a sham or collusive, or made in the interest or on behalf of any person, firm, or corporation not herein named; that the undersigned has not directly or indirectly induced or solicited any party to refrain from responding, and that the undersigned has not, in any manner sought by collusion to secure for himself an advantage over any other respondent.

The undersigned hereby affirms and attests that to the best of my knowledge, no trustee, employee, spouse, parent, child, brother or sister of the trustee or employee, own assets in this business, and as of this date are also employed by Town of Bloomfield.

Company Name

Name of authorized person Title of authorized person

Signature of authorized person Signature Date

PROPOSAL FORM

To the Owner: TOWN OF BLOOMFIELD

BLOOMFIELD TOWN HALL

800 BLOOMFIELD Ave

BLOOMFIELD, CT 06002

For The Project: “THREE (3) COMPLETE MOWER UNITS (FAIRWAY MOWERS)”

WINTONBURY HILLS GOLF COURSE

Pursuant to and in compliance with the Request for Proposals on the above captioned work, the undersigned Respondent offers to furnish all labor, superintendence, materials, supplies, equipment plant and other facilities and all things necessary or proper for, and to perform all work necessary or incidental to the above stated project, complete in every respect, and to perform the above WORK for the following LUMP SUM BASE PRICE:

TOTAL BASE PRICE**

_________________________________________Dollars ($_____________________)

Purchase Price Per Mower: _____________________________________

The Respondent has visited and carefully examined the site of the work (if necessary) and has made such tests and examination as believed necessary to submit a proposal based upon the information secured independently by such respondent and not based solely on information coming from the owner.

Please be advised that BULLETINS, if issued by Town of Bloomfield, have been provided to all respondents via addendum to the posted RFP on the Town and State of Connecticut DAS websites. All proposals must reflect the recommended changes. Your Proposal will be rejected if it fails to comply with any Addenda issued by Town of Bloomfield.

The respondent understands and agrees that any award of a contract will be subject to respondent's willingness to enter into a written contract with Town on terms and conditions acceptable to Town.

AUTHORIZED SIGNER:___________________________________________

COMPANY: ____________________________________DATE:____________